HomeMy WebLinkAboutFull 2014 or newer Packer bid
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City of Bozeman, Montana
Street Division
CALL FOR BIDS One (1) New 2014 (or newer) Packer unit to be installed on an existing chassis
NOTICE IS HEREBY GIVEN that the City of Bozeman, Montana, is accepting sealed bids
for:
Separate sealed bids for a One (1) New 2014 (or newer) Packer unit to be installed on an
existing chassis as described in the bid specifications will be received by the City Clerk, City
Hall, 121 N. Rouse Avenue, P.O. Box 1230, Bozeman, Montana 59771-1230 until 2:00 p.m.,
local time, Tuesday, September 9th, 2014, and then publicly opened and read aloud.
Please write the name of the project: 2014 or newer Packer Unit on an Existing Chasis on the front of the sealed bid. The physical address is:
City Clerk’s Office, Suite 202, (upstairs) City Hall, 121 N. Rouse Avenue, Bozeman, Montana.
The mailing address is: City Clerk’s Office, Suite 202, City Hall, P.O. Box 1230, Bozeman, Montana, 59771.
Bids must be received before 2:00 p.m. Tuesday, September 9, 2014. Original copies must be
submitted – no faxed of electronic bids will be accepted. Bids will be opened and read following the close of bids.
Requirements for this project including the Bid Specifications / Bid Form may be obtained at the
office of the City Clerk, City Hall, 121 North Rouse, Suite 202, Bozeman, Montana 59771, telephone number (406) 582-2320, by e-mail at agenda@bozeman.net, or interested parties may download the project requirements at www.bozeman.net under the “Business” tab, and the RFP/BID drop down
menu.
Each bid or proposal must be accompanied by a Certified Check, Cashier's Check, or Bid Bond payable to the City of Bozeman, Montana, in an amount not less than Ten percent (10%) of the
total amount of the bid.
Any submitting entity under this invitation to bid must sign and return the required affirmation
stating that they will not discriminate on the basis of race, color, religion, creed, sex, age, marital status, national origin, or because of actual or perceived sexual orientation, gender identity or
disability in the exercise of contract should it be awarded to that entity. Each entity submitting
under this notice shall also recognize in writing the eventual contract will contain a provision
prohibiting discrimination as described above and this prohibition on discrimination shall apply
to the hiring and treatment of the Contractor’s employees and to all subcontracts.
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No bid may be withdrawn after the scheduled time for the public opening of bids, which is 2:00
p.m. local time, September 9th, 2014.
The right is reserved to reject any or all proposals received, to waive informalities, to postpone the award of the contract for a period of not to exceed Sixty (60) days, and to accept the bid
which is in the best interests of the Owner.
The City of Bozeman is required to be an Equal Opportunity Employer
Dated at Bozeman, Montana, this 20th day of August, 2014
Stacy Ulmen, CMC City Clerk, City of Bozeman
Published Bozeman, Montana
August 24th, 2014 August 31st, 2014
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INSTRUCTIONS TO BIDDERS FOR
One (1) New 2014 (or newer) Packer unit to be installed on an existing chassis
BID DOCUMENTS: The bid documents for the City of Bozeman for One (1) New 2014 (or newer) Packer unit to be installed on an existing chassis include the Invitation to Bid, this Instruction to Bidders, the Bid Specifications, the Bid Form, and the Purchase Agreement.
BIDS: All bids must be legibly written in ink. No alterations by erasures or interlineations will be
permitted in bids or in the printed forms. Each bid shall be enclosed in a sealed envelope addressed to:
Bozeman City Clerk, PO Box 1231 Bozeman, Montana 59715, or physically delivered to the address on the Invitation to Bid and endorsed on the outside of the envelope with the words One (1) New 2014 (or newer) Packer unit to be installed on an existing chassis.
Bids shall be strictly in accordance with the prescribed Bid Form. Any modifications thereof or deviations there from may be considered as sufficient cause for rejection. Bids carrying riders or
qualifications to the bid being submitted may be rejected as irregular.
Each Bidder must return a signed Bid Form incorporating as Exhibit 2 a copy of the Bid Specifications indicating on each line item of equipment or required service whether the Bidder can
provide the equipment/service shown in that category or whether the Bidder can provide similar equipment or required service meeting the listed equipment or required service and indicating the details of the alternative equipment or required service. The City reserves the right to reject any
alternative equipment or required service. Each bid shall indicate the total bid price.
The price quoted in a bid shall include all items of labor, materials, tools, equipment and other
costs necessary to fully complete the manufacture and delivery of the One (1) New 2014 (or newer) Packer unit to be installed on an existing chassis pursuant to the Bid Specifications. It is the intention of the Bid Specifications to provide for and require a complete One (1) New
2014 (or newer) Packer unit to be installed on an existing chassis of the type prescribed in
the Bid Specifications and ready for operation by the City. Any items omitted from the Bid Specifications which are clearly necessary for the completion and
operation of such equipment and its appurtenances shall be considered a portion of such equipment although not directly specified or called for in the Bid Specifications.
All parts shall be new. In all cases, materials must be furnished as specified. Acceptance of delivery of the One (1) New 2014 (or newer) Packer unit to be installed on an existing chassis shall not release the successful contractor from liability for faulty design, workmanship or materials appearing even after final payment has been made. The City reserves the right and shall be at liberty to inspect all materials and workmanship at any time during the manufacturing process and shall have the right to reject all materials and
workmanship which do not conform to the specifications. However, the City is under no duty to make inspection, and if no inspection is made, the chosen contractor shall not be relieved of any obligation to furnish materials and workmanship strictly in accordance with specifications.
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BID SECURITY: To be considered, the bid must be accompanied by a bid security unconditionally
payable to the City of Bozeman for ten percent (10%) of the total amount of the bid and attached as
Exhibit 1 on the Bid Form. Each Bidder shall expressly covenant in the bid that if the Bidder is awarded the bid, the Bidder will, within thirty (30) days after the bid is awarded, enter into a Purchase Agreement
with the City of Bozeman in substantially the same form as shown on the Purchase Agreement. Bid
security must be provided in a form specified in §18-1-203, MCA, which includes, but is not limited to, certified check, cashier’s check, bank draft, bid bond, guaranty bond, or surety bond. Bid security
through a bid, guaranty or surety bond must be issued by a surety company authorized to do business in the State of Montana. The bid security protects and indemnifies the City against the failure or refusal of the successful Bidder to timely enter into the Purchase Agreement.
SIGNATURE OF BIDDERS: Each bid must be signed in ink by the Bidder with the Bidder’s full name and business address or place of residence. If the Bidder is a firm or partnership, the name and residence
of each member must be inserted. If the bid is submitted by or in behalf of a corporation, it must be signed in the name of the corporation by a corporate official authorized to bind the corporation and who shall also affix the corporate seal of the corporation to the bid. Any bid by a corporation signed by a
person other than a corporate officer must be accompanied by a power of attorney showing that person’s authority to sign for the corporation.
ONLY ONE PROPOSAL: No Bidder may submit more than one bid. Two bids under different names will not be received from one firm, partnership, association, or corporation.
RESPONSIBILITY OF AGENT: Any person signing a bid as the agent of another, or of others, may be required to submit satisfactory evidence of authority to so sign.
