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Fiscal Years 2004-2008 Capital Improvements Program, City of Bozeman
ler mator 411 4 City of Bozeman, Montana Capital IProgram Staff Review , ,, ,z obt,, ‘ ), alaSi): •V '-/-t/A7 Co.le crx. Fiscal Years 2004 - 2008 CITY OF BOZEMAN, MONTANA FISCAL YEARS 2004 - 2008 CAPITAL IMPROVEMENT PROGRAM WORKING DOCUMENT CITY COMMISSION Steven R. Kirchhoff, Mayor Jarvis H. Brown, Commissioner Andrew L. Cetraro, Commissioner Lee Hietala, Commissioner Marcia B. Youngman, Mayor Robin L. Sullivan, Clerk of Commission Clark V. Johnson, City Manager Miral D. Gamradt, Administrative Services Director TABLE OF CONTENTS SUMMARIES Financial Summaries A-1 GENERAL FUND General Fund B-1 SPECIAL REVENUE FUNDS Street Maintenance District. C-1 Building Inspection D-1 Forestry E-1 ENTERPRISE FUNDS Water Fund F-1 Wastewater Fund G-1 Solid Waste Fund H-1 INTERNAL SERVICE FUNDS Vehicle Maintenance I-1 IMPACT FEES Street Impact Fees J-1 Fire Impact Fees K-1 Water Impact Fees L-1 Wastewater Impact Fees M-1 CITY OF BOZEMAN CAPITAL IMPROVEMENTS PROGRAM ALL FUNDS SUMMARY -- FISCAL YEAR - -__._._. _________. ___._ Not 2003-04 2004-05 2005-06 2006-07 2007-08 Total Scheduled GENERAL FUND $ 319,640 $ 316,120 $ 309,365 $ 312,739 $ 2,578,249 3,836,113 $ 16,904,400 STREET MAINTENANCE DISTE 171,640 232,544 196,232 246,238 300,867 1,147,520 315,000 D BUILDING INSPECTION 26,000 27,040 28,122 29,246 30,416 140,824 FORESTRY 60,320 56,243 67,492 29,246 75,432 288,734 - WATER FUND 3,054,320 1,207,078 2,141,733 140,945 4,007,500 10,551,576 18,996,496 WASTE WATER FUND 1,531,921 654,413 1,511,817 726,014 2,356,115 6,780,281 1,700,000 SOLID WASTE FUND 539,612 3,215,104 177,914 184,230 2,250,000 6,366,861 12,168,056 VEHICLE MAINTENANCE 35,097 - - - - 35,097 STREET IMPACT FEES 5,545,280 1,727,856 1,727,856 1,290,822 742,500 11,034,314 - FIRE IMPACT FEES 156,000 - - - - 156,000 1,339,500 WATER IMPACT FEES 764,400 351,520 404,951 315,862 3,356,655 5,193,388 16,500,000 WASTE WATER IMPACT FEES 1,037,712 994,802 - 1,060,702 3,537,760 6,630,975 288,105 TOTAL ALL FUNDS $ 13,241,942 $ 8,782,720 $ 6,565,482 $ 4,336,045 $ 19,235,495 $ 52,161,684 $ 38,919,742 GENERAL FUND SUMMARY OF CIP BALANCES, REVENUES AND EXPENDITURES current Year :Drojeoted ..r FY 03 FY 04 FY 05 FY 08 FY 07FY 08 Projected Beginning Restricted Cash Balance $ 5,888 $ 263,647 $ 640,085 $ 1,030,483 $ 1,438,235 $ 1,853,368 Add: Revenues Dedicated to CIP 548,632 696,077 706,519 717,116 727,873 738,791 W Less: Scheduled CIP Expenditures 290,873 319,640 316,120 309,365 312,739 2,578,249 Projected Year-End Restricted Cash Balance $ 263,647 $ 640,085 $ 1,030,483 $ 1,438,235 $ 1,853,368 $ 13,911 GENERAL FUND CIP RATE CHANGES Current Year ----------• .Projected------:.-<.- FY 03 FY 04 FY 05 FY OS FY 7 :FY 08 Percentage of General Fund Revenues Dedicated to CIP: From Previous Year(s) 3.90 4.00 5.00 5.00 5.00 5.00 Current Year 0.10 1.00 Total Percentage of Rates Dedicated to CIP 4.00 5.00 5.00 5.00 5.00 5.00 co N GENERAL FUND CIP REVENUE PROJECTIONS Current Year FY03 FY04 FY05 FY06 FY 07 FY08 Current Year Revenues Dedicated to CIP $ 548,632 $ 696,077 $ 706,519 $ 717,116 $ 727,873 $ 738,791 Add: Grants Bond Issues: 00 INTERCAP(Shop Complex) w Total Revenues Dedicated to CIP $ 548,632 $ 696,077 $ 706,519 $ 717,116 $ 727,873 $ 738,791 CITY OF BOZEMAN CAPITAL IMPROVEMENTS PROGRAM GENERAL FUND .Item Ref ft :..--.--Projected Costs by Fiscalyear .-- Not i## Proje0t Titte Department/Division Category FY 04 FY 05 FY OS FY 07 FY 08 Total: Sotteclliled 1 B- 7 VEHICLE CITY MANAGER Equipment 10,000 12,000 22,000 2 B- 8 AERIAL PHOTOGRAPHY GIS Project - 25,000 3 B- 9 SURVEY CONTROL NETWORK GIS Project - 10,000 4 B- 10 ENGINEERING STAFF VEHICLE PUBLIC SERVICE Equipment - 20,000 5 B- 11 SHOP COMPLEX PUBLIC SERVICE Project 2,250,000 2,250,000 6 B- 12 CITY-WIDE BIKE ROUTE IMPROVEMENTS PUBLIC SERVICE Project 50,000 50,000 50,000 50,000 50,000 250,000 7 B- 13 POLICE CARS POLICE DEPARTMENT Equipment 78,000 81,120 84,365 87,739 91,249 422,473 8 8- 14 MOBILE DATA TERMINALS POLICE DEPARTMENT Equipment - 200,000 9 B- 15 INVESTIGATIVE DIVISION LEASE CARS POLICE DEPARTMENT Equipment - 30,000 W 10 B- 16 RESIDENTIAL PARKING DIST VEH POLICE DEPARTMENT Equipment .. 15,000 N. 11 B- 17 WILDLAND AND URBAN INTERFACE PROT FIRE DEPARTMENT Project - P17,500 12 B- 18 RURAL WATER SUPPLY FIRE DEPARTMENT Equipment - 185,000 13 B- 19 OCCUPATIONAL SAFETY FIRE DEPARTMENT Project - 18,Q00 14 B- 20 RE-ROOF CITY HALL ANNEX BUILDING MAINTENANCI Project - 40,000 15 B- 21 2ND FLOOR REMODEL-STIFF BUILDING BUILDING MAINTENANCI Project - 750,000 16 B- 22 CITY SHOP EXPANSION BUILDING MAINTENANCI Project - 650,000 17 B- 23 RECORDS STORAGE BUILDING BUILDING MAINTENANCI Project - 250,000 18 B- 24 REROOF LIBRARY BUILDING MAINTENANCI Project - 47,000 19 B- 25 REROOF CITY SHOP BUILDING MAINTENANCI Project - 60,000 20 B- 26 CITY HALL FACIA BUILDING MAINTENANCI Project - 60,000 21 B- 27 PROFESSIONAL BUILDING PARKING LOT I BUILDING MAINTENANCI Project - 28,000 22 B- 28 LONG-TERM FACILITY PLAN BUILDING MAINTENANCI Project - 12,000 23 B- 29 IMPLEMENT PARKS MASTER PLAN PARKS DIVISION Project 150,000 150,000 150,000 150,000 150,000 750,000 24 B- 30 VEHICLE W/PLOW FOR SIDEWALKS PARKS DIVISION Equipment - 60,000 25 B- 31 PARK MASTER PLAN&TRAIL STANDARD PARKS DIVISION Project - 45,000 26 B- 32 SOIL MIXER/SCREENER PARKS DIVISION Equipment - 45,000 27 B- 33 LARGE DECK LAWN MOWERS PARKS DIVISION Equipment - 45,000 28 B- 34 SOUTH SIDE TENNIS COURTS PARKS DIVISION Project - 100,000 29 B- 35 2.5 TON 4 X 4 DUMP TRUCK PARKS DIVISION Equipment - 60,000 CITY OF BOZEMAN CAPITAL IMPROVEMENTS PROGRAM GENERAL FUND Item Ref# ----Projected Costs by Fiscal Year+ Not Project Title. Department/Division Category FY04 FY.05 FYt?i, FY07 FY0I Total Sehedctle4 30 B- 36 BOGERT PARK ENTRANCE&PARKING PARKS DIVISION Project • 82,000 31 B- 37 1/2&3/4 TON 4 X 4 PICKUP PARKS DIVISION Equipment - 120,000 32 B- 38 3 TO 4 YARD TOPDRESSER PARKS DIVISION Equipment - 22,000 33 B- 39 IRRIGATION UPGRADES PARKS DIVISION Project - 40,000 34 B- 40 UPDATE RESTROOMS/ADA COMPLIANCE PARKS DIVISION Project - 20000 35 B- 41 1 TON 4 X 4 W DUAL WHEELS-NO BED PARKS DIVISION Equipment - 30,000 36 B- 42 MAXICOM IRRIGATION SYSTEM PARKS DIVISION Project - 65,000 37 B- 43 BOGERT PARK RESTROOM PARKS DIVISION Project - 100,000 38 B- 44 (3)3/4 TON PICKUPS W/EXTENDED CAB PARKS DIVISION Equipment - 90,000 39 B- 45 KIRK PARK PARKING LOT PARKS DIVISION Project - 27,000 CO 40 B- 46 ADA UPGRADES/PLAYGROUND EQUIP PARKS DIVISION Equipment - 30,000 61 41 B- 47 1 TON 4 X 4 W DUMP BED&DUAL WHEEL PARKS DIVISION Equipment 45,000 42 B- 48 REPLACE BOGERT PLAYGROUND EQUIP PARKS DIVISION Equipment - 45,000 43 B- 49 REPLACE BEALL PLAYGROUND EQUIP PARKS DIVISION Equipment - 20,000 44 B- 50 PAVE LINDLEY PARKING LOT&SIDEWALP PARKS DIVISION Project - 25,000 45 B- 51 MT ARTICULATING TRACTOR PARKS DIVISION Equipment - 75,000 46 B- 52 4 X 4 TRACTOR W/BUCKET PARKS DIVISION Equipment - 45,000 47 B- 53 EAST GALLTIN PARKING LOT PARKS DIVISION Project - 55,000 48 B- 54 PARKS OFFICE EXPANSION PARKS DIVISION Project - 80,000 49 B- 55 POLE BARN IN LOWER YARD PARKS DIVISION Project • 35,000 50 B- 56 RELOCATE&REPLACE BOGERT PARK TE PARKS DIVISION Project • 80,000 51 B- 57 DEEP TINE AERATOR&CORE PULLER PARKS DIVISION Equipment - 39,500 52 B- 58 TURF MOWER CEMETERY DIVISION Equipment - 10,000 53 B. 59 BUTTONWOOD GATE/ELLIS ENTRANCE CEMETERY DIVISION Project - 90,000 54 B- 60 4 X 4 HALF TON PICKUP CEMETERY DIVISION Equipment - 25,000 55 B- 61 CEMETERY MASTER PLAN CEMETERY DIVISION Project - 35,000 56 B- 62 CEMETERY IRRIGATION SYSTEM CEMETERY DIVISION Project - 60,000 57 B- 63 4 X 4 1 TON FLATBED TRUCK CEMETERY DIVISION Equipment - 32,000 58 B- 64 MT ARTICULATING TRACTOR CEMETERY DIVISION Equipment - 75,000 59 B- 65 CEMETERY COMPLEX ANNEX&ADDITION CEMETERY DIVISION Project - 575,000 CITY OF BOZEMAN CAPITAL IMPROVEMENTS PROGRAM GENERAL FUND Item Ref# ----- projected Costs:by Fiscal.Year**--,- Ndt # Project Title . DepartmeriUDivieign Category FY 04 FY.05 ;FY 06 FY 07 • FY 08 • T9t81 •SclfeelI,1100 60 B- 66 4 X 4 HALF TON PICKUP CEMETERY DIVISION Equipment - 25,000 61 B- 67 TURF TRACTOR CEMETERY DIVISION Equipment - 20,500 62 B- 68 4 X 4 1 TON DUMP TRUCK CEMETERY DIVISION Equipment - 35,000 63 B- 69 SWIM CENTER ADDITIONAL PARKING RECREATION Project - 110,000 64 8- 70 SWIM CENTER EXPANSION RECREATION Project - 450,000 65 B- 71 NEW ACQUATIC FACILITY RECREATION Project - 5,000,000 66 B- 72 RECREATION CENTER RECREATION Project - 5,500,000 67 B- 73 MATERIALS FLOW MANAGEMENT SYSTEM LIBRARY Project - 380,000 68 B- 74 TEACHING&COMPUTER LAB LIBRARY Equipment - 47,600 69 B- 75 MIGRATION TO HORIZON PUBLIC ACCESS LIBRARY Project - 100,000 co 70 8- 76 LIBRARY ACQUISITION MODULE LIBRARY Project - 25,000 60 71 B- 77 COMPUTER TIME 8,PRINT MGT SOFTWARI LIBRARY Project - 13,300 72 B- 78 LIBRARY VEHICLE LIBRARY Equipment - 32,000 73 B- 79 ROLM PHONEMAIL SYSTEM LIBRARY Equipment - 14,000 74 B- 80 FRONT OFFICE/CONF ROOM FURNISHING.PLANNING Project - 37,000 75 B- 81 COPY MACHINE REPLACEMENT PLANNING Equipment 16,640 16,640 76 B- 82 PLANNING VEHICLE PLANNING Equipment - 30,000 77 B- 83 ZONING VEHICLE PLANNING/ZONING Equipment - 15,000 78 B- 84 UNANTICIPATED NON-DEPARTMENTAL Equipment 25,000 25,000 25,000 25,000 25,000 125,000 25,000 Total $ 319,640 $ 316,120 $ 309,365 $ 312,739 $ 2,578,249 $ 3,836,113 $ 16,904,400 PROJECT NAME: VEHICLE DEPARTMENT: CITY MANAGER PROJECTED COST: $10,000 PROJECT DESCRIPTION/JUSTIFICATION: This vehicle would comply with the contract with the City Manager. Another city department will purchase the current vehicle and the$10,000 contained in this request, together with the funds from the other department, will be used to purchase a new vehicle. ALTERNATIVES: Pay mileage for employees to utilize their own vehicle. ADVANTAGES OF APPROVAL: A car will enable staff members and/or City Commissioners to travel to meetings. IMPACT ON FUTURE OPERATING BUDGETS: Reduce mileage paid to city staff members. B-7 PROJECT NAME: AERIAL PHOTOGRAPHY DEPARTMENT: GIS PROJECTED COST: $25,000 PROJECT DESCRIPTION/JUSTIFICATION: Acquire aerial photography for the Bozeman area. ALTERNATIVES: Purchase lower quality satellite photography. ADVANTAGES OF APPROVAL: -This data will benefit many departments and applications by supplying ground truth to existing and future projects. Aerial photography is often used for viewing what actually exists on the ground with respect to an existing or proposed project. Measurements and land use determinations can be made on a local or regional basis without requiring extensive field time. Management decisions are more efficiently and effectively facilitated by being able to see what actually exists on the ground in areas contiguous to the project site. - Many other data sets will be acquired through the use of such photography including but not limited to building footprints, contour intervals,waterways, linear features such as sidewalks, fence lines, and streets, and properties of vegetation types. -Contribute to an on-going acquisition of aerial photography for the purpose of modeling growth over time. The City already maintains a library of aerial photographs dating back to the 1950's. Being able to actually measure and put a 'face'to the growth is very important when addressing growth concerns over time. -Use as a visual 'background'for existing and future GIS data. -Answer to the public's request for accurate and up-to-date photographs of their city. IMPACT ON FUTURE OPERATING BUDGETS: Reduce expenses of acquiring information as listed above. B-8 PROJECT NAME: SURVEY CONTROL NETWORK DEPARTMENT: GIS PROJECTED COST: $10,000 PROJECT DESCRIPTION/JUSTIFICATION: Contract for survey and monumentation of various control points throughout the City. ALTERNATIVES: Do nothing. ADVANTAGES OF APPROVAL: -Survey control points will give contracted surveyors a standard with which to use when conducting surveys for City projects (i.e., subdivision plats, infrastructure projects, etc.). Right now, surveyors use any number of unrelated points to make measurements from. Although their measurements are accurate locally, they are not accurate when placed along side existing data due to the discrepancy between different surveyors using different monuments in different portions of town. Therefore, when looking at it from a regional perspective none of the measurements line up with respect to each other. The need for a continuous, standardized format for submitting plans is being realized more as each year passes. Especially when we are starting to use this information in a digital environment that allows us to analyze it from a regional perspective and share the data between many different agencies. -This method will contribute to the accuracy and utility of the digital parcel map (as noted above) that Gallatin County and the City of Bozeman are constructing for use in many applications. -Through time we will be able to rely on the accuracy of parcel data for use in many future applications. IMPACT ON FUTURE OPERATING BUDGETS: Only direct cost of project. B-9 PROJECT NAME: ENGINEERING STAFF VEHICLE DEPARTMENT: PUBLIC SERVICE PROJECTED COST: $20,000 DESCRIPTION/JUSTIFICATION: This request is to replace an existing 1988 Chevy Celebrity. A vehicle capable of operating dependably in cold weather is needed for the snow removal inspection/enforcement program, as well as for the sidewalk and street rehabilitation inspection program. It would also be used as a general staff vehicle to attend meetings and conduct project onsite visits. ALTERNATIVES: Continue to put maintenance dollars into the existing vehicle to keep it operating, or obtain a reliable vehicle retired from another city department, such as the Building Department. ADVANTAGES OF APPROVAL: Assures staff can reliably conduct various program responsibilities, such as sidewalk snow removal enforcement,weed enforcement, and sidewalk repair programs. Assures staff can attend meetings in and out of town including with the Montana Department of Transportation,with the Department of Environmental Quality and other regulatory agencies. It would be used to coordinate funding,to review the City's infrastructure and to attend training. It would help avoid sizable increases in or allow reduction to vehicle maintenance budget needs. IMPACT ON FUTURE OPERATING BUDGETS: Avoid sizable increases in or allow reduction to vehicle maintenance budget needs. B-10 PROJECT NAME: SHOP COMPLEX DEPARTMENT: PUBLIC SERVICE PROJECTED COST: $9,000,000 PROJECT DESCRIPTION/JUSTIFICATION: Acquire a site and relocate the city shop complex to a more appropriate area. (10 acres+1-) Funding Sources: Water Fund 25% Wastewater Fund 25% Solid Waste Fund 25% General 25% ALTERNATIVES: Build a smaller satellite facility for high traffic volume operations; leave low traffic operations at existing facility. ADVANTAGES OF APPROVAL: -Aggregate all Departmental functions into a single location. Will allow the public to benefit from "one stop shopping". -With selection of proper site, this move will eliminate using residential streets for day-to-day high volume traffic. IMPACT ON FUTURE OPERATING BUDGETS: B-11 PROJECT NAME: CITY-WIDE BIKE ROUTE IMPROVEMENTS DEPARTMENT: PUBLIC SERVICE PROJECTED COST: $100,000 DESCRIPTION AND JUSTIFICATION: In response to City Commission direction, on October 15,2001 the Engineering Division recommended installing bike facilities on 17 streets. The facilities include all or portions of the following streets;West College Street, 11th Avenue, West Kagy Boulevard, Babcock Street, Mendenhall Street, Grand Avenue,West Grant Street, Story Street,West Koch Street,Wallace Avenue, South Willson, Garfield Street, South Church Avenue,West Lincoln Street,Tamarack Street,West Oak Street, and Ferguson Avenue. The identified routes would serve as an initial basic framework of bike facilities for the City and would comply with the bike facilities recommended under the 2001 Bozeman Area Transportation Plan. ALTERNATIVES: Reduce the scale of the project. Delay implementation of the project. Phase in the project over a number of years. Project costs could be reduced by about 33% if no thermoplastic markings were used and if instead all lines,symbols and words were installed with paint. However, this would result in a commensurate increase in the annual maintenance costs for the same. ADVANTAGES OF APPROVAL: The recommended routes would provide a general framework of bike routes serving the larger community. Recommendations for lanes and routes were selected to maximize existing available facilities and minimize impacts such as new parking restrictions or additional roadway improvements. IMPACT ON FUTURE OPERATING BUDGETS: Long-term maintenance of signs and stripping,words and symbols, as well as additional street sweeping,will increase personnel and materials budget costs for the Street Department. B-12 PROJECT NAME: POLICE CARS DEPARTMENT: POLICE DEPARTMENT PROJECTED COST: $25,000 PER CAR including equipment PROJECT DESCRIPTION/JUSTIFICATION: 3-3-3 plan.This would maintain a patrol fleet of 13 vehicles, and would allow replacement of older Department vehicles that are unreliable and costly to repair as emergency response vehicles. Patrol vehicles are an essential item in the operation of the Police Department. Police vehicles are used 24 hours a day, 365 days a year.These vehicles are used to respond to emergency and non-emergency calls for service, investigate accidents, effect traffic enforcement and for general patrol duties.The present fleet of patrol vehicles is composed of 10 vehicles(2 vehicles are dedicated and assigned to K-9 use). Maintenance costs have greatly increased due to increased calls for service and additional officers using the cars.These patrol vehicles average 2,000 miles a month, or 24,000 miles annually. The useful life of a vehicle for patrol use is 3 years each; however, by increasing the patrol fleet to 13 units this useful life should be able to be extended, thus reducing overall operational costs. ALTERNATIVES: None. ADVANTAGES OF APPROVAL: This insures safe and reliable emergency response vehicles for patrol use, as well as lower annual maintenance costs due to lower annual miles driven per vehicle and a lower number of miles driven per year per unit. When patrol vehicles are retired from service,they are cycled to Support Services and as travel cars for Department employees who need to attend out-of-town training and events. Support Services Division includes downtown parking, residential parking and animal control services. Additionally, the oldest vehicles in the fleet are offered to other Departments within the City, thus offering a substantial cost savings to them. IMPACT ON FUTURE OPERATING BUDGETS: There may be a moderate increase in preventive maintenance costs such as oil changes, filter replacements, etc.These should be more than offset by the increased useful life of each unit for patrol. B-13 PROJECT NAME: MOBILE DATA TERMINALS DEPARTMENT: POLICE PROJECTED COST: 20 units @ $10,000 PER UNIT PROJECT DESCRIPTION/JUSTIFICATION: Background: The Bozeman Police Department, in partnership with 5 other Montana counties, has developed the backbone for a wireless regional mobile data terminal (MDT)system that serves eastern Montana and will allow statewide wireless data communications in the very near future.This system allows new users access by purchasing MDT's and signing on to absorb a portion of the maintenance fees that will be necessary to maintain and upgrade the system.A federal grant paid for the mobile data system that included 80 mobile data terminals which were allocated to the initial users.The Bozeman Police Department was allocated 6 units and an additional 3 were budgeted for FY 03. The use of MDT's will allow all employees of the Police Department to work more efficiently and provide a faster response.The MDT system will provide real-time access to crucial information, as officers will have first-hand knowledge of a potential criminal or dangerous situation before stepping out of their vehicles. Information can be sent by text messaging for all calls,which will help ensure better security, not only during critical incidents, but also on non-emergency calls. Officers, and other department personnel,will be able to check vehicle registrations, driver's license information,warrant checks, access the records management system and do reports on- line without having to return to the station.The MDT system will also free up air time since the 911 Center will not be dispatching calls over the air.The project calls for purchasing 20 additional units over the next four years as follows: 5-5-5-5. ALTERNATIVES: None. ADVANTAGES OF APPROVAL: Already addressed. IMPACT ON FUTURE OPERATING BUDGETS: Annual maintenance contract will be needed for hardware, software, and MDT maintenance needs. Additionally, an annual maintenance contract will be needed for all MDT-related microwave towers, servers, and other IT equipment. This contract will be for equipment in Gallatin County only and the future cost should decline with increased user fees. B-14 PROJECT NAME: INVESTIGATIVE DIVISION DEPARTMENT: POLICE PROJECTED COST: $30,000 ESTIMATED TO PURCHASE 2 LEASE RETURN VEHICLES. PROJECT DESCRIPTION/JUSTIFICATION: Purchase two mid-size passenger vehicles per year over the next four years to replace old patrol line cars currently driven by detectives.Historically, detectives have taken old patrol cars rotated • off the line to use as unmarked police cars.These cars always have high mileage and are very worn when received. Due to the demands placed on these vehicles during patrol, they are historically expensive to maintain and in many cases are mechanically unsafe to drive as an emergency vehicle. Purchase of low-mileage lease returns would allow us to add different color vehicles to our fleet, reduce vehicle maintenance costs, and provide detectives with reliable and mechanically sound vehicles that should last at least 4 to 5 years. Old detective cars could be rotated into the police department parking program,travel cars,traded in, sold at auction or transferred to another division within the city that will not need them to perform as an emergency vehicle. ALTERNATIVES: Purchase of new vehicles, however due to costs, I believe lease returns will be more cost efficient to the city. ADVANTAGES OF APPROVAL: Would drastically reduce maintenance costs, mechanical concerns and provide many years of reliable service. IMPACT ON FUTURE OPERATING BUDGETS: Reduction in maintenance costs and possible reduction in fuel costs. B-15 PROJECT NAME: RESIDENTIAL PARKING DISTRICT/ANIMAL CONTROL VEHICLE DEPARTMENT: POLICE PROJECTED COST: $15,000 PROJECT DESCRIPTION/JUSTIFICATION: Purchase a new extend cab,2wd pickup needed to replace current vehicle. Current truck has over 166,000 miles, is accumulating repairs, is becoming unreliable and is having transmission problems.This vehicle was obtained from the building department in March of 1999.The residential parking district officer not only needs a reliable vehicle for parking enforcement, but one for animal services as well,as animals and traps must be transported. Purchase of a new truck would ensure many years of service without incurring high maintenance costs. The old truck could either be sold at auction, or used as a trade in. ALTERNATIVES: The purchase of a newer-lease return vehicle is a viable option and one that should be looked at before a final decision is made. ADVANTAGES OF APPROVAL: Would drastically reduce maintenance costs and provide many years of reliable service. IMPACT ON FUTURE OPERATING BUDGETS: Reduction in maintenance costs and possible reduction in fuel costs. B-16 PROJECT NAME: WILDLAND AND URBAN INTERFACE . PROTECTION DEPARTMENT: FIRE DEPARTMENT PROJECTED COST: $217,500 PROJECT DESCRIPTION/JUSTIFICATION: This project is the purchase of a Type Ill Urban Interface Engine which would allow substantial fire fighting capability in a variety of terrains and environmental conditions.With the potential for growth of the City into the surrounding interface areas, the capability of quick urban/wildland fire attack is needed. ALTERNATIVES: A less costly alternative is the negotiation of automatic aid agreements with the closest, best-suited volunteer fire departments having this capability. This would also include using the current brush truck as a wildland response unit. ADVANTAGES OF APPROVAL: This purchase would allow us the ability to meet the challenge of growth into outlying areas with quick response while complementing our current capability. Buying and using a type III engine would also allow us to lease or contract its use to state and federal wildland fire protection agencies which would generate some revenues.The approval and funding of this project would meet at least two needs: one for urban/interface structure protection and capability and,with the purchase or the additional equipment, another for the replacement of Engine 3. (If this project is approved,then the pumper project 90-206 is eliminated from CIP.) It would allow us to dispose of a vehicle that doesn't meet our current needs and has marginal reliability. IMPACT ON FUTURE OPERATING BUDGETS: Slightly higher operating costs for insurance, maintenance and repair,fuel and operating costs. However,some of these additional costs are offset by contracting out this resource to other wildland fire protection agencies. B-17 PROJECT NAME: RURAL WATER SUPPLY DEPARTMENT: FIRE DEPARTMENT PROJECTED COST: $185,000 PROJECT DESCRIPTION/JUSTIFICATION: This is a replacement project and consists of the purchase of a 1500 gallon water tender.There are areas in the City that do not currently have an adequate source of fire protection water and the City will continue to annex these areas in the future. A vehicle capable of carrying a substantial amount of water is essential to fire suppression in these areas. ALTERNATIVES: A less costly alternative would be to negotiate automatic mutual aid agreements with neighboring Fire Departments and/or sprinkler ordinances for areas without adequate water supply. ADVANTAGES OF APPROVAL: This vehicle would replace a tender that was disposed of for safety and mechanical problems with a tender that would be an asset the fire fighting capability of the whole community. It would also minimize the need-the messy, political need-for automatic aid with other departments. IMPACT ON FUTURE OPERATING BUDGETS: There would be a small increase in fuel and maintenance expenditure in future operating budgets. B-18 PROJECT NAME: OCCUPATIONAL SAFETY DEPARTMENT: FIRE