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Home My WebLink About14- Gallatin Solid Waste Management District CONTRACT ROUTING FORM CONTRACT NO: If this contract requires a public meeting, the contract with the routing form attached must be given to the Commission Office for placement on the public meeting agenda. The Clerk & Recorder's office will record the contract after the public meeting and send an email to notify the responsible party that the contract has been recorded. If the contractor requires an original document, two contracts must be routed. 1. Completion by Department DATE: 7 / 8 / 14 FUND# 5411 RESPONSIBLE DEPARTMENT: Gallatin Solid Waste Management District AUTHORIZED SIGNATURE: (Elected Official,Department Head,or Board Chair) CONTRACTOR OR VENDOR NAME: City of Bozeman Biosolids Interlocal Agreement TOTAL CONTRACT AMOUNT: $ -e- START DATE: 7 / 1 / 14 EXPIRATION DATE: 6 / 30 / 19 IF THIS IS A MODIFICATION OF AN EXISTING CONTRACT, PLEASE PROVIDE THE ORIGINAL CONTRACT#: 2012-079 CERTIFICATE OF INSURANCE RECEIVED? YES X❑ NO❑ If NO,please explain: MINIMUM SOLICITATION REQUIREMENTS HAVE BEEN DOCUMENTED? Nr AYES ❑ NO ❑ (If NO,then contract must be forwarded to the County Administrator for review.) CONTRACT DESCRIPTION (Required for placing on the Commission agenda and searching the database): Interlocal Agreement for Biosolids and Green Waste Disposal and Management for Beneficial Reuse between the Gallatin Solid Waste Management District, Gallatin County Commission, and the City of Bozeman. Automatic Renewal for Five-Years GRANTS: (Fill out this section if your contract is grant related.) Original Grant Contract# IS IT A FEDERAL CONTRACT? YES ❑ NO❑ If so provide Grant CFDA# GRANTS ADMINISTRATOR APPROVED DATE: / /_ 2. Finance Director complete, if amount is $1,500 or greater. FINANCE DIRECTOR APPROVED DATE: /_/ 3. County Administrator complete, if necessary. COUNTY ADMINISTRATOR APPROVED DATE: / /_ 4. County Commissioner approval required? Yes E] No ❑ MEETING DATE: 7/(7 /14 5. Clerk and Recorder: Date Recorded _I I Responsible originating department must send one approved contract to contractor. ContractRoutingForm0614Rev2 Page 1 of 2 Rev.06/14 INTERLOCAL AGREEMENT FOR BIOSOLIDS AND GREEN WASTE DISPOSAL AND MANAGEMENT FOR BENEFICIAL REUSE GALLATIN SOLID WASTE MANAGEMENT DISTRICT BOARD AND THE CITY OF BOZEMAN On June 25, 2014 the Gallatin Solid Waste Management District Board recommended to the Gallatin County Commission, to renew the Interlocal Agreement for biosolids and green waste disposal and management for beneficial reuse for an additional five years effective on the 1St day of July, 2014 by and between: GALLATIN SOLID WASTE MANAGEMENT DISTRICT (GSWMD) BOARD (Board), P.O. Box 461, Three Forks, MT 59752, and THE CITY OF BOZEMAN (City), P. O. Box 1230, Bozeman, MT 59771-1230. GALLATIN SOLID WASTE MANAGEMENT DISTRICT BOARD ----J By: Dave Hanson Board Chair GALLATIN COUNTY CITY OF BOZEMAN L,_ By: Pierre Martineau, Chairman $ Y y; Chris A. Kukulski, City Manager ATTEST: ATTEST:. $0Z8,'' ''//,/;/(,V(/' ► !irk�1e..1.'� Charlotte , eY Recorder Sta'e,, 1'71' zp C •ti �JC b tl 6 D ` 477NCC 1 INTERLOCAL AGREEMENT FOR BIOSOLIDS AND GREEN WASTE DISPOSAL GALLATIN SOL�ID WNT ASTE OR EMA�AGEMEIFICIAL �USE BETWEEN THE DISTRICT BOARD, GALLATIN COUNTY COMMISSION, AND CITY OF BOZEMAN This Interlocal Agreement for bio$plids and green waste disposal and management for beneficial reuse takes effect on the. I Z ay of Se[}+-E hnbe% ,20 , ,by and between: T GALLATIN SOLID WASTE MANAGEMENT DISTRICT(GSWMD)BOARD (Board),P.O. Box 461,Three Forks,MT 59752; GALLATIN COUNTY COMMISSION(County),311 West Main Street,Bozeman, MT 59715;and THE CITY OF BOZEMAN(City),P.O.Box 1230,Bozeman,MT 59771-1230. CONTENTS I. Purpose 2. Term of Agreement 3. Material Handling 4. Wood