HomeMy WebLinkAbout14- Task Order No. 2 Dowl HKM for Streets and Utilities Land Agent ServicesExhibit A to Master Task Order Agreement for Professional Services
TASK ORDER NUMBER 02
Issued under the authority of Professional Services Master Task Order Agreement between the City of
Bozeman and DOWL I1KM for: Professional and technical services for the acquisition of right of
may, easements and real property to allow for the construction of various street and utilities
improvements within the City of Bozeman
Task Order Title: Street and Utilities Land Agent Services - Wilson Avenue and Kagv Boulevard
This Task Order is dated 20_ between Citv of Bozeman (City) and
DOWLBKM (Contractor).
The following representatives have been designated for the work performed under this Task Order:
City: Rick Hixson, P.E.
Contractor: Tony Becken-Gaddo, P.E.
SCOPE OF WORK:
The scope of work for Task Order No. 2 is detailed in the attached Exhibit A-2 Project Scope of Services.
COMPENSATION:
Contractor shall be reimbursed on a time and materials basis with a total cost not to exceed $13.340.00. The
total cost for Task Order No. 2 is detailed in the attached Project Cost Estimate. Contractor shall invoice no
more often than monthly for services provided in the prior month.
The provisions of the Professional Services Master Task Order Agreement and any Special Terms and
Conditions and/or Exhibits or Attachments to this Task Order shall govern the Work.
IN WITNESS WHEREOF, the parties authorized to commit resources of the companies have executed this
Task Order:
City of Bozeman
By:�--
Title: el`i E,V/WtN -
Date: x/13117
Contract
By:
Title: /�'ZCA4a..i Mn JA (_S2
Date: 9-6 • 2 0 /
Fed. ID. No. 92-0166301
Exhibit A-2
Project Scope of Services July 29, 2014
Professional Services Agreement for Streets and Utilities Land Agent Services
Project Scope of Services
Task Order No. 2
The scope of services for this City of Bozeman Right -of -Way Acquisition Project is to Appraise,
Acquire and successfully conduct and prepare the necessary meetings, agreements, and legal
documents to transfer property titles from private land owners to the City of Bozeman (City).
The City will be constructing new road and utility improvements in the near future and intends to
acquire the necessary right-of-way (R/W) prior to construction. This project will serve as the
R/W acquisition process for the future road and intersection improvements at the intersection of
Willson Avenue and Kagy Boulevard in Bozeman, Montana.
The intent of this scope of services and corresponding cost estimate is to provide acquisition
services on a time and materials, not to exceed basis. Additional costs related to the actual land
purchase price, relocation costs paid to property owners, and any costs associated with eminent
domain proceedings are not included in this scope of services or cost estimate.
The following activities will be conducted as outlined below.
1_0 PROJECT RESEARCH
• Obtain and review available preliminary design plans
• Obtain and review available project documentation
• Coordination meeting with the project team members
• Obtain current deeds and ownership information
2_0 INITIAL PROPERTY OWNER CONTACT
• Compile contact information
• Initiate contact with owners to inform them of this project and the process.
3_0 SURVEY
• Control or topographic field surveys are not included in this scope.
4_0 R/W MAPPING & EXHIBITS
• Determine proposed R/W acquisition areas for two parcels on the northwest corner of
the intersection. Based on coordination efforts between the City and the property owner,
it's anticipated the two parcels affected by future road improvements will be purchased
in their entirety.
• Prepare preliminary deed exhibits.
Page 1 of3
BOWL HKM
July 29, 2014
• The final deed exhibits will be filed with the clerk and recorder upon finalization of
acquisition agreements
• QA/QC of deliverables
Deliverables:
• Preliminary deed exhibits
5_0 TITLE COMMITMENTS
• Title commitments will be secured for each parcel requiring property acquisition
• Team coordination
6_0 APPRAISALS AND REVIEW APPRAISALS
• Appraisals will be conducted for two parcels on the northwest corner of the intersection.
• Review appraisals will be conducted for each of the northwest corner parcel appraisals
by a second appraisal subconsultant
• Team coordination
• QA/QC of appraisal reports
7_0 PREPARE CONTRACTS
• Prepare preliminary acquisition documents
• Prepare preliminary acquisition costs
• QA/QC of deliverables
Deliverables:
• Preliminary acquisition documents including costs
MW
• Conduct pre-acquisition meeting
• Conduct meetings with property owners
• Prepare final acquisition documents
• Prepare final acquisition costs
• QA/QC of deliverables
Deliverables:
• Final acquisition documents including costs
9_0 R/W AND DESIGN PLAN UPDATES
• Based on acquisitions and agreements, updates to the preliminary deed exhibits will be
completed, if required.
• Modification of road design plans is not included in this scope.
4OkDOWL HKM Page 2 of 3
July 29, 2014
10.0 RELOCATION SERVICES
Relocation services are not included in this scope.
11.0 CLOSING
Prepare final title transfer documents, and schedule closing date.
Attend closing meeting
12.0 FINAL SUBMITTAL AND CLOSEOUT
• Deliver completed title transfer documents
• Project closeout
• QA/QC of deliverables
Deliverables:
• Final signed title transfer documents
Due to the nature of property acquisition work, the time required to work with individual
property owners varies significantly. The scope of services as detailed in this document includes
all the necessary steps to acquire property from private owners, but much of that work relies on
good cooperation and timely responses from all parties. The contingency item serves to capture
the possible additional costs incurred during the acquisition process due to challenging situations
with property owners.