DEPARTMENT PROJECTED COST: $18,000 PROJECT DESCRIPTION/JUSTIFICATION: The purposes of this program are to provide Bozeman's Firefighters with appropriate tools to do their jobs in as safe a manner as practical, to clearly identify and establish acceptable levels of risk through a risk management plan for all department operations, and to directly comply with the recently enacted Montana Safety Culture Act. This comprehensive project improves the safety of Bozeman's Firefighters through voluntary compliance with the NFPA's Standard on Fire Department Occupational Safety and Health.This program addresses the department's safety deficiencies in the area of vehicles, equipment, protective clothing and equipment,facilities, and medical and physical. The specific program for this plan is the design and installation of an automatic fire sprinkler system for station 2, estimated at$18,000.This is based upon $8,000 to$10,000 for the system and $8,000 for the water line. ALTERNATIVES: There are three alternatives for addressing the costs for implementation-single fiscal year, three years, and five years. Some of the safety issues addressed under this program could possibly become non-issues if other fire department C.I.P. projects are funded; that is, station construction and apparatus/equipment acquisitions. Also, if City resources were used to install the fire line, the cost for installation would be reduced from $8,000 to $4,000. ADVANTAGES OF APPROVAL: There are three alternatives for addressing the costs of implementation -single fiscal year, three years, and five years. Some of the safety issues addressed under this program could possibly become non-issues if other Fire department C.I.P. projects are funded; that is, station construction and apparatus/equipment acquisitions. IMPACT ON FUTURE OPERATING BUDGETS: The following reductions will be experienced - Overtime costs due to lost time injuries and fire and liability insurance premium costs for sprinklered properties. B-19 PROJECT NAME: REROOF CITY HALL ANNEX DEPARTMENT: BUILDING MAINTENANCE PROJECTED COST: $40,000 es PROJECT DESCRIPTION/JUSTIFICATION: The roof on the City Hall Annex that houses offices for Fire Station 1 and the Building Department was installed 8 years ago. Useful life of the existing roof is estimated at 10 years. The roof was not installed properly because the seams on the roofing material were lapped backwards. A number of small leaks have been repaired and for the most part the roof is holding. Further delaying a total re-roofing will lead to deterioration of the roof as water makes its way into the insulation board under the roofing membrane. ALTERNATIVES: We could continue to patch indefinitely;the last round of repairs was done in the spring of 2002. It is difficult to find the exact location of the leaks because once the water penetrates the membrane it can travel before it finds its way through the ceiling. Contractors have patched & recoated all deteriorated areas to prolong the life of the roofs. ADVANTAGES OF APPROVAL: A full re-roof of the facility makes sense only if we plan to stay at the current location for at least another 5 to 10 years. IMPACT ON FUTURE OPERATING BUDGETS: Reduce future repair costs. Maintain the integrity of the building envelope. B-20 PROJECT NAME: 2"d FLOOR REMODEL OF THE ALFRED M. STIFF PROFESSIONAL BUILIDNG DEPARTMENT: BUILDING MAINTENANCE PROJECTED COST: $750,000 PROJECT DESCRIPTION/JUSTIFICATION: Additional office space is needed for various departments within the city. Current leases are in place for most of the 2"d floor area. Mechanical systems on the second floor are reaching their planned useful life. Carpets and other fixtures in the building are also in need of repair or replacement. Past remodels have been done for existing tenants in the building without full regard for the most efficient use of the space available. The most cost effective scenario for the needed upgrades is to rework the entire second floor at one time based on the planned uses of the building as defined by the city. ALTERNATIVES: Continue to lease space in the building and move in city employees one at a time or by division. Once people are in place it will be much more difficult, costly, and disruptive to make needed improvements. Make repairs to aging systems as they break down or cease to function. ADVANTAGES OF APPROVAL: The city already occupies the main floor of the building. Moving other departments into the building that complement Planning and Engineering functions will provide for better customer service. IMPACT ON FUTURE OPERATING BUDGETS: Moving more city employees to the upstairs offices will result in a loss of monthly income from the current leased spaces in the building. It will also remove some of the pressure to find additional office space from other city employees. B-21 PROJECT NAME: CITY SHOP EXPANSION DEPARTMENT: BUILDING MAINTENANCE PROJECTED COST: IIs $650,000 PROJECT DESCRIPTION/JUSTIFICATION: This project calls for construction of a 3,000+square foot addition to the city shop complex and for construction of one new vehicle maintenance bay, to provide adequate room for the existing staff. ALTERNATIVES: Find other available office and shop space to rent. Make do with inefficient and crowded working conditions until a new facility can be constructed. ADVANTAGES OF APPROVAL: Building a new shops complex will provide privacy for superintendents'offices, efficient work space for crews, meeting and training rooms.The expansion will address the changing work force we have in the city that now includes more female employees.The addition will also provide better customer service with a reception area that better serves our walk-in clientele. IMPACT ON FUTURE OPERATING BUDGETS: This addition will "make space"available sooner than the construction of a new shops complex can occur. It will utilize funds set aside for the complex,thus creating a need for more funds for the complex. Maintenance, electrical and heating costs will slightly increase. B-22 PROJECT NAME: RECORDS STORAGE BUILDING DEPARTMENT: BUILDING MAINTENANCE PROJECTED COST: $250,000 PROJECT DESCRIPTION/JUSTIFICATION: The City of Bozeman was incorporated in 1883. Needless to say, over the past 120 years,we have generated many permanent documents and many that have a long life. In conjunction with the development of a comprehensive records management program for the City, it is imperative that we have a place for storing and managing those records. At the present time, those documents are scattered throughout the community. We have the old jail cells in the basement of the City Hall Complex that are quickly becoming full to overflowing, and the basement of City Hall is a royal organizational nightmare. The Police Department is leasing space for storage of some of their records, and I'm sure there are many other unmet needs in various departments. The costs of this facility would not need to be borne by the general fund; the building inspection, water, sewer, and garbage funds could also be tapped. I envision the construction of a cinder block building, maybe something like 40 feet by 50 feet, on existing city land. The building,to be a good records storage area, must be climate and humidity controlled. Also, rows of metal shelving would be required, along with the availability of shelving for open documents and shelving to accommodate boxes. As we are becoming more technological, it would also be beneficial to have a small area to store the various electronic mediums. One of the critical things is ensuring that the information on electronic mediums is migrated through technology changes so it can be retrieved years in the future. ALTERNATIVES: Continue to struggle with inadequate and scattered records storage space and the potential that permanent or long-term documents become damaged, destroyed or lost. ADVANTAGES OF APPROVAL: Protecting the history of the City and ensuring it is available for the future. IMPACT ON FUTURE OPERATING BUDGETS: There would be ongoing utility and maintenance costs involved. I'm assuming that those costs would be minimal in the overall operations of the City(probably less than $20,000 per year). B-23 PROJECT NAME: REROOF LIBRARY DEPARTMENT: BUILDING MAINTENANCE r r� is PROJECTED COST: $47,000 Is PROJECT DESCRIPTION/JUSTIFICATION: This project would replace a 20+ year-old roof on the library.The roof has been patched and we have gained as much life as possible with repairs.Work should be scheduled within a 3 to 5 year period.This timeline is consistent with the Library plans to relocate to the proposed new facility. ALTERNATIVES: Do nothing and turn the building over to a new owner as is. Continue to patch as problems arise. ADVANTAGES OF APPROVAL: Maintain the integrity of the building envelope. Some of the cost of the new roof would be recouped in the sale of the building. IMPACT ON FUTURE OPERATING BUDGETS: Reduce future repair costs. B-24 PROJECT NAME: REROOF CITY SHOP DEPARTMENT: BUILDING MAINTENANCE 440111■■ 4 PROJECTED COST: $60,000 PROJECT DESCRIPTION/JUSTIFICATION: The roof on the city shop building is 25+years old.We keep patching the roof to make it last as long as possible. Further delaying a total re-roofing will lead to deterioration of the roof. Funding would be split among Department of Public Service divisions as follows: General Fund 25% Water Fund 25% Wastewater Fund 25% Street Fund 25% ALTERNATIVES: We could continue to patch indefinitely; the last round of repairs was done in the spring of 2002. There are four areas that need re-roofing at the shop complex.Two alternatives are listed.We can patch & recoat all deteriorated areas to prolong the life of the roofs. Repair/Replace $48,7001$110,000 Shops office areas $4,200/$7,500 Shop area $7,500/$12,000 Vehicle Maintenance $7,000/$11,500 Vehicle Storage $30,0001$79,000 ADVANTAGES OF APPROVAL: A full re-roof of the facility makes sense only if we plan to stay at the current location for at least another 5 to 10 years. If we plan to make this type of time commitment to the site, then it would be more cost effective to do the work at the same time that additional space is added to the building. IMPACT ON FUTURE OPERATING BUDGETS: Reduce future repair costs. B-25 PROJECT NAME: CITY HALL FASCIA DEPARTMENT: BUILDING MAINTENANCE PROJECTED COST: $60,000 PROJECT DESCRIPTION/JUSTIFICATION: The fascia on City Hall is deteriorating and is in need of repair. Repair will not only improve the looks of the building but will also serve as preventive maintenance.The building roof is a single ply system that extends up the length of the fascia. Maintaining the fascia will help protect the building envelope. ALTERNATIVES: Disregard the building's appearance and concentrate only on maintenance needs. If the work is postponed, it will need to be done when the roof is redone around the year 2005. This will inflate the cost of the reproofing project. ADVANTAGES OF APPROVAL: Improve the appearance of City Hall and protect the integrity of the building. IMPACT ON FUTURE OPERATING BUDGETS: Delaying the project will mean added cost for reproofing the building when the life expectancy of the current roof occurs. B-26 PROJECT NAME: PROF BLDG PARKING LOT LIGHTS DEPARTMENT: BUILDING MAINTENANCE PROJECTED COST: $28,000 PROJECT DESCRIPTION/JUSTIFICATION: The Professional Building is being used for public meetings in the evening and for computer courses offered by MSU College of Technology.Additional lighting in the parking lot would provide added security for building users. Current lighting for the parking lot is provided off-site by the Lutheran church to the south.The church does have land at another location and is currently investigating what to do with the old site once a new church is built. ALTERNATIVES: Lease lights from MPC -cost per month $200 plus approximately$15,000 for installation. ADVANTAGES OF APPROVAL: More lighting will provide improved safety for the public and security for the building itself. IMPACT ON FUTURE OPERATING BUDGETS: On-going utility costs and repair and upkeep of the light poles and boxes. B-27 PROJECT NAME: LONG-TERM FACILITY PLAN DEPARTMENT: BUILDING MAINTENANCE PROJECTED COST: $12,000 Vis/ PROJECT DESCRIPTION/JUSTIFICATION: Many city office facilities are in need of improvements and upgrades and many of the buildings housing city staff have inadequate space. Numerous options have been proposed to address city office space: abandoning the current City Hall location; remodeling East Willson school to house city offices; possibly using the current Library building for offices once the new library is built; moving city staff offices to the second floor of the Professional Building is currently rented as private professional offices; a new Fire Station; and expanding or relocating the City Shop Complex. It is difficult to make decisions on how money should be spent for repairs and improvements when it is unclear how long offices will stay in current buildings.An inventory of buildings and space would be conducted, along with a future-needs project, to determine the total square footage needed for city offices and for ranking priorities for improvements. ALTERNATIVES: Continue to react and respond to replace and repair as problems arise. ADVANTAGES OF APPROVAL: The advantages of having a long-term facility plan include providing a well though out schedule and clear priorities for repairs and improvements. City resources would be budgeted and allocated to avoid spending large amounts of money on buildings the city may decide to sell in upcoming years. IMPACT ON FUTURE OPERATING BUDGETS: Reduce future repair costs. Provide reliable numbers for future CIP Plans. B-28 PROJECT NAME: IMPLEMENT PARKS MASTER PLAN DEPARTMENT: PARKS DEPARTMENT PROJECTED COST: $150,000 PROJECT DESCRIPTION/JUSTIFICATION: This request is to contribute$150,000 each year from the general fund toward implementing the priorities of the Parks Master Plan. Currently, the public can apply for matching funds to implement improvements in parks. ALTERNATIVES: Contribute a higher amount of money toward implementing the Parks Master Plan. Contribute a lesser amount of money toward implementing the Parks Master Plan. Contribute no money toward implementing the Parks Master Plan. ADVANTAGES OF APPROVAL: Expands the existing level of service after a period of strong growth in population. The program is currently set up as a matching funds program with individuals and community groups. This request provides us with double the funding by leveraging the money. IMPACT ON FUTURE OPERATING BUDGETS: As more parks and facilities are improvement, park division maintenance, operations and labor costs will increase, and the need for additional personnel will soon be needed. B-29 PROJECT NAME: VEHICLE WITH PLOW FOR SIDEWALK PLOWING DEPARTMENT: PARKS PROJECTED COST: $60,000 - FOR TWO TOTAL AT $30,000 EL PROJECT DESCRIPTION/JUSTIFICATION: Increasing development and park dedication is adding sidewalk to the park system which must be plowed in the winter. Smaller 4x4 vehicles, such as Bronco Iis, small trucks, Subaru's, etc. work best for this job. This vehicle is important for plowing the outlying areas,because it travels faster than an MT and is safer in traffic. The vehicle could also be used for spraying weeds in the summer,which is vital to eliminate noxious weeds on all of our public lands. The existing 1952 jeep is unsafe to drive and is no longer used. A 1960s model jeep is used,but is in need of many repairs, and parts are very difficult to find. ALTERNATIVES: Use MTs,which cost more and are slower to operate. Use all terrain vehicles (ATV),which do not have a heated, enclosed cab, and are not safe to drive on streets. ADVANTAGES OF APPROVAL: Sidewalks would be plowed in a timely and safe manner. IMPACT ON FUTURE OPERATING BUDGETS: Less repairs. 6-30 PROJECT NAME: PARK MASTER PLAN & TRAIL STANDARD DEPARTMENT: PARKS DEPARTMENT PROJECTED COST: $45,000 - = PROJECT DESCRIPTION/JUSTIFICATION: The current park master plan is outdated and the Bozeman 2020 plan recommends the development of a new park master plan by 2002. Many parks are currently not master-planned and we have no projection for future park needs. ALTERNATIVES: Deal with requests for use on a case-by-case basis. ADVANTAGES OF APPROVAL: Facilitate long-term planning, define acceptable levels of service, and identify community priorities. IMPACT ON FUTURE OPERATING BUDGETS: Improved ablility to set budgets and plan for expenditures. B-31 PROJECT NAME: SOIL MIXER/SCREENER DEPARTMENT: PARKS DEPARTMENT PROJECTED COST: $45,000 PROJECT DESCRIPTION/JUSTIFICATION: This machine will be used to screen and mix soils and trail materials for both new construction and maintenance. The screen and mixer can be used to clean reclaimed soil and top soil acquired from construction projects, rather than having staff pick rock or till clumps of clay soil into the ground.. Our standard soil for the parks is a minimum depth of 10"consisting of 30% dirt(max.); 50% sand (min.), and 20% organics. It is important that all of these materials be thoroughly mixed. Currently,soil is dumped and tilled on site adding both time, equipment, and labor costs.This type of mixing often results in an inconsistent mix.The result is varying soil zones, all requiring different applications of water and fertilizer. The specified mix for our accessible trail surface is a 3/8 inch, minus gravel, with a clay content that acts a binder. Premixing the fines for the trails will also save time and money. Because current sources do not have an adequate clay binder material in the fines, crews have to go back after the initial application of fines, and topdress the trails with clay, return again to roto-till the fines and clay together,wet down the trail, and then come back a fourth time, to compact it. By using fines already mixed with clay binder,we eliminate the need to follow up volunteer trail projects, as well as our own, with a crew performing three separate functions,which takes multiple days. ALTERNATIVES: Contract annually for the services to mix material and then store it. Continue current practice of multiple and inconsistent applications in the field. ADVANTAGES OF APPROVAL: Better use of crew time and equipment. Consistent mix of materials so that we only have to visit a site once.This is especially true when we look to volunteer groups to construct trails.We still have to follow behind them to ensure that materials used meets our standards. This equipment could also be used at the Cemetery to screen and mix soil used in covering and repairing grave sites. The machine would also screen wood chips,which are used in the playground, to clean out sticks and rocks. • IMPACT ON FUTURE OPERATING BUDGETS: We will be able to use more reclaimed soils. Improved use of personnel and equipment. Improved ability to make use of volunteers for certain construction projects. B-32 PROJECT NAME: LARGE DECK LAWN MOWERS DEPARTMENT: PARKS DEPARTMENT PROJECTED COST: $45,000/$30,000 (ALTERNATING YRS) PROJECT DESCRIPTION/JUSTIFICATION: This is a regularly-scheduled replacement of the 455D and 3325D lawn mowers.Two 10'deck mowers and one 7'deck mower are needed. Our mowers log more hours during the season than any other piece of equipment.Wide mowers are necessary for mowing the large open areas we maintain. The 7'deck mower is used for smaller areas, trails, and to help the larger mowers keep up. Safe, reliable mowers are a necessity because if we are behind in the mowing schedule, it is difficult to catch up. Fly ALTERNATIVES: -" ,`1; Replace mowers as they breakdown. Lease mowers on a 2 -year program. ADVANTAGES OF APPROVAL: Regular replacement will reduce maintenance costs and decrease the number of breakdowns we have been experiencing. Well mowed parks are an important reflection on our City and how it is perceived by visitors and citizens. Having the right mower to do the job will ensure well mowed parks. New mowers will be more reliable, safer, productive, and will reduce the workload on the vehicle maintenance shop personnel. IMPACT ON FUTURE OPERATING BUDGETS: Improve scheduling of mowing and increase crew efficiency because of reliable equipment. Mowers would be replaced every 2 years. B-33 PROJECT NAME: SOUTHSIDE TENNIS COURTS DEPARTMENT: PARKS DEPARTMENT 1.0 PROJECTED COST: $100y000 PROJECT DESCRIPTION/JUSTIFICATION: Funds have been needed for the past 10 years to maintain and repair the Southside Tennis Courts, but they have not been available. Thus, the Southside tennis courts are now closed because the surface is badly broken up and is unsafe to play on. This closure leaves the Bogert Park court as the only city tennis court, and the Bogert court is deteriorating rapidly and is on the point of closure. This project would replace existing tennis courts with a new concrete surface from fence to fence. The grass area surrounding the courts would be removed, to reduce injuries. ALTERNATIVES: Do not provide public tennis courts. ADVANTAGES OF APPROVAL: Maintain and increase the current level of recreational opportunities in the future. Repair of the courts will reduce the complaints from the public,which increase each year, due to lack of public tennis court availability. IMPACT ON FUTURE OPERATING BUDGETS: Will need to schedule periodic maintenance to avoid or delay another full replacement. B-34 PROJECT NAME: 2.5 TON 4 X 4 DUMP TRUCK DEPARTMENT: PARKS DEPARTMENT PROJECTED COST: $60,000 PROJECT DESCRIPTION/JUSTIFICATION: The parks department borrows vehicles from other departments when needed, but with an increased number of projects being done in-house,vehicle availability is at a premium.The only large capacity dump truck the Parks division has, and can legally drive without personnel obtaining CDL licenses, is a 1972 International.This truck is used by nearly all divisions and is badly needed by the Parks Division for hauling dirt, chips,leaves, gravel, sand, etc. The truck is used extensively during the winter by the street division to haul snow from streets. The suspension system is worn out, and is no longer capable of carrying a full load. The Parks division has many projects that require large amounts of material, as do the volunteer groups, service clubs and Park Fund projects they work with. Much of the material for these projects is donated, but we have to haul the material. If a truck isn't available, many times the project cannot be completed due to the assistance of volunteers. ALTERNATIVES: Continue to borrow and delay or put off projects. Pay for testing for parks crew to maintain CDL's. Continue to contact trucking needs,which leaves the division reliant on the contractor's schedule, and costs additional funds. ADVANTAGES OF APPROVAL: New vehicles will have the capacity to use alternative fuels, such as bio-diesel fuel or propane. It could be used by other departments and no CDL is required for this vehicle weight. The addition of a reliable dump truck in the Parks division will enable the staff to better keep up with the workload. IMPACT ON FUTURE OPERATING BUDGETS: Ability to save money by doing more projects in-house and avoid the cost of renting trucks. Less repair costs on the 1972 vehicle. Replacement will be on a 10-year cycle. B-35 PROJECT NAME: BOGERT PARK ENTRANCE & PARKING DEPARTMENT: PARKS DEPARTMENT PROJECTED COST: $82,000 4, t PROJECT DESCRIPTION/JUSTIFICATION: The curbs on Buttonwood Avenue are badly eroded and need to be replaced.The pavilion parking lot is unpaved and is poorly designed. The project will upgrade the area and provide paved parking. ALTERNATIVES: Overlook deterioration and continue to regravel the lot. ADVANTAGES OF APPROVAL: Improve looks, drainage and function of the area and discourage vehicle traffic on lawns. Protect street pavement on Buttonwood. Provide ADA parking and accessibility. IMPACT ON FUTURE OPERATING BUDGETS: More maintenance of park curb- 1,895' -$ 56,850 lot - $23,000 B-36 PROJECT NAME: 1/2 and 3/4 TON 4 X 4 PICKUP W/EXTENDED CABS DEPARTMENT: PARKS DEPARTMENT PROJECTED COST: $120,000 4 © 30,000 EACH PROJECT DESCRIPTION/JUSTIFICATION: The Parks Division fleet of vehicles is outdated and unsafe. With the exception of two trucks, all vehicles have well over 100,000 miles on them. Four-wheel drive is needed for the many occasions when off-road driving is required, and during the winter. ALTERNATIVES: Investigate a lease plan or replace vehicles as they break with used trucks. ADVANTAGES OF APPROVAL: Advantages to the City for approving this request include savings on fuel. New vehicles will have the capacity to use alternative fuels, such as bio-diesel fuel or propane.There will be improved worker safety and efficiency, less down-time, and savings in high maintenance costs we are currently experiencing. IMPACT ON FUTURE OPERATING BUDGETS: Trucks will be turned over on a regular basis so that they have some trade in value. Park projects which have been scheduled are affected due to lengthy down-time searching for parts and mechanic backlogs. Less maintenance costs will be realized as the fleet is replaced. Replacement will be on a 5 -7 year cycle. B-37 PROJECT NAME: 3 TO 4 YARD TOPDRESSER DEPARTMENT: PARKS DEPARTMENT PROJECTED COST: $22,000 PROJECT DESCRIPTION/JUSTIFICATION: The topdresser is used to apply soil and compost in an even layer over existing turf areas.This amendment is needed to replace soil lost to erosion, heavy use, or maintenance machinery. Topdressing is applied over fields that have been aerated to fill the plug core holes with new soil to allow for water and air exchange, and to encourage deeper root growth in the turf. The existing 1 yard topdresser will continue to be used for trails and smaller areas. The larger unit will be utilized in parks. . ALTERNATIVES: Continue to use the smaller machine and add more staff hours to do the same job a larger machine could do. ADVANTAGES OF APPROVAL: An average Little League field loses nearly 20,000 yards of material each year due to wind, players,and maintenance machinery. Replacement of this material with new and enriched soil improves the overall condition of the soil, makes for a safer playing surface, encourages water percolation, and provides for healthier root growth reducing the need for fertilization. A larger topdresser will save time,which relates to saving money. IMPACT ON FUTURE OPERATING BUDGETS: More efficient use of staff time and the ability to cover more ground. Slight increase in maintenance budget. B-38 PROJECT NAME: IRRIGATION UPGRADES DEPARTMENT: PARKS DEPARTMENT PROJECTED COST: $40,000 PER YEAR FOR FIVE YEARS PROJECT DESCRIPTION/JUSTIFICATION: