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Home My WebLink About06-16-2014 Minutes, City Commission V 9� Sot r co. THE CITY COMMISSION MEETING OF BOZEMAN, MONTANA MINUTES REVISED - Consent item 8 added 6-12 Monday, June 16, 2014 Minutes linked to the video can be found online at: http://www.bozeman.net/Departments/Administration/City-Commission/Streaming_ Video/Archives Mayor - Jeff Krauss: Present Depgly Mayor- Carson Taylor: Present Commissioner - Chris Mehl: Present Commissioner - Cynthia Andrus: Absent Commissioner - I-Ho Pomeroy: Present *Arriving late Staff Present: City Manager Chris Kukulski, City Attorney Greg Sullivan, Administrative Director Anna Rosenberry and City Clerk Stacy Ulmen. Table of Contents a A. 05:07:09 PM Call to Order—5 p.m. —Commission Room, City Hall, 121 North Rouse Mayor Krauss called the meeting to order at 5:07 p.m. B. 05:07:11 PM Pledge of Allegiance and a Moment of Silence C. 05:08:05 PM Changes to the Agenda Mayor Krauss asked City Manager Chris Kukulski if there were any changes to the agenda. Mr. Kukulski stated no. D. 05:08:05 PM Authorize Absence of Commissioner Andrus 05:08:09 PM Motion and Vote to approve the absence of Commissioner Andrus. Deputy Mayor - Carson Taylor: Motion Commissioner- Chris Mehl: 2nd Mayor- Jeff Krauss: Approve Deputy Mayor - Carson Ta llor Approve Commissioner- Chris Mehl: Approve Commissioner- Cynthia Andrus: Absent Page 1 of 9 Bozeman City Commission Minutes, June 16, 2014 Commissioner - I-Ho Pomeroy: Absent E. 05:08:34 PM Work Session 1. 05:08:37 PM Bozeman Tourism Business Improvement District Fiscal Year 2015 Budget and Work Plan (Daryl Schliem, Bozeman Chamber of Commerce) 7-a Mr. Schliem gave the presentation for the Bozeman Tourism Business Improvement District Fiscal Year 2015 Budget and Work Plan. 05:17:31 PM Commission questions for Staff The Commission and Mr. Schliem discussed bringing back the College National Rodeo to Bozeman, coming up with a brand for the City and encouragement of collaboration on this, budgets for sports tournaments, marketing progress for new soccer fields and convention center efforts. 2. 05:35:34 PM Fiscal Year 2015 Budget Work Session- Enterprise and Special Revenue Funds (Rosenberry) 2 a 05:36:01 PM Staff Presentation Administrative Services Director Anna Rosenberry gave the staff presentation regarding the Fiscal Year 2015 Budget Work Session-Enterprise and Special Revenue Funds. 05:37:09 PM Public Works Administration The Commission and staff discussed allocation and assessments related to the General Fund and Enterprise Funds in relation to Public Works areas. 05:45:06 PM Water Fund The Commission and staff discussed the positive position of the water fund, consumption, increase of customer base and a study related to rates. 05:51:26 PM Wastewater Fund Ms Rosenberry emphasized that the Debt Service was corrected in the rate model. 05:55:06 PM Break Mayor Krauss called for a break. 06:03:49 PM Meeting called back to order Mayor Krauss called the meeting back to order. 06:04:06 PM Stormwater Fund The Commission and staff discussed different levels of service funding for effectively managing and improving the City's Stormwater Utility including a Gold, Silver and Bronze categories. The Commission would like the staff to be cognitive of accumulative impacts, distribution of costs, and tackling the improvements over a 10 or 15 year period, Page 2 of 9 Bozeman City Commission Minutes, June 16, 2014 06:25:24 PM Solid Waste Fund The Commission and staff discussed raising the rates on the 35 gallon totes to assist with the imbalance between the revenues and expenditures, the timing of this increase and how to recoup the rest of the shortfall. 06:32:16 PM Street Maintenance The Commission and Staff discussed the need to look at assessment cap amounts, potholes, backlogs of street reconstruction, under funding of routine maintenance and the need to have a deeper discussion about the levels of service. 