D O W L H K M Page 3 of
City of Bozeman RIW Acquisition: Task Order No. 2 Project Cost Estimate
DATE:
7/29114
PROJECT NO: 4524.11402.02
EST. PREPARED BY:
DOWL HKM
PAY SCH.:
Time and Materials --NTE
ctivity
Tasks
Total Hours
Real Estate
Manager
Project
Manager/
I Coordinator
Right of
Way/Relocali
on Agent
Design
Engineer
Assistant
Coordinator
Professional
Surveyor
Survey Crew
Clerical
WORK TO BE COMPLETED
1.0 PROJECT RESEARCH
Obtain a0drevrewpmliminarydesignplws
1
1
0btainandreviewprojectdocumenla0on
1
1
Coordnatiw meeting with the pmje team member
1
1
Obtain wonat needs
1
1
SUBTOTAL(HOURS)
4
0
4
0 0
0
0
0
0
2.0 INITIAL PROPERTY OWNER CONTACT
Compile Contact Information
0
IniOale Contact
1
1
SUBTOTAL(HOURS)
1
0
1
0 0
0
0
0
0
3.0 SURVEY
Control Survey
0
EH
EI
Topographical Survey
RAN Survey
o
0
Not Applicable
SeINew RNYPins
0
OP OC
0
SUBTOTAL(HOURS)
0
0
0
0 0
0
0
0
0
4.0 RAN MAPPING a EXHIBITS
Detemlinepmp010RNJacquiSNonasas,
2
2
Prepare prellminery deed exhibits
3
1
2
OPNC of Deliverables
1
1
SUSTOTAL(HOURS)
6
1
5
0 0
0
0
0
0
5.0 TITLE COMMITMENTS
Secure Title Commitments
1
1
Team Cowdiinfl.
1
1
SUBTOTAL(HOURS)
2
0
2
0 0
0
0
0
0
6.0 APPRAISALS AND REVIEW APPRAISALS
Conduct Appraisal(2)
1
1
Conduct Review Appraisal (2)
1
1
Team CooNi..Wn
1
1
A.
OA/QC
2
SUBTOTAL(HOURS)
5
1
4
0 0
0
0
0
7.0 PREPARE CONTRACTS
Prepare PreliminaIyAcquiswn DowmenN
2
1
1
Prepare Preliminary AWuisibon Costs
1
1
ONQC of Deliverables
1
1
SUBTOTAL(HOURS)
4
1
2
0 0
0
a
0
1
8.0 ACQUISITIONS
Conduct pre-acquisibon mee0ng
1
1
Co tower Meetings
12
12
Prepare Fret Acquisition Owwments
2
1
Prepare Final AcquisNon Costs
1
1
OP/oc or Deliverables
2
1
1
SUBTOTAL(HOURS)
18
1
16
0 0
0
0
0
1
9.0 RAV AND DESIGN PLAN UPDATES
Update Preliminary Ned Exhibits
1
1
SUBTOTAL(HOURS)
1
0
1
0 0
0
1
0
0
10.0 RELOCATION SERVICES
Provide Property Rekofflw
0
Not Applicable
SUBTOTALIHOURS)
0
0
0
0 1 0 1
0
0
0
0
BOWL HKM Pagel oft
11.0 CLOSING
Prepare Final Tills, Transfer Documents
1
1
Cleans Meetings
2
2
CA/QC
1
1
SUBTOTAL(HOURS)
4
1
3 0 0 0 0
0 0
12.0 FINAL SUBMITTAL AND CLOSEOUT
Deliver Completed Tithe Transfer Documents
2
1
1
Proied closeoul
1
i
QAIOC of Oelivemblas
0
SUBTOTAL (HOURS)
3
0
2 0 1 0 1 0 1 0
1 0 1
CONTINGENCY
Notiation Challenges
eg
4
2
2
Total Project Hours
52
7
42 0 0 0 0
0 3
COSTSUMMARY
DIRECT LABOR
Hours
Rate
Extension
Real Estate Manager
BW
7 150.00
1,050.0
Project Manager/Coordinator
TBG
42 105.00
4,410.0
Right of Way/Relocation Agent
RK
0 140.00
0_oc
Design Engineer
SZ
0 65.00
0p
Assistant coordinate,
ZL, CS
0 1 120.00
00
Professional Surveyor
TR
0 130.00
0.
Survey Crew
TR & FM
0 225.00
p
Clerical
BOZ
3 55.00
165A
TOTAL HOURS
52
TOTAL LABOR
55,625.0
DIRECT NONLABOR
Miscellaneous (swarm. bn o, Mylass. mawamp<per, la<pban<.
pocoge, mrso.ewlbmentrenwl. maps. brows. survey mils. Enpwy boards, etc)
Unit
Quantlt Rate
Computer
Hours
Per Hour
0.
Title Commitments
Each
2 Per Paneel $350
700.
Vehicle Rental
Days
Per Day $60
Ooc
Mileage
Miles
20 Per Mile $0.75
15,
Airline Trips
Trips
Per Tnp $900
a0
Lodging
Days
Per Day $110
0 oc
Meals
Days
Par Day $511
0,p
TOTAL DIRECT NONLABOR
5715.0
OUTSIDE SERVICES AND SUBCONTRACTS LUMP SUM
R/W A raisals Joki and Associates
6.000.
R/W Review Ap raisals Hall-Widdoss and Co.
1,000.0c
TOTAL OUTSIDE SERVICES AND SUBCONTRACTS
$7,000.0
RECAPITULATION
Total Direct Labor
5,625.
Total Direct NonLabor
715.
Total Outside Services 8 Subcontracts
7 ppp
TOTAL ESTIMATED COST NTE)$13,340.a
ztx
OOWL HKM Page 2of2