This request is to repair and upgrade aging irrigation systems in city parks. irrigation systems in most parks have outlived their useful life, as most systems have been in place for more than 30 years. Staff has continuously been repairing these systems over the past 10 years.The number of repairs, breakdowns, and replacements causes some irrigation systems to be out of use until mid-July. Upgrading and balancing the systems will improve turf condition, as the most efficient way to keep grass green is to begin watering before it is needed, and to keep watering throughout the spring, summer and fall with regular waterings. ALTERNATIVES: Continue to repair systems as needed. ADVANTAGES OF APPROVAL: Improved distribution of water and the saving of treated water. Proper watering will help balance the fertilization and reseeding programs. Upgrading the systems is less time consuming, and more cost effective than installing complete new systems. Irrigation is the number one factor in the success of seeding and fertilizing. Irrigation allows for efficient use of water and will reduce citizen complaints about brown grass.Where possible, systems will be converted to wells and will be taken off of treated water. IMPACT ON FUTURE OPERATING BUDGETS: Reduced water costs and high maintenance cost of older sprinkler heads. B-39 PROJECT NAME: UPDATE RESTROOMS/ADA COMPLIANCE DEPARTMENT: PARKS DEPARTMENT PROJECTED COST: $20,000 PER YEAR PROJECT DESCRIPTION/JUSTIFICATION: Many of the restrooms in the parks were constructed prior to the new regulations regarding accessibility.A survey of our current restrooms will be conducted to determine the level of compliance and to identify work that needs to be done to bring them into compliance. Improvements will include, but are not limited to, an accessible path of travel, moving toilets and sinks, lowering mirrors and towel dispensers, new door hardware, and installing grab bars and transfer devices. Bozeman Ponds is only ADA compliant restroom. ALTERNATIVES: Do nothing until the restrooms are replaced or until ADA rules are adopted to require the improvements. ADVANTAGES OF APPROVAL: Addressing accessibility needs in our core parks will provide citizens better access to our park facilities.An aggressive approach to retrofit existing restrooms,where feasible, will delay or postpone the replacement of some facilities in the parks. IMPACT ON FUTURE OPERATING BUDGETS: Postpone or extend the need to replace current restrooms. B-40 PROJECT NAME: 7 TON 4X4 TRUCK WITH DUAL WHEELS/ NO BED DEPARTMENT: PARKS PROJECTED COST: $30,000 PROJECT DESCRIPTION/JUSTIFICATION: This vehicle will replace a 1989 truck that was used when the Parks division got it. A Pup Trash Compactor was purchased 2 years ago, and was put on the 1989 truck,but the truck was not sized to handle the load. Thus it is in need of major repair. The Pup Trash Compactor will be put on the new truck,which will be used to pickup trash from the parks. ALTERNATIVES: Purchase a used truck. ADVANTAGES OF APPROVAL: Less repair costs. Less down time. This will be a safer vehicle for seasonal employees. Lessen work load for vehicle repair mechanics. Alternative fuels could be used in a new vehicle. IMPACT ON FUTURE OPERATING BUDGETS: Savings from repair costs. B-41 PROJECT NAME: MAXICOM IRRIGATION SYSTEM DEPARTMENT: PARKS DEPARTMENT PROJECTED COST: $65,000 to initialize PROJECT DESCRIPTION/JUSTIFICATION: Maxicom is a"smart"irrigation control system that ties each of the park irrigation systems to a central weather station. Factors such as precipitation, humidity, etc. determine the amount of water that used.This money is for the initial hookup -other systems would be less expensive. The MSU weather station may be able to be utilized,which would save money. ALTERNATIVES: Continue to rely on timers to water parks,which will occur regardless of the weather conditions. ADVANTAGES OF APPROVAL: A substantial amount of water can be saved once the system is fully installed. Right now, irrigation system clocks are set to turn on at certain times of the day, regardless of weather conditions.The new system detects water breaks, shuts that station down, and notifies via computer. IMPACT ON FUTURE OPERATING BUDGETS: It will take time and additional costs to get all parks on this system but those costs will eventually be offset in the long run by reduced water useage. B-42 PROJECT NAME: BOGERT PARK RESTROOM DEPARTMENT: PARKS DEPARTMENT PROJECTED COST: $100,000 PROJECT DESCRIPTION/JUSTIFICATION: Construct a concrete or block restroom/maintenance/warming hut facility. The Bogert Park restroom facilities are located under the pavilion. These restrooms are very heavility used by pavilion users,picnickers, pool patrons, band and Farmers Market attendees, and general park users. The existing building is constructed of wood, and experience has shown that wood structures are not appropriate for park settings, as they can be easily damaged,which has proven to be very costly. Wood structures are also more prone to fire, and are extremely difficult to clean and keep clean, as bacteria can be absorbed by the wood. The new restroom would be constructed of concrete or block,which prevent absorption of bacteria and odors. ALTERNATIVES: Leave existing structure and patch as needed. • ADVANTAGES OF APPROVAL: Bring the restroom into full compliance with ADA. Reduce long-term maintenance and repair costs. Reduce the damage caused from fires which are started in the existing restroom and warming hut. Easier to clean, safer, more sanitary. Addition of maintenance area will provide on-site storage. IMPACT ON FUTURE OPERATING BUDGETS: Lower maintenance costs and improved daily cleaning efficiency and cost because of new, proper materials.Suitable materials will reduce heating costs. Less building repairs. B-43 PROJECT NAME: 3/4 TON 4X4 PICKUP W/EXTENDED CAB DEPARTMENT: PARKS DEPARTMENT PROJECTED COST: $90,000 3 @ 30,000 EACH PROJECT DESCRIPTION/JUSTIFICATION: Parks fleet has declined over the years with no replacements.Two vehicles will be taken out of service once new vehicles are secured. ALTERNATIVES: Investigate a lease plan. Replace vehicles as they break with older model used trucks ADVANTAGES OF APPROVAL: Advantages to the City for approving this request include savings on fuel as all new vehicles will have to capacity to use alternative fuels, such as bio-diesel fuel or propane. One truck will be set up to use with a 5th wheel trailer to haul large lawn mowers. IMPACT ON FUTURE OPERATING BUDGETS: Trucks will be turned over on a regular basis so that we can get some trade in. We currently have very high maintenance costs and lengthy repair schedules as we scour the market for older replacement parts -causing frequent down time for mowing. Replacement will be on a 5-7 year cycle. B-44 PROJECT NAME: KIRK PARK PARKING LOT DEPARTMENT: PARKS DEPARTMENT ls:. -46 ie _oat PROJECTED COST: $27,000 PROJECT DESCRIPTION/JUSTIFICATION: Pave the parking lot at Kirk Park to reduce maintenance, dust, and to comply with city codes.We occasionally have to close off the west end of the current lot in the Spring due to a bad area. • ALTERNATIVES: Leave it as is. ADVANTAGES OF APPROVAL: Improve looks and function of the area. Eliminate dust. Decrease short-term maintenance needs. IMPACT ON FUTURE OPERATING BUDGETS: Will reduce the need to grade and regrade, but the lot will need stripping and periodic overlays. B-45 PROJECT NAME: ADA UPGRADES/PLAYGROUND EQUIP. DEPARTMENT: PARKS DEPARTMENT PROJECTED COST: $30,000 PER YEAR PROJECT DESCRIPTION/JUSTIFICATION: New regulations will be issued soon regarding accessibility requirements for playground equipment.This money would fund a phased development of upgrades in various parks. We have two nationally-certified playground safety inspectors in the Parks division, who have been working on making as much play equipment as possible handicap accessible. Presently Bogert Park is the only park that is truly handicap accessible, and many of those components are in need of replacement. a ,I111'4 4446. * rte . ALTERNATIVES: Do the work all at once instead of phasing in upgrades. Repair or modification of equipment is seldom an option because of liability associated with altering manufacturer's designs and specifications. ADVANTAGES OF APPROVAL: Compliance and fairness. We have been proactive in attempting to provide ADA accessibility to our trails, restrooms and playgrounds. We know that eventually accessibility will become law, rather than guidelines, and it is financially smart to begin making the necessary improvements now. Grant funding would be more accessible if matching funding was available. IMPACT ON FUTURE OPERATING BUDGETS: Maintenance would be incorporated into our regular budget. B-46 PROJECT NAME: 1 TON 4 X 4 TRUCK WITH DUMP BED & DUAL WHEELS DEPARTMENT: PARKS DEPARTMENT 6f PROJECTED COST: $45,000 PROJECT DESCRIPTION/JUSTIFICATION: The Parks division has two 1-ton dump trucks, and they are in constant use and demand. This is a scheduled replacement for the 1988 Ford,which is frequently in the shop for repairs,due to its age and amount of use it has endured over the past 14 years. Parts are getting difficult to find, due to the vehicle's age. The 1-ton dump trucks are used for hauling all sorts of materials, pulling large trailers and heavy loads, such as the skid steer, tractors, etc., plowing snow on ice rinks, parking lots and roads, and staging materials such as fertilizer and compost. It is also used to transport personnel to and from job sites. ALTERNATIVES: Purchase a used vehicle. ADVANTAGES OF APPROVAL: Advantages to the City for approving this request include savings on fuel. New vehicles will have the capacity to use alternative fuels, such as bio-diesel fuel, propane or natural gas. It will improve safety.There would be lower repair costs.This unit would be used by multiple sub- divisions of the Facilities and Lands Division, thereby increasing productivity. IMPACT ON FUTURE OPERATING BUDGETS: Reduced repair costs-fewer repairs and greater parts availability. Less down time for repairs_ Replacement schedule will be on a 10-year cycle. 8-47 PROJECT NAME: REPLACE BOGERT PLAYGROUND EQUIP. DEPARTMENT: PARKS DEPARTMENT PROJECTED COST: $45,000 -- _i f 74;" PROJECT DESCRIPTION/JUSTIFICATION: The original existing play structure at Bogert Park was installed in 1976. Most playground safety standards and specifications have changed since then.We have been trying to upgrade the structures as money allows, but some of the equipment is past its useful life. Retrofitting equipment could open the city to liability. ALTERNATIVES: Continue piecemeal replacement. Remove equipment as needed because of liability concerns and do not replace. ADVANTAGES OF APPROVAL: Bogert is a heavily used park. The number of reservations and scheduled activities in the park, Farmers Market, Municipal Band, and the swimming pool all contribute to the heavy use it receives. Equipment replacement will reduce liability concerns. IMPACT ON FUTURE OPERATING BUDGETS: Commitment to scheduled replacement of equipment to remain current with national playground standards. B-48 PROJECT NAME: REPLACE BEALL PLAYGROUND EQUIP. DEPARTMENT: PARKS DEPARTMENT ;f�iI' PROJECTED COST: $20,000 ef=k7�✓� PROJECT DESCRIPTION/JUSTIFICATION: This is one of our oldest playgrounds. Many components have been removed for safety reasons. The present slide is constructed of metal, lwhich absorbs heat in the summer and cause cause severe burns. Warnings have been painted on the slide. The swing set on the north end of the park is too high to meet playground standards. Thus, the playground equipment needs to be upgraded and replaced. The park receives a great deal of use because it is the only park in the north side of the city with play equipment. ALTERNATIVES: Continue piecemeal replacement. Remove equipment as needed because of liability concerns and do not replace. ADVANTAGES OF APPROVAL: The Beall Park playground receives a great deal of use.The number of reservations and scheduled activities in the park all contribute to its heavy use. The Art Center brings a lot of use park use. New play equipment would be more safe, and could be ADA accessible. IMPACT ON FUTURE OPERATING BUDGETS: Less repair costs. B-49 PROJECT NAME: PAVE LINDLEY PARKING LOT & SIDEWALK DEPARTMENT: PARKS DEPARTMENT PROJECTED COST: $25,000 PROJECT DESCRIPTION/JUSTIFICATION: ADA ELIGIBLE- Handicapped slot. Pave the parking lot at Lindley Park Center to reduce dust and potholes with pavement, signs and sidewalk extension on the west/north side of the center. Handicap parking would have access to the west side of the center. This area could also be used as a play area for the pre-school program and for summer recreation programs. ALTERNATIVES: Remove the white shed on the east side of the parking lot and place the handicap parking in this area with an entrance sidewalk to the east ramp. ADVANTAGES OF APPROVAL: 1. Reduce mud in the Lindley Park Center. 2. Improve procedures/service. 3.A hard surface is needed to provide handicap parking. The hard surface area would also be for recreation programs (i.e.4-square, scooters, basketball, badminton, etc.) IMPACT ON FUTURE OPERATING BUDGETS: Provide direct cost savings on maintenance of parking lot. Lot would require striping and periodic overlays. B-50 PROJECT NAME: MT ARTICULATING TRACTOR DEPARTMENT: PARKS DEPARTMENT PROJECTED COST: $75,000 PROJECT DESCRIPTION/JUSTIFICATION: This 4x4 articulating machine will be used for brooming grass, trails, leaves and snow;for plowing and sanding sidewalks; and for mowing natural parkland areas. The existing MT is becoming aged and in need of repair, but would be retained for removing snow from sidewalks, and as well as a backup. The current MT has a sander and small broom which enables us to sand and broom sidewalks, rather than plow them,when there is only a light snow or when the ground is not frozen enough to use plows. ALTERNATIVES: Contract out (currently there only two known vendors who clean sidewalks). Change current plowing requirements under the city's snow removal ordinance. ADVANTAGES OF APPROVAL: The MT is a machine used for brooming grass, trails, leaves, and snow for plowing and sanding sidewalks and mowing natural parkland. Residents look at park sidewalks to determine how they should be clearing their own sidewalks. Increased citizen pedestrian safety. IMPACT ON FUTURE OPERATING BUDGETS: Additional crews will be needed to clean walks as new sidewalks are added to the system. If sidewalks are a priority,we may have to reduce the number of ice rinks we maintain. Replacement will be on a 5 -7 year cycle. B-51 PROJECT NAME: 4 X 4 TRACTOR WBUCKET, 30-40 HP DEPARTMENT: PARKS DEPARTMENT PROJECTED COST: $45,000 PROJECT DESCRIPTION/JUSTIFICATION: The tractor we are currently using is aging, has been repaired, and is in current need of repairs. This tractor and bucket is used year round for loading materials, aeration,seeding, grading, fertilizing, mowing, brooming ice rinks, brooming leaves,and unloading deliveries. It is the most important tractor needed to allow projects to be completed. It is shared by the street division. ALTERNATIVES: Lease or purchase another used tractor. ADVANTAGES OF APPROVAL: Would also be used for general maintenance, snow removal, and maintenance of winter ice rinks. Would ensure a reliable piece of equipment is available when needed. IMPACT ON FUTURE OPERATING BUDGETS: Reduce maintenance costs, less down time, increased service and efficiency. Replacement will be on a 10-year cycle. 8-52 PROJECT NAME: EAST GALLATIN PARKING LOT DEPARTMENT: PARKS DEPARTMENT PROJECTED COST: $55,000 PROJECT DESCRIPTION/JUSTIFICATION: This project is to pave the parking lot at the East Gallatin Recreation Area to reduce maintenance and upkeep, dust, and to comply with city codes. ALTERNATIVES: Leave parking lot as is. ADVANTAGES OF APPROVAL: Improves access IMPACT ON FUTURE OPERATING BUDGETS: Will reduce grading and regrading costs. Paving lot will require stripping and periodic overlays. B-53 PROJECT NAME: PARKS OFFICE EXPANSION DEPARTMENT: PARKS DEPARTMENT PROJECTED COST: $80,000 PROJECT DESCRIPTION/JUSTIFICATION: This project would expand the current Parks Barn to the south. Crew are currently crowded into a small office area-with added summer seasonal staff,we have to assign crews in shifts.The higher level of worker professionalism has meant staff spends more time in the office doing additional maintenance recordkeeping and documenting work for liability protection. The additional workload has not only affected the Foreman, but has become an everyday part of every full-time employee. There are currently four computer stations in the office,which is very crowded, and because the door opens directly into the storage area, the work environment is dusty, which is not good for the computers. ALTERNATIVES: Office expansion could be addressed in conjunction with overall shop complex expansion or by a satellite facility. See combined facility proposal under Building Maintenance. ADVANTAGES OF APPROVAL: Additional efficiency, better working conditions,fewer distractions, privacy for evaluations and personnel issues. The existing building is sturdy and has had a new roof, siding &foundation within the last 15 years. Would create a buffer between the office and the outside. Heat and air-conditioning would be conserved. IMPACT ON FUTURE OPERATING BUDGETS: Delays will lead to added costs due to construction inflation. Increased utility and maintenance costs. B-54 PROJECT NAME: POLE BARN IN LOWER YARD DEPARTMENT: PARKS DEPARTMENT PROJECTED COST: $35,000 PROJECT DESCRIPTION/JUSTIFICATION: Some of the parks department equipment is only used seasonally.To keep the equipment in good condition and to protect hydraulics, a covered storage area is needed. Space is at a premium at the current City Shop Complex.A pole barn-type building for cold storage would be constructed at the lower yards for use by the Parks and Forestry Division.The cost would be shared by Parks and Forestry. ALTERNATIVES: Construct a combined facility at the cemetery for use by Cemetery, Parks, and Forestry. See combined facility proposed under Building Maintenance. ADVANTAGES OF APPROVAL: Additional storage space is not available at any other city location. Equipment will last longer because it would be stored indoors. Security from vandalism because of indoor storage. Less costly than the combined facility at the cemetery. IMPACT ON FUTURE OPERATING BUDGETS: Less maintenance on equipment and improved appearance of grounds. B-55 PROJECT NAME: RELOCATE AND REPLACE BOGERT PARK TENNIS & BASKETBALL COURTS DEPARTMENT: PARKS DEPARTMENT u 4. PROJECTED COST: $80,000 PROJECT DESCRIPTION/JUSTIFICATION: The basketball court and tennis court surfaces at Bogert Park are in need of total replacement. The tennis courts should be removed and replaced with a parking lot in order to accommodate the number of users in this park. Presently,overflow parking occurs on the turf area east of the Band Shell,which causes costsly turf and irrigation damage. The two tennis courts and the basketball court should be relocated to another park, since Bogert has too many activities for its size. The Valley Unit or West Babcock Parks are suggested, as the west side of town has limited park facilities. The pavilion, swimming pool, playground, and bandshell are major draws for Bogert and these activities generate large volumes of traffic. ALTERNATIVES: Leave courts in place, re-fence the courts, and resurface the playing area. ADVANTAGES OF APPROVAL: Better vehicle and pedestrian flow in the lot. Provide for parking demanded by the high level of activity in the park. Provide tennis and basketball facilities in a park on the west side of town. IMPACT ON FUTURE OPERATING BUDGETS: Maintenance of new court surfaces. B-56 PROJECT NAME: DEEP TINE AERATOR & CORE PULLER DEPARTMENT: PARKS DEPARTMENT PROJECTED COST: $39,500 PROJECT DESCRIPTION/JUSTIFICATION: This project is to purchase an aerator($22,000)and a Core Puller($17,000).This equipment will allow the Parks Division to address soil compaction.Aeration, along with other turf care techniques, will recover costs of irrigation and fertilization. ALTERNATIVES: Restrict parking on lawn areas and restrict heavy use events on park land. Live with more bare or dead lawn areas. ADVANTAGES OF APPROVAL: Reduce the need to irrigate and fertilize because root systems are healthier. IMPACT ON FUTURE OPERATING BUDGETS: Equipment does require replacement of tines on a regular basis and a there is a regular maintenance schedule of the equipment. • B-57 PROJECT NAME: TURF MOWER DEPARTMENT: CEMETERY DEPARTMENT PROJECTED COST: $10,000 PROJECT DESCRIPTION/JUSTIFICATION: This request is to replace a turf mower as part of the scheduled equipment replacement program. Cemetery mowers must be replaced on a three year schedule due to severe operating conditions and the high cost of repairs and down-time. Cemetery crews need three working turf mowers at all times. ALTERNATIVES: There is no available information regarding lease and lease/purchase options. Costs to lease or lease-to-own would have to be less than $5,400 a year to compensate for equipment repair and down time. ADVANTAGES OF APPROVAL: Advantages to approving this request include lower repair costs and fewer complaints from the public about the quality of turf care in the cementery. Most turf mowers have a lifespan of 3 years in the cemetery before major repairs are needed. After 3 seasons, the annual repair costs exceed the depreciation value. ($2,700). Downtime costs due to lack of equipment would also be close to$2,700. IMPACT ON FUTURE OPERATING BUDGETS: Future budgets would be stabilized with a scheduled 3-year replacement program resulting in lower repair costs and less equipment down-time. Replacement schedule will be every 3 years. B-58 PROJECT NAME: BUTTONWOOD GATE/ELLIS ENTRANCE DEPARTMENT: CEMETERY DEPARTMENT PROJECTED COST: $90,000 PROJECT DESCRIPTION/JUSTIFICATION: This request is to restore and improve the Buttonwood main gate at Sunset Hills Cemetery.Work will consist of upgrading, improving and installing the entry sign, landscaping the divider strip and the driving lane circle, removing parking in Lindley Park at the gate, and installing and upgrading the security gate and installing a new parking lot in Lindley Park.This project has been recommended by the Cemetery Board. A new formal entrance off of Ellis Street will be constructed when Buttonwood is closed.Work will include street improvements, landscaping, and a new gate. ALTERNATIVES: This project could be phased over 5 years with design work the first year. ADVANTAGES OF APPROVAL: The improvement recommendation comes from the Cemetery Board.A new entrance would improve access to the cemetery and our ability to monitor activity in the Cemetery. IMPACT ON FUTURE OPERATING BUDGETS: Increased maintenance cost, labor and plant material. B-59 PROJECT NAME: 4 X 4 HALF TON PICKUP DEPARTMENT: CEMETERY DEPARTMENT PROJECTED COST: $25,000 PROJECT DESCRIPTION/JUSTIFICATION: The 1992 4 X4 1-ton pickup currently used by the cemetery crew is in poor shape. It was used as a dump truck and has over 121,000 miles.The doors barely close and seal, and the windshield, outside mirrors, and engine will all need to be replaced in the near future. ALTERNATIVES: Alternatives to buying a new pickup include buying a used truck, acquiring a used truck from another City division or continuing to repair the current vehicle. ADVANTAGES OF APPROVAL: Advantages to the City for approving this request include savings on fuel as all new vehicles will have to capacity to use alternative fuels, such as bio-diesel fuel or propane. A new truck will increase safety and reliability for moving and hauling equipment and it will give full-time employees another truck to drive, thereby reducing mileage and hours on the 1-ton dump trucks. IMPACT ON FUTURE OPERATING BUDGETS: Replacing the vehicle fleet on a regular basis allows for higher trade-in values. Using a '6-ton truck instead of a 1-ton truck saves money by reducing fuel consumption.A new truck will be more reliable than the current truck and will result in cost savings for repair and down-time. Replacement schedule will be on a 5-7 year cycle. B-60 PROJECT NAME: CEMETERY MASTER PLAN DEPARTMENT: CEMETERY DEPARTMENT PROJECTED COST: $35,000 PROJECT DESCRIPTION/JUSTIFICATION: The cemetery needs a master plan to lay out a long-term development plan, identify future improvements, propose a schedule for when areas will be developed, define the street system, and define phases for irrigation.There are large areas of land in the cemetery which currently have no plan for future use. Undeveloped areas are leased to a farmer to bring in some income which helps control weeds and rodents. ALTERNATIVES: Continue to piece-meal development. ADVANTAGES OF APPROVAL: The master plan will provide a long-term picture for cemetery development and will identify areas that may not be developed for 25 or 50 years.We may be able to look at temporary uses compatible with the cemetery's mission which might help with development costs. The plan will also provide a defined level of service for the Cemetery.This baseline of service would be shared with persons who purchase lots in the Cemetery, or with family members, establishing an objective level of service. By setting expectations at a defined level of service, we will reduce complaints. IMPACT ON FUTURE OPERATING BUDGETS: Private funding for improvements that could be turned over to the cemetery. B-61 PROJECT NAME: CEMETERY IRRIGATION SYSTEM DEPARTMENT; CEMETERY DEPARTMENT tt:jPROJECTED COST: $60,000 PROJECT DESCRIPTION/JUSTIFICATION: The cemetery is currently irrigated with a combination of well water and metered city water. Approximately one-fourth to one-third of the northern part of the cemetery is irrigated from a well located in Lindley Park.The pump capacity and flow of this well limits the ability to water additional acreage.As the city continues to grow, treated city water becomes less available and the cost of treated water should be considered for the long-term fiscal health of the cemetery operations. A test well was dug on the south end of the cemetery but provided inadequate flow.We are currently investigating the use of water from Mill Ditch, which is diverted from Sourdough/ Bozeman Creek.While the city owns water rights from this ditch,the impacts of taking water from the creek have not yet been fully researched. Options to be researched include locating additional wells on cemetery