TITLE: The position title of any person executing the bid or Agreement shall be clearly indicated beneath the signature.
RESPONSIBLE BIDDER: Bidder is not deemed a responsible bidder if Bidder is delinquent in payment of property taxes or special improvement district assessments within the City of Bozeman for at
least six (6) months. Any Bidder required by the Bozeman Municipal Code to have a general business license in the City of
Bozeman must obtain such license before a bid can be awarded to a bidder. EXAMINATION OF SPECIFICATIONS: Before submitting a bid, each Bidder should examine the
Bid Specifications, these Instructions to Bidders, the Bid Form, and the Purchase Agreement thoroughly and become familiar with federal, state, and local laws, ordinances, rules, and regulations that may, in any
manner, affect the cost or delivery of the goods.
INTERPRETATION OF CONTRACT DOCUMENTS: If any person contemplating submission of a
bid for the proposed Purchase Agreement is in doubt as to the true meaning of any part of the
specifications, that person may submit a written request to the City for an interpretation thereof. The person submitting the request will be responsible for its prompt delivery. Any interpretation of the
proposed purchase agreement will be made only by an addendum duly issued and a copy of any such addendum will be mailed or delivered to each person receiving the specifications.
TIME OF COMPLETION: The time of delivery of the goods to be purchased is a basic consideration
of the contract. It is necessary that each Bidder satisfy the City of the Bidder’s ability to deliver the goods being purchased within the stipulated time.
ADDENDA: If applicable, any addenda issued during the time of bidding, or forming a part of the specifications provided to Bidder for the preparation of Bidder’s proposal, shall be covered in the bid and
shall be made a part of the Purchase Agreement. Receipt of each addendum shall be acknowledged in the
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bid. Any bid in which all issued addenda are not acknowledged will be considered incomplete and will
not be read.
WITHDRAWAL OF BID: No Bidder may withdraw any bid for a period as specified in the Invitation
to Bid after the date and hour set for the opening declared herein. Prior to that time, Bidder may
withdraw a bid by written request. The request to withdraw a bid must be signed in the same manner and by the same person or persons who signed the bid.
ACCEPTANCE AND REJECTION OF BIDS: The City reserves the right to accept or reject the bids in the best interest of the City. The City reserves the right to waive informalities and irregularities in any
bid submitted, to reject non-conforming, non-responsive or conditional bids, to correct arithmetic errors without changing unit price, and postpone awarding of the Purchase Agreement for a period not exceeding sixty (60) days.
AWARD OF BID: If the bid is to be awarded, City will award the bid to the responsible Bidder whose bid is responsive and conforms to all material terms and conditions of the bidding documents and
proposed Purchase Agreement, is lowest in price, is in the best interest of the project, and other factors considered. The award will be based on the lowest responsive cumulative base bid plus any added
alternate schedules the City determines to include with the project. If the bid is awarded, the award will
be made within the period specified in the Purchase Agreement. The successful Bidder will be notified by letter mailed to the address shown on the bid that the bid has been accepted and that Bidder has been
awarded the bid.
CANCELLATION OF AWARD: The City reserves the right to cancel the award of any bid at any time
before the complete execution of the Purchase Agreement by all parties without any liability against the
City. EXECUTION AND APPROVAL OF AGREEMENT: The Purchase Agreement shall be signed by the successful Bidder and returned within the time shown on the bid. If the Purchase Agreement is not executed by the City within fifteen (15) days following receipt from Bidder of the signed Agreement,
Bidder has the right to withdraw the bid without penalty. The Purchase Agreement is not effective until it has been fully executed by all of the parties thereto. FAILURE TO EXECUTE AGREEMENT: Failure to execute the Purchase Agreement shall be just cause for annulment of the award. In the event of such annulment, the bid guarantee shall be forfeited to the City, not as a penalty, but as liquidation of damages sustained. Award may then be made to the next
lowest responsible and qualified Bidder, or the project may be re-advertised as the City may decide. PAYMENT: Payment for all goods purchased under the Purchase Agreement will be made by the City
within the time period specified in and in accordance with the procedures outlined therein.
NON-DISCRIMINATION: In accordance with law, each entity submitting a bid shall affirm on the
form provided by the City that the Bidder shall not discriminate in the performance of the work called for in the Bid Specifications on the basis of race, color, religion, creed, sex, age, marital status, national
origin, or because of actual or perceived sexual orientation, gender identity or disability, with regard to, but not limited to, the following: employment upgrading, demotion or transfer, recruitment or recruitment advertising, layoff or termination, rates of pay or other forms of compensation, selection for
training, or rendition of services.
It is further understood that any vendor who is in violation of this clause shall be barred forthwith from
receiving awards of any purchase from the City of Bozeman unless a satisfactory showing is made that discriminatory practices have ceased, and the recurrence of such acts is unlikely.
City of Bozeman, Montana
Solid Waste Division
Bid Specifications and Bid Form
*Note: your bids must be submitted on this form.*
Bid Specifications for:
one (1) New 2014 (or newer) Packer unit to be installed on an existing chassis
The equipment described herein shall be a new 2014 or newer production and shall be
in first class running condition. All parts and accessories which are required to compose a complete unit shall be furnished whether herein stipulated or not. Unless otherwise noted in these specifications, all equipment cataloged as standard shall be furnished and included in the
purchase price of the unit. PACKER UNIT This truck will be used for collecting/hauling of refuse materials for the City of Bozeman.
The primary drive function will be from the right hand position therefore all driver functions to be accessed on right side.
The City of Bozeman will be accepting one bid for one refuse packer. The successful bidder will be responsible for shipping the chassis, via low-boy, to the packer manufacturing facility. As well as setting times for the refuse packer and other equipment to be mounted and
for the delivery of the complete unit to the Solid Waste main office in Bozeman, MT. The chassis will be stripped of its existing packer & accessories by City staff before departure. Standard Options:
All standard equipment and options, whether expressly stated herein or not, shall be included
Yes_______ No_______ Exceptions______________________________________________
All equipment furnished under this contract shall be new, unused and the same as the manufacturer’s current production model. Accessories not specifically mentioned herein, but necessary to furnish a complete unit ready for use, shall also be included. Unit shall conform to
the best practice known to the trade in design, quality of material and workmanship. The
equipment furnished shall conform to current ANSI Safety Standard Z 245.1
These specifications describe a refuse collection body equipped with a mechanical device designed to handle a variety of plastic refuse containers ranging from 32 gallon to 450 gallon. The body shall be capable of compacting and transporting refuse to a landfill or transfer
station and dumping the load by means of hydraulically raising the tailgate and ejecting the load without raising the body.
