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HomeMy WebLinkAbout12-18-12 Downtown Tax Increment Finance District (TIF) Minutes / Downtown Tax Increment Finance Board Meeting Minutes December 18, 2012 Attending: Bobby Bear, Bob Hietala, Scott Lee, Bill Stoddart, Carson Taylor, Chris Naumann Absent: Vonda Laird, Bob Lashaway Public Comments Chris introduces Shannon Haish as an applicant for the non-voting vacancy on the board. He said she currently works as a software consultant at Oracle and previously she worked for the Missoula Downtown Association. Shannon said she would like to serve on the board as a way to become better connected to the community. Disclosures None Minutes ACTION: Bill Stoddart moved to approve the October and November minutes as presented. Bob Hietala seconded the motion. All voted in favor. Financial Report Chris presented the financial report indicating that he had not received any income figures from the City of Bozeman Finance Department, but he would have updated amounts in the January report. In terms of expenses, Chris highlighted the following: $528 for lamp repair and park winterization; $1292 for purchase of additional lamp post banner arms; $10,230 for FY13 grant payments; and $28,500 for FY12 grant payments. There were no questions regarding finances from the board members. Executive Director’s Report Technical Assistance Program Update As you can see from the chart below, 6 grants have been awarded so far this year. The total committed funds for these projects total $36,000 of the $125,000 budget. Keep in mind that the committed grant amounts are only tentative since the actual reimbursement amount will be determined as a one to one match upon completion of the grant work. As a reminder, the Planning grants have a $7500 cap and the Façade grants are capped at $3000. **Grants listed in bold have been completed as the applicant has submitted all materials and been reimbursed (3 of 5 projects). FY2013 Downtown Technical Assistance Program        Project Name Project Address Applicant Professional Grant Type  SWN Creekside 317 East Mendenhall Susan Neubauer Weirich & Greenspace Facade   Rialto-SRO Live 12 West Main Stephen Michael CTA Planning  303 East Main 303 East Main Helori Graff Van Bryan Planning  303 East Main 303 East Main Helori Graff Van Bryan Facade  Li ndley Park Hotel 712 East Main Anthony Renslow Works Partnership (OR) Planning  SWN Creekside 317 East Mendenhall Susan Neubauer Hyalite Engineers Planning         Armory Hotel Update All indications are that the Armory Hotel project is progressing. The development team has indicated a tentative project timeline that roughly goes as follows: February 2013 COB Informal Review April 2013 COB Formal Review May 2013 COB Commission Hearings July 2013 Start Hotel Construction July 2014 Soft Hotel Opening Downtown Parking Study The 2012 Downtown Parking Study has been completed and reviewed by the Bozeman Parking Commission. The study will be released in the coming week (holidays allowing). Of most interest, the study shows increased use of the “North Willson” public parking lot which will prompt the Parking Commission to revisit the Armory Hotel parking proposal. In particular, the “staging permit” component will need to be re-evaluated. Discussion and Decision Items Rialto Grant Revision Request Chris summarized the request from the owners of the Rialto to revise their technical assistance grant. The application was received 9/5/12. The complete grant submittal was received on 10/29/12. A payment of $1,853 was made on 11/15/12 to cover ½ of the CTA invoices. On 11/17/12 the applicant and owner sent requests to revise the name of applicant so as to make $11,325 of the owner/applicant’s time eligible for reimbursement. The briefly discussed the issue with allowing applicants to be changed after a grant was closed out. ACTION: Bob Lashaway moved to deny the request to amend the application and therefore consider the grant closed. Bill Stoddart seconded the motion. All voted in favor. The board asked Chris to review the grant application documents to determine if there needed to be any revisions in the FY2014 program. Property at Babcock and Willson Chris informed the board that the Presbyterian Church was in the process of buying the property at the northeast corner of Babcock and Willson. He said he had met with member of the church and their intent is to use the existing parking lot for church parking on Sundays. They hope to eventually receive permission to demolish the existing buildings in order to develop a larger parking lot. Chris pointed out that “developing” parking lots at primary intersections is not sound urban planning. He added that there might not be any recourse for the City to preventing them from doing so. Chris concluded that the church fully acknowledges that they would not need the majority of the parking Monday through Saturday, therefore they are interested in a pubic-private partnership with the COB to provide public parking during the week. Chris said this could be very attractive to the Parking Commission since the area around Willson and Main has some of the greatest parking demands. DURT Project—Phase 1 Chris presented a document outlining the first phase of the Downtown Urban Route Transformation (DURT) Project. He informed the board that Phase 1 includes the following components: COB installing new water and sewer lines along Mendenhall in 2013; COB repaving and striping Mendenhall in 2014; and COB installing new streetscapes along Mendenhall in 2014. Bob Lashaway asked Chris how the TIF would be involved. Chris replied that the board had dedicated the majority of this year’s “DBIP Implementation” funds ($125,000) to the DURT Project and he envisions those funds being used for preliminary engineering of the streetscape. Chris mentioned that if CTEP funding can be secured for the streetlamps then the TIF would be a potential fiscal match which is 14%. Bobby reminded the board that CTEP funding purchased the lamps along Main Street in 2001 and the TIF provided the 14% match back then. Board E-mail Options Chris relayed to the board that one member had asked about the options for getting “TIF specific” e-mail addresses so as to separate TIF messages from member’s personal or work accounts. Carson said while this is good general practice, he knows from experience that just once one person will send a single TIF e-mail to your non-TIF account thus making that account subject to disclosure. The board agreed that members can provide Chris with whatever e-mail address they feel comfortable using. With no further new or old business to discuss, Bobby adjourned the meeting.