land or using ditch water for irrigation. A reservoir or cistern may be an option to store water. Now that the library is scheduled for construction on the old CMC site,the availability of surface or ground water for irrigation becomes even more attractive. Current budget costs for irrigation are$16,000.This amount will increase as new areas of the cemetery are developed. ALTERNATIVES: Continue to use treated water for newer sections of the cemetery. ADVANTAGES OF APPROVAL: As the system is developed, new irrigation lines will be installed. Newer lines will improve the effectiveness and efficiency of water distribution leading to improved turf management and will reduce the dependency on treated water. IMPACT ON FUTURE OPERATING BUDGETS: Reduced utility costs and an improved level of service in the cemetery and better use of staff time. B-62 PROJECT NAME: 4 X 4 1 TON FLATBED TRUCK DEPARTMENT: CEMETERY DEPARTMENT PROJECTED COST: $32,000 iiikEir PROJECT DESCRIPTION/JUSTIFICATION: A new 4x4 1-ton flatbed truck will replace the 1984 flatbed truck currently in use. Cemetery crews use it to water the grounds in the summer and to sand cemetery roads and the Highland pedestrian/bike path in the winter. Crews also use this truck to settle graves and to irrigate sod when the cemetery water flow is shut off. ALTERNATIVES: A used 1-ton flatbed truck could be purchased. ADVANTAGES OF APPROVAL: Advantages to the City for approving this request include savings on fuel as all new vehicles will have to capacity to use alternative fuels, such as bio-diesel fuel or propane. Repair and maintenance costs will be substantially lower for a new truck.A new truck will increase safety and reliability for moving and hauling equipment and it will provide a greater flexibility for crews to use it for multiple needs. IMPACT ON FUTURE OPERATING BUDGETS: Replacing the vehicle fleet on a regular basis allows for higher trade-in values.A new truck will increase efficiency for cemetery crews and will result in cost savings for repair and down-time. Replacement schedule will be on a 10-year cycle. B-63 PROJECT NAME: CEM. MT ARTICULATING TRACTOR DEPARTMENT: CEMETERY DEPARTMENT PROJECTED COST: $75,000 PROJECT DESCRIPTION/JUSTIFICATION: The cemetery division is being directed to contribute staff time and help to other city services. Cemetery crews will be assisting the Parks and Forestry Division in removing snow from city owned property during winter months. Cemetery crews plow the Highland Boulevard bike path in the winter.The 1 ton pickup and dump truck will not plow on five foot sidewalk areas.The MT articulating tractor can also be used to clear snow around the cemetery complex and on cemetery roads. ALTERNATIVES: None, if we intend to make better use of cemetery staff on days when no burials are scheduled. ADVANTAGES OF APPROVAL: The City will be in a better position to meet the requirements of the city's snow removal ordinance. IMPACT ON FUTURE OPERATING BUDGETS: Better utilization of crew time.Ability to share resources with other city departments.The equipment will need to be replaced on a regular basis. Increased fuel, operation, and maintenance costs. B-64 PROJECT NAME: CEMETERY COMPLEX ANNEX & ADDITION DEPARTMENT: CEMETERY DEPARTMENT PROJECTED COST: $575,000 PROJECT DESCRIPTION/JUSTIFICATION: The cemetery division lacks adequate office and storage space. The current maintenance shop site was designed to provide room for expansion to the north.An additional 1,000 square feet could be added to the current building to provide storage space for mowers and small equipment. If the addition is built, the storage shed located next to the Lindley Center could be removed. The shed is deteriorated and is in need of extensive repairs. A small office building with an attached garage could be built west of the current shop building, just off Golf Way. An office building would enhance the overall appearance of the area, relieve space in the maintenance building and provide better customer service to the public. The garage would increase available storage space. The estimated cost includes paving a small parking lot and landscaping. ALTERNATIVES: Construct a satellite shop complex on Harrison Street for the Facilities and Lands Division, which includes building maintenance, forestry, parks and cemetery. This would enable this division to share equipment, vehicles and personnel, in order to accomplish duties. ADVANTAGES OF APPROVAL: Additional storage and office space which is inadequate. Equipment life would be extended because it would be stored indoors. Security from vandalism would be lessened with indoor storage. Improved public relations with the neighbors and public because equipment would be stored inside and better facilities would be provided for the customers.The addition would provide employees with a comfortable work environment that meets codes, service needs, and accessibility requirements. IMPACT ON FUTURE OPERATING BUDGETS: The area would be designed for more energy efficiency and to serve projected needs for the next 20 years. Additional staffing would be needed for reception and office needs. Added utility costs for the facility. B-65 PROJECT NAME: 4 X 4 HALF TON PICKUP DEPARTMENT: CEMETERY DEPARTMENT PROJECTED COST: $25,000 PROJECT DESCRIPTION/JUSTIFICATION: The cemetery crew uses a 1985 4 X4 1-ton pickup which is in fair to poor condition with over 92,000 miles.The engine will need to be replaced in the near future and the body is rusted around the wheels and under the doors. It has had 6—7 years of seasonal use. ALTERNATIVES: Alternatives to buying a new pickup include buying a used truck,acquiring a used truck from another City division or continuing to repair the current vehicle. ADVANTAGES OF APPROVAL: Advantages to the City for approving this request include savings on fuel as all new vehicles will have to capacity to use alternative fuels, such as bio-diesel fuel or propane and savings on repair and maintenance costs.A new truck will increase safety and reliability for moving and hauling equipment and it will give seasonal employees another truck to drive,thereby reducing mileage and hours on the 1-ton dump trucks. IMPACT ON FUTURE OPERATING BUDGETS: Replacing the vehicle fleet on a regular basis allows for higher trade-in values. Using a%-ton truck instead of a 1-ton truck saves money by reducing fuel consumption.A new truck will be more reliable than the current truck and will result in cost savings for repair and down-time. Replacement schedule will be on a 5-7 year cycle. B-66 PROJECT NAME: TURF TRACTOR DEPARTMENT: CEMETERY PROJECTED COST: $20,500 This is a new request by the Cemetery division to purchase a medium sized 40-60 horse power 4x4 tractor.The tractor will be used primarily to mow undeveloped and right-of-way areas along Highland Boulevard. It will also be used to mow in the cemetery and in some parks and on some trails around town. If attachments are bought, it could be used for snow removal in the winter. ALTERNATIVES: There are no alternatives. ADVANTAGES OF APPROVAL: This multi-purpose piece of equipment will improve production and customer service. IMPACT ON FUTURE OPERATING BUDGETS: There would be fewer repair costs for the current tractor and there would be no need to rent tractors. 8-67 PROJECT NAME: 4 X 4 1 TON DUMP TRUCK DEPARTMENT: CEMETERY DEPARTMENT key`Y• PROJECTED COST: $35,000 PROJECT DESCRIPTION/JUSTIFICATION: A new 4x4 1-ton dump truck is needed to replace the 1989 1-ton 4x4 dump truck currently in use. The current truck is in fair condition, but the undercarriage and suspension will eventually weaken from use.This truck is used for burials, general cemetery maintenance, hauling material and plowing snow. ALTERNATIVES: None ADVANTAGES OF APPROVAL: Advantages to the City for approving this request include savings on fuel. New vehicles will have the capacity to use alternative fuels, such as bio-diesel fuel or propane. Repair and maintenance costs will be substantially lower for a new truck and safety and reliability for moving and hauling equipment will be increased. IMPACT ON FUTURE OPERATING BUDGETS: Replacing the vehicle fleet on a regular basis allows for higher trade-in values.A new truck will be more reliable than the current truck and will result in cost savings for repair and down-time. Replacement schedule will be on a 10-year cycle. B-68 PROJECT NAME: SWIM CENTER ADDITIONAL PARKING DEPARTMENT: RECREATION DEPARTMENT PROJECTED COST: $110,000 - PROJECT DESCRIPTION/JUSTIFICATION; The Swim Center is in need of additional parking.We have more programs than the facility's parking lot can handle. The City has an excellent facility and additional parking is needed for swimmers to find a place parking so they may participate in the programs. The$110,000 would include a paved lot of 17 spaces on the west side of the Swim Center, sidewalk, lighting, drainage and landscaping. ALTERNATIVES: An dollar amount of$15,000 would cover curbing, a path, and gravel for the overflow lot. $180,000 would include landscaping, sidewalks, improvements to the existing lot, an additional 17 spaces on the west side of the Swim Center and another 17 spaces across the access road further to the west. $550,000 would include the Swim Center expansion, improvements to the current lot and the additional 34 spaces on the west of the building. ADVANTAGES OF APPROVAL: Improve health, wellness, and quality of life of Bozeman's seniors.Allow individuals and families room to park so they may participate in the Swim Center programs. IMPACT ON FUTURE OPERATING BUDGETS: Additional parking would enable us to raise attendance and thus we would be able to better serve the community in their fun and fitness needs. B-69 PROJECT NAME: SWIM CENTER EXPANSION DEPARTMENT: RECREATION DEPARTMENT PROJECTED COST: $425,0001 $7 50,000 PROJECT DESCRIPTION/JUSTIFICATION: The Swim Center is in need of more parking, a meeting room, a women's locker room, a registration area, lobby space and recreation offices.A meeting room would be used for birthday parties,class instruction, staff meetings,workshops, daycare,fitness, etc. A 28 ft. by 80 ft. (2324 sq. ft.)addition would be built on the south end of the Swim Center building.The lobby and the ladies'locker room would be enlarged. Four offices, approximately 8 ft.x 12 ft.(96 sq. ft.each)would be added. Also included in the Recreation Department Office would be a public reception-workstation area which could be secured after hours. On the west side, a 30 ft. x 28 ft. (840 sq.ft.)meeting room would be added.To handle lobby overflow,the lobby would be expanded forward into the middle of the new addition, greatly increasing both the Swim Center lobby and Recreation Department Office accessibility.The ladies locker room could be expanded slightly to provide more room.The new entry would enlarge the double door airlock entry, increasing energy savings. A 70 ft.x 380 ft. parking lot would be added on the west side of the Swim Center to provide two rows of parking. ALTERNATIVES: Construct needed parking on the west side of the building$180,000. ADVANTAGES OF APPROVAL: Increased accessibility for the public to both Recreation Department Offices and the Swim center. Increased efficiency of Recreation Department and better public service. Increased energy efficiency of Swim center building envelope. Enlarged ladies locker room. Provide an additional meeting space for the public. IMPACT ON FUTURE OPERATING BUDGETS: Make operations more efficient. Energy costs may increase slightly but the system would be more efficient. B-70 PROJECT NAME: NEW ACQUATIC FACILITY DEPARTMENT: RECREATION DEPARTMENT PROJECTED COST: $5,000,000 sJ „` vt PROJECT DESCRIPTION/JUSTIFICATION: Bogert pool was built in 1939 and will need to be replaced someday. Bozeman should construct a family fun center that is revenue-based. There is need for a family aquatic center on the west side of town. ALTERNATIVES: Wait until Bogert Pool is no longer functional and then look to a bond issue for funding. ADVANTAGES OF APPROVAL: Provide Aquatic opportunity for residents of Bozeman. IMPACT ON FUTURE OPERATING BUDGETS: Increase operating budget: increase revenue. B-71 PROJECT NAME: RECREATION CENTER DEPARTMENT: RECREATION DEPARTMENT PROJECTED COST: $5,500,000 PROJECT DESCRIPTION/JUSTIFICATION: Build a Recreation Center to include a gym, running track,weight facility, locker rooms,pool, reception area and a childcare facility. ALTERNATIVES: Build an outdoor family aquatic center. ADVANTAGES OF APPROVAL: Provide recreation opportunities for the citizens of Bozeman. IMPACT ON FUTURE OPERATING BUDGETS: Increased operating budget, salary budget, and revenues. B-72 PROJECT NAME: MATERIALS FLOW MANAGEMENT SYSTEM DEPARTMENT: LIBRARY PROJECTED COST: $380,000 PROJECT DESCRIPTION/JUSTIFICATION: This project would use radio frequency identification technology(RFID) to optimize sorting, processing, and security of materials checked out,checked in, and shelved throughout the library. The system would include 2 customer self-check[out] machines, 1 customer check-in unit, 1 staff check-out stations, 1 staff check-in station, bins for automatically sorting materials, an RFID conversion station and supplies, and a tool for shelf management(shelf-reading, weeding, inventory, etc.). Components of this project could be added gradually over a period of time. ALTERNATIVES: As the number of materials circulated increases and patron demand for additional hours continues to grow, personnel available to meet the needs of the community must increase. ADVANTAGES OF APPROVAL: This project would improve staff efficiency by reducing the time spent on repetitive tasks. Loss due to theft and mislabeled and incorrectly shelved materials would decrease. IMPACT ON FUTURE OPERATING BUDGETS: Annual maintenance on equipment could be 10% of the project cost, but staff efficiency is improved by 50-90%. MULTIPLE FUNDING SOURCES (IF ANY): Some private funds and/or grant money might be available. B-73 PROJECT NAME: TEACHING & COMPUTER LAB DEPARTMENT: LIBRARY PROJECTED COST: $47,600 PROJECT DESCRIPTION/JUSTIFICATION: The Library Teaching &Computer Lab in the new Library will house 18 computers with software and Internet access, 18 desks and chairs, 1 laser printer, and a teaching station with an LCD projector. It will be a hands-on, enclosed lab for teaching patron's basic computer hardware, software,and Internet skills. It will also serve as a supervised open access lab for general use by the public when classes are not scheduled. High use of the current open lab area indicates a growing need in Bozeman for computers by people who would otherwise not have computers access. ALTERNATIVES: There are no alternatives in the new Library that address group teaching or a supervised lab area. ADVANTAGES OF APPROVAL: A supervised lab will offer increased security and assistance to patrons when not used for scheduled classes. Development of an enclosed classroom for computer instruction will greatly increase the quality of teaching by eliminating the noise and distractions that exist in our present open lab area. • IMPACT ON FUTURE OPERATING BUDGETS: Equipment will need to be maintained and upgraded on a regular basis. MULTIPLE FUNDING SOURCES (IF ANY): Some private funds and/or grant money might be available. Patrons will pay printing costs. B-74 PROJECT NAME: MIGRATION TO HORIZON PUBLIC ACCESS CATALOG & CIRCULATION SYSTEM DEPARTMENT: LIBRARY PROJECTED COST: $100,000 PROJECT DESCRIPTION/JUSTIFICATION: This project would upgrade the current automated catalog and circulation system. The Horizon Public Access Catalog &Circulation System is cutting edge technology that would provide enhanced functionality and improved workflow. The original catalog and circulation software was implemented in 1995. We have had several minor software upgrades since that date, and the server was replaced in December 1999. The number of volumes in the collection and the number of patrons has increased dramatically since 1995. It is time to plan for a major upgrade. ALTERNATIVES: Libraries in Montana are working on a statewide union catalog. There might be an opportunity for Bozeman Public Library to become part of larger system, but we will still need to have funding to do this. ADVANTAGES OF APPROVAL: As our current server(now 3 years old)ages, we must plan to replace it. Replacing it with a system that has enhanced functionality and improved workflow will be advantageous to our customers. IMPACT ON FUTURE OPERATING BUDGETS: Annual maintenance of approximately$20,000. MULTIPLE FUNDING SOURCES (IF ANY): Consortium libraries (Belgrade Community Library,West Yellowstone Public Library, and Three Forks Community Library)would be required to contribute a share of the cost. B-75 PROJECT NAME: LIBRARY ACQUISITIONS MODULE DEPARTMENT: LIBRARY PROJECTED COST: $25,000 PROJECT DESCRIPTION/JUSTIFICATION: The acquisitions module is a complete library materials acquisitions system that fully integrates with BridgerNet(the library's on line catalog and circulation system). It allows for electronic ordering and minimizes data entry by offering library-defined order templates. Using a fully integrated system will eliminate time-consuming data entry duplication and create more effective accounting of library materials. ALTERNATIVES: Currently, the library uses the computer software program FoxPro to order and track library materials. Using this program,we are able to order electronically and track expenditures by collection type(children's books, adult fiction, books-on-tape, etc.) We can continue to use FoxPro,or switch to another software program,but unless it integrates with the software purchased from Epixtech, duplication of data entry will be necessary which is not effective use of staff time.As the library's materials budget continues to grow, staff will need to be added to maintain the system we are currently using. ADVANTAGES OF APPROVAL: Staff responsible for acquiring library materials could be held at the current level if duplication of data entry could be eliminated. Accounting of materials acquired would be more effective because of the seamless integration with BridgerNet. IMPACT ON FUTURE OPERATING BUDGETS: The annual cost for maintenance of the acquisitions module would be approximately$2,000. B-76 PROJECT NAME: COMPUTER TIME AND PRINT MANAGEMENT SOFTWARE DEPARTMENT: LIBRARY • .� t YI PROJECTED COST: $13,300 • ' PROJECT DESCRIPTION/JUSTIFICATION: Computer time and print management software controls patrons'use of printers and public computers. This software will free librarians from monitoring patron use of computers and will also create more equitable use of computers among patrons. In addition, it will also reduce wasted resources (paper, printer cartridges)and help recover the cost of patron printed materials. ALTERNATIVES: We could continue our present system of computer sign-up sheets and the honor system for paying for printing. ADVANTAGES OF APPROVAL: Use of a time and print management software will enable more equitable sharing of limited computer resources among many patrons while freeing staff from constant involvement. IMPACT ON FUTURE OPERATING BUDGETS: Annual technical support--$1,800. MULTIPLE FUNDING SOURCES (IF ANY): B-77 PROJECT NAME: LIBRARY VEHICLE DEPARTMENT: LIBRARY PROJECTED COST: $32,000 PROJECT DESCRIPTION/JUSTIFICATION: The Library is requesting a vehicle for the purposes of traveling to nearby libraries as well as travel for continuing education opportunities and for library errands around town. Bozeman Public Library has a contract to provide technical service to Belgrade Community Library,West Yellowstone Public Library, and most recently Three Forks Community Library,which involves staff time and travel to these locations. Also,four staff members hold positions in the Montana Library Association and travel to quarterly meetings around the state. Since the Library has no permanent maintenance staff, staff often pick up items to save on transportation costs and need a vehicle that can hold large items as well as a variety of items. A van could also hold up to seven staff members, thus saving on costs to send individuals to conference. ALTERNATIVES: Staff could continue to use their individual vehicles as they presently do. ADVANTAGES OF APPROVAL: Use of a library vehicle would save wear and tear of staff vehicles, some of which are old and unreliable. Having a safe and reliable vehicle would contribute to the well-being and comfort of staff as well as saving money over the years,as a larger van could transport more people and items at one time. IMPACT ON FUTURE OPERATING BUDGETS: Gas and normal maintenance of a vehicle–Approximately$2,000 Insurance—Approximately $2,000 MULTIPLE FUNDING SOURCES (IF ANY): Some private funds and/or grant money might be available. Patrons will pay printing costs. B-78 PROJECT NAME: ROLM PHONEMAIL SYSTEM DEPARTMENT: LIBRARY PROJECTED COST: $14,000 PROJECT DESCRIPTION/JUSTIFICATION: The current phone system is not meeting the need of Library patrons. Presently, our main number, 582-2400, has to be routed too many times before a patron is connected causing a delay anywhere from 8 to 30 to 40 seconds or more. Now that we are experiencing a higher volume of calls than when we first implemented the auto attendant in Sept 1997, we have several complaints each week from the public.Also, a public survey completed this past spring reflects this problem. Having this new system would eliminate this on-going problem. ALTERNATIVES: Hire a full-time staff person to manage the numerous calls and no longer provide auto-attendant to our patrons. Have our 582-2400 number taken from the library and have it ring directly into the Law&Justice Center. This could be done in the next 3-4 weeks at the cost of$600 (approx).We will be attempting this remedy to see if it meets our needs. ADVANTAGES OF APPROVAL: Expediting the calls would provide the public with the kind of customer service people deserve and expect. Not only would approval of this system improve our customer relations, it would handle the number of calls we are now experiencing and are expected to experience in the future. IMPACT ON FUTURE OPERATING BUDGETS: On-going maintenance fees. B-79 PROJECT NAME: FRONT OFFICE! CONFERENCE ROOM FURNISHINGS REPLACEMENT DEPARTMENT: PLANNING AND COMMUNITY DEV. PROJECTED COST: $37,000 PROJECT DESCRIPTION/JUSTIFICATION: The existing furnishings for the administrative staff located in the main reception area for planning and engineering are inadequate, old, and no longer provide the desired professional image to the department clients. In cooperation with the Engineering Department a new layout with replacement of office furnishings is desired. At the same time replacement of chairs in both upstairs conference rooms and the table in conference room 2 is requested. The current furnishings include a mismatched set of chairs including old dining rooms chairs donated by staff. Such a setting does not present a professional image for the City staff. The current chairs are also prone to breaking which reduces seating capacity as well as being unsafe. This request is shared between the Engineering and Planning Departments with $15,000 for Engineering furnishings, $15,000 for Planning furnishings, and $7,000 for joint conference room furnishings. This is the Planning Department's first capital priority. ALTERNATIVES: Continue with existing less efficient and unprofessional furnishings ADVANTAGES OF APPROVAL: The replacement furnishings will provide a professional image of the office while creating a more functional and efficient work environment for the staff. IMPACT ON FUTURE OPERATING BUDGETS: None expected MULTIPLE FUNDING SOURCES: Split with Engineering. B-80 PROJECT NAME: COPY MACHINE REPLACEMENT DEPARTMENT: PLANNING AND COMMUNITY DEV. PROJECTED COST: $16,000 PROJECT DESCRIPTION/JUSTIFICATION: The existing planning copy machine has made 750,000 copies over the past three years. By the time the next budget is approved the machine is expected to be over 1,000,000 copies. Repair and maintenance costs have shown a steady increase as wear continues. This request is for a replacement copier to meet the ongoing needs of the department. This is the Planning Departments second capital priority. ALTERNATIVES: Continue using current copier with an increasing frequency of down time and repairs. ADVANTAGES OF APPROVAL: The new copier will help contain operational costs due to maintenance. The new copier could also be utilized as a high capacity network printer for the department which can bring some • additional efficiencies in utilization of staff time in the preparation of reports, commission packets, and other materials. IMPACT ON FUTURE OPERATING BUDGETS: Repair and maintenance costs are expected to continue to rise as the current copy machines ages. Purchase of a network capable copier may reduce some operational costs by facilitating direct print of reports, multi-page per sheet prints, and other efficiency opportunities. B-81 PROJECT NAME: PLANNING VEHICLE DEPARTMENT: PLANNING AND COMMUNITY DEV. PROJECTED COST: $30,000 PROJECT DESCRIPTION/JUSTIFICATION: The current vehicle utilized by the Planning Director is an old Dodge Neon. Due to wear the car requires substantial periodic maintenance. Replacement would provide a safer and more serviceable vehicle with reduced maintenance costs. It is suggested replacing this vehicle with a minivan which would provide currently unavailable capabilities to carry staff and equipment to community presentations, conferences, posting and other common activities.The other planning vehicle,a Nissan Sentra, is a small car which works well for single or two person activities but does not have much cargo or personnel capacity. This is the Planning Department's third capital priority. ALTERNATIVES: Continue to operate the existing vehicles. ADVANTAGES OF APPROVAL: Provide more functional transportation with reduced maintenance costs and greater flexibility for use. IMPACT ON FUTURE OPERATING BUDGETS: Continued higher maintenance costs.A minivan may have a greater fuel consumption than the current vehicle. B-82 PROJECT NAME: VEHICLE DEPARTMENT: ZONING PROJECTED COST: $15,000 PROJECT DESCRIPTION/JUSTIFICATION: Replacement New economy replacement vehicle for the Code enforcement officer. 195 Dodge Neon is on loan from the Building Division and has 35,000 miles on it.Anticipate need to replace in FY 2003. 