06:40:15 PM Workforce Housing The Commission and staff discussed possible restriction on grant moneys, the need for the board to keep it, when it was used last and how to use it going forward and the need of the Commission to discuss the need of an affordable housing study. F. 06:58:10 PM Minutes —June 2, 2014"-a 06:58:14 PM Motion and Vote to approve the minutes from June 2, 2014 as submitted. Commissioner- Chris Mehl: Motion Commissioner - I-Ho Pomero,, Mayor - Jeff Krauss: Approve Deputy Mayor- Carson Taylor: Approve Commissioner- Chris Mehl: Approve Commissioner - Cynthia Andrus: Absent Commissioner - I-Ho Pomeroy: Approve G. 06:58:33 PM Consent 1. Accounts Payable Claims (LaMeres) a 2. South University District Waiver of Right to Protest Creation of Special Improvements Districts, Public Access Easement and Sewer and Water Pipeline Easement (Johnson) a 3. South University District Irrevocable Offer of Dedication (Johnson) a 4. Cattail Springs Condominiums Water Pipeline and Access Easements (Johnson) /a 5. 2014 Materials Testing Project Professional Services Agreement with Morrison Maierle (Murray) " a 6. Notice of Award for 2014 Street Improvements to High Country Paving, Inc. in the amount of$246,521.05 (Kerr) K7-a 7. The Meadows Minor Subdivision Final Plat, Application P 14028 (Rogers) '1 a 8. Professional Services Agreement with Design Nine for Broadband Master Plan, pending final legal review(Fontenot) Page 3 of 9 Bozeman City Commission Minutes, June 16, 2014 06:58:40 PM Public Comment Mayor Krauss opened public comment on the Consent Agenda. No person commented. Mayor Krauss closed public comment. 06:58:57 PM Motion and Vote to approve Consent Items G. 1-8 as submitted. Commissioner - I-Ho Pomeroy: Motion Deputy Mayor - Carson Taylor: 2nd Mayor - Jeff Krauss: Approve Deputy Mayor - Carson Taylor: Approve Commissioner- Chris Mehl: Approve Commissioner - Cynthia Andrus: Absent Commissioner - I-Ho Pomeroy: Approve H. 06:59:27 PM Public Comment Mayor Krauss opened general public comment. No person commented. Mayor Krauss closed public comment. L Action Items 1. 06:59:55 PM Witschard Residence and Accessory Structure Sketch Plan Certificate of Appropriateness with a Variance at 109 East Short Street, Application Z14109 (Quasi-Judicial) (Kramer) a 07:00:22 PM Staff Presentation Staff Planner Courtney Kramer gave the staff presentation for the Witschard Residence and Accessory Structure Sketch Plan, Certificate of Appropriateness with a Variance at 109 East Short Street, Application Z14109. 07:07:12 PM Commission questions for Staff The Commission and Staff discussed adjoining property owners, lot size, hardships and the differences between deviations and variances, the location of the back of the house and setbacks. 07:28:11 PM Applicant Presentation. The Applicant representative gave the presentation for the Witschard Residence and Accessory Structure Sketch Plan, Certificate of Appropriateness with a Variance at 109 East Short Street, Application Z14109. 07:37:24 PM Commission questions for Applicant The Commission and staff discussed the square footage of the proposed project, submittal timelines, consistency with neighborhood properties, function of the proposed garage, purchase timeframe, historic conservation districts and when the lot was originally split. Page 4 of 9 Bozeman City Commission Minutes, June 16, 2014 08:01:15 PM Public Comment Mayor Krauss opened public comment. No person commented. Mayor Krauss closed public comment. 08:01:35 PM Commission questions for staff. 