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HomeMy WebLinkAbout03-27-14 Impact Fee Advisory Committee Minutes** MINUTES ** THE CITY OF BOZEMAN IMPACT FEE ADVISORY COMMITTEE THURSDAY, MARCH 27, 2014 Chairperson Nickelson called the meeting to order at 6:00 p.m., in the City Commission Room, City Hall, 121 N Rouse Ave, Bozeman, Montana. Members Present Staff Present James Nickelson, Chairperson Chris Saunders, Policy and Planning Manager Anna Rosenberry George Thompson Rick Hixson Members Absent Staff Absent Rob Evans None Erik Nelson Randy Carpenter City Commission Liaison Chris Mehl Guests Present Bob Lee ITEM 1. CALL TO ORDER AND ATTENDANCE At :16 min – Chairperson Nickelson called the meeting to order and attendance. ITEM 2. ELECTION OF OFFICERS At 1:02 min - Chairperson Nickelson stated no election could take place since there is no quorum. ITEM 3. MINUTES OF NOVEMBER 14, 2013. At 1:09 min – Commissioner Mehl stated there is a mistake in the minutes. He was out of town on March 6th and did not attend the meeting. Mr. Saunders stated he will correct the minutes of March 6th. ITEM 4. PUBLIC COMMENT {Limited to any public matter within the jurisdiction of the Impact Fee Advisory Committee and not scheduled on this agenda. (Three-minute time limit per speaker.} At 1:28 min - Chairperson Nickelson opened for public comment. No comments were forthcoming. ITEM 5. CITY COMMISSION LIAISON At 1:39 min – Commissioner Mehl stated the City Commission approved the last set of changes recommended by IFAC and thanked everyone for their service to the public. ITEM 6. PROJECT REVIEW 1. Recommendations to the Commission for amendments to the Water Capital Improvement Program to add 1,330 feet of increased 8 inch to 12 inch diameter water main. At 1:57 min – Chairperson Nickelson opened for Item #1. He stated that he submitted this application for the applicant and he would sit in the audience. The gavel was handed to Mr. Thompson. At 2:36 min – Chair Pro Tem Thompson asked for Mr. Saunders’ presentation. Mr. Saunders began by stating that for the next item, Item #2, he will significantly amend the materials received earlier due to information that arrived in the office today. Mr. Saunders then gave the presentation for Item #1. This item is not presently listed on the CIP and a cash balance in the water impact fee fund due to unexpectedly high revenue will carry this item. Questions and discussion followed. At 11:24 min - Chair Pro Tem Thompson opened for public comment. Mr. Lee, Applicant representing Kevin Spencer and the Norton Properties, stated he had nothing to add to Mr. Saunders’ presentation, stating it was precise and accurate. He stated he would appreciate the Committee’s favorable consideration of this request. Questions and discussion followed. At 13:40 min - Chair Pro Tem Thompson closed public comment and opened for Committee discussion. Ms. Rosenberry stated that without a quorum, the Committee is unable to vote but stated she is in favor of opportunities such as this one and is in support of it. Mr. Hixson stated he is in support of it also. Mr. Thompson is in support of it. Further discussion included recruiting members for the IFAC and how often it should meet. 2. Recommendations to the Commission for amendments to the Transportation Capital Improvement Program to add 2,255 linear feet of widening of proposed collector streets for West Babcock Street and Laurel Parkway. At 18:04 min - Chair Pro Tem Thompson opened Item #2. Mr. Saunders presented the new information on this Item to committee members. He stated that staff recommends including an approximate additional 2,300 ft. for the item to the CIP as they have become aware of additional possible opportunity to the north. He stated the estimated cost for the additional linear feet is just under $100,000. The estimated cost would be $37 per lineal foot. At 30:08 min - After questions and discussion, Mr. Hixson stated he would be in favor of the change to this item. At 38:28 min - Chair Pro Tem Thompson opened Item #2 to public comment. Mr. Lee stated that Laurel Parkway is a critical and strategic connection between Durston and Huffine and could be utilized for parking on both sides for the park on the east side until development catches up and traffic increases. West of the property are conservation easements. At 42:42 min – Mr. Lee thanked the Committee for their time. There being no further public comment, Chair Pro Tem Thompson closed public comment. At 43:16 min – Mr. Saunders asked for further questions from the Committee. Commissioner Mehl thanked the Committee for the discussion and he appreciates the spirit of the effort, but that is seems clear that Planning is not talking to Engineering before they bring proposals forward and that has got to stop. We need to coordinate our agencies and experts beforehand. Dustin should be included to facilitate the coordination and if that delays the proposal, Commissioner Mehl is willing to take the heat. The applicant hadn’t heard the proposal until the meeting. We need to show more respect to the applicant and to the citizens who volunteer for the Committee. Before the proposal comes to the Commission, Commissioner Mehl would like to know the policy that is in place for collectors and arterials that dead-end or are hoped to be extended and, also, better math so he can understand the traffic flow of the region. While there is a lot of money in the reserve, it won’t be there for long and he wants to ensure that we spent money on streets that make the best impact to traffic flow. At 45:33 min - Chair Pro Tem Thompson concluded Committee comments and asked for Committee recommendations. Mr. Hixson stated he sensed it’s a good idea. Mr. Thompson stated the same. At 46:26 min - Chair Pro Tem Thompson concluded Committee recommendations for Item #2. ITEM 7. OLD BUSINESS At 46:26 min - Chair Pro Tem Thompson opened up Item #7. No comments forthcoming. ITEM 8. COMMITTEE COMMENTS At 47:00 min - Chair Pro Tem Thompson opened for further Committee comments. Mr. Nickelson asked about the procedure to apply for Impact Fee credits. He stated there is no clear process for an applicant to apply for the list for credits and asked if a process could be put in place (fill out an application or form). Then, the Committee could look at all the applications in Sept. or Oct. Mr. Saunders replied there is nothing in place like that currently, but staff is working to link the CIP information to the Capital Planning website. This is a new tool, only online for about 3 months. Discussion followed. ITEM 9. ADJOURNMENT There being no further business to come before the Committee at this time, Chair Pro Tem Thompson adjourned the meeting at 7:04 p.m. ______________________________ _______________________________ ______ James Nickelson, Chairperson Chris Saunders, Policy and Planning Manager Impact Fee Advisory Committee Dept. of Community Development City of Bozeman City of Bozeman