Waste 5. Cost of Disposal 6. Hours of Operation 7. Record Keeping and Payment of Tipping Fees S. Regulatory Requirements and Permitting 9. Project Safety 10. Services,Materials and Equipment 11. Ownership of Materials 12. Entire Agreement 13. Amendments 14. Severability IT IS UNDERSTOOD AND AGREED as follows: 1. PURPOSE: The City desires to dispose of dewatered biosolids generated at their Water Reclamation Facility at the Logan Landfill. The Board desires to beneficially reuse the dewatered biosolids as a component in creating compost. The purpose of this Interlocal Agreement(Agreement)is to provide disposal services for the dewatered biosolids at the Logan Landfill from the City of Bozeman,and the beneficial reuse of those dewatered biosolids by the Board. Biosolids Interlocal Agreement Page 1 s ♦ 2. TERM OF AGREEMENT: The initial term of this Agreement will begin in the summer of 2011 and will terminate June 30,2014,at which time the Agreement will be automatically renewed for successive five(5)year terms. However,this Agreement may be terminated sooner by either party by delivery of written notice to the other party with such notice required a minimum of one(1)year prior to the expiration of the current agreement. Such Notice of Termination shall be made either by personal service or by certified mail,return-receipt requested,on the other party at the address listed at the beginning of this Agreement. 3. MATERIAL HANDLING: A. The Board shall be responsible for providing a suitable and legally-established Materials Management Site for the beneficial reuse of the dewatered biosolids. B. City shall be responsible for transporting the dewatered biosolids to the Logan Landfill. When wood waste is available,each load will consist of a mix of wood waste and dewatered biosolids. The dewatered biosolids will be placed on top of the wood waste. These loads will be deposited into an area designated by the Board and will be used in compost production. C. The disposal of dewatered biosolids not mixed with wood waste into the beneficial reuse area will be at the discretion of the Logan Landfill manager. If not disposed of the beneficial reuse area,the material will be deposited into the lined cell of the Logan Landfill. 4. WOOD WASTE IN CONNECTION WITH BIOSOLIDS DISPOSAL: A. The wood waste and/or other green waste disposed of at the GSWMD Bozeman Convenience Site on Story Mill Road will be shredded/chipped by the Board. The entirety of this waste will be left on-site and made available to the City at no cost to use in material handling. City will be responsible for hauling the shredded/chipped wood waste from the Bozeman Convenience Site to the Water Reclamation Facility. This waste will be used as described in Section 3.B of this Agreement. B. Wood waste and/or other green waste collected by the City during their course of duties will be deposited at the Water Reclamation Facility once construction activities at the Facility allow for safe access to the site. City will be responsible for the shredding/chipping of this waste. This waste will be used as described in Section 3.13 of this Agreement. Biosolids Interlocal Agreement Page 2 { 5. COST OF DISPOSAL: A. When the dewatered biosolids are mixed with wood waste,as described in Section 3.B of this Agreement,the tipping fee at the Logan Landfill will be assessed on a per ton basis of the dewatered biosolids only(no fee will be assessed for the wood waste). The tipping fee will be charged at twenty-five percent(25%)of the"regular municipal solid waste fee"in effect at the time of disposal,rounded to the nearest whole dollar. B. If wood waste is not available to mix with the dewatered biosolids,and the dewatered biosolids must be disposed of in the lined cell rather than the beneficial reuse area,the tipping fee at the Logan Landfill will be assessed on a per ton basis and will be charged at the"regular municipal solid waste fee" in effect at the time of disposal. C. If the dewatered biosolids are not mixed with wood waste and the product is disposed of in the beneficial re-use area as described in Section 3.0 of this Agreement,the tipping fee at the Logan Landfill will be assessed on a per ton basis and will be charged at twenty-five percent(25%)of the"regular municipal solid waste fee"in effect at the time of disposal,rounded to the nearest whole dollar. 