08:04:52 PM Motion that having reviewed the application materials,staff report with Findings of Fact, considered public comment, and considered all of the information presented,I hereby adopt the findings presented in the staff report for application Z14094 and move to deny the Variance from BMC 38.21.050.H—Detached Structures to allow an accessory structure to occupy 31 percent of the area of the lot located to the rear of the principal building, with conditions. Deputy Mayor- Carson Taylor: Motion Commissioner - Chris Mehl: 2nd 08:06:18 PM Commission discussion on the Motion 08:22:30 PM Vote on the Motion that having reviewed the application materials,staff report with Findings of Fact, considered public comment, and considered all of the information presented,I hereby adopt the findings presented in the staff reportfor application Z14094 and move to denv the Variance from BMC 38.21.050.H—Detached Structures to allow an accessory structure to occupy 31 percent of the area of the lot located to the rear of the principal building, with conditions. Deputy Mayor - Carson Taylor: Motion Commissioner - Chris Mehl: 2nd Mayor - Jeff Krauss: Approve Deputy Mayor - Carson Taylor: Approve Commissioner- Chris Mehl: Approve Commissioner- Cynthia Andrus: Absent Commissioner - I-Ho Pomeroy: Approve 08:22:55 PM Discussion on delaying this item a week. A discussion took place between the applicant, staff and the City Attorney regarding delaying a week. It was decided that the Certificate of Appropriateness is an administrative approval and there is no need to come back to the Commission unless more variances are requested. 08:31:59 PM Break Mayor Krauss called for a break. 2. 08:45:49 PM Brewhaus Brewery Conditional Use Permit Application, 121 West Main Street, Application Z14101 (Quasi-Judicial) (Brekke) Ki-a Page 5 of 9 Bozeman City Commission Minutes, June 16, 2014 08:46:09 PM Staff Presentation Staff Planner Allyson Brekke gave the staff presentation for the Brewhaus Brewery Conditional Use Permit Application, 121 West Main Street, Application Z14101. 08:48:45 PM Commission questions for Staff 08:49:12 PM Applicant Presentation The Applicant gave the presentation for the Brewhaus Brewery Conditional Use Permit Application, 121 West Main Street, Application Z14101. 08:49:32 PM Commission questions for Applicant The Commission and applicant discussed parking areas and signage. 08:51:53 PM Public Comment Mayor Krauss opened public comment. No person commented. Mayor Krauss closed public comment. 08:52:00 PM Motion that having reviewed and considered the application materials, public comment, and all the information presented, I hereby adopt the findings presented in the staff reportfor application Z14101 and move to approve the Brewhaus Brewery conditional use permit to allow a brewery (artisan manufacturing use) with an attached tasting room for retail sales and on premises consumption of alcohol at 121 West Main Street with recommended conditions and subject to all applicable code provisions. Commissioner - Chris Mehl: Motion Commissioner- I-Ho Pomeroy 08:52:56 PM Commission discussion on the Motion 08:54:46 PM Vote on the Motion that having reviewed and considered the application materials,public comment, and all the information presented, I hereby adopt the findings presented in the staff report for application Z14101 and move to approve the Brewhaus Brewery conditional use permit to allow a brewery (artisan manufacturing use) with an attached tasting room for retail sales and on premises consumption of alcohol at 121 West Main Street with recommended conditions and subject to all applicable code provisions. Commissioner - Chris Mehl: Motion Commissioner - Cynthia Andrus: 2nd Mayor - Jeff Krauss: Approve Deputy Mayor- Carson Taylor: Approve Commissioner- Chris Mehl: Approve Commissioner- Cynthia Andrus: Absent Page 6 of 9 Bozeman City Commission Minutes, June 16, 2014 Commissioner - I-Ho Pomeroy: Approve 3. 08:55:02 PM Bozeman Deaconess Hospital Medical Office Building 5 Conditional Use Permit at 915 Highland Boulevard, Application Z14097 (Quasi-Jardicial) (Brekke) t� 08:55:22 PM Staff Presentation Staff Planner Allyson Brekke gave the staff presentation for the Bozeman Deaconess Hospital Medical Office Building 5 Conditional Use Permit at 915 Highland Boulevard, Application Z14097. 08:59:56 PM Commission questions for Staff The Commission and Staff discussed elevations and phasing. 09:02:26 PM Applicant Presentation The Applicant representatives gave the presentation for the Bozeman Deaconess Hospital Medical Office Building 5 Conditional Use Permit at 915 Highland Boulevard, Application Z14097. 