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HomeMy WebLinkAbout06-18-13 Downtown Tax Increment Finance District (TIF) Minutes / Downtown Tax Increment Finance Board Meeting Minutes June 18, 2013 Attending: Bobby Bear, Vonda Laird, Bob Lashaway, Scott Lee, Chris Naumann Absent: Shannon Haish, Bob Hietala, Bill Stoddart Public Comments None Disclosures None Minutes ACTION: Bobby Bear moved to approve the May minutes as presented. Vonda Laird seconded the motion. All voted in favor. Financial Report Chris presented the last financial report of the fiscal year therefore he included several year-end estimates for expected income and expenses. Overall income totaled just over $2 million just a few percentage points below the budgeted amount. Three new expenses included: $594.22 for Soroptomist Park; $4,193.23 for purchase of tree guards; $7500 for a technical assistance grant. There was no further discussion regarding finances. Executi ve Director’s Report Technical Assistance Program Update **no new grant activity** As you can see from the chart below, 11 grants have been awarded so far this year. The total committed funds for these projects total $57,885 of the $125,000 budget. Keep in mind that the committed grant amounts are only tentative since the actual reimbursement amount will be determined as a one to one match upon completion of the grant work. As a reminder, the Planning grants have a $7500 cap and the Façade grants are capped at $3000. **Grants listed in bold have been completed as the applicant has submitted all materials and been reimbursed (5 of 11 projects)** 2013 Downtown Technical Assistance Program        Project Name Project Address Applicant Pro fessional Grant Type  SWN Creekside 317 East Mendenhall Susan Neubauer Weirich & Greenspace Facade  Rialto-SRO Live 12 West Main Stephen Michael CTA Planning  303 East Main 303 East Main Helori Graff Van Bryan Planning  303 East Main 303 East Main Helori Graff Van Bryan Facade  Lindley Park Hotel 712 East Main Anthony Renslow Works Partnership (OR) Planning   SWN Creekside 317 E Mendenhall Susan Neubauer Hyalite Engineers Planning  Block G--North 25 East Lamme Block M, LLC Intrinsik Planning  Block G--South 25 East Mendenhall Block M, LLC Intrinsik Planning  Bozeman Spirits 121 West Main Jim Harris Locati Planning  Osborn Block 229 East Main Chris Pope Intrinsik Planning  Imperial Inn 122 West Main Eric Nelson ThinkTank Planning   Downtown Construction Updates The City of Bozeman has hired a public relations firm to develop a web and social media based information system to keep residents better informed about street construction projects. They will be launching the URL www.BozemanStreetReport.com in the week as well as a Twitter feed and Facebook page as BZNStreetReport. These information sources will include street closures for private projects as well such as those by Northwestern Energy and property owners. The Mendenhall Underground Utility project started Saturday June15th and will last 90 days or less. They currently have closed both traffic lanes of Mendenhall between Grand and 5th and will work east on two blocks at a time. Once they complete the work down to Broadway, they will begin again back at 5th and continue west. The contract stipulates that Mendenhall must be open to through traffic during all downtown events during the period of construction. Previous notes: Northwestern Energy is still working along West Babcock between Grand and Willson to install a new gas shut-off valve and replace the service lines running north and south. This block of Babcock will be restricted to one lane or closed until June 26th. Gallatin Lodge is nearly complete with their foundation work along North Bozeman. They will be replacing the sidewalk following the foundation work. The parking lanes have been eliminated along North Bozeman between Main and Mendenhall. Two-way traffic will be maintained except for a few short periods. The project is scheduled to be completed in late June. Downtown Parking Updates / Future of Downtown Parking I would like to have a member or two from the TIF Board participate in this strategic parking process. Other invitees may include but will not be limited to: Myself Downtown Partnership Member BID Board Member TIF Board Ben Bennett or Ryan Olson Parking Commission Paul Bertelli JLF Architects Brian Caldwell or Erik Nelson ThinkTank Ralph Johnson MSU Scott Lee City of Bozeman Rob Pertzborn Intrinsik Chris Pope Property Owner/former Parking Commissioner Wendy Thomas City of Bozeman ???Others??? Discussion and Decision Items FY2014 Officers Chris reminded the board that they need to appoint officers for FY2014. The two positions are Chair and Vice-Chair, currently held by Bobby Bear and Vonda Laird respectively. Considering that several board members were absent, the board requested Chris send an e-mail to the entire board asking for nominations so that the officers could be selected at the next meeting. The Future of Parking Chris formally presented the board with an overview of a new initiative, The Future of Parking, which will begin to examine how to increase the parking capacity downtown. The board supported this endeavor as a proactive attempt to begin long-term planning. Chris asked the board for a volunteer to represent the TIF board on the panel. Again the board requested Chris send an e-mail to the entire board asking for a volunteer. Purpose Downtown Bozeman is poised for considerable redevelopment in the next decade. New construction, redevelopment of existing buildings and generally more dense land use all coupled with significant population increases will stress the current amount of public and private parking. The Bozeman Parking Commission, Downtown Bozeman Partnership and the community at-large needs to plan for meeting the future parking demands in and around Bozeman’s historic Main Street district. Convening a “Strategic Parking Team” is the first step in a comprehensive planning process to formulate progressive parking strategies for Bozeman’s urban core. Strategic Parking Team The Strategic Parking Team will include representatives from the Bozeman Parking Commission, City of Bozeman, Downtown Bozeman Partnership, urban planning professionals, downtown property owners, and other stakeholders from across the community. Scope of Work The Strategic Parking Team’s primary task is to identify a wide variety of parking strategies. These strategies would address the following objectives: Increasing parking use and efficiency of existing parking inventory—on-street, public lots, private lots, and structured parking. Expanding overall inventory of on-street, lot and structured parking Developing a parking revenue system to finance parking capital projects in addition to on-going and future maintenance needs. Initial Concepts: Keep in mind that the Strategic Parking Team is charged with identifying as many concepts as possible addressing each of the three objectives. The concepts will then be explored further and vetted with larger groups of stakeholders in the future. Improvements to public surface lots RV parking Food truck parking Diagonal parking on Main Paid parking in public surface lots Second parking garage Public-Private Partnerships Work Plan and Timeline The Strategic Parking Team will meet once a month for three to four months as follows: August Develop List of Initial Concepts August Refine Concepts September Draft Strategic Parking Report October Finalize Strategic Parking Report The final Strategic Parking Report will be presented to the Bozeman Parking Commission. The Parking Commission will steer the process forward from this point through implementation. The process from that point will be determined by the Parking Commission may include but not necessarily be limited to: holding public stakeholder meetings to solicit constructive feedback. seeking outside consulting to perform cost-benefit analysis on concepts; prioritizing concepts for implementation; developing implementation timelines; identifying potential funding sources; adopting an action plan. Strategic Parking Team ***proposed*** Cyndy Andrus City Commissioner & Parking Commission liaison Ben Bennett Parking Commissioner & Massive Studios, owner Brian Caldwell ThinkTank Architects, owner Dan Himsworth Downtown BID, board member & Insty Prints, owner Ileana Indreland Downtown BID, board member & Delaney and Company, owner Bob Lashaway Downtown TIF, board member & MSU, facilities director Scott Lee City of Bozeman, parking manager Chris Naumann Parking Commissioner & Downtown Bozeman Partnership, director Ryan Olson Parking Commissioner & Tarantino’s Pizzeria, owner Rob Pertzborn Intrinsik Architecture, owner Kate Wiggins Downtown Bozeman Association, board member & Leaf and Bean, owner / / / With no further new or old business to discuss, Bobby adjourned the meeting.