Bid Specifications for one (1) New 2014 (or newer) Packer unit to be installed on an existing chassis
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Section 1 Capacity:
The minimum capacity of the body including tailgate shall be twenty (27) cubic yards, excluding
hopper area
Yes __________ No __________ Exceptions ___________________________________
Section 2 Body:
The hopper capacity shall be four (4) cubic yards
Yes __________ No __________ Exceptions ___________________________________
The body shall have a brake-formed radius design
Yes __________ No __________ Exceptions ___________________________________
The body floor shall be flat
Yes __________ No __________ Exceptions ___________________________________
The body floor thickness shall be three sixteenth inch (3/16”) Hardox 450
Yes __________ No __________ Exceptions ___________________________________
The body sides and roof shall have a brake-formed radius design providing superior structural strength to weight ratio
Yes __________ No __________ Exceptions ___________________________________
The body sides shall be formed from a one (1) piece panel with no vertical weld seams
Yes __________ No __________ Exceptions ___________________________________
The body sides and roof steel grade shall be ten (10) gauge ASTM A1011 grade eighty (80)
Yes __________ No __________ Exceptions ___________________________________
The body fenders shall be light weight material to reduce overall weight
Yes __________ No __________ Exceptions ___________________________________
Steel inner fender rub rail thickness shall be three sixteenth inch (3/16”) Hardox 450
Yes __________ No __________ Exceptions ___________________________________
Bid Specifications for one (1) New 2014 (or newer) Packer unit to be installed on an existing chassis
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The body shall include a bolt-on rear under ride guard as standard equipment to meet Federal
Motor Carrier Safety Regulation (49CFR393.86) Safety Reg., 49CFR393.86, TTMA RP No 41-02, and SAE J682, Oct84
Yes __________ No __________ Exceptions ___________________________________
Section 3 Hopper:
The hopper shall have a minimum static capacity of four (4) cubic yards Yes __________ No __________ Exceptions ___________________________________
The hopper shall have a minimum dynamic capacity displacement rate of ten point five (10.5)
cubic yards per minute
Yes __________ No __________ Exceptions ___________________________________
The hopper floor must include a one eighth inch (1/8”) Hardox 450 liner that extends into the body
Yes __________ No __________ Exceptions ___________________________________
The hopper floor steel grade shall be: AR450 Hardox, and be three sixteenth inch (3/16”) thick
Yes __________ No __________ Exceptions ___________________________________
The hopper side walls steel grade shall be: AR450 Hardox and be three sixteenth inch (3/16”) thick
Yes __________ No __________ Exceptions ___________________________________
A hopper access door shall be provided above the packing panel on the street side of the body to permit access into the hopper area
Yes __________ No __________ Exceptions ___________________________________
The hopper access door shall be equipped with a safety interlock switch to disable all functions
if the access door is opened
Yes __________ No __________ Exceptions ___________________________________
A hopper ladder with grab handles shall be located on the street side of the hopper
Yes __________ No __________ Exceptions ___________________________________
The ladder must have an OSHA Standard seven inch (7”) toe spacing between the ladder rung and the side of the hopper
Yes __________ No __________ Exceptions ___________________________________
Bid Specifications for one (1) New 2014 (or newer) Packer unit to be installed on an existing chassis
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A transverse sump shall extend the full width of the front hopper
Yes __________ No __________ Exceptions ___________________________________
Two (2) sealed sump access doors equipped with handles and quick acting over center toggle latches shall facilitate clean out of the sump
Yes __________ No __________ Exceptions ___________________________________
A clean-out tool option shall be provided to facilitate easy removal of any accumulated debris from the hopper sump area
Yes __________ No __________ Exceptions ___________________________________
A holder shall be provided on the body side to secure the clean out tool in a stored position
Yes __________ No __________ Exceptions ___________________________________
The hopper shall have optional plastic gull wing hopper covers to enclose the hopper during transport
Yes __________ No __________ Exceptions ___________________________________
The hopper cover shall be opened/closed by a switch in cab on the right hand side
Yes __________ No __________ Exceptions ___________________________________
The hopper cover must have an interlock eliminating the ability to dump a container if the hopper cover is closed
Yes __________ No __________ Exceptions ___________________________________
Interior hopper to body transition welds shall be covered with “hard face” to prevent wear through
Yes __________ No __________ Exceptions ___________________________________
Section 4 Packing Mechanism:
Must have a manual super pack operation that allows the panel to extend into the body to clear
debris from the hopper area
Yes __________ No __________ Exceptions ___________________________________
Packer hydraulic control must utilize a regeneration circuit and include manual overrides for
maintenance and repair functions Yes __________ No __________ Exceptions ___________________________________
Bid Specifications for one (1) New 2014 (or newer) Packer unit to be installed on an existing chassis
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A single, central mounted, pack cylinder shall generate eighty three thousand (83,000) pounds
of packing force; two (2) cylinder and/or continuous packing mechanisms are not acceptable
Yes __________ No __________ Exceptions ___________________________________
The packing panel shall complete an auto pack cycle in a maximum of thirteen (13) seconds at
eight hundred (800) RPM
Yes __________ No __________ Exceptions ___________________________________
Packing panel top thickness shall be one quarter inch (¼”) ASTM A-715 GR 50
Yes __________ No __________ Exceptions ___________________________________
Packing panel face plate thickness shall be three eighths inch (3/8”) ASTM A-715 GR 50
Yes __________ No __________ Exceptions ___________________________________
The packing panel shall be guided by a single self-cleaning “T” rail located in the center of the body
Yes __________ No __________ Exceptions ___________________________________
“T” Rail steel and thickness shall be one half inch (½”) AR450 Hardox ultra high-strength, high
abrasion resistant steel plate
Yes __________ No __________ Exceptions ___________________________________ Packing panel wear shoes thickness shall be one quarter inch (¼”) AR450 Hardox
Yes __________ No __________ Exceptions ___________________________________
The packing mechanism shall use a single, double-acting telescopic cylinder will be supported by self-aligning bearings on each end; these will be three (3) stage for twenty seven (27) yard
units
Yes __________ No __________ Exceptions ___________________________________
Cylinder shall be centrally mounted above the hopper floor
Yes __________ No __________ Exceptions ___________________________________
The main cylinder sleeve shall be induction hardened and chrome plated
Yes __________ No __________ Exceptions ___________________________________
All stages of the sleeves must have metallic scrapers to protect from internal contamination and damage
Yes __________ No __________ Exceptions ___________________________________
Bid Specifications for one (1) New 2014 (or newer) Packer unit to be installed on an existing chassis
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The first stage of the cylinder shall have a sixty four inch (64”) stroke
Yes __________ No __________ Exceptions ___________________________________
Maximum operation pressure shall be three thousand (3000) psi
Yes __________ No __________ Exceptions ___________________________________
Packing panel swept volume shall be four (4) cubic yard Yes __________ No __________ Exceptions ___________________________________
The pack/eject panel shall be capable of a complete extend/retract cycle in less than thirty (30)
seconds
Yes __________ No __________ Exceptions ___________________________________
All eject controls shall be operated from inside the cab
Yes __________ No __________ Exceptions ___________________________________
The pack/eject panel shall not be capable of extending into the body during an auto pack cycle
with the tailgate closed
Yes __________ No __________ Exceptions ___________________________________
A lockout system shall be supplied to allow the ejector panel to enter the ejection mode only with the tailgate in the open position
