HomeMy WebLinkAbout14- Task Order No. 1 Dowl HKM for Streets and Utilities Land Agent Services4OOWL HKM
JUL 78 1014
July 18, 2014
".1 ---------- .
Rick Hixson,P.E.
City of Bozeman
20 East Olive St.
Bozeman, MT 59715
RE: PSA for Streets and Utilities Land Agent Services
Task Order Agreement #I - Baxter and Davis Lanes
Dear Mr. Hixson:
We have prepared the task order agreement using the previously reviewed scope of services and
budget for the Baxter Lane and Davis Lane intersection right-of-way acquisition project. The
approved task order form has been updated to reflect the estimated cost of providing acquisition
services for this task.
If you find the task order to be accurate and acceptable, please sign both copies of the attached
agreement and return a copy to our office. If you have any questions, please feel free to contact me via
email or phone (direct line 406-551-1445). Thanks again for your time and consideration.
Sincerely,
DOWL HKM
Tony Becken-Gaddo, P.E.
Transportation Engineer
Attachments: Task Order Agreement 41
Scope of Services and Budget
406-586-8834 ■ 406-586-1730 (fax) . 2090 Stadium Drive ■ Bozeman, Montana 59715 it wm.dowlhkm.crom
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Exhibit A to Master Task Order Agreement for Professional Services
TASK ORDER NUMBER 01
Issued under the authority of Professional Services Master Task Order Agreement between the City of
Bozeman and DOWL HKM for: Professional and technical services for the aconisition of right of
improvements within the City of Bozeman
This Task Order is dated -) u -y 30 201J between City of Bozeman (City) and
DOWL IMM (Contractor).
The following representatives have been designated for the work performed under this Task Order:
City: RickHixson.P.E.
Contractor: Tont/ Becken-Gaddo, P.E.
SCOPE OF WORK:
The scope of work for Task Order No. 1 is detailed in the attached Project Scope of Services.
Contractor shall be reimbursed on a time and materials basis with a total cost not to exceed $50,607.50. The
total cost for Task Order No. 1 is detailed in the attached Project Cost Estimate. Contractor shall invoice no
more often than monthly for services provided in the prior month.
The provisions of the Professional Services Master Task Order Agreement and any Special Terms and
Conditions and/or Exhibits or Attachments to this Task Order shall govern the Work.
IN WrINESS WHEREOF, the parties authorized to commit resources of the companies have executed this
Task Order:
Ci of Bozeman
By:
Title: C/T)l i%P1Ctl N 6 C
Date: 7
Contractor
By:
Title: We-Sie(n MOA"A. P IfoV1 14004aer
Date: 07/17/.2014-
Fed.
7,171014
Fed. ID. No. 92-0166301
June 27, 2014
Professional Services Agreement for Streets and Utilities Land Agent Services
Project Scope of Services
Task Order No. 1
The scope of services for this City of Bozeman Right -of -Way Acquisition Project is to Appraise,
Acquire and successfully conduct and prepare the necessary meetings, agreements, and legal
documents to transfer property titles from private land owners to the City of Bozeman (City).
The City will be constructing new road and utility improvements in the near future and intends to
acquire the necessary right-of-way (R/W) prior to construction. This project will serve as the
R/W acquisition process for the future road and intersection improvements at the intersection of
Davis Lane and Baxter Lane in Bozeman, Montana.
The intent of this scope of services and corresponding cost estimate is to provide acquisition
services on a time and materials, not to exceed basis. Additional costs related to the actual land
purchase price, relocation costs paid to property owners, and any costs associated with eminent
domain proceedings are not included in this scope of services or cost estimate.
The following activities will be conducted as outlined below.
1_0 PROJECT RESEARCH
• Obtain and review available preliminary design plans
• Obtain and review available project documentation
• Coordination meeting with the project team members
• Obtain current deeds and ownership information
2_0 INITIAL PROPERTY OWNER CONTACT
• Compile contact information
• Initiate contact with owners to inform them of this project and the process.
3_0 SURVEY
• Conduct control and topographic surveys of the intersection and parcels requiring
acquisition. The topographic survey will be limited to significant above grade features
that affect the appraisal and acquisition process (buildings, fences, trees, etc.).
• Existing R/W property pins and monuments will be surveyed. New property pins
designating proposed R/W will be set after the transfer of title.
