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HomeMy WebLinkAbout03-19-14 Downtown Business Improvement District (BID) Minutes/ Downtown Business Improvement District Board Meeting Minutes March 19, 2014 Attending: Eric Bowman, Dylan Clarkson, Dan Himsworth, Eric Sutherland, Cyndy Andrus, Chris Naumann Absent: Mike Basile, Ileana Indreland, Buck Taylor, Public Comments None Disclosures None Minutes ACTION: Eric Bowman moved to approve the January minutes as presented. Dan Himsworth seconded the motion. All voted in favor. Finance Report Chris presented the Finance report reviewing the revenues and expenditures year-to-date as of March 19, 2014. He noted the only expenditures from the previous report were the monthly maintenance expenses. Chris concluded by noting the BID has $117,969 in the savings and checking accounts. The board did not have any further questions about the Finance Report. Executive Director’s Report Maintenance Program Update Below are the maintenance statistics comparing year-to-date figures from this year (FY14) to the stats from the same period last year (FY13). We are operating at our typical fall-winter maintenance levels. Currently we have one part-time employee emptying trash 3-4 days a week. We also have one other employee “on-call” to help with larger projects. FY2013 FY2014 Diff erence  Trash Emptied 1817 2375 +558  Graffiti Removed 47 146 +99   Downtown Property Owner Survey Update After several rounds of revisions to the online property owner survey, I produced, printed and mailed postcards announcing the survey to the 150+ owners. I will be following up this week or next by sending e-mails to the approximately 80 owners for whom I have e-mail addresses. Flower Basket Update Background: Jessica MacDonald of Wagner Nursery and I have been planning 2014 flower basket program. We will be installing a total of 238 flower baskets comprised of 158 18” baskets and 80 14” baskets. I also ordered 4 extra planted 18” baskets and 4 extra planted 14” baskets which Wagner will keep at their greenhouse. Therefore we will be able to replace a few baskets should they start to struggle once the heat of summer arrives. New: Jessica of Wagner provided a quote for this year’s baskets totaling $20,175. But I think I found an error with her basket count. She and I will be meeting to rectify the discrepancy this week. Downtown Parking Update The graphs on the back show a continued increase in both garage use and revenue for February. Entries and revenue were up 24% and 33% over February 2013. Therefore year-to-date entries and revenue for 2014 are up 21% and 20% respectively over 2013. **see chart and graphs on back of this page** / / Discussion and Decision Items Bylaw Revisions Action Chris reminded the board that he had sent a heavily revised copy of the BID bylaws to the board a week prior. He said he simply inserted the provisions required by the City Clerk and Attorney. In some cases these mandated provisions represented new language while in many cases they were more robust versions of similar provisions that previously existed in the original BID bylaws. Chris said that these revisions are being implemented by all of the City’s Citizen Advisory Boards. Eric asked if these changes were in essence legal boilerplate revisions to ensure consistency and adequacy of the board’s bylaws. Chris said that was exactly correct. Chris said the only difference the new bylaws would make in the way the board operates is no longer being able to take action via e-mail. The board can “vote” to cancel or reschedule a meeting, but cannot take substantive action via e-mail. ACTION: Dan Himsworth moved to adopt the revised BID Bylaws as presented. Eric Sutherland seconded the motion. All voted in favor. FY2015 Draft Budget Discussion Chris presented the draft budget for Fiscal Year 2015. He said the new budget looks very similar to the current FY2014 budget. He pointed out that incomes would be virtually the same due to the fact that the assessments remain constant. He outlined a few expense increases. First will be for “Christmas Light Repair” because the spider stars need to be refabricated. The only other expense increase of note will be for flowers as the estimate from Wagner is about $2,500 higher than last year mostly due to purchasing additional baskets. Chris reminded the board that he will rebid the flower contract after the 2014 summer. The board said the draft budget is very straight-forward and Chris concluded that he would bring back before the board for approval at the May meeting. With no further new or old business, the meeting was adjourned.