6. HOURS OF OPERATION: The City and/or its contracted transfer hauler(s) will have access to the Logan Landfill during the regular hours operation. 7. RECORD KEEPING AND PAYMENT OF TIPPING FEES: The Board will establish a separate charge account for the tipping fees for dewatered biosolids not mixed with wood waste. The Board will keep a record of the date,time and weight of each such load. The Board will bill the City monthly for the amount of refuse received. The City will pay the Board within forty-five(45)days of receipt of the bill. 8. REGULARTORY RE9UIREMENTS AND PERMITTING: The Board shall be responsible for compliance with applicable laws and regulations regarding beneficial reuse of dewatered biosolids including 40 CFR Part§503. The Board shall also be responsible for all necessary licensing and permitting under applicable state or federal statutes or rules,including but not limited to Administrative Rules of Montana 17.50.412. 9. PROJECT SAFETY: The Board is responsible for all items related to job safety at the Logan Landfill. City assumes no role or responsibility for advising or assisting GSWMD and Board with project safety. Biosolids Interlocal Agreement Page 3 r , 10. SERVICES,MATERIALS AND EQUIPMENT: The Board shall provide and assume responsibility for all services,licensing,materials,equipment,labor, machinery,tools,facilities and all other incidentals necessary for the performance,testing,start-up and completion of all work associated with the beneficial reuse of the dewatered biosolids. The City shall provide and assume responsibility for all services,licensing,materials,equipment, labor,machinery, tools,facilities and all other incidentals necessary for the production of dewatered biosolids and for the delivery of dewatered biosolids to the Logan Landfill. 11. •OWNERSHIP OF MATERIALS: The Board will become owner of all dewatered biosolids and/or mixed dewatered biosolids upon delivery of those materials to the Logan Landfill,as well as any product produced through the beneficial reuse process. 12. ENTIRE AGREEMENT. This Agreement constitutes the entire agreement between the parties. No alterations,modifications,or additions to this Agreement shall be binding unless reduced to writing and signed by the parties to be charged herewith. No covenant,term or addition to this Agreement shall be deemed waived by either party unless such waiver shall be reduced to writing and signed by the parties. 13. AMENDMENTS: The terms and conditions of this Agreement may not be modified or amended except by an instrument in writing executed by each of the parties hereto. No oral modification shall be enforceable. 14. SEVERABILITY: The provisions of this Agreement shall be deemed independent and severable,and the invalidity,partial invalidity,or unenforceability of any one provision or portion thereof shall not affect the validity or enforceability of any other provision herein. GALLATIN SOLID WASTE DISTRICT BOARD ave Hanson,Chair Blosolids Interlocal Agreement Page 4 GALLATIN COUNTY COMMISSI William A.Murdock, hai n Attest: l Charlotte Mills,CountyClerk&.(ecord er CITY OF BOZEMAN (`AA 1 1 Chris A.Kukulski,City Manager 2 '• A{tef . • • ••• •• • AtL • GGY :;a •,:rk ll • • • • r1o,. APIN co• Biosolids Interlocal Agreement Page 5