1f not replaced,we would need to rely on a vehicle that would have to be considered undependable due to age and mileage. ALTERNATIVES: Alternative would be for staff to drive own vehicles, charge mileage. (+or-5,000 miles per year). Used vehicle from Surplus Property(less dependable; more costly to maintain and operate than new). ADVANTAGES OF APPROVAL: Critical to maintain present service, beginning in FY 2003. IMPACT ON FUTURE OPERATING BUDGETS: New economy replacement vehicle would require less expense in maintenance.Less down time in shop means more efficient service to the public. B-83 PROJECT NAME: UNANTICIPATED DEPARTMENT: NON-DEPARTMENTAL PROJECTED COST: $25,000 PROJECT DESCRIPTION/JUSTIFICATION: It is not possible to anticipate every possible capital need over the next five years. Unexpected items wills surface. This project will provide contingency funds to respond to these needs. ALTERNATIVES: Do not provide for unanticipated needs and deal with them as they arise. ADVANTAGES OF APPROVAL: Permit us to respond to unanticipated situations in a timely manner. IMPACT ON FUTURE OPERATING BUDGETS: None. B-84 STREET MAINTENANCE DISTRICT SUMMARY OF CIP BALANCES, REVENUES AND EXPENDITURES current Year ------ FY 03 EY 04 FY 0$ .FY 06 FY 07 Y 08 Projected Beginning Restricted Cash Balance $ (50,000) $ 15,907 $ 42,938 $ 33,372 $ 86,628 $ 118,767 Add: n Revenues Dedicated to CIP 176,400 198,671 222,978 249,488 278,376 309,833 Less: Scheduled CIP Expenditures 110,493 171,640 232,544 196,232 246,238 300,867 Projected Year-End Restricted Cash Balance $ 15,907 $ 42,938 $ 33,372 $ 86,628 $ 118,767 $ 127,733 STREET MAINTENANCE DISTRICT RATE CHANGES & PROJECTION OF CUSTOMER GROWTH Current Year ' rpjted FY 03 FY 04 FY 05. FY 06 FY 07 FY 08 Rate Changes/Customer Growth Inflationary Adjustment 3.00 3.00 3.00 3.00 3.00 3.00 Rate Adjustmemt Increase in Rates Dedicated to CIP - 1.00 1.00 1.00 1.00 1.00 Total Current Year Rate Changes 3.00 4,00 4.00 4.00 4.00 4.00 Customer Growth Rate 2.00 2.00 2.00 2.00 2.00 2.00 9 Total Percentage Increase in Base Year Revenues 5.00 6.00 6.00 6.00 6.00 6.00 Percentage of Rates Dedicated to CIP: From Previous Year(s) 15.00 16.00 17.00 18.00 19.00 20.00 Current Year 1.00 1.00 1.00 1.00 1.00 1.00 Total Percentage of Rates Dedicated to CIP 16.00 17.00 18,00 19,00 20.00 21.00 The purpose of the additional 1%rate change dedicated to the CIP Is to finance the pavement management program. It is anticipated that the additional rate change will need to be continued to evenually generate enough money on an annual basis to finance major pavement projects. STREET MAINTENANCE DISTRICT REVENUE PROJECTIONS Current Year ---.-----.-----.-- --.- #�rojecte FY 03 FY 04 FY 06 FY 05 FY07 FY ids Base Revenues for Projections $ 1,050,000 $ 1,102,500 $ 1,168,650 $ 1,238,769 $ 1,313,095 $ 1,391,881 Total Projected Current Year Revenues $ 1,102,500 $ 1,168,650 $ 1,238,769 $ 1,313,095 $ 1,391,881 $ 1,475,394 (� Current Year Revenues Dedicated to CIP $ 176,400 $ 198,671 $ 222,978 $ 249,488 $ 278,376 $ 309,833 w Add: Grants Bond Issues INTERCAP Other Total Revenues Dedicated to CIF $ 176,400 $ 198,671 $ 222,978 $ 249,488 $ 278,376 $ 309,833 CITY OF BOZEMAN CAPITAL IMPROVEMENTS PROGRAM STREET MAINTENANCE DISTRICT FUND Item Ref # --Projected Costs by Fiscal Year-«--.. * Not Project Title Department/DMvisidn Category FY 04 FY 05. FY OS FY 07 .FY 08 Total. SO OilUlect 1 C- 5 DUMP TRUCK W/PLOW AND SAND STREET MAINTENA Equipment 88,400 88,400 2 C- 6 DUMP TRUCK W/PLOW 8 SANDER STREET MAINTENA Equipment 108,160 108,160 3 C- 7 120-MOTOR GRADER W/SNOW at STREET MAINTENA Equipment 146,232 146,232 4 C- 8 STORM SEWER VAC-ALL/FLUSHER STREET MAINTENA Equipment - 195,000 5 C- 9 STREET SWEEPER STREET MAINTENA Equipment 124,384 124,384 6 C- 10 2 STAGE SNOW BLOWER STREET MAINTENA Equipment 120,000 7 C- 11 PAVEMENT MANAGEMENT/PREVEt,STREET MAINTENA Equipment 50,000 100,000 150,000 300,000 8 C- 12 3/4 TON 4 X 4-SIGN DIVISION STREET MAINTENA Equipment 25,000 25,000 9 C- 13 THERMO-LAY PATCH MACHINE STREET MAINTENA Equipment 58,240 58,240 n 10 C- 14 LIFT TRUCK STREET MAINTENA Equipment 108,282 108,282 11 C- 15 ONE-TON TRUCK STREET MAINTENA Equipment 40,947 42,585 83,531 12 C- 16 STORM WATER MASTER PLAN UPC STREET MAINTENA Equipment 105,291 105,291 TOTAL $ 171,640 $ 232,544 $ 196,232 $ 246,238 $ 300,867 $ 1,147,520 $ 315,000 PROJECT NAME: DUMP TRUCK W/PLOW & SAND SPREADER DEPARTMENT: STREET MAINTENANCE DISTRICT PROJECTED COST: $85,000 PROJECT DESCRIPTION/JUSTIFICATION: This request is to purchase a 5-CY dump truck with two-way snow plow and sander.This new truck would replace one of the older plow trucks.This would be considered a scheduled replacement.The new, more versatile dump truck would be more efficient, productive, and would require less costly repairs and downtime.The plow truck and sander would allow the Street Department to do a better job in far less time than they currently spend plowing and sanding streets.The smaller sized truck will be more efficient on streets with traffic calming devices. ALTERNATIVES: Continue to operate older, less efficient, equipment. ADVANTAGES OF APPROVAL: 1. Reduce costly repairs and minimize downtime. 2. Scheduled replacement of older equipment. 3. Improve procedures/services. 4. Increase plowing and sanding efficiency of operation. IMPACT ON FUTURE OPERATING BUDGETS: A new dump truck with a snow plow and sander would be less costly to operate and should allow a substantial savings in the Street Department's overall operating budget over a period of three (3)years. C-5 PROJECT NAME: DUMP TRUCK W/ PLOW & SANDER DEPARTMENT: STREET MAINTENANCE DEPARTMENT PROJECTED COST: $100,000 PROJECT DESCRIPTION/JUSTIFICATION: This request is to purchase a 10-CY dump truck with two-way plow and mechanical sander.This new truck is needed due to growth of city and will be added to the fleet.The larger dump box will also allow the Street Department to haul bigger loads of gravel, sand,and asphalt materials thereby reducing labor and equipment time, as the truck will be used for services other than snow plowing. ALTERNATIVES: Lease equipment. Reduce plowing schedule. ADVANTAGES OF APPROVAL: 1. Reduce costly repairs and minimize downtime. 2.Serve new residential streets. 3. Improve procedures/services. 4. Increase plowing and sanding efficiency of operation. 5. Increase hauling quantity efficiency. IMPACT ON FUTURE OPERATING BUDGETS: A new dump truck with snowplow and sander would be less costly to operate and should allow substantial savings in the Street Department's overall operating budget over a period of three (3) years. C-6 PROJECT NAME: 120-MOTOR GRADER W/SNOW GATE DEPARTMENT: STREET MAINTENANCE DISTRICT PROJECTED COST: $130,000 PROJECT DESCRIPTION/JUSTIFICATION: This request is to purchase a 120-Motor grader for the Street Department.This motor grader will replace the old,worn out 1981 Cat 120-G grader.The grader is used to grade gravel streets, lay cold &hot mix asphalt and to plow snow during the winter months. Use of a motor grader with a snow gate on residential streets greatly reduces the amount of snow plowed into residential driveways. ALTERNATIVES: Continue to use older, less efficient grader. ADVANTAGES OF APPROVAL: 1) Replace old worn out 1981 Cat grader 2) Improve grading efficiency 3) Eliminate costly breakdowns and expensive repairs 4) Improve procedures/service 4) Use to plow snow with snow gate,thus reducing complaints about snow blocking driveways. IMPACT ON FUTURE OPERATING BUDGETS: New equipment will help reduce costly repairs and parts replacement. It will mean less down time and less repair money spent. Better fuel efficiency means revenue savings. C-7 PROJECT NAME: STORM SEWER VAC-ALL/FLUSHER DEPARTMENT: STREET MAINTENANCE DISTRICT PROJECTED COST: $195,000 PROJECT DESCRIPTION/JUSTIFICATION: This request is to purchase a new storm sewer vac-all/flusher truck for cleaning sand and grit out of manholes and for flushing clogged storm sewer lines. The truck would replace existing equipment. Stormwater Phase II regulations become effective March, 2003 and the City has five years to complete it's stormwater control plan. Equipment to do the work may be needed at that time. ALTERNATIVES: Continue to use older equipment. Lease. ADVANTAGES OF APPROVAL: 1. Replace older equipment. 2. Reduce personnel time. 3. Provide better maintenance service. 4. Eliminate costly breakdowns and expensive equipment repairs. 5. Improve safety factor for Street Department personnel. IMPACT ON FUTURE OPERATING BUDGETS: By replacing the old equipment now, the City will save several thousands dollars in costly repairs and parts replacement. It is critical that the Street Department have available a reliable flusher for implementing a routine flushing program for storm sewers. If a storm sewer line becomes clogged because of a lack of routine flushing (regular maintenance),then the sewer main will have to be dug up to clean out the line.The extra expense of excavation, and potential liability suits in the event of flooding residential properties, will out weigh the cost of a new flusher truck. C-8 PROJECT NAME: STREET SWEEPER DEPARTMENT: STREET MAINTENANCE DISTRICT PROJECTED COST: $115,000 PROJECT DESCRIPTION/JUSTIFICATION: This is a request for a street sweeper with high-lift capabilities to enable the sweeper to dump into dump trucks.The new street sweeper would replace the older 1984 Mobile street sweeper with over 15,000 hours on it. The new sweeper would be more productive and cost the City less to operate and repair.As the city grows, more streets are added which need to be maintained. Sweeping is important to keep air particulates down. ALTERNATIVES: Continue to use older, inefficient model. Lease. ADVANTAGES OF APPROVAL: 1. Replace older sweeper. 2. increase sweeper service capabilities. 3. Reduce equipment operator time. 4. Improve procedures/service. 5. Provide better and more effective street cleaning with less dust. 6. The newer machine would pick up leaves better during fall clean up. 7. Improve air quality IMPACT ON FUTURE OPERATING BUDGETS: 1. Replace older sweeper. 2. increase sweeper service capabilities. 3. Reduce equipment operator time. 4. improve procedures/service. 5. Provide better and more effective street cleaning with les dust. 6. The newer machine would pick up leaves better during fall clean up. C-9 PROJECT NAME: 2 STAGE SNOW BLOWER DEPARTMENT: STREET MAINTENANCE DEPARTMENT • PROJECTED COST: $120,000 PROJECT DESCRIPTION/JUSTIFICATION: The snow blower is for loading trucks and blowing snow off street rights-of-way. It would replace the 1978 Root snow blower.The new blower would be more dependable and do a better job of blowing snow into City dump trucks. Even though the blower is only used approximately 7-8 times per year,without it the snow removal operation would be increased by five times as much work. The snow blower is used in cases of moving hard, packed drifted snow off the street rights-of- way. ALTERNATIVES: Purchase a conveyor to accomplish same task but that would add more labor hours. Lease blower for winter months. Contract the removal of snow. ADVANTAGES OF APPROVAL: 1. Replace the 1978 Root snow blower. 2. Increase snow blowing efficiency. 3. Save valuable personnel time and labor. 4. Improve procedures/service. 5. Improve safety factor for Street Department personnel. 6. Be a quieter piece of machinery. Existing is extremely loud, and this work is typically done in the middle of the night. IMPACT ON FUTURE OPERATING BUDGETS: Replacing the older equipment now will help prevent costly parts replacement and expensive repairs and down-time. C-10 PROJECT NAME: PAVE MANAGEMENT/PREVENT MAINT„ DEPARTMENT: STREET MAINTENANCE DEPARTMENT ) - PROJECTED COST: $500 000 ` • PROJECT DESCRIPTION/JUSTIFICATION: This is a preventive maintenance program for maintaining Bozeman streets. The ongoing program will be administered under the pavement management section of the Street Department. The program is designed to enable yearly maintenance programs to occur in accordance with the Street Department's pavement management plan for failing street infrastructure.The outcome will be tp help extend the life of Bozeman's streets for a 50+year life span. Good pavement management dictates that rehabilitation occur at a time so as to derive the greatest benefit(or extension of serviceability)possible. ALTERNATIVES: Continue to repair streets on complaint and reactive basis and continue to allow streets to deteriorate at a rapid rate. Phase the work over a number of years. Continue to apply for grant funding. ADVANTAGES OF APPROVAL: Longer street life, better ride quality and higher skid resistance for improved roadways. Less money and labor spent on costly and timely repairs. Better roadway surfaces translates into fewer claims filed by motorist for damage to their vehicle from potholes, etc. IMPACT ON FUTURE OPERATING BUDGETS: A good preventive maintenance program will reduce and help delay costly reconstruction projects for city streets thereby reduce future funding needs for street infrastructure. C-11 PROJECT NAME: 3/4 TON 4 X 4 PICKUP TRUCK DEPARTMENT: STREET MAINTENANCE DISTRICT -SIGN DIVISION PROJECTED COST: $24,038 PROJECT DESCRIPTION/JUSTIFICATION: This request is to purchase a 3/4 Ton 4x4 pickup to be used by the Sign Division to conduct daily operations. It would replace the 1988 Chevrolet 2-wheel drive pickup,which would likely continue to be used by summer seasonals.The division is always short of transportation, especially during the summer months when seasonal workers are hired to assist with maintenance projects. ALTERNATIVES: Continue to drive older, less dependable pickup. ADVANTAGES OF APPROVAL: Advantages to the City for approving this request include savings on fuel as all new vehicles will have the capacity to use alternative fuels, such as bio-diesel fuel or propane.There will be savings on repair and maintenance costs.A new truck will increase safety and reliability and will give employees another truck to drive, especially in winter months when 4-wheel drive is needed. IMPACT ON FUTURE OPERATING BUDGETS: A new pickup would be more dependable and require less costly operational costs and repairs. C-12 PROJECT NAME: THERMO-LAY PATCH MACHINE DEPARTMENT: STREET MAINTENANCE DIVISION PROJECTED COST: $56,000 PROJECT DESCRIPTION/JUSTIFICATION: Purchase a Thermo-Lay UD 425-120 patch machine for mounting on an existing truck chassis. Will replace an existing machine that is in need of replacement. ALTERNATIVES: Continue to use old machine. Contract the work. ADVANTAGES OF APPROVAL: More efficient operations. Less repair costs and down time. IMPACT ON FUTURE OPERATING BUDGETS: Less maintenance costs. C-13 PROJECT NAME: LIFT TRUCK DEPARTMENT: SIGN SHOP PROJECTED COST: $89,000 PROJECT DESCRIPTION/JUSTIFICATION: This project is for an aerial platform lift truck to work on signals and signs. The current bucket truck used by the Sign Department is 10 years old and has 65,224 miles. Having both trucks would enhance our versatility and ability to work on signals by allowing two people on the platform at one time. ALTERNATIVES: Another larger bucket truck with a two person bucket. ADVANTAGES OF APPROVAL: Increased accessibility to signal heads. IMPACT ON FUTURE OPERATING BUDGETS: Maintenance costs. C-14 PROJECT NAME: ONE TON CAB & CHASSIS 4 X 4 WITH BED DEPARTMENT: STREET MAINTENANCE DEPARTMENT PROJECTED COST: $35,000 PROJECT DESCRIPTION/JUSTIFICATION: 2 Trucks Needed. This request is to purchase a one ton truck to be used by the Street Division to conduct daily operations. It would replace a 1986 2-wheel drive one ton,which would likely continue to be used by seasonals or other divisions as the need arises. ALTERNATIVES: Continue to drive older, less dependable truck. ADVANTAGES OF APPROVAL: Advantages to the City for approving this request includes fuel savings, the ability to use alternative fuels such as Biodiesel, propane, and compressed natural gas.There would be savings on repairs and maintenance costs. Less down time means more productivity. A new truck will increase safety and reliability and will give employees a 4-wheel drive in the winter months. IMPACT ON FUTURE OPERATING BUDGETS: A new truck would be more dependable and require less costly operational costs and repairs. C-15 PROJECT NAME: STORMWATER MASTER PLAN UPDATE DEPARTMENT: PUBLIC SERVICE `. . PROJECTED COST: $90,000 DESCRIPTION AND JUSTIFICATION: The current Stormwater Master Plan has not been updated since 1983. Bozeman has grown significantly in those 19 years, as has the need for additional stormwater sewers. A comprehensive look at the City's existing and future stormwater improvements needs is necessary. An engineering firm knowledgeable in stormwater would be hired to complete the plan. Additionally, the Federal Environmental Protection Agency(EPA)Phase II Stormwater Regulations was finalized and published in December, 1999. Bozeman is currently identified under the Phase II program. It has been identified as an inclusion area for the State of Montana Phase II program,and will be required to implement the Phase II Stormwater program.Thus,we must apply for a stormwater discharge permit,develop a local stormwater control program,fully implement the stormwater management program within five years of receiving a discharge permit. ALTERNATIVES: The alternative to having an outside firm prepare the stormwater master plan is to have it done in- house by City staff,which would delay the completion of other projects. ADVANTAGES OF APPROVAL: Updating and implementing a stormwater master plan will: 1. evaluate, identify and prioritize current and future stormwater improvement deficiencies and needs so that adequate Capital Improvement can be identified and scheduled into the City's Capital Improvement Plan; 2. serve as a master planning tool (road map)to identify, characterize, and coordinate stormwater infrastructure improvements associated with and required to accommodate future development and growth so that improvements can be installed in compliance with our long- term needs and projects; 3. provide updated policies,standards and mapping for stormwater improvements; and 4, improve the community's stormwater discharge quality and reduce the urban stormwater runoff impact to the receiving streams. IMPACT ON FUTURE OPERATING BUDGETS: A well-planned stormwater collection system and stormwater management program should assure that initial capital installation costs and future operation &management and program management costs are minimized. Debt service for recommended or required projects and management programs may result.The need for other financing mechanisms, such as a Stormwater Maintenance District or Stormwater Impact Fees, may result. Coordination of both City and County governing bodies may be required since stormwater does not follow jurisdictional boundaries. Requiring developers to install improvements should reduce financial impacts to the general public. C-16 BUILDING INSPECTION SUMMARY OF CIP BALANCES, REVENUES AND EXPENDITURES Current.Year Projected--=--- FY 03 FY 04 Y 05FY 06 FY 07 FY 08 Projected Beginning Restricted Cash Balance $ - $ 5,000 $ 9,600 $ 13,772 $ 17,487 $ 20,713 Add: O Revenues Dedicated to CIP 30,000 30,600 31,212 31,836 32,473 33,122 Less: Scheduled CIP Expenditures 25,000 26,000 27,040 28,122 29,246 30,416 Projected Year-End Restricted Cash Balance $ 5,000 $ 9,600 $ 13,772 $ 17,487 $ 20,713 $ 23,419 BUILDING INSPECTION RATE CHANGES & PROJECTION OF CUSTOMER GROWTH Current Year - Projected FY 03 'FY 04 FY 05 FY 06 FY 07 FY 08 Rate Changes/Customer Growth Inflationary Adjustment Rate Adjustmemt Increase in Rates Dedicated to CIP - Total Current Year Rate Changes - - - - Customer Growth Rate 2.00 2.00 2.00 2.00 2.00 2.00 0 Total Percentage Increase in Base Year Revenues 2.00 2.00 2.00 2.00 2.00 2.00 N Percentage of Rates Dedicated to CIP: From Previous Year(s) 5.00 5.00 5.00 5.00 5.00 5.00 Current Year - - - - Total Percentage of Rates Dedicated to CIP 5.00 5.00 5.00 5.00 5,00 5.00 BUILDING INSPECTION REVENUE PROJECTIONS Current Year ---- ----Projected--—Projected-- FY 03 FY 04 FY 05 FY 06 FY 07 FY 08 Base Revenues for Projections $ 600,000 $ 600,000 $ 612,000 $ 624,240 $ 636,725 $ 649,459 Total Projected Current Year Revenues $ 600,000 $ 612,000 $ 624,240 $ 636,725 $ 649,459 $ 662,448 0 Current Year Revenues Dedicated to CIP $ 30,000 $ 30,600 $ 31,212 $ 31,836 $ 32,473 $ 33,122 w Add: Grants Bond Issues INTERCAP Other Total Revenues Dedicated to CIP $ 30,000 $ 30,600 $ 31,212 $ 31,836 $ 32,473 $ 33,122 CITY OF BOZEMAN CAPITAL IMPROVEMENTS PROGRAM BUILDING INSPECTION ltem Ref# ----Projected Costs by I+iscal Year Not Project Title Department/Division Category 2003.04 2004.05. 200506 20Q6-Q7'" 2007-08. Total SCItetMed 1 D- 5 STAFF VEHICLE REPLACEMENT PROGf BUILDING INSPECTION Equipment 26,000 27,040 28,122 29,246 30,416 140,824 O Total $ 26,000 $ 27,040 $ 28,122 $ 29,246 $ 30,416 $ 140,824 $ PROJECT NAME: STAFF VEHICLE REPLACEMENT PROGRAM DEPARTMENT: BUILDING INSPECTION PROJECTED COST: $25,000 PROJECT DESCRIPTION/JUSTIFICATION: This project consists of purchasing a new vehicle each year for the next five(5)years with the older vehicles either traded in or handed off to other City Department staffs, based upon the following schedule and replacements. Its inclusion in the Capital Improvement Program is similar to the Police Department's vehicle renewal program.This program will address the long term vehicle needs of the Building Division, and some related Fire Division positions which share Building Code Enforcement responsibilities, through the regular rotation of new vehicles into and out of the Division.This program is based on the following positions and will change based upon the Division's staffing changes: Fire Marshal, Chief Building Official, Plans Examiner, Building Inspector II (2),and Building/Life Safety Specialist.As vehicles reach their five(5)year service with the Division, a new vehicle is purchased as replacement and the used vehicle is handed off to an appropriate City employee for his or her use. (2) Plans Examiners, (3) Building Inspector II) ALTERNATIVES: Continuing the status quo of trying to meet vehicle needs on a fiscal year to fiscal year basis is an option. Fleet leasing of vehicles for both Divisions is another. ADVANTAGES OF APPROVAL: The program effectively uses the revenue of the Building Division,within the imposed constraints, and extends allocation and use of vehicle resources for longer terms. It organizes the regular replacement of Building and Fire Division staff vehicles on an orderly, planned, and predictable basis and further streamlines replacement of staff vehicles in both divisions by reducing the amount of time required in securing approval to purchase staff vehicles. This project also creates a means of purchasing new vehicles, as opposed to used, which have proven less desirable. Advantages to the City for approving this request also include savings on fuel as all new vehicles will have to capacity to use alternative fuels, such as bio-diesel fuel or propane IMPACT ON FUTURE OPERATING BUDGETS: There would be a nominal increase in fuel, insurance, and maintenance expenditures in future operating budgets, based upon the size and use of each vehicle. MULTIPLE FUNDING SOURCES (IF ANY): D-5 FORESTRY SUMMARY OF CIP BALANCES, REVENUES AND EXPENDITURES Current Year r---- arojeeted FY 03 F'Y 04 1 Y 0.S FY Q$ FY 07 FY 08 Projected Beginning CIP Cash Balance $ 34,181 $ 32,481 $ 15,027 $ 8,350 $ (7,098) $ 18,301 Add: Revenues Dedicated to CIP 36,800 42,866 49,566 52,044 54,646 57,378 m Less: Scheduled CfP Expenditures 38,500 60,320 56,243 67,492 29,246 75,432 Projected Year-End Restricted Cash Balance $ 32,481 $ 15,027 $ 8,350 $ (7,098) $ 18,301 $ 247 FORESTRY RATE CHANGES & PROJECTION OF CUSTOMER GROWTH Current Year 2:4 rojectari .,-.