4_0 R/W MAPPING & EXHIBITS
• Compile existing R/W mapping with limited topography
• Determine proposed R/W acquisition areas. Road easements will be acquired from
adjacent properties for future road improvements.
Page 1 of
DOWL HKM
June 27, 2014
• Prepare preliminary certificate of survey (COS)
• Prepare preliminary deed exhibits
• The final COS and deed exhibits will be filed with the clerk and recorder upon
finalization of acquisition agreements
• QA/QC of deliverables
Deliverables:
• Preliminary COS
• Preliminary deed exhibits
5_0 TITLE COMMITMENTS
• Title commitments will be secured for each parcel requiring property acquisition
• Team coordination
6_0 APPRAISALS AND REVIEW APPRAISALS
• An appraisal will be conducted for the parcel on the northeast corner of the intersection
• A review appraisal will be conducted for the northeast corner parcel appraisal by a
second appraisal subconsultant
• Waiver evaluations will be completed for the parcels on the northwest, southwest, and
southeast corners of the intersection by DOWL HKM.
• Team coordination
• QA/QC of appraisal reports
7_0 PREPARE CONTRACTS
• Prepare preliminary acquisition documents
• Prepare preliminary acquisition costs
• QA/QC of deliverables
Deliverables:
• Preliminary acquisition documents including costs
8.0
• Conduct pre-acquisition meeting
• Conduct meetings with property owners
• Prepare final acquisition documents
• Prepare final acquisition costs
• QA/QC of deliverables
Deliverables:
• Final acquisition documents including costs
AIIKI
Page 2 of
DOWL HKM
June 27, 2014
9_0 RIW AND DESIGN PLAN UPDATES
Based on acquisitions and agreements, updates to the preliminary COS and deed exhibits
will be completed, if required.
Modification of road design plans is not included in this scope.
10.0 RELOCATION SERVICES
Provide relocation services for property owners, if required.
11.0 CLOSING
Prepare final title transfer documents
Attend closing meeting
12.0 FINAL SUBMITTAL AND CLOSEOUT
• Deliver completed title transfer documents
• Project closeout
• QA/QC of deliverables
Deliverables:
• Final signed title transfer documents
CONTINGENCY
Due to the nature of property acquisition work, the time required to work with individual
property owners varies significantly. The scope of services as detailed in this document includes
all the necessary steps to acquire property from private owners, but much of that work relies on
good cooperation and timely responses from all parties. The contingency item serves to capture
the possible additional costs incurred during the acquisition process due to challenging situations
with property owners.
El
DOWL HKM
Page 3 of 3
ICity of Bozeman RIW Acquisition: Task Order No. 1 Project Cost Estimate
DATE:
6127114
PROJECT NO: 4624.11402.01
EST. PREPARED BY:
DOWL HKM
PAY SCH.:
Time and Materials. -NTE
ctivity
Tasks
Total HOurs
Real Estate
Manager
Project
Manager/
Coordinator
Right of
Way/Relocall
on Agent
Design
Engineer
Assistant
Coortlinalor
Professional
Surveyor
Survey Crew
Clerical
WORK TO BE COMPLETED
1.0 PROJECT RESEARCH
Obtainand reviewpmliminary design plans
1
1
Obtain and review project dowmenlaeon
1
1
Coortlina0on meellOg xlm the pmjegt¢ammembers
3
1
1
1
Obteincamerioaeds
2
1
2
SUBTOTAL(HOURS)
7
1
5
1 1
0
0
0
10
0
2.0 INITIAL PROPERTY OWNER CONTACT
Compile Contact Information
2
1
1
Imtiak Cmlact
2
2
SUBTOTAL(HOURS)
4
0
3
0
0
0
0
0
1
34 SURVEY
Com" Survey
a
Topographical Survey
0
R Smvey
0
Set New RN Pma
0
O QC
1
SUSTOTAL(HOURS)
1
0
1
0
0
e
0
D
0
4.0 RM/ MAPPING 8 EXHIBITS
Com Ileepsling RAN mapping with mWed Lpogmphy
0
O.W.M. proposed R/W acquisPoen areas.
