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HomeMy WebLinkAbout09-17-13 Downtown Tax Increment Finance District (TIF) Minutes / Downtown Tax Increment Finance Board Meeting Minutes September 17, 2013 Attending: Bobby Bear, Bob Hietala, Vonda Laird, Bob Lashaway, Bill Stoddart, Shannon Haish, Scott Lee, Chris Naumann Absent: None Guest: Rob Pertzborn, Intrinsik Architecture Public Comments None Disclosures None Minutes ACTION: Bob Hietala moved to approve the June and July minutes as presented. Bill Stoddart seconded the motion. All voted in favor. Financial Report Chris presented the first financial report of the fiscal year. Three new expenses included: $24,625 1st quarter management fee; $826 for Soroptomist Park and streetlamp repairs; $4,193.23 for purchase of tree guards; $12,500 for two technical assistance grants. Chris said he was still confirming the FY14 beginning balance with COB Finance Department. There was no further discussion regarding finances. Executive Director’s Report Technical Assistance Program Update The chart below lists the 8 remaining grants from FY2013 that have not been completed. No grants have been issued in FY2014; therefore $0 of the $100,000 budget has been allocated. Keep in mind that the committed grant amounts are only tentative since the actual reimbursement amount will be determined as a one to one match upon completion of the grant work. As a reminder, the Planning grants have a $7500 cap and the Façade grants are capped at $3000. Grants listed in bold have been completed as the applicant has submitted all materials and been reimbursed (0 of 8 projects) FY2014 Downtown Technical Assistance Program        Pro ject Name Project Address Applicant Professional Grant Type  SWN Creekside 317 East Mendenhall Susan Neubauer Weirich & Greenspace Facade  Block G--North 25 East Lamme Block M, LLC Intrinsik Planning  Block G--South 25 East Mendenhall Block M, LLC Intrinsik Planning  Bozeman Spirits 121 West Main Jim Harris Locati Planning   Thrive Headquarters 404 E Babcock Scott Dehlendorf Intrinsik Planning  Osborn Block 229 East Main Chris Pope Intrinsik Planning  Imperial Inn 122 West Main Eric Nelson ThinkTank Plann ing  101 E Mendenhall 101 E Mendenhall Big Sky Beverage Intrinsik Planning   Streetlamp Base Collar Issue Many of the streetlamp base collars are losing the black powder coating due to prolonged exposure to excessive sidewalk salt in the winter. I surveyed the condition of all 110 streetlamps and found that 71 are fine, 16 show some corrosion, and 23 are badly corroded. Therefore I think we need to purchase either 23 or 39 which would cost $5635 or $9555 respectively. The replacements from the manufacturer, Lumec, cost $245 each. / Single Stream Recycling Update The City of Bozeman is converting to a single-stream recycling system. This is good news as it will allow us to purchase single-bin receptacles rather than the three-bin versions. The smaller single-bin receptacles will cost less and be much less obtrusive on the sidewalks. The 3-bin receptacles are about $2000 each, but the single-bin version should be approximately $1000 each. I anticipate purchasing 10 units in order to begin with one per block face in the 5 block core along Main Street for a total investment of $10,000. I am coordinating with the City Solid Waste Department to locate several downtown collection sites so that the BID maintenance staff can simply transfer bags to those sites. Downtown Parking Update The trend of increased use in the garage continued in July. Entries were up 17% and revenue was up 3% over July 2012. Year to date both entries and revenue are up 14%. Future of Downtown Parking Update The first meeting was held for the Future of Parking initiative was held August 6th. A good discussion was had and numerous good ideas were generated. Next steps include revisiting list, adding a brief explanation of each, and then presentation to the Parking Commission. Revision of the ED Job Description The board needs to review and possibly revise the TIF portion of my ED Job Description. If the board wishes this can be an agenda item at the September meeting and I can send the necessary materials out in advance. / Discussion and Decision Items Block G Hotel Incentive Application Chris introduced Rob Pertzborn of Intrinsik Architecture to discuss the recently submitted application for the Hotel Incentive Program. Rob gave a brief overview of the project and passed around a set of initial renderings. The board asked a few questions about the design including whether or not there would be a restaurant and/or bar. Rob answered a few questions about the project’s financing. Chris recommended that the board approve the application for this hotel incentive. ACTION: Bob Lashaway moved to approve the Block G Hotel Incentive application as presented. Bill Stoddart seconded the motion. All voted in favor. Street Hardware Purchases Chris presented two major purchases for “street hardware”. The first was to purchase 24 replacement bases from Lumec for streetlamps that have been badly corroded by salt during the winter months. Chris estimated the purchase would cost $6000-$6500. The second purchase was for 10 single stream recycling receptacles from Victor-Stanley. One bin would be located in each block face along the core of Main Street. Chris estimated that these would cost approximately $10,000-$11,000. ACTION: Bob Lashaway moved to approve the two street hardware purshases as presented. Vonda Laird seconded the motion. All voted in favor. FY2014 Officers Chris reminded the board that they need to appoint officers for FY2014. The two positions are Chair and Vice-Chair, currently held by Bobby Bear and Vonda Laird respectively. Bobby offered to continue serving as Chair and Bill Stoddart volunteered to become Vice-Chair. ACTION: Bob Hietala moved to appoint Bobby Bear as Board Chair and Bill Stoddart as Board Vice-Chair. Bob Lashaway seconded the motion. All voted in favor. With no further new or old business to discuss, Bobby adjourned the meeting.