Yes __________ No __________ Exceptions ___________________________________
A lockout system shall be supplied to require the ejector panel be in the home position before the tailgate can be lowered
Yes __________ No __________ Exceptions ___________________________________
The packer shall be Full Eject style body capable of ejecting full loads of refuse Yes __________ No __________ Exceptions ___________________________________
Unit must have remote grease point that is accessible from ground level that greases lube points on top of packer
Yes __________ No __________ Exceptions ___________________________________
Bid Specifications for one (1) New 2014 (or newer) Packer unit to be installed on an existing chassis
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Section 5 Tailgate:
The tailgate shall be hydraulically operated, top hinged bustle type
Yes __________ No __________ Exceptions ___________________________________
The tailgate shall automatically lock and unlock without the use of additional locking cylinders,
cables or manual turnbuckles
Yes __________ No __________ Exceptions ___________________________________ The tailgate must use the operating system to remain closed and pressurized in the locked
position without the use of any external control blocks or devices
Yes __________ No __________ Exceptions ___________________________________
Tailgate thickness shall be 10 ga ASTM A-715 GR 50
Yes __________ No __________ Exceptions ___________________________________
The tailgate latch roller shall be fully supported by a horizontal bolster around the lower
perimeter of the tailgate
Yes __________ No __________ Exceptions ___________________________________
The tailgate shall be operated by two (2) cylinders
Yes __________ No __________ Exceptions ___________________________________
Tailgate cylinders shall be chrome plated rod with one and one half inch (1½”) diameter and three inch (3”) bore diameter
Yes __________ No __________ Exceptions ___________________________________
The tailgate side sheets will have an integral rolled flange that overlaps the perimeter of the rear
tailgate sheet
Yes __________ No __________ Exceptions ___________________________________ A rubber seal shall be installed on the tailgate and extend across the entire bottom and vertically
up each side a minimum of sixty inches (60”)
Yes __________ No __________ Exceptions ___________________________________
A cab mounted light and audible alarm shall be provided to indicate that the tailgate is unlocked
Yes __________ No __________ Exceptions ___________________________________
Bid Specifications for one (1) New 2014 (or newer) Packer unit to be installed on an existing chassis
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The tailgate raise control shall include a delayed action to guard against accidental activation
Yes __________ No __________ Exceptions ___________________________________
Self-contained horizontal tailgate maintenance safety props shall be provided
Yes __________ No __________ Exceptions ___________________________________
Unit must have remote lube point that is accessible from ground level
Yes __________ No __________ Exceptions ___________________________________
The tailgate shall have a wire harness with Deutsch IP 69K connectors between the body and the tailgate to isolate the tailgate wiring from the body
Yes __________ No __________ Exceptions ___________________________________
Unit shall have a rear strobe light, Echo brand model 6650 with in cab switch
Yes __________ No __________ Exceptions ___________________________________
Section 6 Lifting Mechanism:
The Lifting Arm mechanism shall be capable of operating simultaneously during any phase of packing operations with full force and flow
Yes __________ No __________ Exceptions ___________________________________
Lift arm shall be mounted directly to the chassis frame rail Yes __________ No __________ Exceptions ___________________________________
The lift arm lower base weldment shall straddle both chassis frame rails and be secured to its
mounting brackets with four (4) one inch (1”) grade eight (8) bolts
Yes __________ No __________ Exceptions ___________________________________
The lower base weldment shall be fully constructed of one quarter inch (¼”) ASTM A715 GR 50 steel
Yes __________ No __________ Exceptions ___________________________________
Arm must utilize long life sealed greaseless bearings for the arm dump pivot, grabber gears, grabber cylinder, dump cylinder
Yes __________ No __________ Exceptions ___________________________________
Bid Specifications for one (1) New 2014 (or newer) Packer unit to be installed on an existing chassis
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Unit must have remote grease points that are accessible from ground level
Yes __________ No __________ Exceptions ___________________________________
Arm must have an automatic container shake feature that allows the inner boom to short stroke to be effective and easy on the arm assembly
Yes __________ No __________ Exceptions ___________________________________
The Lifting Arm mechanism must have a lifting capacity of one thousand seven hundred fifty (1,750) pounds at full extension, and two thousand (2,000) pounds retracted
Yes __________ No __________ Exceptions ___________________________________
The Lifting Arm mechanism must have no more than a fifteen inch (15”) kick out through the
entire arc of the container lift
Yes __________ No __________ Exceptions ___________________________________
The Lifting Arm mechanism must be within the ninety six inch (96”) road limit in the travel
position with the grippers in the full lowered position and opened/home position
Yes __________ No __________ Exceptions ___________________________________
No portion of the lift mechanism shall have less than thirteen inches (13”) of ground clearance in the stowed position
Yes __________ No __________ Exceptions ___________________________________
Lift Arm extension from the side of the body must be horizontal in a linear fashion; no swinging or arching of the lift arm is permitted
Yes __________ No __________ Exceptions ___________________________________
Lift Arm mechanism shall have a reach of eighty four inches (84”) from the side of the body to
the centerline of a ninety (90) gallon container
Yes __________ No __________ Exceptions ___________________________________
Lift Arm mechanism shall be capable of grasping a container located six inches (6”) from the
side of the body
Yes __________ No __________ Exceptions ___________________________________
Vertical dump height shall not exceed one hundred twenty inches (120”) above truck frame while dumping a ninety (90) gallon container
Yes __________ No __________ Exceptions ___________________________________
Bid Specifications for one (1) New 2014 (or newer) Packer unit to be installed on an existing chassis
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Container dump angle shall be a minimum of forty five (45) degrees to insure complete dumping
of container’s contents
Yes __________ No __________ Exceptions ___________________________________
Lifting mechanism shall be capable of a complete cycle, which includes grip-lift-dump-un-dump-
lower and un-grip in a maximum of eight (8) seconds including proportional cushioning
Yes __________ No __________ Exceptions ___________________________________
The Lifting Arm must be constructed utilizing an Inner and Outer Arm assembly
Yes __________ No __________ Exceptions ___________________________________
Roller bearings shall rotate on a shim adjustable trunion to allow compensation for wear and
maintain the grippers parallel with the ground; the trunion will allow the rollers to have full contact with the inner arm tracks
Yes __________ No __________ Exceptions ___________________________________
Lift Arm must have a safety interlock to restrict dumping unless the container is positioned over
the hopper opening
Yes __________ No __________ Exceptions ___________________________________
Lift Arm hydraulics shall be controlled by a four (4) spool sectional valve equipped with hydraulic
pilot actuators for proportional spool positioning Yes __________ No __________ Exceptions ___________________________________
Standard joystick lift function controls shall be proportional electric over pilot operated hydraulic
spools
Yes __________ No __________ Exceptions ___________________________________
Dump and grip cylinders shall include internal linear position sensors to provide position feedback to the control system
Yes __________ No __________ Exceptions ___________________________________
Use of standard proximity switches for arm sensing shall not be acceptable
Yes __________ No __________ Exceptions ___________________________________
Arm must be equipped with an air actuated boom safety latch that keeps the inner boom locked in the home position when not in use
Yes __________ No __________ Exceptions ___________________________________
Bid Specifications for one (1) New 2014 (or newer) Packer unit to be installed on an existing chassis
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No air operation or controls may be used in the operation of the arm except for arm safety latch
