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Home My WebLink About09-24-13 Downtown Business Improvement District (BID) Minutes/ Downtown Business Improvement District Board Meeting Minutes September 24, 2013 Attending: Mike Basile, Eric Bowman, Dan Himsworth, Ileana Indreland, Chris Naumann Absent: Eric Sutherland, Buck Taylor, Sean Becker Public Comments None Disclosures None Minutes ACTION: Dan Himsworth moved to approve the May, June, July and August minutes as presented. Eric Bowman seconded the motion. All voted in favor. Finance Report Chris presented the Finance report reviewing the revenues and expenditures as of September 24, 2013. He noted the only expenditures from the previous month in addition to typical maintenance expenses were: brake work and two new tires for the truck totaling $997. Chris noted that he accounted for the new water pump that was purchased in July as a “Capital Expense”. The board did not have any further questions about the Finance Report. Executive Director’s Report Steve Stinson Resignation I received Steve’s e-mail below a couple weeks ago. Please let me know if you have any suggestions for possible board members and I will reach out to them. I will be contacting Tod Petersen per Steve’s suggestion. Chris – as I am sure you could tell I was not at training today. I assume you may have heard that my wife and I are moving to South Carolina and as a result I will need to resign from the board. I have really enjoyed the experience and I want to share with you that I have been more impressed by you than any other Executive Director I have worked with over the years. I know it is not my job to find a replacement but I know that Tod Petersen the Business Banking Manager for Wells in Bozeman is very interested is serving. I will stop by before we leave. THANKS.Steve Stinson Wells Fargo Bank, N.A. President, Southern Montana District Voice: 406-582-5134 Fax: 406-582-5124 MAC: B6943-011 stephen.l.stinson@wellsfargo.com Maintenance Program Update The summer maintenance program is winding down. The flower baskets will come down the week of September 23rd. Through October we will have two part-time staff emptying garbage, switching banners, and performing a few more maintenance tasks before the snow arrives. Below are the final FY2013 year-to-date maintenance statistics as compared to the final FY2012 figures. As the numbers show we saw a significant decrease in the amount of trash collected and the same number of graffiti tags removed. FY2012 FY2013 Difference Trash Emptied 3249 2841 -408 Graffiti Removed 87 88 +1 Below are the maintenance statistics comparing year-to-date figures from this year (FY14) to the stats from the same period last year (FY13). In August, beginning with Sweet Pea weekend, we emptied considerably more trash than last year. We instructed staff to empty them more frequently than last year and I think there were more people downtown this August than last. FY2013 FY2014 Difference Trash Emptied 748 1108 +360 Graffiti Removed 19 29 +10 Downtown Parking Update The summer upward trend of increased use in the garage tailed off in August. Entries were up flat and revenue slightly down over July 2012. Year to date both entries and revenue are up 13% and 11% respectively. / Street Hardware Update As discussed in August, I ordered 24 replacement streetlamp bases and 10 single-stream recycling receptacles. Both orders should arrive in mid to late October. We will install all the new hardware before the snow flies. I will do a press release announcing the launch of the recycling program downtown. Montana Downtown Conference Ellie, Jess and I will be attending the annual Montana Downtown Conference which is being hosted by Downtown Billings September 25th and 26th. I will be presenting on my recently completed Downtown Alley Sketchbook as well as the history of our TIF district. Future of Downtown Parking Update A comprehensive list of ideas about the future of parking in downtown Bozeman has been completed by an ad hoc group of downtown stakeholders. I will be presenting the document of recommendations to the Bozeman Parking Commission in October. Discussion and Decision Items Steve Stinson Resignation and Board Vacancy Chris reminded the board that Steve Stinson resigned from the board in late August because he moved out of town. Chris also reminded the board that over a year ago Dylan Clarkson of American Bank had applied to be on the board. Chris asked the board how he should proceed to fill the vacancy: 1) make a BID-wide announcement or 2) determine if Dylan is still interested in serving. The board instructed Chris to meet with Dylan about the board vacancy. Election of Officers Chris said he sent an e-mail inquiry to the board about members interested in serving as Chair and Vice-Chair. Eric and Ileana replied both responded indicating they were willing to continue to serve. ACTION: Mike Basile moved to appoint Eric Bowman as Chair and Ileana Indreland as Vice-Chair for fiscal year 2014. Dan Himsworth seconded the motion. All voted in favor. ED Job Description Review Chris and the board reviewed the draft revised executive director job description. The board suggested the following additions: A sentence about hiring, supervising, reviewing the Operations Manager employee A sentence about hiring and supervising the seasonal BID maintenance employees A sentence about seeking prior approval from the appropriate downtown boards before taking a public position before the City Commission The board also suggested a few minor edits for clarification. Bogert Pool Update Chris provided a written update of the improvement options for Bogert Pool once a new aquatics center is completed. Chris told the board they would discuss the options in more detail prior to the City Commission making any decision at which time the board could weigh in if they choose. With no further new or old business, the meeting was adjourned.