4
4
Prepare preliminary COS and dead exhibits
1
1
OA/OO of Deliverables
4
1
2
1
SUBTOTAL(HOURS)
9
i
ee
0
i
0
0
i
5.0 TITLE COMMITMENTS
Secure Title Commhments
2
2
Team Coorcmation
4
1
2
1,=0
SUBTOTAL(HOURS)
6
1
4
0
0
0
6.0 APPRAISALS AND REVIEW APPRAISALS
Conduct APpraisalh)
3
1
2
Conduct Revlew Appraisal (1)
1
1
Conduct Waiver EmTwtons(3)
45
1
38
6
Team Coodowbon
4
1
2
1
"00
2
SUBTOTAL(HOURS)
55
4
46
7
0
0
0
0
0
7.0 PREPARE CONTRACTS
Pmpme Prefiminary Aoquisibon Documents
10
4
1
4
1
Prepare PretminaryAcquisilmn Coals
2
1
1
CWQC of Oefiverables
2
1
1
SUBTOTAL(HOURS)
2
5
0
0
0
0
1
8.0 ACQUISITIONS
Comiuctp oquisNon maeing
4
1
2
1
Conduct Cwner Meetings
54
2
40
4
4
4
Prepare Fins! AcgwsWm Documents
9
1
2
4
2
Prepare Final Acquisition Costs
T
1
2
2
AEO
2
CWQC of Delivefables
8
2
T
2
SUSTOTAL(HOURS)
80
7
48
13
0
0
8
9.0 RAV AND DESIGN PLAN UPDATES
Update Preliminary Deed Exhibits
3
1
2
SUBTOTAL(HOURS)
3
0
1
0
2
0
0
0
0
10.0 RELOCATION SERVICES
Provide Property Relocation
40
10
30
SUBTOTAL (HOURS)
40
0
10
30
0
0
0
0
0
ltlo�OWL HKM Pagelof2
11.0 CLOSING
Prepare Final Title Transfer Documents
4
1
I 1 1 2
Cream, Meetings
10
1
8 1 1
QA/QC
2
2
SUSTOTAL(HOURS)
16
1 d
1 9 3
0 0 1 0
0 0
12,0 FINAL SUBMITTAL AND CLOSEOUT
Deliver Complelad Title Transfer Documents
3
1
2
Projeelcloaeout
2
1
1
CA/QC of Deliverables
3
1
1 1
SUBTOTAL HOURS)
a
1
3 1
0 0 0
1 0 1 3
CONTINGENCY
Negotiatmu Challenges
17
1
a
1
4
Total Project Hours
260
2e,
144 65
2 9 0
0 td
COSTSUMMARY
DIRECT LABOR
Hours
%of total Rate
EXten.i.n
Real Estate Manager
BW
26 10% 150.00
3,900.0
Project Manager/coordinator
TBG
144 55% 105.00
15,1200
Riht of Way/RelocationAgent
RK
65 25% 140.00
9,100.0
Design Engineer
SZ
2 1% 85.00
170.0
Assistant Coordinator
ZL, CS
9 1 3% 120.001
1
1 1,0800
Professional Surveyor
TR
0 0% 130.00
0.0
Survey Crew
TR & FM
0 0% 225.00
0.
Clerical
BOZ
14 5% 55.00
7700
TOTAL HOURS1
260
TOTAL LABOR
$30,140.0
DIRECT NONLABOR
Miscellaneous (ememe onion, entire, mUmun, paper telephone.
Coshes..,so "Nptnenneehi ma,. phot.. ea,, .. d,.p,, hose, MCI
Unit
Quanlit
Rate
Com uler
Hours
Per Hour
0.
Title commitments
Each
4 Per Parcel
$300
1,200,IX
Vehicle Rental
Days
2 Per Day
$60
120.
Mileage
Miles
250 Per Mile
$075
187.EC
Airline Trips
Trips
1 Per Trip
$900
900.
Lodging
Days
2 Per Day
$110
22BOC
Meals
Days
4 Per Day
$51
204.0
TOTAL DIRECT NONLABOR
$2.831.5
OUTSIDE SERVICES AND SUBCONTRACTS LUMP SUM
R/W Appraisals Joki and Associates
5,000.0
R/W Review Appraisals Hall-Widdoss and Co.
1,000,00
Survey (DOWL HKM
11,636.0
TOTAL OUTSIDE SERVICES AND SUBCONTRACTS
$17,836.0
RECAPITULATION
Total Direct Labor
30,140.0
Total Direct NonLabor
2,831.5
Total Outside Services & Subcontracts
17,636.
TOTAL ESTIMATED COST (NTE)
$50,607.5
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