09:02:39 PM Commission questions for Applicant The Commission and staff discussed the height of the building compared to the others. 09:07:34 PM Public Comment Mayor Krauss opened public comment. No person commented. Mayor Krauss closed public comment. 09:08:12 PM Commission questions for Staff The Commission and staff discussed improvements to Highland and Engineering and clarified that no improvements will be made at this time. 09:09:19 PM Motion that having reviewed and considered the application materials, public comment, and all the information presented,I hereby adopt the findings presented in the staff report for application Z14097 and move to approve the Medical Office Building S conditional use permit to allow the construction of a new five-story medical office building that exceeds the maximum building height allowed in B-P zoning with recommended conditions and subject to all applicable code provisions. Commissioner - I-Ho Pomeroy: Motion Deputy Mayor- Carson Taylor: 2nd 09:10:14 PM Commission discussion on the Motion. 09:12:29 PM Vote on the Motion that having reviewed and considered the application materials,public comment, and all the information presented, I hereby adopt the findings presented in the staff report for application Z14097 and move to approve the Page 7of9 Bozeman City Commission Minutes, June 16, 2014 Medical Office Building 5 conditional use permit to allow the construction of a new five-story medical office building that exceeds the maximum building height allowed in B-P zoning with recommended conditions and subject to all applicable code provisions. Commissioner- I-Ho Pomeroy: Motion Deputy Mayor- Carson Taylor: 2nd Mayor- Jeff Krauss: Approve Deputy Mayor- Carson Taylor: Approve Commissioner- Chris Mehl: Approve Commissioner- Cynthia Andrus: Absent Commissioner- I-Ho Pomeroy: Approve 4. 09:12:45 PM Reappointment to the Downtown Business Improvement District (BID) Board (Brunckhorst) c� 09:12:54 PM Motion and Vote to reappoint Eric Bowman to the Downtown Business Improvement District Board. Commissioner- Chris Mehl: Motion Deputy Mayor- Carson Taylor: 2nd Mayor- Jeff Krauss: Approve Deputy Mayor- Carson Taylor: Approve Commissioner- Chris Mehl: Approve Commissioner- Cynthia Andrus: Absent Commissioner- I-Ho Pomeroy: Approve 5. 09:13:03 PM Reappointments to the Downtown Bozeman Improvement District/Tax Increment Finance (TIF) Board (Brunckhorst) a 09:13:04 PM Motion and Vote to confirm the Mayoral reappointments of Shannon Haish and Scott Lee as non-voting members and Robert Lashaway as a voting member of the Downtown Tax Increment Finance Board. Commissioner- Chris Mehl: Motion Deputy Mayor- Carson Taylor: 2nd Mayor-Jeff Krauss: Approve Deputy Mayor- Carson Taylor: Approve Commissioner- Chris Mehl: Approve Commissioner- Cynthia Andrus: Absent Commissioner- I-Ho Pomeroy: Approve 6. 09:13:38 PM Reappointment to the Library Board of Trustees (Brunckhorst) K!`a 09:13:41 PM Motion and Vote to confirm the Mayoral reappointment of Jennifer Pawlak to the Library Board of Trustees. Page 8 of 9 Bozeman City Commission Minutes, June 16, 2014 Deputy Mayor- Carson Taylor: Motion Commissioner- Chris Mehl: 2nd Mayor- Jeff Krauss: Approve Deputy Mayor- Carson Taylor: Approve Commissioner- Chris Mehl: Approve Commissioner- Cynthia Andrus: Absent Commissioner - I-Ho Pomeroy: Approve J. 09:13:57 PM FYI/Discussion 1. 09:13:58 PM The June 23rd City Commission meeting is scheduled to start early at 5 p.m. The June 30"'meeting will occur if needed and the July 71h meeting will begin at 5:30 p.m. 2. 09:15:07 PM Emailing information to Commission on Monday and Friday. Mayor Krauss emphasized that material which comes in late need to be delivered to him instead of emailing. K. 09:17:56 PM Adjournment Mayor Krauss adjourned the meeting at 9:17 p.m. I Oy B 02 ')eyhb s, May r AT> OT:� < _ Stacy o u ♦ qi( e erk PREPAR D BY: Stacy 1 n, City Clerk Approved on a Page 9 of 9