operation
Yes __________ No __________ Exceptions ___________________________________
Joystick shall be conveniently located to the left of the operator
Yes __________ No __________ Exceptions ___________________________________
Joystick must be can-bus multi-functional operation for all standard arm functions; including auto-grip-un-grip, packer function, work lights, container shake feature; selectable dead man function
Yes __________ No __________ Exceptions ___________________________________
An ergonomically designed padded armrest shall be provided to support the operator’s arm during joystick operation
Yes __________ No __________ Exceptions ___________________________________
Unit to be equipped with in-cab dual pressure control switch for gripper pressures
Yes __________ No __________ Exceptions ___________________________________
Two (2) additional control options shall be provided for the operator; additional controls shall consist of a three (3) rocker switch console located on the right hand window sill to allow
activation by the operator’s right hand and a three (3) rocker switch console with dead-man control located at the side of the operator’s seat, above the cab floor by one inch, to be activated if the operator is standing outside of the cab
Yes __________ No __________ Exceptions ___________________________________
An Automated Dump Cycle “Coordinator” option shall be provided; “Coordinator” shall allow the operator to manually reach and grip a container, continued contact on arm lift switch shall cause
the container to be raised, dumped, and lowered to the side of the vehicle, un-gripped and the
arm returned to the stowed/home position
Yes __________ No __________ Exceptions ___________________________________
Section 7 Grippers:
One set of thirty (30) to one hundred ten (110) gallon spring steel grippers to be supplied
Yes __________ No __________ Exceptions ___________________________________
Bid Specifications for one (1) New 2014 (or newer) Packer unit to be installed on an existing chassis
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A selectable, dual pressure valve shall control the grip pressure/radial force, the switch to be
located on the control console. The low pressure function will be selected for thirty (30) to one hundred ten (110) gallon containers; the high pressure function will be selected for handling two
hundred (200) to four hundred (400) gallon containers
Yes __________ No __________ Exceptions ___________________________________
Unit to be equipped to allow changing of gripper arms by one (1) person with no tools required
Yes __________ No __________ Exceptions ___________________________________ Gripper pivots shall pivot on greaseless bearings
Yes __________ No __________ Exceptions ___________________________________
Gripper shall be capable of handling thirty two (32) to ninety eight (98) gallon containers designed for automated collection
Yes __________ No __________ Exceptions ___________________________________
Unit shall include a gripper storage rack to allow storage of grippers not in use, mounted in
location to be determined by city personnel upon the award of the bid
Yes __________ No __________ Exceptions ___________________________________
An electronic proportional control system shall be provided that will give the operator the ability
to “feather” the automated lifting mechanism when gripping/un-gripping, extending/retracting, raising/lowering. Tipping/un-tipping the containers; No Exceptions
Yes __________ No __________ Exceptions ___________________________________
Section 8 Controls:
The automated lifting mechanism shall be controlled by an electronic operated hydraulic
directional control valve. The valve shall respond to proportional outputs (PWM signals) from the controller
Yes __________ No __________ Exceptions ___________________________________
Positive linear sensors shall be incorporated into the system to provide feedback of the position
of the lift arm while raising, dumping and gripping the containers
Yes __________ No __________ Exceptions ___________________________________
Must have an engine monitoring system to protect from over torqueing or stalling the engine in
high load operations Yes __________ No __________ Exceptions ___________________________________
Bid Specifications for one (1) New 2014 (or newer) Packer unit to be installed on an existing chassis
Page 13 of 18
A controller designed for mobile equipment with multiple digital and analog inputs and outputs
shall be mounted near the main automated lifting mechanism hydraulic control valve
Yes __________ No __________ Exceptions ___________________________________
Remote I/O modules shall communicate through the can-bus to provide for the inputs and
outputs not directly connected to the main controller
Yes __________ No __________ Exceptions ___________________________________
The joystick will also include four momentary switches for frequently used functions including pack start, container shake, work lights and Auto grip/un-grip
Yes __________ No __________ Exceptions ___________________________________
A multifunctional joystick shall be provided; it will include two proportional “axis” for extending and retracting the lift mechanism, raising and lowering the lift mechanism and a proportional
rocker for closing and releasing the grippers
Yes __________ No __________ Exceptions ___________________________________
The joystick will include a selectable hold-to-run switch to prevent unintentional operation of the control
Yes __________ No __________ Exceptions ___________________________________
There shall be two (2) additional (3-rocker switch type) controls; one (1) located on the right side of the cab under right side of the driver’s seat so that the driver can operate the controls from the ground and one (1) located on the right hand window sill area/dash area if chassis permits.
Yes __________ No __________ Exceptions ___________________________________
The menu system will include screens for the following: A. Factory setup, password protected, so the system can be configured for the user’s
needs
B. User setup to allow the user to change how specific features operate C. Input and output diagnostics for trouble shooting the system
D. Lights, for turning on and off work and warning lights E. Collection mode grouping the controls needed when picking up containers F. Unloading mode grouping the controls needed when unloading the unit
G. Joystick operation showing the function of the joystick
H. Data collection showing counts of arm cycles, pack cycles, eject cycles, pump run times and warnings
I. System warning messages will display over the operation screen Yes __________ No __________ Exceptions ___________________________________
Section 9 Hydraulic System:
Bid Specifications for one (1) New 2014 (or newer) Packer unit to be installed on an existing chassis
Page 14 of 18
Hydraulic pump design must allow all hydraulic flow to be stopped during emergency situations (ex: hose burst) using the E-Stop button
Yes __________ No __________ Exceptions ___________________________________
Hydraulic pump design must allow truck to be able to drive back to its home base without any
harm to the pump and without spilling any fluid after engaging e-stop with no further modifications to the system. (ex: removing PTO shaft)
Yes __________ No __________ Exceptions ___________________________________
An Eaton load sensing, power on demand (POD) hydraulic system featuring a variable displacement tandem piston pump driven by a long-life drive shaft must be used or equivalent
Yes __________ No __________ Exceptions ___________________________________
For maximum efficiency the tandem load sense pump shall provide only the flow required for
proper operation
Yes __________ No __________ Exceptions ___________________________________
No over-speed control shall be required
Yes __________ No __________ Exceptions ___________________________________
The arm hydraulic control valve must be true pilot operated, proportional post compensated style with manual over-rides for each function
Yes __________ No __________ Exceptions ___________________________________
Hydraulic reservoir shall be a maximum capacity of forty (40) gallons to reduce overall weight;
the reservoir shall include internal baffling to direct the oil flow for maximum heat transfer
Yes __________ No __________ Exceptions ___________________________________
A highly efficient light weight non-micro nucleation reservoir must be used, specifically designed
to incorporate a suction screen without concerns of micro nucleation Yes __________ No __________ Exceptions ___________________________________
Hydraulic reservoir shall be equipped with a fluid level sight glass and an in cab low level indicator
Yes __________ No __________ Exceptions ___________________________________
Hydraulic reservoir shall be equipped with a temperature sensor so oil temperature can be monitored in the cab
Yes __________ No __________ Exceptions ___________________________________
Bid Specifications for one (1) New 2014 (or newer) Packer unit to be installed on an existing chassis