-- FY 03 FY 04 FY 0$ FY 06 FY 07 FY 08 Rate Changes/Customer Growth Inflationary Adjustment • 3.00 3.00 3.00 3,00 3,00 3,00 Increase in Rates Dedicated to CIP 1.50 1.50 1.50 Total Current Year Rate Changes 4.50 4.50 4.50 3.00 3.00 3.00 Customer Growth Rate 2.00 2.00 2.00 2.00 2.00 2.00 Total Percentage Increase in Base Year Revenues 6.50 6.50 6.50 5.00 5.00 5.00 rn N Percentage of Rates Dedicated to CIP: From Previous Year(s) 14.50 16.00 17.50 19.00 19.00 19.00 Current Year 1.50 1.50 1.50 - - - Total Percentage of Rates Dedicated to CIP 16.00 17.50 19.00 19.00 19.00 19.00 FORESTRY REVENUE PROJECTIONS Current Year -Projected FY 03 FY 04 FY 06 FY 06 FY 07 FY 08 Base Revenues for Projections $ 230,000 $ 230,000 $ 244,950 $ 260,872 $ 273,915 $ 287,611 Total Projected Current Year Revenues $ 230,000 $ 244,950 $ 260,872 $ 273,915 $ 287,611 $ 301,992 Current Year Revenues Dedicated to CIP $ 36,800 $ 42,866 $ 49,566 $ 52,044 $ 54,646 $ 57,378 7 Add: W Grants Bond Issues INTERCAP Other Total Revenues Dedicated to CIP $ 36,800 $ 42,866 $ 49,566 $ 52,044 $ 54,646 $ 57,378 CITY OF BOZEMAN CAPITAL IMPROVEMENTS PROGRAM FORESTRY Item Ref# ,-.,:-;...projected Costs by Rfscal Year• --: ,.Not # Project Title Department/Divisicn Categoty 2003-04 2004-05 ;x0155:06 2006-07 200647 Tot*1. '601ed0144 • 1 E- 5 1/2 TON 4 X 4 PICKUP Forestry Equipment 29,120 29,120 2 E- 6 TREE CHIPPER 2 Forestry Equipment 25,958 25,958 3 E- 7 1/2 TON 4 X 4 PICKUP Forestry Equipment 30,285 30,285 4 E- 8 2 TON CHIP TRUCK Forestry Equipment 67,492 67,492 5 E- 9 ONE HALF TON 4 X 4 PICKUP Forestry Equipment 29,246 29,246 6 E- 10 EQUIPMENT STORAGE AREA Forestry Project 31,200 31,200 7 E- 11 TREE CHIPPER Forestry Equipment 29,200 29,200 8 E- 12 SKID-STEER LOADER WITH TREE SPAC Forestry Equipment 46,233 46,233 M Total $ 60,320 $ 56,243 $ 67,492 $ 29,246 $ 75,432 $ 288,734 $ - PROJECT NAME: ONE HALF TON 4 X 4 PICKUP DEPARTMENT: FORESTRY PROJECTED COST: $28,000 PROJECT DESCRIPTION/JUSTIFICATION: Replace older vehicle in fleet according to replacement schedule. Vehicle used by forestry foreman.This is a 1999 model truck. Based on our projected replacement schedule, this truck is scheduled for replacement in 2005. If the vehicle is reliable, it will be retained for use by the seasonal crews for inspections, ground work, and to transport crews to work sites. ALTERNATIVES Continue to retain vehicles in the City fleet that exceed their useful life. Older vehicles become less reliable and when purchases are delayed, we end up with such a backlog of vehicles to purchase that it becomes an impossible task. ADVANTAGES OF APPROVAL: Improved safety, reduced maintenance costs, from older equipment and less down time on equipment IMPACT ON FUTURE OPERATING BUDGETS: Reduced maintenance in older equipment. Plan to get on a regular replacement schedule to avoid older vehicles in fleet. Replacement schedule will be on a 5-7 year cycle based on current and projected vehicle use. E-5 PROJECT NAME: TREE CHIPPER DEPARTMENT: FORESTRY PROJECTED COST: $24,000 PROJECT DESCRIPTION/JUSTIFICATION: This request is to replace the 1991 Vermeer. Chippers are used in the field to reduce limbs and branches to wood chips. Reducing the wood to chips means less trips to haul waste materialsa and allows the material to be incorporated into the City's recycling program. This unit receives very high use and is essential to pruning operations.The chippers also proved their value during the spring storm event we had in June 2001 when tons of downed and damaged limbs were processed. Chippers are dangerous to operate and must be replaced or rebuilt on a regular schedule. The current 1991 Vermeer disk Tree Chipper would be traded in. ALTERNATIVES: LEASE OR RENT-Cost and availability unknown. Load the limbs and branches onto trucks and haul large volumne loads multiple times. ADVANTAGES OF APPROVAL: During summer when we are fully staffed with seasonals we are able to work two full trimming crews. The chippers are an important component of our trimming crews. The equipment allows the ground support person to work more efficiently. Because of the demands put on this equipment in the field, limbs as large as 6 inches in diameter are fed into the machine, the wear is very had on this type of equipment. Newer equipment that is properly maintained results in improved operator safety. Also the newer equipment results in less down time on equipment during critical times of the season. IMPACT ON FUTURE OPERATING BUDGETS: Reduced maintenance costs on older equipment. The ideal replacement schedule for this equipment based on current and projected use is a 8 to 10 year cycle. E-6 PROJECT NAME: 1/2 TON 4 X 4 PICKUP DEPARTMENT: FORESTRY PROJECTED COST: $28,000 PROJECT DESCRIPTION/JUSTIFICATION: Replace older vehicle in fleet. For use by full-time employees and summer seasonals.The division currently has three pickups for use by the crew.The newest vehicle is a 1999, the others are a 1987 and a 1974, both with high mileage. The new tree planting permit system, the ground level tree trimming of smaller trees in the newer subdivisions, and the stepped up sight encroachment program have resulted in more travel throughout the community for the crews. This vehicle will replace the oldest truck in the fleet that will be maintained for seasonal use until it becomes no longer cost effective to operate. ALTERNATIVES: Use the larger vehicles in the fleet for neighborhood visits. These larger trucks are less efficient and more difficult to maneuver in residential areas. ADVANTAGES OF APPROVAL: Improved safety reduced maintenance costs,from older equipment and less down time on equipment. IMPACT ON FUTURE OPERATING BUDGETS: Reduced maintenance on older equipment. Plan to get on a regular replacement schedule to avoid older vehicles in fleet. Replacement schedule will be on a 5-7 year cycle based on current and projected vehicle use. E-7 PROJECT NAME: 2 TON CHIP TRUCK DEPARTMENT: FORESTRY PROJECTED COST: $60,000 PROJECT DESCRIPTION/JUSTIFICATION: The chip truck is a critical piece of equipment for the trimming crews. The truck and chipper allow extended time in the field because the reduction of the material to chips allows for more efficient hauling. The chips can also be recycled into the compost facility at the landfill. The vehicle is used throughout the year and really proved its value during the last major storm event in June of 2001. The equipment was used to handle tons of debris from downed and damaged limbs in the urban forest. The vehicle is listed at this time so that we can remain current on our 10 year scheduled replacement of primary chip truck. ALTERNATIVES Loss of the vehicle will leave the option for only a single trimming crew through the summer. The purchase could be delayed if we elect to run equipment past a reasonable useful life. ADVANTAGES OF APPROVAL: Regular replacement of principal pieces of equipment are critical to our operations.We have a number of opportunities throughout the summer when we are fully staffed with seasonals to run two trimming crews now that we have two aerial trucks. Maintaining this chip truck will allow us to work the two crews effectively. IMPACT ON FUTURE OPERATING BUDGETS: Reduced maintenance costs and vehicle reliability. Delaying the timely replacement of vehicles in some divisions has resulted in an aging fleet that need to be replaced all at once leading to a higher dollar cost for vehicle acquisition. Replacement schedule for this vehicle will be on a 10- year cycle based on current and projected use. E-8 PROJECT NAME: ONE HALF TON 4 X 4 PICKUP DEPARTMENT: FORESTRY PROJECTED COST: $25,000 PROJECT DESCRIPTION/JUSTIFICATION: Replace older vehicle in fleet. For use by full-time employees &summer seasonals.The division currently has three pickups for use by the crews.The newest vehicle is a 1999, the others are a 1987 and a 1974, both with high mileage.The new tree planting permit system,the ground level tree trimming of smaller trees in the newer subdivisions, and the stepped-up sight encroachment program have resulted in more travel throughout the community for the crews.This vehicle will replace the oldest truck in the fleet that will be maintained for seasonal use until it becomes no longer cost effective to operate. ALTERNATIVES Use the larger vehicles in the fleet for neighborhood visits.These larger trucks are less efficient and are more difficult to maneuver in residential areas. ADVANTAGES OF APPROVAL: Improved safety, reduced maintenance costs, from older equipment and less down time on equipment. IMPACT ON FUTURE OPERATING BUDGETS: Reduced maintenance in older equipment. Plan to get on a regular replacement schedule to avoid older vehicles in fleet. Replacement schedule will be on a 5-7 year cycle based on current and projected vehicle use. E-9 PROJECT NAME: EQUIPMENT STORAGE AREA DEPARTMENT: FORESTRY PROJECTED COST: $30,000 PROJECT DESCRIPTION/JUSTIFICATION: Some of the equipment used by the Forestry Division is seasonal in nature. Items,such as the tree spade, are parked for the winter. Covered storage space is needed to keep equipment in good condition and to protect hydraulics.Space at the current City Shop Complex is at a premium.A pole-barn type building for cold storage would be constructed at the lower yards for use by the Parks and Forestry Division.The cost would be split between Parks and Forestry. ALTERNATIVES Construct a combined facility at the cemetery for use by Cemetery, Forestry, and Parks. See combined facility proposal under Building Maintenance. ADVANTAGES OF APPROVAL: Additional storage space is not available at any other city location. The equipment would last longer because it would be stored indoors and it would be secured from vandalism. Less costly than the combined facility at the cemetery. IMPACT ON FUTURE OPERATING BUDGETS: Less maintenance on equipment and improved appearance. E-10 PROJECT NAME: TREE CHIPPER DEPARTMENT: FORESTRY PROJECTED COST: $24,000 PROJECT DESCRIPTION/JUSTIFICATION: This request is to replace the 1991 Vermeer. Chippers are used in the field to reduce limbs and branches to wood chips. Reducing the wood to chips means less trips to haul waste materialsa and allows the material to be incorporated into the City's recycling program. This unit receives very high use and is essential to pruning operations.The chippers also proved their value during the spring storm event we had in June 2001 when tons of downed and damaged limbs were processed. Chippers are dangerous to operate and must be replaced or rebuilt on a regular schedule. The current 1991 Vermeer disk Tree Chipper would be traded in. ALTERNATIVES: LEASE OR RENT- Cost and availability unknown. Load the limbs and branches onto trucks and haul large volumne loads multiple times. ADVANTAGES OF APPROVAL: During summer when we are fully staffed with seasonals we are able to work two full trimming crews. The chippers are an important component of our trimming crews. The equipment allows the ground support person to work more efficiently. Because of the demands put on this equipment in the field, limbs as large as 6 inches in diameter are fed into the machine,the wear is very had on this type of equipment. Newer equipment that is properly maintained results in improved operator safety. Also the newer equipment results in less down time on equipment during critical times of the season. IMPACT ON FUTURE OPERATING BUDGETS: Reduced maintenance costs on older equipment. The ideal replacement schedule for this equipment based on current and projected use is a 8 to 10 year cycle. E-11 PROJECT NAME: SKID-STEER LOADER WITH TREE SPADE DEPARTMENT: FORESTRY PROJECTED COST: $28,000/LOADER $10,000/TREE SPADE PROJECT DESCRIPTION/JUSTIFICATION: This is a request for new equipment.This equipment would be used in the nursery for transplanting stock. The larger tree spade works well for the removal or relocation of larger caliper trees where there is a lot of room to maneuver. In locations where there is less room to maneuver, such as the nursery at the Cemetery and many residential areas, there is not enough clearance to use the truck mounted spade. This smaller spade would also be used for the Cost Share program every spring when the crews plant 65 to 70 trees. The equipment would be available for other Forestry operations at any time it was needed. ALTERNATIVES: The equipment could be rented. Equipment of this size and application would cost approximately $1200 per week. It is not always available when needed. ADVANTAGES OF APPROVAL: This equipment would improve efficiency in tree planting operations. It would improve operator safety and there would be less down time since we are currently using a piece of equipment built in 1974.The equipment would increase maneuverability in nursery operations and it would be available when needed. IMPACT ON FUTURE OPERATING BUDGETS: Less maintenance and down time. Avoid reclaiming areas damaged by the larger truck mounted spade. E-12 WATER FUND SUMMARY OF CIP BALANCES, REVENUES AND EXPENDITURES Current Year _ —___..,__-- T'rojeoted FY 03 FY 04 FY 05 FY 06 FY 07 FY08 Projected Beginning CIP Balance $ 1,686,176 $ (695,720) $ (414,680) $ (103,621) $ (525,393) $ 1,676,261 Add: n Revenues Dedicated to CIP 1,170,000 3,335,360 1,518,137 1,719,960 2,342,600 2,587,981 Less: Scheduled CIP Expenditures 3,551,896 3,054,320 1,207,078 2,141,733 140,945 4,007,500 Projected Year-End CIP Balance $ (695,720) $ (414,680) $ (103,621) $. (525,393) $ 1,676,261 $ 256,742 WATER FUND RATE CHANGES & PROJECTION OF CUSTOMER GROWTH . Current Year .- ---- - 'rajected FY03 'FY04 FY05 FY06 •FY07 FY08 • • Rate Changes/Customer Growth Inflationary Adjustment 3.00 3.00 3.00 3.00 3.00 3.00 Increase in Rates Dedicated to CIP 3,00 2.00 2.00 2.00 2.00 2.00 Total Current Year Rate Changes 6.00 5.00 5.00 5.00 5,00 5.00 Customer Growth Rate 2.00 2.00 2.00 2.00 2.00 2.00 Total Percentage Increase in Base Year Revenues 8.00 7.00 7.00 7.00 7.00 7.00 m N Percentage of Rates Dedicated to CIP: From Previous Year(s) 27.00 30.00 32,00 34.00 36.00 38.00 Current Year 3.00 2.00 2.00 2.00 2.00 2.00 Total Percentage of Rates Dedicated to CIP 30.00 32.00 34.00 36.00 38.00 40.00 The 2%annual increase in rates dedicated for the CIP is attributable to the eventual construction and debt service o i the new water plant,which is scheduled for construction in FY 09. The estimated cost of the new plant is$15 millior. Preliminary estimates will allow impact fees to be used for 1/3 of the new plant cost. This leaves approximately$10 million,which will be paid by current rate payers. This translates to approximately a 16%rate change,based on the FY 08 revenue stream. The 16%rate change will be phased in gradually starting in FY 04. WATER FUND REVENUE PROJECTIONS Current Year --— Projected FY 03 FY 04 FY 05 FY 05 FY 07 FY 08 Base Revenues for Projections $ 3,679,245 $ 3,900,000 $ 4,173,000 $ 4,465,110 $ 4,777,668 $ 5,112,104 Total Projected Current Year Revenues $ 3,900,000 $ 4,173,000 $ 4,465,110 $ 4,777,668 $ 5,112,104 $ 5,469,952 Current Year Revenues Dedicated to CIP $ 1,170,000 $ 1,335,360 $ 1,518,137 $ 1,719,960 $ 1,942,600 $ 2,187,981 -n Add: Ca Grants Bond Issues INTERCAP 2,000,000 Debt service saved on existing water bonds 400,000 400,000 Total Revenues Dedicated to CIP $ 1,170,000 $ 3,335,360 $ 1,518,137 $ 1,719,960 $ 2,342,600 $ 2,587,981 CITY OF BOZEMAN CAPITAL IMPROVEMENTS PROGRAM WATER FUND Item Ref# Projected Costs by Fiscal Year—.--,.-- Not # Project Title Department/DMsion Category FY 04 FY 05 ' •-FY.06 FY 07 • FY 00 Total $011000 1 F- 5 METER VAN WATER OPERATIONS Equipment - 31,496 2 F- 6 DUMP TRUCK WATER OPERATIONS Equipment - 90,000 3 F- 7 STORAGE SHED WATER OPERATIONS Equipment 24,800 24,800 4 F- 8 BACKHOE LOADER WATER OPERATIONS Equipment 107,078 107,078 5 F- 9 FACILITY PLAN WATER OPERATIONS Project 208,000 208,000 6 F- 10 CIP ENGINEERING WATER OPERATIONS Project 100,000 100,000 200,000 7 F- 11 CIP CONSTRUCTION WATER OPERATIONS Project 1,000,000 1,000,000 1,000,000 8 F- 12 NEW SHOP COMPLEX WATER OPERATIONS Project 1,507,500 1,507,500 9 F- REPAYMENT OF INTERCAP LOAN WATER OPERATIONS Project 1,000,000 1,000,000 2,000,000 71 10 F- 13 1/2 TON 4 X 4 SUV WATER PLANT Equipment 23,920 23,920 11 F- 14 3/4 TON 4 X 4 PICKUP WATER PLANT Equipment 40,945 40,945 12 F- 15 FLUORIDE FEED SYSTEM WATER PLANT Equipment 150,000 13 F- 16 CLEAN AND PAINT 2 MG WATER TANK WATER PLANT Project 141,733 141,733 14 F- 17 CHLORINE SYSTEM REPAIR/REPLACE WATER PLANT Project - 225,000 15 F- 18 30"BYPASS AT SOURDOUGH RES WATER PLANT Project 364,000 364,000 16 F. 19 REHABILITATE LYMAN CREEK SPRING WATER PLANT Project - 1,000,000 17 F- 20 HYALITE TRANSMISSION MAIN REPLAC WATER PLANT Project 2,433,600 2,433,600 18 F- 21 10 MG CHLORINE CONTACT BASIN/RE WATER PLANT Project - 2,500,000 19 F- 22 DESIGN OF 15 MGD WATER TREATMEF'WATER PLANT Project 1,500,000 1,500,000 20 F- 23 REPLACEMENT OF WATER TREATM EN-WATER PLANT Project - 15,000,000 21 F- 24 SOURDOUGH CREEK DAM CONSTRUC WATER PLANT Project 11,500,000 Total $ 3,054,320 $ 1,207,078 $ 2,141,733 $ 140,945 $ 4,007,500 $ 9,551,576 $ 18,996,496 PROJECT NAME: METER VAN DEPARTMENT: WATER OPERATIONS PROJECTED COST: $31,496 PROJECT DESCRIPTION/JUSTIFICATION: Replacement—A 1991 Ford meter van is used daily in meter reading and installations. It's current mileage is 62,631. This van was scheduled for replacement fin FY 00, however, was kept in service due to budget constraints.We intend to continue using this asset during the change over to our automated read system.This will give us flexibility during the process and allow us to set up the new van with radio read equipment. ALTERNATIVES: Increase operating budget for repair and maintenance. ADVANTAGES OF APPROVAL: Minimize down time and increase safety in operation and daily duties. IMPACT ON FUTURE OPERATING BUDGETS: Replacement will assist in efficient operation of the department. F-5 PROJECT NAME: DUMP TRUCK DEPARTMENT: WATER OPERATIONS PROJECTED COST: $90,000 PROJECT DESCRIPTION/JUSTIFICATION: Replacement-4-yard dump truck to replace asset#1554. Used to haul dirt, gravel, blacktop,etc. to facilitate daily operations in maintenance and repair of our water distribution system. The 93 dump truck is scheduled to be replaced in 2003.Approximate mileage will be 22,265+. ALTERNATIVES: Make needed repairs and rent a dump truck to do the job. ADVANTAGES OF APPROVAL: Continue to maintain our distribution system. IMPACT ON FUTURE OPERATING BUDGETS: Maintenance dollars will continue to increase. F-6 PROJECT NAME: STORAGE SHED DEPARTMENT: WATER OPERATIONS PROJECTED COST: $24,800 PROJECT DESCRIPTION/JUSTIFICATION: This building is being proposed to store vehicles, and various road and bedding materials under cover. The department presently has four vehicles that are kept outside along with bedding materials that are subject to the elements, mainly rain and frost. ALTERNATIVES: Continue to store parts and materials under less than optimum conditions. ADVANTAGES OF APPROVAL: There would be less wear on the vehicle stored inside; bedding materials would not be subject to frost. IMPACT ON FUTURE OPERATING BUDGETS: Electrical costs when the shed would be wired in the future. F-7 PROJECT NAME: BACKHOE LOADER DEPARTMENT: WATER OPERATIONS PROJECTED COST: $99,000 PROJECT DESCRIPTION/JUSTIFICATION: This request is to purchase a backhoe loader rubber tire to replace asset#1772, 1995 John Deere with 3369 hours. This machine is used to repair, install and maintain water and sanitary sewer services and mains. It is used on a daily basis to excavate trenches and holes in the public right-of-way as well as on private property in most new service installations. Replacement should be scheduled no later than fiscal year 2004-2005. It should have approximately 6032 hours at that time. ALTERNATIVES: Increased cost for repairs and down time. ADVANTAGES OF APPROVAL: A new backhoe will allow us to operate at our current level of service. IMPACT ON FUTURE OPERATING BUDGETS: Replacement will be required or increased dollars for equipment maintenance will be needed. Purchase of the Bobcat loader/backhoe will allow extending purchase to FY 04-05. F-8 PROJECT NAME: FACILITY PLAN DEPARTMENT: WATER OPERATIONS PROJECTED COST: $200,000 PROJECT DESCRIPTION/JUSTIFICATION: Given the growth experienced in Bozeman in the past decade the water facility plan should be updated every ten years. Our current plan, which was adopted in 1997, was prepared based on 1994 data, hence is 8 years old. Given that obtaining data and preparing the plan can take up to two years, it is time to prepare the new plan. Obviously Bozeman has grown substantially since 1994 and more current data is needed for long range planning issues. ALTERNATIVES: Continue to use information that utilizes population data pre 2000 Census, which might not give us accurate demand data that the city will need to project future projects. ADVANTAGES OF APPROVAL: This plan allows us to use the latest population and infrastructure data available to make accurate planning. IMPACT ON FUTURE OPERATING BUDGETS: This plan is our primary tool in making future budget requests for water infrastructure capital projects. F-9 PROJECT NAME: CIP ENGINEERING DEPARTMENT: WATER OPERATIONS PROJECTED COST: $90,000 PROJECT DESCRIPTION/JUSTIFICATION: This includes costs for engineering and design of CIP for our water distribution system.This will includes upsizing of substandard 4"cast iron water mains,fire hydrants, valves, etc. ALTERNATIVES: ADVANTAGES OF APPROVAL: IMPACT ON FUTURE OPERATING BUDGETS: F-10 PROJECT NAME: CIP CONSTRUCTION DEPARTMENT: WATER OPERATIONS PROJECTED COST: $750,000 TO $1,000,000 PROJECT DESCRIPTION/JUSTIFICATION: This is an ongoing CIP construction program for replacement and rehabilitation of underground infrastructure including water transmission and distribution mains, meter vaults, hydrants,valves, etc. This completes the projects scheduled in FY 00-01 which exceeded the budget allotment and included Black to Olive Avenues south of Main Street. Areas north of Main Street included Montana Avenue, Bozeman Avenue, and Tamarack-Wallace to Tracy.Also included in this project will be Bozeman, Koch, Lindley and Dell Place in selected blocks south of Main Street. ALTERNATIVES: Continue to repair on a reactive basis. ADVANTAGES OF APPROVAL: Less call-out time. May save on insurance claims. IMPACT ON FUTURE OPERATING BUDGETS: F-11 PROJECT NAME: SHOP COMPLEX DEPARTMENT: PUBLIC SERVICE PROJECTED COST: $9,000,000 PROJECT DESCRIPTION/JUSTIFICATION: Acquire a site and relocate the city shop complex to a more appropriate area. (10 acres+1-) Funding Sources: Water Fund 25% Wastewater Fund 25% Solid Waste Fund 25% General 25% 33% of the project will be eligible to be funded with impact fees. ALTERNATIVES: Build a smaller satellite facility for high traffic volume operations; leave low traffic operations at existing facility. ADVANTAGES OF APPROVAL: -Aggregate all Departmental functions into a single location. Will allow the public to benefit from "one stop shopping". -With selection of proper site, this move will eliminate using residential streets for day-to-day high volume traffic. IMPACT ON FUTURE OPERATING BUDGETS: F-12 PROJECT NAME: HALF TON 4 X 4 SUV DEPARTMENT: WATER PLANT PROJECTED COST: $23,000 PROJECT DESCRIPTION/JUSTIFICATION: 1/2 Ton 4x4 SPORT UTILITY VEHICLE Replacement for 1992 Toyota Pickup The current 2 wheel drive is not practical for winter time use at the WTP Schedule for FY-04-05 ALTERNATIVES: ADVANTAGES OF APPROVAL: Lower maintenance costs. Four wheel drive is required for winter time use at the WTP. IMPACT ON FUTURE OPERATING BUDGETS: Lower costs due to less maintenance. Higher fuel costs. F-13 PROJECT NAME: 3/a TON 4 X 4 PICKUP DEPARTMENT: WATER PLANT PROJECTED COST: $35,000 ':6 PROJECT DESCRIPTION/JUSTIFICATION: This is to replace asset#25-30 which has 75,713 miles.The truck is used daily in the Reservoir Division for testing and sampling water and for plowing snow at Lyman Creek and the Hyalite Creek diversion. The truck should be replaced in 2005-2006. Approximate mileage will be 125,000. ALTERNATIVES: Continue to use older vehicle, which will become unreliable and costly to maintain. Lease. ADVANTAGES OF APPROVAL: Advantages to the City for approving this request include savings on fuel as all new vehicles will have to capacity to use alternative fuels, such as bio-diesel fuel or propane. It will help us maintain our current level of service to customers and will have a good trade-in value. IMPACT ON FUTURE OPERATING BUDGETS: Repair and maintenance costs will be minimized with replacement. F-14 PROJECT NAME: FLUORIDE FEED SYSTEM DEPARTMENT: WATER PLANT PROJECTED COST: $150,000 PROJECT DESCRIPTION/JUSTIFICATION: SEE: "WATER FACILITY PLAN" SECTION 6 The existing fluoride feed system is inadequate. There is no storage facility for the bulk fluoride, which is an extremely hazardous material (does not meet fire or safety codes).The dust created when filling the bulk hopper is extremely hazardous (silica).A switch to liquid fluoride in a separate room would comply with fire and safety codes and create a safer working environment. It should be noted the WTP employees currently use all safety precautions available to them. ALTERNATIVES: Continue to work under less then safe conditions. The existing feed system could be modified in its current location under the contracted services portion of the yearly budget for much less money, $35,000. This could met the WTP requirements until a new WTP is completed in FY-10 Not scheduled at this time. ADVANTAGES OF APPROVAL: This project would greatly increase the safety of the work environment. IMPACT ON FUTURE OPERATING BUDGETS: Heating, repair and maintenance. A new 2 MGD water plant is currently being designed for our Lyman Creek supply(completion in Spring 2003). This water plant will use liquid fluoride. We will assess the liquid system over the next year or two and decide if this should be the new system @ the 15 MGD Sourdough WTP. F-15 PROJECT NAME: CLEAN AND PAINT WATER TANK DEPARTMENT: WATER PLANT PROJECTED COST: $126,000 PROJECT DESCRIPTION/JUSTIFICATION: Clean and paint blue 2 mg water tank located on Kenyon Drive. Scheduled maintenance was done in May 1998. Inspection done by a liquid engineering firm in 2001 shows a minor need for interior painting interior.The exterior has had a lot of work done by outside contractors causing uneven paint color. We will not start this project until all work by outside contractors (cell phone companies)have completed all exterior work. Move to FY 04-05 ALTERNATIVES: ADVANTAGES OF APPROVAL: 1. Scheduled maintenance. IMPACT ON FUTURE OPERATING BUDGETS: Inspection of the inside of the tank shows some scarring of upper level of tank due to ice movement in winter. Little rust is present inside due to the proper operation of the cathodic protection unit.The outside of the tank can be painted at individual pitting locations at low cost by city personnel. MULTIPLE FUNDING SOURCES (IF ANY): F-16 PROJECT NAME: CHLORINE SYSTEM REPAIR/REPLACE DEPARTMENT: WATER PLANT PROJECTED COST: $225,000 PROJECT DESCRIPTION/JUSTIFICATION: SEE: "WATER FACILITY PLAN" section 6 The existing Water Treatment Plant(WTP)chlorine system needs to be updated. Chlorine gas is an extremely dangerous chemical and it is used on a continuous basis (24 hours per day 365 days per year). The existing system does not meet safety or fire codes.There is no way to contain chlorine gas in case of a leak. Chlorine gas"scrubbers"are the standard for a modern containment system.A new building would have to be built to house a new system. It should be noted that the WTP employees currently use all safety precautions available to them. In 1999,the WTP personnel conducted a pilot test using solid chlorine with great success.The pilot system is currently the emergency back up chlorine system for the WTP. The new Lyman Creek Water System will be using safer liquid chlorine(to be on-line in spring of 2002). The system will be analyzed and considered before any changes are made to the existing gas system. ALTERNATIVES: Repair and modify the existing system. Replace current gas system with solid chlorine system. Replace current gas system with liquid chlorine system. ADVANTAGES OF APPROVAL: This project would greatly increase the safety of the work environment. If a liquid system is built before the CIP "REPLACE WATER TREATMENT PLANT'all the basic components can be used in the new 15 million gallon per day Water Treatment Plant. IMPACT ON FUTURE OPERATING BUDGETS: Heating,repair and maintenance. F-17 PROJECT NAME: 30 IN BYPASS @ SOURDOUGH RESERVOIR DEPARTMENT: WATER PLANT PROJECTED COST: $350,000 PROJECT DESCRIPTION/JUSTIFICATION: This project involves construction of a bypass pipe at the Sourdough water tank.The Water Facility Plan also adds some altitude valves to help get the Hilltop Reservoir full, but is not included in this CIP. At the present time, there is no way to bypass the Sourdough valve vault at the tank for repair and maintenance of the WTP effluent valve.The valve is in dire need of replacement.The project adds a bypass line with a new building that replaces the current"confined space"vault and new automated valves and flow meters.The new building(20'x20')also will house the existing radio telemetry and monitoring equipment. ALTERNATIVES: This project is a necessity. It must be started immediately after the Lyman Creek Water project is complete. ADVANTAGES OF APPROVAL: The existing effluent valve has nearly failed because it couldn't be properly maintained. The new piping includes piping sized for current and future water demand. IMPACT ON FUTURE OPERATING BUDGETS: MULTIPLE FUNDING SOURCES (IF ANY): Note:this project was originally scheduled in the CIP for FY 01-02 but had to be put off until the Lyman Creek Reservoir project is complete due to water demand problems,i.e.Lyman Creek water is necessary because the Sourdough tank will need to be off-line during portions of the project. F-18 PROJECT NAME: REHAB LYMAN CREEK SPRING BOX DEPARTMENT: WATER PLANT PROJECTED COST: $1,000,000 PROJECT DESCRIPTION/JUSTIFICATION: Our existing spring box at Lyman Creek doesn't capture all of the spring's water.After the new Lyman Creek water system is completed in spring 03, we will have data on how much water is uncaptured (1/5—113).We should capture all the available water since it is our cheapest water source. ALTERNATIVES: Leave as is. Unscheduled CIP ADVANTAGES OF APPROVAL: Save money by using less of the more expensive Sourdough WTP water. IMPACT ON FUTURE OPERATING BUDGETS: Lower overall operating budget. MULTIPLE FUNDING SOURCES (IF ANY): F-1 9 PROJECT NAME: HYALITE TRANSMISSION REPLACEMENT DEPARTMENT: WATER PLANT PROJECTED COST: $2,340,000 PROJECT DESCRIPTION/JUSTIFICATION: With growth in water demands, the existing 21"pipe from the Hyalite drainage will have reached capacity and must be either paralleled or replaced with larger pipe.This would allow the City to fully utilize all the water contracted in Hyalite Reservoir. In the Summers of 2000, 2001, &2002 this pipe was flowing @ 100%capacity for several days.This project will eliminate the"filter air binding"problems at the WTP,the single worst problem encountered during summer operation. This will increase the effective capacity of the WTP to near its'original design of 15 Million Gallons per Day. ALTERNATIVES: Create significant storage closer to the Water Treatment Plant to accommodate fluctuations in demand.This alternative is only financial acceptable up to a point,beyond which the cost of additional storage exceeds the proposed project costs. ADVANTAGES OF APPROVAL: Meet all water demands. IMPACT ON FUTURE OPERATING BUDGETS: The project"Pretreatment Surge Basin"$2,340,000 FY 00-01 will not be built.We will build it in the future(>10 years). "Hyalite Transmission Main Replacement$2,340,000, FY 02—03 replaces it. Engineers for the design of the pipeline are being selected as of November 8,2002. F-20 PROJECT NAME: CHLORINE CONTACT/SURGE BASIN DEPARTMENT: WATER PLANT PROJECTED COST: $2,500,000 PROJECT DESCRIPTION/JUSTIFICATION: When the city limits expand south to the point where water users want to tap into the water transmission line before the Sourdough Reservoir, the requirement by the EPA for"chlorine contact time"will not be met. A new storage/contact time reservoir will need to be built near the WTP. This reservoir will serve as a"finished water surge basin". 90% of the project will be eligible for funding with impact fees. ALTERNATIVES: Build the basin as part of the CEP"REPLACE WATER TREATMENT PLANT" currently projected for engineering in 07-08 and construction in 08-09 ADVANTAGES OF APPROVAL: City expansion,without pumping, south of Goldenstein Lane IMPACT ON FUTURE OPERATING BUDGETS: Repair and maintenance F-21 PROJECT NAME: DESIGN 15 MGD WTR TREATMENT PLANT DEPARTMENT: WATER PLANT PROJECTED COST: $1,500,000 PROJECT DESCRIPTION/JUSTIFICATION: Design of Water Treatment Plant. See description "Replacement of Water Treatment Plant" The design of a new water plant will take 2 years. FY 07-08 &08-09 ALTERNATIVES: ADVANTAGES OF APPROVAL: IMPACT ON FUTURE OPERATING BUDGETS: MULTIPLE FUNDING SOURCES (IF ANY): F-22 PROJECT NAME: REPLACE WTR TREATMENT PLANT DEPARTMENT: WATER PLANT PROJECTED COST: $15,000,000 PROJECT DESCRIPTION/JUSTIFICATION: Replacement of Water Treatment Plant.The metal"exoskeleton,"as well as the aluminum filter tanks, of the WTP were designed for 20 to 25 years, not for long term (50+years)life. In fact,the interior side of the building walls are rusting terribly, already.The WTP was built on the existing 1957 concrete structure of the old settling basins and were not retrofitted to the modern specs of a high tech water plant.The Water Treatment Plant must be replaced by a more conventional (block building and concrete tanks), long lasting water treatment plant.The existing building holds humidity,especially in the winter, creating an endless cycle of rusting. Many other design flaws are present. Morrison -Maierle engineers have recommended abandoning our direct filtration system for more conventional water treatment which will require more head pressure than available at the current site, but is available on the existing WTP property.The existing 15 MGD water plant can handle only 5-6 MGD during Spring runoff.This is 80% of the demand last Spring(2002). Design criteria would usually recommend expansion when demand equals 90% of capacity. FY 09-10 Should be on-line in 2010. 1 year to construct. ALTERNATIVES: ADVANTAGES OF APPROVAL: Functional, long lasting, energy efficient, aesthetically pleasing Better able to meet water quality requirements Able to meet future water demand. IMPACT ON FUTURE OPERATING BUDGETS: Lower budgets in repair of building, gas and electric services, repair and maintenance equipment damaged by high humidity condensation. The existing Water Treatment Plant should be replaced with a new facility. Comparable facilities in Montana (Butte, Helena) have been built for$500,000-$1,000,000 per 1 million gallon capacity. Our existing plant was built in two stages (1, 10mgd and 1, 5mgd)for a total of 15 million gallons per day, at a cost of approximately$2,500,000 ($166,000 per million gallon capacity). It is not designed to last. It is a temporary(25 year)facility. The Water Conservation Study of Aquacraft suggests, if the water conservation plan is implemented, we can.replace our existing 15 MGD plant with an appropriate plant of the same size.Without a conservation plan we would have to build a 20 MGD plant. F-23 PROJECT NAME: SOURDOUGH CREEK DAM CONSTRUCTION DEPARTMENT: WATER PLANT PROJECTED COST: $11,500,000 PROJECT DESCRIPTION/JUSTIFICATION: Construction of dam to finished height of 140', impounding 6,000 acre feet of water approximately 3 miles up Sourdough Canyon. ALTERNATIVES: Effective water conservation measures would delay"deadline"for construction of dam. ADVANTAGES OF APPROVAL: Effectively and inexpensively provide water for growth for generations. IMPACT ON FUTURE OPERATING BUDGETS: Not needed until approximately 2040. F-24 WASTEWATER FUND SUMMARY OF CIP BALANCES, REVENUES AND EXPENDITURES Current Year .rojected— FY 03 FY 04 FY 0$ FY 06 FY:07 FY OS Projected Beginning CIP Balance $ 3,915,680 $ 1,319,116 $ 1,975,769 $ 2,075,564 $ 1,428,393 $ 1,689,227 Add: 9 Revenues Dedicated to CIP 6,018,920 2,188,574 754,208 864,646 986,849 1,121,924 Less: Scheduled CIP Expenditures 8,615,484 1,531,921 654,413 1,511,817 726,014 2,356,115 Projected Year-End CIP Balance $ 1,319,116 $ 1,975,769 $ 2,075,564 $ 1,428,393 $ 1,689,227 $ 455,036 WASTEWATER FUND RATE CHANGES & PROJECTION OF CUSTOMER GROWTH . Current Year ----------- ProJe ted--»---•----.. .-. FY 03 FY 04 FY 05 FY 05 FY 07 FY 08 Rate Changes/Customer Growth Inflationary Adjustment 3.00 3.00 3.00 3.00 3.00 EPA Projects Increase in Rates Dedicated to CIP 3.00 2.00 2.00 2,00 2.00 2.00 Rate Change Attributable to Operations (3.00) (3.00) (37.00) Total Current Year Rate Changes - 2.00 (32.00) 5.00 5.00 5,00 Customer Growth Rate 2.00 2.00 2.00 2.00 2.00 2.00 0 N Total Percentage Increase in Base Year Revenues 2.00 4.00 (30.00) 7.00 7.00 7.00 Percentage of Rates Dedicated to CIP: From Previous Year(s) 40.00 43,00 45.00 28,00 30.00 32.00 Current Year 3.00 2.00 (17.00) 2.00 2.00 2.00 Total Percentage of Rates Dedicated to CIP 43.00 45.00 28.00 30.00 32.00 34.00 WASTEWATER FUND REVENUE PROJECTIONS Current Year rrojected ~w FY 03 FY 04 FY 05 FY 08 FY07 FY 08 Base Revenues for Projections $ 3,700,000 $ 3,700,000 $ 3,848,000 $ 2,693,600 $ 2,882,152 3,083,903 Total Projected Current Year Revenues $ 3,700,000 $ 3,848,000 $ 2,693,600 $ 2,882,152 $ 3,083,903 3,299,776 0 Current Year Revenues Dedicated to CIP $ 1,591,000 $ 1,731,600 $ 754,208 $ 864,646 $ 986,849 1,121,924 w Add: Grants 4,427,920 456,974 Bond Issues INTERCAP OTHER/SRF Total Revenues Dedicated to CIP $ 6,018,920 $ 2,188,574 $ 754,208 $ 864,646 $ 986,849 1,121,924 CITY OF BOZEMAN CAPITAL IMPROVEMENTS PROGRAM WASTEWATER FUND Item Ref # --- •-,-.-Protected Costs:by Fiecai Year:«...-..» Not< 4 Project Title. Department/Division Categoty FY 04 FY 05 FY 06 FY 07 • FY 09 Total $ eauIad 1 G- 6 1-TON TRUCK WITH HOIST WASTE WATER OPERATIOt EQUIPMENT 37,961 37,961 2 G- 7 VAC-CON FLUSHER TRUCK WASTE WATER OPERATIOt EQUIPMENT 266,074 266,074 3 G- 8 MAIN LINE TV CAMERA WASTE WATER OPERATIOt EQUIPMENT 28,122 28,122 4 G- 9 SEWER MAIN BYPASS PUMP WASTE WATER OPERATIOt EQUIPMENT 62,400 62,400 5 G- 10 SHOP COMPLEX WASTE WATER OPERATIOt PROJECT 1,507,500 1,507,500 6 0- 11 BIOSOLIDS DEWATERING FACILITY WASTE WATER TREATMEN' PROJECT - 1,250,000 7 0- 12 DESIGN WWTP DISINFECTION SYSTEM WASTE WATER TREATMEN PROJECT 108,000 108,000 8 G- 12 WWTP DISINFECTION SYSTEM UPGRAI WASTE WATER TREATMEN' PROJECT 809,902 809,902 9 G- 13 WWTP EQUIPMENT STORAGE BUILDIN'WASTE WATER TREATMEN PROJECT 144,934 144,934 ,'n .A 10 0- 14 REPLACEMENT-1982 1 TON TRUCK WASTE WATER TREATMEN EQUIPMENT 46,119 46,119 11 G- 15 REPLACEMENT-1987 CHEVY 3/4 TON 4 WASTE WATER TREATMEN EQUIPMENT 37,121 37,121 12 G- 16 REPLACEMENT OF BIOSOLIDS NURSE WASTE WATER TREATMEN EQUIPMENT 416,200 416,200 13 G- 17 REPLACEMENT-1982 FORD TRACTOR WASTE WATER TREATMEN EQUIPMENT 74,630 74,630 14 G- 18 REPLACE 1988 CHEW S-10 BLAZER WASTE WATER TREATMEN EQUIPMENT 36,774 36,774 15 0- 19 REPLACE TURBINE BLOWERS WASTE WATER TREATMEN EQUIPMENT 193,027 193,027 16 G- 20 EMERGENCY STANDBY GENERATOR WASTE WATER TREATMEN EQUIPMENT 111,137 111,137 17 G- 21 DESIGN OF ODOR CONTROL WASTE WATER TREATMEN PROJECT 24,000 24,000 18 G- 21 ODOR CONTROL AIR SCRUBBING SYS1 WASTE WATER TREATMEN PROJECT 174,354 174,354 19 0- 22 ROOF REPAIRS WASTE WATER TREATMEN' PROJECT 79,560 79,560 20 G- 23 STAMFORD BAFFLES&WEIRS WASTE WATER TREATMEN PROJECT 109,499 109,499 21 0- 24 REMODEL/UPGRADE LAB FACILITIES WASTE WATER TREATMEN PROJECT 97,332 97,332 22 G- 25 SURGE BASIN DEMOLITION WASTE WATER TREATMEN PROJECT 42,583 42,583 23 G- 26 A8 SOUTH ROUSE TRUNK:EAST BABC(WASTE WATER OPERATIOt PROJECT 118,015 118,015 24 G- 27 E8 FRONT STREET: TAMARACK/ROU:WASTE WATER OPERATIOt PROJECT 481,186 481,186 25 0- 28 WASTEWATER FACILITIES PLAN UPDA'WASTE WATER OPERATIONS 208,000 208,000 26 0- 29 REPLACE 21"SEWER TRUNK LINE ROL WASTE WATER OPERATIOt PROJECT 421,851 421,851 27 0- 30 SEWER SYSTEM I&I REPAIRS WASTE WATER OPERATIOt PROJECT - 450,000 28 G- 31 PRIORITY AREA 3 WASTE WATER OPERATIONS - 1,636,642 • CITY OF BOZEMAN CAPITAL IMPROVEMENTS PROGRAM WASTEWATER FUND Item Ref t — ProjectedCastsbyFlscaFYear-+_ .. Not Project Title Oepattmerrt1DiMision Category FY 04 FY 05 FY1,6 FY 07 FY 0S Teta) SCftedrJI d PROJECTS ELIGIBLE FOR EPA GRANT FUNDING 27 G- 32 PRIORITY 2 SEWER REHAB WASTE WATER OPERATIOt PROJECT 1,144,000 1,144,000 SUBTOTAL PROJECTS ELIGIBLE FOR EPA GRANT FUNDING 1,144,000 - - - - 1,144,000 Total $ 1,531,921 $ 654,413 $ 1,511,817 $ 726,014 $ 2,356,115 $ 6,780,281 $ 1,700,000 17 U1 PROJECT NAME: I TON TRUCK WITH HOIST DEPARTMENT: WASTEWATER OPERATIONS PROJECTED COST: $36,501 PROJECT DESCRIPTION/JUSTIFICATION: This request replaces asset#1607, a 1994 1-ton with 46,817 miles (10/00)with a 1-ton truck with hoist.The truck is used daily in both water and sewer operations to transport personnel and equipment. It is used for hauling and dumping small quantities of base and blacktop.Average yearly mileage is 7,000+. If the truck is replaced in FY03-04,the approximate mileage will be 69,000. ALTERNATIVES: Keep truck and spend maintenance dollars to have truck serviceable. ADVANTAGES OF APPROVAL: Advantages to the City for approving this request include savings on fuel. New vehicles will have the capacity to use alternative fuels, such as bio-diesel fuel, propane or natural gas. It will improve safety of crews,there would be lower repair costs and it would help maintain current operations levels. Trade-in would have greater value if approved. IMPACT ON FUTURE OPERATING BUDGETS: Maintenance cost would affect budget dollars. G-6 PROJECT NAME: VAC-CON FLUSHER TRUCK DEPARTMENT: WASTEWATER OPERATIONS PROJECTED COST: $246,000 PROJECT DESCRIPTION/JUSTIFICATION: Replacement of the 1995 Ford Vac-Con used to clean sewer lines and vacuum excavation.The truck is used in conjunction with a television camera. It is experiencing increased use, due to expansion of operations--inspection and repair of sewer mains.The auxiliary engine receives most of the use during operation. It should be replaced by fiscal year 2003-2004. The age of the unit and its use require replacement of the entire unit if it is to be used for anything other than a backup unit. The front engine has had extreme wear due to hauling of heavy loads and vacuum operations. (3000 gallons of water weighs 25020 pounds.)Also, the water tank is beginning to rust on the inside which can cause the pump to break down. Hours on the rear engine are 2500 hours.These are all hours when the engine is running at high RPM. Miles on main engine will be 44,000 miles in 2003-2004, plus hours running vac portion of vehicle. ALTERNATIVES: Increased cost of repairs. ADVANTAGES OF APPROVAL: Continue current cleaning operations and vac operations. IMPACT ON FUTURE OPERATING BUDGETS: High dollar maintenance cost. Increased hours will require auxiliary engine replacement,valve replacement. Main truck engine will require increased maintenance dollars, along with vacuum unit. G-7 PROJECT NAME: MAIN LINE TV CAMERA DEPARTMENT: WASTEWATER OPERATIONS PROJECTED COST: $25,000 PROJECT DESCRIPTION/JUSTIFICATION: This is to replace the main line TV camera used for sewer inspection of new and existing sewer mains which trouble shooting of problems in 8"Lines or larger. Changes in technology and continued use of the current camera will require more maintenance. The camera is high tech and maintenance is done by the manufacturing company at a high cost. Repairs in 1997 approximately$2,000 in factory. ALTERNATIVES: Continue to repair on needed basis. ADVANTAGES OF APPROVAL: Less down time. Updated technology will allow for better operations. Obsolescence is a major factor to replace,with repairs being very costly. IMPACT ON FUTURE OPERATING BUDGETS: Less maintenance dollars expended. G-8 PROJECT NAME: Sewer Main By-Pass Pump DEPARTMENT: WASTEWATER OPERATIONS PROJECTED COST: $60,000 PROJECT DESCRIPTION/JUSTIFICATION: This is to purchase a trailer mounted sewer bypass/trash pump and hoses.This pump will allow us to bypass a sewer main if it is broken down or needs maintenance and not spill raw sewage on the ground or depend on vacuum and septic trucks to vacuum the sewage out and transfer it to anther man hole.This pump would also allow us to pump water at a high rate for jobs that have above average ground water or to keep water at bay for areas that might be flooded by Bozeman Creek at spring runoff. This pump could also be used at the WWTP to bypass their lines in the event of breakdown or maintenance. ALTERNATIVES: Continue to rely on crude methods to bypass or possibly pay DEQ/EPA fines for raw sewage contaminating the ground. ADVANTAGES OF APPROVAL: Quick response time to bypass pump sewage, in the event that a main is hit or broken down. Reduces possibility of fines from raw sewage being released on the ground. Reduces the possibility of personnel being contaminated with sewage while repairing a sewer main. IMPACT ON FUTURE OPERATING BUDGETS: Mains can be repaired in a timely sanitary manner, resulting in less maintenance costs. G-9 PROJECT NAME: SHOP COMPLEX DEPARTMENT: PUBLIC SERVICE PROJECTED COST: $9,000,000 PROJECT DESCRIPTION/JUSTIFICATION: Acquire a site and relocate the city shop complex to a more appropriate area. (10 acres +l--) Funding Sources: Water Fund 25% Wastewater Fund 25% Solid Waste Fund 25% General 25% 33%of the project will be eligible to be funded with impact fees. ALTERNATIVES: Build a smaller satellite facility for high traffic volume operations; leave low traffic operations at existing facility. ADVANTAGES OF APPROVAL: -Aggregate all Departmental functions into a single location. Will allow the public to benefit from "one stop shopping". -With selection of proper site,this move will eliminate using residential streets for day-to-day high volume traffic. IMPACT ON FUTURE OPERATING BUDGETS: G-10 PROJECT NAME: BIOSOLIDS DEWATERING FACILITY DEPARTMENT: WASTEWATER TREATMENT PLANT PROJECTED COST: $1,250,000 PROJECT DESCRIPTION/JUSTIFICATION: Design and construct a complete biosolids dewatering facility at the Bozeman WWTP. This new facility and equipment would provide the plant with an alternative means of biosolids disposal in the event land application of liquid sludge cannot be continued in the future. The need for such a facility will depend upon the availability of agricultural land for liquid biosolids injection and upon changing EPA regulations governing Class B municipal sludge. ALTERNATIVES: 1. Continue with our current land application program that depends upon negotiating annual land use contracts with area farmers and ranchers. Land application of liquid sludge is the City's preferred method of biosolids disposal and beneficial re-use, however, as the Gallatin Valley continues to be developed adequate land space may not be available in the future. 2. Purchase two sections of useable farm ground, within a 10-mile radius of WWTP to guarantee future disposal sites. The current estimated cost for this land purchase is over$5,000,000. ADVANTAGES OF APPROVAL: A biosolids dewatering facility would produce a dried sludge product that would require considerably less time to dispose of each year because of the reduced volumes of material needing to be hauled. Also, fewer acres of farmland would be necessary for disposal. If this project is pursued, several alternative methods of disposing of dried biosolids should be investigated including composting with biodegradable garbage, straw, or lumber mill waste. Composting would most likely require further pathogen reduction, and the production of a"Class A" municipal sludge. This would add to the City's overall dewatering cost. IMPACT ON FUTURE OPERATING BUDGETS: Until a specific dewatering and disposal method is selected, annual operating costs cannot be accurately determined. This project should remain unscheduled until an updated, long-term Facilities Plan is completed. G-11 PROJECT NAME: WWTP DISINFECTION SYSTEM UPGRADE DEPARTMENT: WASTEWATER TREATMENT PLANT PROJECTED COST: $720,000 PROJECT DESCRIPTION/JUSTIFICATION: Design and install a new ultra-violet(UV) disinfection system for the Bozeman wastewater treatment plant(WWTP). In 1998 the City Fire Marshall notified the Bozeman WWTP that our existing chlorine storage and chemical feed systems do not meet State and Federal hazardous material safety standards for the use of gaseous chlorine. The City Fire Marshall could, at anytime, issue a formal mandate that would require the immediate elimination and removal of all chlorine handling and storage systems at the WWTP. Whether or not such a mandate is ever drafted,the Bozeman WWTP needs to prepare a detailed cost comparison and investigate several of the new, alternative methods of disinfection now being used by other municipalities. UV disinfection appears to be one of the most promising new treatment systems available today, and it has proven effective for several other cities in Montana. By converting to UV disinfection the City could reduce its environmental impact on the East Gallatin River and eliminate most of the current risks associated with chlorine handling, chemical containment, respiratory protection and community evacuation planning. ALTERNATIVES: There are several other alternative forms of chlorine disinfection such as liquid sodium hypochlorite that could also be investigated for safety and cost effectiveness. ADVANTAGES OF APPROVAL: The installation of a new ultra-violet disinfection system would greatly improve plant safety_ It would be very advantageous to eliminate the risk of experiencing a major chlorine leak that could necessitate rapid evacuation of a widespread area and result in a life-threatening emergency for both plant staff and the neighboring community. IMPACT ON FUTURE OPERATING BUDGETS: UV disinfection is an energy-intensive process. There will be increased utility costs if this method of disinfection is selected. However, many communities have found that their increased electrical costs roughly equal what they previously spent on chorine. This project is currently scheduled for FY06. G-12 PROJECT NAME: WWTP EQUIPMENT STORAGE BUILDING DEPARTMENT: WASTEWATER TREATMENT PLANT PROJECTED COST: $134,000 PROJECT DESCRIPTION/JUSTIFICATION: Design and construct a 60 x 100 foot steel Equipment Storage Building with four 14' garage doors, concrete floor and lighting. With the purchase of the new Ag Chem sludge injection vehicle, the WWTP has now exceeded its available storage area for heavy equipment, vehicles and spare parts. We have been forced to park our two tanker/sludge nurse trucks outdoors along with other mechanical equipment. The resulting exposure to the environment is damaging to vehicle paint, hydraulic lines, and tires. ' Out of necessity, the plant currently utilizes an old, wooden garage and granary for equipment and parts storage. Security there is poor, and fire losses are a real concern. A new storage facility would allow us to store all heavy equipment and sludge transport vehicles indoors. This new building would provide us with a secure central storage facility for critical spare motors, pumps, mixers and emergency response equipment at the plant. ALTERNATIVES: Continue to store valuable heavy equipment, spare motors, mixers and vehicle parts in locations that provide inadequate security and risk of exposure to fire and theft. ADVANTAGES OF APPROVAL: This project would provide the WWTP with adequate storage space for now and into the future. This building would protect and extend the life of the plant's heavy equipment, and provide a safe and secure storage facility for essential backup motors, pumps, mixers and emergency response equipment. IMPACT ON FUTURE OPERATING BUDGETS: None. Construction of this facility will extend the useful life of heavy equipment and reduce the risk of loss by fire or theft. This project was initially scheduled for FY-04. Due to the large volume of EPA grant-eligible work now scheduled for FY-04, construction of this storage building should probably be postponed until FY-05. G-13 PROJECT NAME: REPLACE 1982 1-TON TRUCK DEPARTMENT: WASTEWATER TREATMENT PLANT PROJECTED COST: $41,000 PROJECT DESCRIPTION/JUSTIFICATION: Purchase one, year 2006 Extended Cab 1-Ton Service Truck equipped with a heavy-duty flatbed and lift gate. Our existing 1982 Chevy 1-Ton Service Truck is now 20 years old and it is approaching the end of its useful life. This vehicle is primarily used as the service truck for our biosolids injection program. This vehicle is used daily to haul fuel and equipment to remote farm fields and it is very important to have a reliable vehicle to assure continuous access to our land application sites. This new vehicle will also improve the public's perception of our biosolids program and help assure continued support for our on-going land application program. ALTERNATIVES: Lease this service vehicle. ADVANTAGES OF APPROVAL: This purchase will provide the wastewater plant with a safe and reliable replacement vehicle and help assure the on-going success of our biosolids disposal program. IMPACT ON FUTURE OPERATING BUDGETS: This purchase will reduce the monies spent for repair and maintenance of our existing equipment. This project is currently scheduled for FY-06. G-14 PROJECT NAME: REPLACE 1987 CHEVY 3/4 TON PICKUP DEPARTMENT: WASTEWATER TREATMENT PLANT PROJECTED COST: $33,000 PROJECT DESCRIPTION/JUSTIFICATION: Purchase one, year 2006 Extended Cab 3/4 Ton 4X4 Pickup. Our existing 1987 Chevy Pickup is rapidly approaching the end of its useful life. It will be 20 years old at the time it is replaced. ALTERNATIVES: f. = Lease this pickup. ADVANTAGES OF APPROVAL: It will provide the wastewater plant with a safe and reliable replacement vehicle. IMPACT ON FUTURE OPERATING BUDGETS: Replacement will reduce the monies spent for repair and maintenance of this vehicle. This project is currently scheduled for FY-06. G-15 PROJECT NAME: REPLACE BIOSOLIDS NURSE TRUCKS DEPARTMENT: WASTEWATER TREATMENT PLANT • PROJECTED COST: $370,000 PROJECT DESCRIPTION/JUSTIFICATION: Replace two 1982 International tractor/trailer combination vehicles. Our existing sludge hauling vehicles are now 20 years old and show significant signs of aging_ Given the relatively short period of time available each year for biosolids injection, it is imperative that we have dependable and safe sludge hauling equipment. Our current vehicles have reached the end of their useful life. ALTERNATIVES: 1. Find an alternative means of biosolids disposal and stop hauling liquid sludge. 