Page 15 of 18
Hydraulic reservoir shall be located street side and frame mounted; system must be plumbed and sized sufficiently to the pump inlet to assure optimum inlet conditions without the need for
augmented tank pressurization
Yes __________ No __________ Exceptions ___________________________________
The hydraulic system shall incorporate a full flow ten (10) micron absolute in-tank return line filter with replaceable element
Yes __________ No __________ Exceptions ___________________________________
The hydraulic system shall incorporate a full flow ten (10) micron tank breather with replaceable element
Yes __________ No __________ Exceptions ___________________________________
All hydraulic fittings shall be O-ring Face Seal (OFS) or O-Ring Boss (ORB)
Yes __________ No __________ Exceptions ___________________________________
All hydraulic components shall be adequately sized and designed to maintain appropriate hydraulic oil temperature
Yes __________ No __________ Exceptions ___________________________________
Maximum hydraulic system pressure for the lift arm and pack circuits shall be three thousand (3000) PSI
Yes __________ No __________ Exceptions ___________________________________
Hydraulic system must provide arm operation in gear at engine idle speed, RPM not to exceed
eight hundred (800)
Yes __________ No __________ Exceptions ___________________________________ An oil cooler shall be installed to ensure hydraulic oil temperature is regulated in high ambient
temperatures as needed for running in extreme environments Yes __________ No __________ Exceptions ___________________________________
Section 10 Lights: LED stop, tail, clearance and reverse lights shall be provided in accordance with FMVSS#108
Bid Specifications for one (1) New 2014 (or newer) Packer unit to be installed on an existing chassis
Page 16 of 18
Yes __________ No __________ Exceptions ___________________________________
Upper light bar shall contain two (2) of each four inches (4”) diameter stop/tail/turn lights and
two inch (2”) diameter clearance and side marker lights
Yes __________ No __________ Exceptions ___________________________________
Lower light bar shall contain two (2) of each four inch (4”) diameter stop/tail/turn AND reverse lights
Yes __________ No __________ Exceptions ___________________________________
All lights shall be sealed, Lexan covers and have flexible gasket mounting
Yes __________ No __________ Exceptions ___________________________________
Mid-body turn signals shall be provided
Yes __________ No __________ Exceptions ___________________________________
Two (2) optional LED work lights shall be available, operated by a single push button switch on
the in-cab joystick, one (1) light shall illuminate the hopper and one (1) light shall illuminate the lift arm area
Yes __________ No __________ Exceptions ___________________________________
Section 11 Electrical:
All electrical wiring shall be in protective looms Yes __________ No __________ Exceptions ___________________________________
All wiring harnesses shall be Deutsch automotive type connectors meeting IP67 waterproof
specification
Yes __________ No __________ Exceptions ___________________________________
The electrical system junction boxes or terminations shall use the IP67 specification connectors
Yes __________ No __________ Exceptions ___________________________________
All circuits shall be properly fused and wiring shall be color coded and numbered
Yes __________ No __________ Exceptions ___________________________________ Section 12 Painting:
The entire unit shall be properly cleaned of all dirt, grease and weld slag prior to painting
Yes __________ No __________ Exceptions ___________________________________
Bid Specifications for one (1) New 2014 (or newer) Packer unit to be installed on an existing chassis
Page 17 of 18
The complete unit shall be painted with DuPont Imron Elite high solids to a minimum of three point five (3.5) mils or equivalent
Yes __________ No __________ Exceptions ___________________________________
The packer body shall be painted one color, White
Yes __________ No __________ Exceptions ___________________________________
Section 13 Camera System:
Unit shall have three (3) cameras;
A. The first to be located above the gripper arm, centered with the grippers. Safety Vision
model # SV-690H which is a color, heated, non shuttered with six (6) IR’s B. The second to be mounted on the tailgate of the packer that will come on when the
transmission is put into reverse; this camera to be Safety Vision model # SV-810, which
is color, has six (6) IR’s, heated and is shuttered C. The third to be mounted in the hopper area; this to be a Safety Vision model # SV-690H
which is a color, heated, non shuttered with six (6) IR’s
Yes __________ No __________ Exceptions ___________________________________
The camera system will also include a video recorder from Safety Vision model # SVR-4100; this system is not required to have Wi-Fi, but does need to include two (2) SD cards, each with
a thirty two (32) GB capacity Yes __________ No __________ Exceptions ___________________________________
Unit shall have a seven inch (7”) monitor/controller and be a Safety Vision model # SV-
LED70WP4
Yes __________ No __________ Exceptions ___________________________________
Section 14 Manuals and Technical Information:
The successful bidder shall provide TWO (2) Complete sets to the City, the following technical
information:
Bid Specifications for one (1) New 2014 (or newer) Packer unit to be installed on an existing chassis
Page 18 of 18
A. Maintenance and operation manuals, as used by the manufacturers repair facilities,
covering the equipment, parts and supplies purchased B. Service manuals, as used by the manufacturers repair facilities, covering the equipment
purchased
C. Parts manuals, as used by the manufacturers repair facilities, giving service part numbers complete in every detail covering the equipment purchased
D. Access to any and all on line applications as used by the manufacturers repair facilities
E. Access to any and all Computer/PC based trouble shooting/diagnostic programs as used by the manufacturers repair facilities
Yes_______ No_______ Exceptions______________________________________________
Section 15 Warranty:
All material and workmanship herein is specified, including all equipment furnished by the successful bidder, shall be guaranteed to be free from defective material or workmanship for the
manufactures standard warranty period. Seller will be required to furnish and install all parts and
pay any additional expense to repair the unit that has been affected by defective workmanship, equipment or material during this period, at no cost to the city of Bozeman. Should warranty
repairs take longer than forty eight (48) hours, Bidder agrees to supply the City of Bozeman with
a machine of like, kind, and quality to use during the time the machine is down.
Yes __________ No __________ Exceptions ___________________________________
Section 16 Delivery:
Prior to delivery the vehicle shall be completely serviced as necessary to assure proper
operation and function Yes __________ No __________ Exceptions ___________________________________
All Equipment, spare parts and supplies shall be delivered FOB destination, delivery charges
prepaid and added, to City of Bozeman Vehicle Maintenance Department, 1812 N. Rouse,
Bozeman, MT 59715.
Yes __________ No __________ Exceptions ___________________________________
Please include any and all warranty extension programs and costs
Please list any additional options to be considered
Bid Form
Page 1 of 7
1
BID FORM (Purchase Agreement)
One (1) New 2014 (or newer) Packer unit to be installed on an existing chassis THIS BID SUBMITTED TO:
Bozeman City Clerk, City of Bozeman, MT, 121 N. Rouse Ave., Bozeman, MT 59715. 1. THE UNDERSIGNED BIDDER proposes and agrees that if this bid is accepted, Bidder
will enter into a Purchase Agreement with the City in the form included in the bidding
documents and will furnish the goods or product to be purchased by the City within the
number of calendar days indicated in the Agreement and in accordance with the other terms and conditions of the bidding documents.
2. Bidder has examined, understands, accepts, and abides by all of the terms and conditions
of the Invitation to Bid, Instructions to Bidders, Bid Specifications, and Purchase
Agreement.
3. Bidder expressly covenants that if Bidder is awarded the bid, Bidder will, after the bid is
awarded and within the time specified in the Request for Bid, enter into a formal
Purchase Agreement with City. The bid must be accompanied by Bid Security payable to
the City of Bozeman for ten percent (10%) of the total amount of the bid, including alternates, if any. The Bid Security must be in a form specified in §18-1-203, MCA,
which includes, but is not limited to, certified check, cashier's check, bank draft, bid
bond, guaranty bond, or surety bond. The Bid Security is attached hereto as Exhibit 1.
4. This bid will remain subject to acceptance for sixty (60) days after the bid opening, or for such longer period of time that Bidder may agree to in writing upon request of City.
5. Bidder further represents that this bid is genuine and not made in the interest of or on
behalf of any undisclosed individual or entity and is not submitted in conformity with any
agreement or rules of any group, association, organization, or corporation; Bidder has not solicited or induced any person, firm, or corporation to refrain from bidding; and Bidder
has not sought by collusion to obtain for itself any advantage over any other bidder or
over City.
6. Bidder certifies that no employee or official of the City or any member of such employee or official’s immediate family has any direct or indirect interest in the pecuniary profits
or contracts of the Bidder.
7. Bidder will provide the goods, product, or equipment being purchased by the City in
accordance with the Purchase Agreement, for the price stated on the completed Bid Specifications sheet attached hereto as Exhibit 2.
8. Bidder understands that the unit prices shall govern in checking the bid, and should a
discrepancy exist in the total estimated price and total amount of unit prices bid as listed
on the Bid Sheet after extensions are checked and corrections made, if any, the total amount of unit prices bid as corrected shall be used in awarding the contract.
Bid Form
Page 2 of 7
2
9. Bidder certifies that Bidder is a responsible bidder.
10. Bidder agrees that the good, product, or equipment to be purchased by City will be delivered and ready for final payment in accordance with the Purchase Agreement.
11. If applicable, Bidder certifies receipt of City’s revisions or additions made subsequent to
the advertised proposal, which are specifically acknowledged on Receipt of Addendum,
attached hereto as Exhibit 3.
12. Bidder represents that the bid is genuine and not collusive or a sham and that bidder has
not colluded, conspired, connived, or agreed, directly or indirectly, with any bidder or
person, to put in a sham bid or to refrain from bidding. Bidder further represents that
Bidder has not sought by agreement or collusion, directly or indirectly, with any person, to fix the bid price of any other bidder, or to fix any overhead, profit, or cost element of
said bid price or that of any other bidder, or to secure any advantage against the City or
any person interested in the proposed bid. Bidder affirms that all statements in this bid
are true.
SUBMITTED on the _____ day of ____________, 20_____.
Bidder’s Tax ID #
IF BIDDER is:
An Individual: (Name typed or printed) By: (SEAL) (Individual’s Signature) Doing business as:
Business Address:
Telephone # FAX #
A Partnership: (Partnership Name) By: (SEAL) (Signature) (Name typed or printed)
Business Address: Telephone # FAX #
Bid Form
Page 3 of 7
3
A Corporation: (SEAL)
(Corporation Name)
State of Incorporation:
Type (General Business, Professional, Service, Limited Liability):
By:
(Signature of Authorized Representative) Print Name and Title:
Attest: (Corporate Seal)
(Signature of Secretary) Business Address:
Telephone # FAX #
Date of Qualification To Do Business Is:
A Joint Venture: Each Joint Venture Must Sign
Joint Venture Name: (SEAL)
(Name) By:
(Signature of Joint Venture Partner)
Name:
(Name, printed or typed) Title:
Business Address:
Telephone # FAX #
A Joint Venture: Each Joint Venture Must Sign
Joint Venture Name: (SEAL)
(Name) By:
(Signature of Joint Venture Partner)
Name:
(Name, printed or typed) Title:
Business Address: Telephone # FAX #
Address of Joint Venture for Receipt of Official Communication:
Address:
Bid Form
Page 4 of 7
4
Telephone # FAX #
(Each Joint Venture must sign. The manner of signing for each individual, partnership and corporation that is a party to the joint venture should be in the manner indicated above.)
Bid Form
Page 5 of 7
5
Exhibit 1
Bid Security
Attached.
Bid Form
Page 6 of 7
6
Exhibit 2
Bid Sheet
Attach a completed Bid Specification Form.
The Bidder must state the Total Bid Price here:
Total Bid Price (written out and in dollar amount):
$_______________________________________ ______________________________________________________________________________
______________________________________________________________________________
Bid Form
Page 7 of 7
7
Exhibit 3
Receipt of Addendum (if applicable).
Bidder acknowledges receipt of the following addendum of revisions or additions:
Addendum Number Date Issued Authorized Signature For Each 1
2
3
4
5
Purchase Agreement Page 1 of 4
BID PURCHASE AGREEMENT
THIS AGREEMENT is made this ____day of___________, 2014, by and between the CITY OF BOZEMAN, a municipal corporation organized and existing under the laws of the State of Montana, 121 North Rouse Ave., Montana 59715, hereinafter referred to as “City,” and _______________________, with a mailing address of _________________________,
hereinafter referred to as (“Seller”).
In consideration of the mutual promises and agreements hereinafter contained, the parties agree as follows:
1. PROPERTY PURCHASED: Seller agrees to sell and City agrees to purchase
the property requested and described in the City’s Bid Specifications, as modified by the parts of
Seller’s response accepted by City, all of which is incorporated into this Purchase Agreement by this reference. By accepting this Purchase Agreement, Seller hereby agrees that the sale, use, or
incorporation into manufactured products of all machines, software, hardware, materials and
other devices furnished under this Purchase Agreement which are not of the Seller’s design,
composition, or manufacture shall be free and clear of infringement of any valid patent,
copyright, or trademark. Seller shall hold the City harmless from any and all costs and expenses, including attorney fees, liability, and loss of any kind growing out of claims, suits, or actions
alleging such infringement, and Seller agrees to defend such claims, suits, or actions.
The property being purchased (“Property”) consists of:
One (1) New 2014 (or newer) Packer unit to be installed on an existing chassis
TOTAL PRICE: $_____________________
2. SPECIFICATIONS: The Seller agrees that all material and workmanship in and
upon this Property complies with the City’s Bid Specifications as shown on the Seller’s Bid
Form and the Seller’s response thereto as accepted by the City. Unless otherwise agreed to by the City, the City’s Bid Specifications as shown on the Seller’s Bid Form govern in the event of
inconsistencies with the Seller’s response to the same.
3. PRICE: The City agrees to pay ____________________________ Dollars ($_______) as the purchase price. All prices are less any applicable local, state or federal taxes that may be applied to the Property to be purchased. This price is firm and not subject to
escalation under agreed to in writing by the City.
4. DELIVERY AND PAYMENT: Time is of the essence in the performance of
this Purchase Agreement. Seller assumes full responsibility for all transportation, transportation scheduling, packing, handling, insurance, and other served associated with delivery of the
Property. Seller agrees to deliver the above-described Property to the City within ninety (90)
Purchase Agreement Page 2 of 4
days of the receipt of City’s order. Delivery will occur at the City of Bozeman’s City Shop
Complex (814 North Bozeman Ave., Bozeman, MT 59715), or at a place otherwise selected by
City. If delivery of the Property and/or performance of services required under this Purchase
Agreement cannot be made Seller shall promptly notify the City of the earliest possible date for delivery or performance. Notwithstanding such notice, if Seller for any reason fails to deliver the Property or perform required services within the time specific or to the City’s satisfaction the
City may terminate this Purchase Agreement or any part therefore without liability except or
good or services previously provided and accepted. The City’s receipt or acceptance of any part
of a non-conforming delivery or service shall not constitute a waiver of any claim, right or remedy the City has under this Purchase Agreement or applicable law. Upon delivery and for a reasonable period thereafter, City has the right to inspect the Property to ensure that it meets Bid
Specifications as modified by Seller’s responses accepted by City. If the Property meets the
modified Bid Specifications, City shall tender the purchase price stated above to Seller through
the City’s normal claim process. Unless otherwise agreed in writing, payment terms shall be net thirty (30) days from the date of receipt of invoice or acceptance of goods and services by the City, whichever occurs last. Payment will be made to Seller at the address previously stated
unless Seller provides a different address in writing. Invoices must be mailed to: John Alston,
Superintendent of Sewer and Water, PO Box 1230, Bozeman, MT 59771-1230.
5. NONDISCRIMINATION: Seller will not discriminate in the performance of
this Agreement on the basis of race, color, religion, creed, sex, age, marital status, national
origin, or because of actual or perceived sexual orientation, gender identity or disability and shall
ensure this provision applies to all subcontracts let by the Seller in fulfillment of this Purchase
Agreement.
6. DEFAULT/ TERMINATION/ REMEDIES: In the event of Seller’s breach of
this Purchase Agreement, including if Seller fails to deliver the Property as set forth herein or
fails to meet City’s Bid Specifications, City may, at its option, take any or all of the following
actions without prejudice to any other rights or remedies available to the City by law: (i) declare the Seller in default and immediately cancel and rescind this Purchase Agreement; (ii) require
Seller to repair or replace any equipment or materials used in the Property, and upon Seller’s
failure or refusal to do so, repair or replace the same at Seller’s expense; (iii) reject any material
or equipment included in the Property containing defective or nonconforming equipment or
material and return for credit or replacement at Seller’s option; or (iv) cancel any outstanding deliveries and treat such breach by Seller as Seller’s repudiation of this Purchase Agreement.
Thereafter, City may procure substitute property to replace the Property described herein. In
such event, Seller is liable to City for the difference between the price set forth herein and the
price paid by City for the replacement property. Additionally, the City may pursue any other
remedy it has at law or in equity.
In the event of the City’s breach hereunder, Seller’s exclusive remedy shall be Seller’s
recovery of the material or equipment or of the Purchase Price or portion of the Purchase Price
payable for equipment and material delivered to the City prior to such breach.
Purchase Agreement Page 3 of 4
7. CHANGE ORDERS: The City shall have the right to revoke, amend, or modify
this Purchase Agreement or the equipment or material included in the Bid Specifications at any
time. Seller’s receipt of City’s written change order without response received by the City within
10 (ten) business days or Seller’s shipment or other performance reflecting the change, whichever occurs first, shall be Seller’s acceptance of the change without any price or other
adjustment.
8. WARRANTY: THE SELLER SHALL WARRANTY THE PROPERTY
FOR A MINIMUM OF TWO (2) YEARS AND SHALL ALSO ASSIGN TO THE CITY ALL WARRANTIES FOR ALL COMPONENT PARTS OF THE PROPERTY NOT WARRANTIED BY SELLER. IN ADDITION, THE SELLER AGREES THE PROPERTY IS COVERED BY IMPLIED WARRANTIES FOR MERCHANTABILITY
AND FITNESS FOR THE PARTICULAR PURPOSE FOR WHICH IT HAS BEEN
PURCHASED. IN ADDITION TO ANY OTHER EXPRESSED OR IMPLIED WARRANTIES AND UNLESS OTHERWISE AGREED IN WRITING, SELLER ALSO WARRANTS THAT ALL EQUIPMENT DELIVERED HEREUNDER WILL BE NEW, SUITABLE FOR USE AS DESCRIBED, OF THE GRADE AND QUALITY SPECIFIED,
FREE FROM ALL DEFECTS IN DESIGN, MATERIAL AND WORKMANSHIP; IN
CONFORMITY WITH ALL SPECIFICATIONS FURNISHED; IN COMPLIANCE WITH ALL APPLICABLE FEDERAL, STATE AND LOCAL LAWS AND REGULATIONS AND FREE FROM ANY LIENS AND ENCUMBRANCES. THESE WARRANTIES SHALL NOT BE DEEMED TO EXCLUDE SELLER’S STANDARD
WARRANTIES OR OTHER RIGHTS OR WARRANTIES WHICH THE CITY MAY
HAVE OR OBTAIN. 9. INSURANCE/INDEMNIFICATION: The Seller shall insure the One (1) New 2014
(or newer) Packer unit to be installed on an existing chassis for a minimum of one hundred
fifteen thousand dollars ($115,000.000) against all damages during the time the One (1) New
2014 (or newer) Packer unit to be installed on an existing chassis is in the Seller’s possession which time of Seller’s possession shall commence the moment the One (1) New 2014
(or newer) Packer unit to be installed on an existing chassis is picked up from the City of
Bozeman by Seller or Seller’s agent until the moment the One (1) New 2014 (or newer) Packer
unit to be installed on an existing chassis is returned to the City of Bozeman by Seller or
Seller’s agent and accepted by the City. In addition to and independent from the above requirement, from the moment Seller or Seller’s agent takes possession of the One (1) New 2014
(or newer) Packer unit to be installed on an existing chassis. Seller shall defend, indemnify,
and hold the City harmless against claims, demands, suits, damages, losses, and expenses
connected therewith that may be asserted or claimed against, recovered from or suffered by the
City by reason of any injury or loss, including but not limited to, personal injury, including bodily injury or death, property damage, occasioned by, growing out of, or in any way arising or resulting from any intentional or negligent act on the part of Seller, it’s agents or employees
during the performance of this Purchase Agreement.
Purchase Agreement Page 4 of 4
10. ASSIGNMENT: Seller may not delegate, subcontract, or assign any duties and
services or assign any rights or claims under this Purchase Agreement without the express
written consent of City.
11. ENTIRE AGREEMENT: This Agreement, including its appendices, if any,
embodies the entire understanding between the parties relating to the subject matter contained
herein. No agent or representative of either party has authority to make any representations,
statements, warranties or agreements not herein expressed and all modifications or amendments of this Agreement, including the appendices, must be in writing and signed by an authorized
representative of each of the parties hereto.
12. APPLICABILITY: This Agreement and any extensions hereof shall be
governed and construed in accordance with the laws of the State of Montana, and the same is binding upon the parties, their heirs, successors, and assigns. IN WITNESS WHEREOF, the parties have caused this Agreement to be executed by
their duly authorized representatives the day and year first above written.
CITY OF BOZEMAN ______________________________________ SELLER (Type Name Above)
By___________________________________ By____________________________________
Chris A. Kukulski, City Manager Print Name: ___________________________ Print Title: ____________________________
APPROVED AS TO FORM:
By____________________________________
Greg Sullivan, City Attorney
NON-DISCRIMINATION AFFIRMATION FORM
_________________________ [name of entity submitting] hereby affirms it will not discriminate
on the basis of race, color, religion, creed, sex, age, marital status, national origin, or because
of actual or perceived sexual orientation, gender identity or disability in the performance of
work performed for the city of Bozeman, if a contract is awarded to it, and also recognizes the
eventual contract, if awarded, will contain a provision prohibiting discrimination as described
above and that this prohibition shall apply to the hiring and treatment of the
_________________________ [name of entity submitting] employees and to all subcontracts it
enters into in performance of the agreement with the city of Bozeman.
Signature of Bidder: ______________________________
Person authorized to sign on behalf of the bidder