2. Lease these vehicles. ADVANTAGES OF APPROVAL: Replacing old, worn out equipment with dependable, modern, and safe equipment is unquestionably in the City's best interests. Another advantage of purchasing new vehicles is that these trucks can now be equipped with an automatic transmission. This will greatly simplify their operation and allow more plant staff members to become proficient in driving them. IMPACT ON FUTURE OPERATING BUDGETS: Hauling liquid sludge continues to be the least costly method of biosolids disposal for the City of Bozeman. If the City were to abandon its current land application program and stop hauling liquid sludge, it would require the design and construction of a biosolids dewatering facility. The estimated cost for this type of drying facility is$1,250,000. This project is currently scheduled for FY-06. G-16 PROJECT NAME: REPLACE 1982 FORD TRACTOR & MOWER DEPARTMENT: WASTEWATER TREATMENT PLANT PROJECTED COST: $69,000 PROJECT DESCRIPTION/JUSTIFICATION: Purchase one, 4-Cylinder, 268 CID, Farm Tractor and Mower combination. Our existing 1982 tractor and mower are 20 years old and they have reached the end of their useful life. This farm equipment is critical to the continued maintenance of the Bozeman WWTP because it is used to mow and maintain the plant's infiltration/percolation beds. Having a reliable mower is a necessity for proper I/P bed maintenance. ALTERNATIVES: Postpone this purchase or contract with a private firm or individual who would be willing to mow and maintain the WWTP infiltration/percolation beds. This is a considerably more expensive option. ADVANTAGES OF APPROVAL: Replacing our existing farm tractor and mower will provide the WWTP with a modern and reliable maintenance vehicle that has many grounds-keeping uses. Another advantage is that a new tractor will be equipped with an enclosed cab that will provide a safer, healthier work environment for the operator. IMPACT ON FUTURE OPERATING BUDGETS: Purchasing this new tractor and mower will reduce the monies spent for repair and maintenance of aging and obsolete equipment. This project is currently scheduled for FY-05. G-17 PROJECT NAME: REPLACE 1988 CHEVY S-10 BLAZER DEPARTMENT: WASTEWATER TREATMENT PLANT PROJECTED COST: $34,000 PROJECT DESCRIPTION/JUSTIFICATION: Purchase one (1)year 2005, 4-door automobile or basic sport utility vehicle for departmental use. This vehicle will replace a 1988 Chevy S-10 Blazer that has reached or exceeded its useful life. This new vehicle will be used for general plant transportation, daily trips to City Hall, and travel to State training activities. Our existing S-10 Blazer is badly in need of replacement because of the number of years it was used as a snowplow. ALTERNATIVES: Postpone the replacement of this old plant vehicle. This is not prudent once a vehicle has reached or exceeded its safe and reliable life expectancy. ADVANTAGES OF APPROVAL: Replacing our Chevy S-10 will improve the safety, reliability, and public image of our WWTP fleet of vehicles. The wastewater plant currently has no vehicle that can be safely and conveniently used to make long-distance trips to State training functions or DEQ meetings in Helena. IMPACT ON FUTURE OPERATING BUDGETS: A newer, more reliable vehicle will reduce departmental maintenance costs. A departmental automobile will reduce annual in-state travel costs by eliminating the need to pay private vehicle mileage costs for all trips. This project is currently scheduled for FY-05. G-18 PROJECT NAME: REPLACE TURBINE BLOWERS &VFD DRIVE DEPARTMENT: WASTEWATER TREATMENT PLANT PROJECTED COST: $165,000 PROJECT DESCRIPTION/JUSTIFICATION: Purchase and install two new replacement blowers for the WWTP aeration system. The existing blowers are 20 years old and they are nearing the end of their useful life. The existing blowers are also very energy inefficient due to the fact that their speed cannot be adjusted during times of low oxygen demand. Installing two new blowers equipped with variable frequency drives (VFD control) could result in as much as a 30% energy savings by allowing us to adjust airflow rates in accordance with plant oxygen demand. ALTERNATIVES: Continue to postpone the replacement of our 20-year old blowers. This is not prudent because the plant cannot provide biological treatment and cannot remain in compliance with its MPDES permit limitations without continuous, reliable aeration equipment. ADVANTAGES OF APPROVAL: The existing turbine blowers are responsible for as much as 60 percent of the plant's total energy consumption. Purchasing two new blowers will greatly improve the overall energy efficiency of the plant and result in significant annual savings. IMPACT ON FUTURE OPERATING BUDGETS: Replacing these two aeration blowers with new, modern equipment will result in a significant energy savings for the Bozeman WWTP. Annual energy savings are anticipated to be in excess of$20,000 per year. It is recommended this project be undertaken in FY-07. G-19 PROJECT NAME: EMERGENCY STANDBY GENERATOR DEPARTMENT: WASTEWATER TREATMENT PLANT PROJECTED COST: $95,000 PROJECT DESCRIPTION/JUSTIFICATION: Purchase and install a new 450 KW emergency standby generator capable of providing enough power to run two screw lift pumps, one turbine, critical electrical controls, and a non-potable water pump. At the present time the Bozeman WWTP has only a small 50 KW generator that is not capable of powering most of the essential equipment needed to keep the facility operating. The Bozeman WWTP currently has no means of keeping its 4 aeration basins operating during a power outage. In the event of an extended power outage(any outage lasting 2-3 hours or more) the biological treatment systems of this facility would rapidly begin to die off causing the plant to go out of compliance. Once the facility was no longer able to provide aeration it could take up to 3 weeks for these biological systems to return to normal and the facility would likely remain out of compliance for this entire time. This is an unacceptable risk. ALTERNATIVES: Continue to operate without an emergency standby generator and risk the environmental damage and potential fines associated with an extended power outage. ADVANTAGES OF APPROVAL: With a new emergency standby generator the Bozeman WWTP would be assured of continuous power and could maintain relatively normal operations in the event of an extended power outage. This would eliminate the risk of environmental damage and the potentially serious consequences of being out of compliance with our State MPDES permit requirements. IMPACT ON FUTURE OPERATING BUDGETS: There would be a minimal increase in maintenance costs and staff time needed to keep this unit operational. During times of operation this generator would consume about 15-20 gallons of diesel fuel per hour. Having on-site electrical generation capacity may also make the WWTP eligible for significant electrical utility discounts. it is recommended this project be undertaken in FY-07. G-20 PROJECT NAME: ODOR CONTROL DOME & AIR SCRUBBING SYSTEM DEPARTMENT: WASTEWATER TREATMENT PLANT PROJECTED COST: $155,000 • PROJECT DESCRIPTION/JUSTIFICATION: Design and install an aluminum or fiberglass dome and odor control air scrubbing system for the gravity thickener. This system is needed to reduce the frequently offensive odors generated by this treatment unit. Installation of this air scrubbing equipment will assure a minimum of complaints and pubic criticism from the residents who live near the Bozeman WWTP. Continued growth of subdivisions, condominiums, and the proximity of the Riverside Country Club have created a situation in which the City is increasingly subject to public scrutiny and criticism for the odors it generates. ALTERNATIVES: A. Postpone the construction of this dome and risk public criticism. B. Continue the current odor control method of applying chlorine to the gravity thickener. This has not been very effective. ADVANTAGES OF APPROVAL: The installation of a more effective odor control system will improve public relations and build good will between the City, local residents, and the Riverside County Club. It appears the citizens from developing neighborhoods adjacent to the facility may soon demand increased odor control for the WWTP. It would wise for the City to take a proactive approach to this public relations issue and install a more effective odor control air scrubbing system for the gravity thickener as soon as possible. IMPACT ON FUTURE OPERATING BUDGETS: Depending upon the type of odor control scrubber selected, there may be on-going chemical costs for odor control chemicals such as permanganate. This project originally called for the installation of air scrubbing equipment on all 3 primary clarifier tanks as well as the gravity thickener. The existing primary clarifiers do not generate a significant amount of odor and are not the primary source of the problem. This additional clarifier work has been deleted. This project is currently scheduled for FY-06. G-21 PROJECT NAME: WWTP ROOF REPAIRS DEPARTMENT: WASTEWATER TREATMENT PLANT PROJECTED COST: $76,500 PROJECT DESCRIPTION/JUSTIFICATION: Replace the deteriorating roofs on three(3) WWTP buildings. The flat roofs on the Gravity Thickener Building, the Maintenance Garage and the main Administration/Lab Building are all in deteriorating condition. Each of these roofs is over 20 years old and they are starting to leak. It is recommended that the existing hot tar and felt roofs on these buildings be replaced with a new single-ply, EPDM rubber roofing system that will withstand severe Montana winters and better protect our existing structures. In addition to their age, serious wind damage is apparent on at least two of these roofs. ALTERNATIVES: None. It does not make sense to allow these roofs to continue to deteriorate. ADVANTAGES OF APPROVAL: Roof replacement is an essential part of general plant maintenance. It is not unexpected to have to replace flat roofs that are over 20 years old. Roof replacement will protect existing structures at the Bozeman WWTP and extend the overall life of the facility. IMPACT ON FUTURE OPERATING BUDGETS: Roof replacement will reduce on-going repair costs. It is recommended this project be undertaken in FY-04. G-22 PROJECT NAME: WWTP STAMFORD BAFFLES & WEIRS DEPARTMENT: WASTEWATER TREATMENT PLANT PROJECTED COST: $90,000 PROJECT DESCRIPTION/JUSTIFICATION: Retrofit the three existing final clarifiers with new Stamford baffles and new weirs. A Stamford baffle is a metal baffle that can be installed at the outer perimeter of a settling tank to slow upward water velocities and improve the settling characteristics of the tank. By interrupting the upward currents that exist in a conventional tank, it is possible to significantly improve final clarifier performance. This has a direct effect on plant effluent quality and will enable the Bozeman WWTP to discharge fewer suspended solids to the East Gallatin River. At the time the Stamford baffles are installed the City should also install new clarifier weirs. Our existing weirs are deteriorating and rusty. They could perhaps be sandblasted and repainted, but it is often more cost effective to replace them with a new fiberglass weir system. ALTERNATIVES: Leave the existing clarifiers in their current condition. ADVANTAGES OF APPROVAL: The installation of Stamford baffles will result in improved final clarifier performance and enable the Bozeman WWTP to produce a higher quality effluent. These baffles will reduce the likelihood of experiencing clarifier"washout" under high flow conditions and enable the facility to safely handle higher flows without risking non-compliance. The installation of new baffles and clarifier weirs will extend the overall life of the WWTP facility and help the City accommodate future growth. IMPACT ON FUTURE OPERATING BUDGETS: None. There are little or no operation or maintenance costs associated with this upgrade. The installation of new weirs will reduce on-going clarifier maintenance costs. It is recommended this project be undertaken in FY-08. G-23 PROJECT NAME: REMODEL & UPGRADE LAB FACILITIES DEPARTMENT: WASTEWATER TREATMENT PLANT PROJECTED COST: $80,000 PROJECT DESCRIPTION/JUSTIFICATION: Remodel and upgrade the existing WWTP lab facilities. As Bozeman grows, the existing wastewater lab facilities will become increasingly inadequate to handle the volume of analytical testing required for MPDES permit compliance. Within the next 5 years the City of Bozeman will be required to test for phosphorus, total nitrogen, receiving stream ammonia, and several other parameters not currently required. The existing lab facilities are over 20 years old and they are showing significant signs of aging. By remodeling the current lab facilities it should be possible to equip the lab with new storage cabinets and shelves, better acid and chemical containment areas, a new microscope station, and individual, more convenient workstations for each of our required daily tests. These lab upgrades will greatly improve the overall safety, efficiency, and appearance of the Bozeman WWTP laboratory. ALTERNATIVES: Continue using the existing lab. Doing this will require the City to become increasingly dependent upon outside laboratory services from companies such as Energy Labs in Billings. This is an expensive alternative and does not give the City the flexibility and internal control that can be achieved by performing most of its analytical work in-house. ADVANTAGES OF APPROVAL: The existing laboratory facilities for the Bozeman WWTP have not seen any upgrades or improvements for over 20 years. Current workspaces and countertop areas are limited, and inefficiently arranged. Our Lab operators frequently find they are in each other's way, and we do not have adequate space to conveniently work with and store corrosive chemicals and other lab reagents requiring special handling. Upgrading our existing lab facilities would allow us to design more efficient, dedicated work areas that will improve the overall productivity and safety of the lab. IMPACT ON FUTURE OPERATING BUDGETS: Upgrading and improving the productivity of the existing lab facilities will lower our costs for outside analytical services from Energy Laboratories in Billings. It is recommended this project be undertaken in FY-08. G-24 PROJECT NAME: SURGE BASIN DEMOLITION DEPARTMENT: WASTEWATER TREATMENT PLANT PROJECTED COST: $35,000 PROJECT DESCRIPTION/JUSTIFICATION: Demolish and backfill the existing "surge basin"or aerobic digestion tank at the WWTP_ Due to significant design defects and mechanical problems, this tank has never been successfully used for any purpose. The bottom of this basin is cracked and there are serious groundwater infiltration problems that prevent it from being filled and used for sludge holding or sludge digestion.This tank is also of no value as a true"surge basin"to collect and temporarily store plant flow, because the original tank inlet from the primary effluent channel was cemented shut • • . when this tank was modified in 1981. In its present configuration this surge basin serves no useful purpose because it cannot be drained; it has no piping connections to enable it to receive primary sludge; and there is no provision for transferring sludge from this tank to the anaerobic digesters. For these reasons, as well as odor and aesthetic problems, the surge basin should be demolished. ALTERNATIVES: Leave the existing surge basin as it stands. ADVANTAGES OF APPROVAL: The demolition of this basin will remove an unsightly and somewhat hazardous tank from the plant grounds. This tank sits in the very center of the Bozeman WWTP and it presents a poor public image for tour groups who often comment about its unpleasant odor and appearance. Removal of this tank will provide additional land space for future construction. IMPACT ON FUTURE OPERATING BUDGETS: None It is recommended this project be undertaken in FY-08. G-25 PROJECT NAME: A8 S ROUSE TRUNK: E BABCOCK TO KAGY DEPARTMENT: WASTEWATER OPERATIONS PROJECTED COST: $970,000 PROJECT DESCRIPTION/JUSTIFICATION: This project consists of-8200 LF of 21"and 24"sewer line.The existing sewer trunk line is over capacity posing operations and maintenance problems and preventing any additional growth in the trunk service area. ALTERNATIVES: Continue to deal with a sewer that in some areas surcharges and preclude any additional connections to sewer. ADVANTAGES OF APPROVAL: This sewer experiences significant infiltration. Replacement of this sewer will correct any infiltration which occur due to defects in the existing sewer pipe. This project will significantly increase the service area and capacity of the trunk sewer.The ratio of existing to new capacity will be in excess of 30% existing to 70% increased flow capacity for the new line. As such this trunk sewer project is eligible for 70% Sewer impact Fee funding. IMPACT ON FUTURE OPERATING BUDGETS: Upon completion of this project the wastewater fund will incur additional costs for the operation and maintenance related to this improvement. G-26 PROJECT NAME: E8 FRONT STREET: TAMARACK/ROUSE DEPARTMENT: WASTEWATER OPERATIONS PROJECTED COST: $1,130,000 PROJECT DESCRIPTION/JUSTIFICATION: This project consists of construction of—11,000 LF 18",21" &24"sewer pipe from manhole F0330 to C0507.The lower portions of the existing sewer is at capacity.Additional capacity is needed to serve the future Bozeman Deaconess Hospital development and lands to the south. ALTERNATIVES: Limit development to only that capacity of the existing sewer. ADVANTAGES OF APPROVAL: This project will significantly increase the service area and capacity of the trunk sewer. The ratio of existing to new capacity will be in excess of 30% existing to 70% increased flow capacity for the new line. As such, this trunk sewer project is eligible for 70%Sewer Impact Fee funding. IMPACT ON FUTURE OPERATING BUDGETS: Upon completion of this project the wastewater fund will incur additional costs for the operation and maintenance related to this improvement. G-27 PROJECT NAME: WASTEWATER FACILITIES PLAN UPDATE DEPARTMENT: WASTEWATER OPERATIONS & WWTP PROJECTED COST: $115,000 PROJECT DESCRIPTION/JUSTIFICATION: The current Wastewater Facilities Plan, adopted 1998,was prepared largely from information and data gathered between 1994 and 1996. The plan was minimally updated in 2001 to address minor comments from the Montana Department of Environmental Quality (MDEQ) pertaining to the City's EPA$5 million grant. At this point in time, the existing facility plan is largely outdated and does not address several key treatment issues and deficiencies at the WWTP. With the City's continued rapid growth, Bozeman has annexed and is serving extensive additional property since the last major Facilities Plan update was completed. Service has been and continues to be extended to significant areas outside the planning area boundary studied in the existing plan. This affects both our master-planned collection system and the WWTP. MDEQ is in the process of establishing Total Maximum Daily Loads(TMDL)for drainage basins throughout the State including the East Gallatin River. The impacts of the TMDL process on our discharge permit are unknown at this time, but advanced treatment and nutrient reduction may be required in the future. There is a growing and substantial need to prepare a new, more comprehensive Facilities Plan in order to prepare the Bozeman WWTP for future growth and more stringent discharge requirements. One of the many issues that need to be addressed in this updated Facilities Plan is how to eliminate wastewater chlorination and move toward a safer, more environmentally benign method of disinfection. It is also important for this new Facilities Plan to address and identify a long-term biosolids management plan for the Bozeman WWTP since land application may not continue to be a viable option. ALTERNATIVES: Continue to postpone the new facilities plan. This is not recommended because it will delay needed WWTP upgrades and expansion. ADVANTAGES OF APPROVAL: Rapid growth of the Bozeman service area dictates that a new wastewater facilities plan must be developed in the near future. It is clearly in the City's best interest to prepare a comprehensive document that thoughtfully and objectively addresses the accelerated growth and treatment issues facing this community. IMPACT ON FUTURE OPERATING BUDGETS: None. Financial impacts should be minimal. This project is currently scheduled for FY-04. G-28 PROJECT NAME: 21" SEWER TRUNK LINE ROUSE-WALMART DEPARTMENT: WASTEWATER OPERATIONS PROJECTED COST: $360,600 PROJECT DESCRIPTION/JUSTIFICATION: Replacement of 21"sewer trunk line from Rouse to Walmart, as the clay line is cracked and out of round which is very important to the trunk line.2,404'of sewer main is still 21"clay pipe. Replacement or lining costs are approximately$150 per foot. ALTERNATIVES: Repair as necessary. ADVANTAGES OF APPROVAL: No blockage in main line & less infiltration. IMPACT ON FUTURE OPERATING BUDGETS: Less routing of line. G-29 PROJECT NAME: SEWER SYSTEM I & I REPAIRS DEPARTMENT; WASTEWATER OPERATIONS PROJECTED COST: $450,000 PROJECT DESCRIPTION/JUSTIFICATION: The 1998 Facilities Plan and a 1999 Ill Study involving detailed flow monitoring identified specific areas with significant collection system groundwater and storm water infiltration and inflow(I/t)_ These extraneous flows significantly impact the hydraulic capacity of both our collection system piping and the treatment plant capacity and its ability to efficiently treat the wastewater flows. ALTERNATIVES: Part of the on-going Ill assessment includes assessing the sewer defects to determine whether it is more cost-effective to rehabilitate existing sewers to remove Ill flows or to continue to transport those flows and upgrade the collection system capacity and plant processes to treatment the flows. In some cases, Ill sources are so wide-spread that replacement of the sewer pipes, and often service lines, is extremely expensive, in which case it may be more cost-effective to transport flows to and treat them at the treatment plant. ADVANTAGES OF APPROVAL: Cost-effective removal of Ill restores capacity in both the collection system local laterals and trunk sewers and capacity at the treatment plant for future growth. IMPACT ON FUTURE OPERATING BUDGETS: Removal of Ill can eliminate the need for premature or unnecessary expansion of the sewer collection system and treatment works, and also reduces the maintenance and treatment costs (i.e. pumping,chemicals, etc.) by lower flows. G-30 PROJECT NAME: PRIORITY 2 SEWER REHAB DEPARTMENT: WASTEWATER OPERATIONS PROJECTED COST: $1,946,316 PROJECT DESCRIPTION/JUSTIFICATION: This is Phase 2 of the EPA Grant funded projects identified in the March 1998 Water and Sewer Renovations Report. Phase 2 is anticipated to include construction in the Priority Area#2.This includes sections of main between College and Babcock from 11th to 16th. Much of this sewer main is old clay tile with root intrusion, infiltration, misalignment,and broken pipes. However, some sections are newer PVC pipe, in fairly good condition. ALTERNATIVES: Increase operating budget and maintenance frequency to provide adequate services to customers. ADVANTAGES OF APPROVAL: The project costs will be eligible for EPA grant participation at 55%. IMPACT ON FUTURE OPERATING BUDGETS: Project should reduce maintenance costs on lines that are repaired. G-31 PROJECT NAME: SEWER REHABILITATION: MENDENHALL-TAMARACK/ GRAND - ROUSE DEPARTMENT: WASTEWATER OPERATIONS PROJECTED COST: $1,636,642 PROJECT DESCRIPTION/JUSTIFICATION: This is the 3`d priority area identified in the March 1998 Water and Sewer Renovations report completed in conjunction with a grant application. This priority area includes the sewer mains generally bounded by Mendenhall on the south,Tamarack on the north, Grand on the west, and Rouse on the east. Sections of this sewer have severe deterioration, root intrusion, and vertical misalignment. ALTERNATIVES: Increase operating budget and maintenance frequency to provide adequate services to customers. ADVANTAGES OF APPROVAL: Reduce maintenance and the chances of damage due to backups in the area. IMPACT ON FUTURE OPERATING BUDGETS: Project should reduce maintenance costs on lines that are repaired. G-32 SOLID WASTE FUND SUMMARY OF CIP BALANCES, REVENUES AND EXPENDITURES Current Year Projected • FY 03 VY 04 FY.0$ FY 06 •FY 0 F1.0$: • Projected Beginning CIP Balance $ 2,788,583 $ 2,307,028 $ 2,416,766 $ (516,931) $ 220,958 $ 997,645 Add: Revenues Dedicated to CIP 885,600 649,350 281,408 915,803 960,918 1,258,289 -1 Less: Scheduled CIP Expenditures 1,367,155 539,612 3,215,104 177,914 184,230 2,250,000 Projected Year-End CIP Balance $ 2,307,028 $ 2,416,766 $ (516,931) $ 220,958 $ 997,645 $ 5,934 FY 03 scheduled expenditures includes$1,000,000 for transfer station site land acquistion. The Solid Waste program is in a state of change,with the closing of the existing landfill, transporting garbage prior to the completion of the transfer station, the planning and construction of a transfer station, and beginning the operation of the new transfer station. Consequently,the financial projections contained in this CIP will have to be continually revised to refect the most current information. SOLID WASTE FUND RATE CHANGES & PROJECTION OF CUSTOMER GROWTH Current.Year --------- ------•------------------6'rojected FY D3 FY 04 :FY 05 FY OS FY 07 FY 08 Rate Changes/Customer Growth Inflationary Adjustment 3.00 3.00 3,00 3.00 3.00 3.00 Increase in Rates Dedicated to CIP 1.00 + Total Current Year Rate Changes 4.00 3.00 3.00 3.00 3.00 3,00 Customer Growth Rate 2.00 2.00 2.00 2.00 2.00 2.00 Total Percentage Increase in Base Year Revenues 6.00 5.00 5.00 5.00 5.00 5.00 I N Percentage of Rates Dedicated to C1P: From Previous Year(s) 26.00 27.00 27.00 27.00 27,00 27.00 Current Year 1.00 - - - - - Total Percentage of Rates Dedicated to CIP 27.00 27.00 27.00 27.00 27.00 27.00 • SOLID WASTE FUND REVENUE PROJECTIONS Current Year ----------- FY03 FY04 FY05 FY 06 FY 07 FY 0$ Base Revenues for Projections $ 3,184,466 $ 2,290,476 $ 992,619 $ 3,230,345 $ 3,389,482 $ 3,556,575 Total Projected Current Year Revenues $ 3,280,000 $ 2,405,000 $ 1,042,250 $ 3,391,863 $ 3,558,956 $ 3,734,403 Current Year Revenues Dedicated to CIP $ 885,600 $ 649,350 $ 281,408 $ 915,803 $ 960,918 $ 1,008,289 Add: Grants Bond Issues INTERCAP 250,000 Other(SRF) Total Revenues Dedicated to CIP $ 885,600 $ 649,350 $ 281,408 $ 915,803 $ 960,918 $ 1,258,289 CITY OF BOZEMAN CAPITAL IMPROVEMENTS PROGRAM SOLID WASTE FUND -Item Ref.:# Projected taste:by dace!Year**. :Not • ## Project'Vitra Dapattment/DMakA Category. FY 04 FY 05 FY 115 FY 07 F (1B TOW S011edt 14c1 1 H- 5 REARLOAD GARBAGE TRUCK&PACKE SOLID WASTE COLLECTION Equipment 176,800 176,800 2 H- 6 TWO PICKUPS SOLID WASTE COLLECTION Equipment 40,945 40,945 3 H- 7 RECYCLING TRAILER SOLID WASTE COLLECTION Equipment 61,868 4 H- 7 AUTOMATED GARBAGE TRUCK(SIDE-L SOLID WASTE COLLECTION Equipment 215,104 215,104 5 H- 8 REARLOAD GARBAGE TRUCK&PACKE SOLID WASTE COLLECTION Equipment 177,914 177,914 6 H- 9 RECYCLING TRUCKS&EQUIPMENT SOLID WASTE COLLECTION Equipment - 290,000 7 H- 10 COMPOST TRUCK AND CONTAINERS SOLID WASTE COLLECTION Equipment - 325,000 8 H- 11 COMPACTOR SOLID WASTE COLLECTION Equipment - 280,000 9 H- 12 SCRAPER SOLID WASTE DISPOSAL Equipment - 520,000 .A 10 H- 13 SCALE SOLID WASTE DISPOSAL Project 60,000 60,000 11 H- 14 STACKING CONVEYOR SOLID WASTE DISPOSAL Equipment 30,000 12 H- 15 TRANSFER STATION SOLID WASTE DISPOSAL Project 100,000 3,000,000 3,100,000 13 H- 16 NEW 12-FOOT TUB GRINDER W/CRANE SOLID WASTE DISPOSAL Equipment - 400,000 14 H- 17 WINDROW TURNER SOLID WASTE DISPOSAL Equipment - 180,000 15 H- 18 ENGINEERING FOR MAXIM TECH SOLID WASTE DISPOSAL Project 70,000 70,000 16 H- 19 AUTOMATED GARBAGE TRUCK(SIDE-L SOLID WASTE COLLECTION Equipment - 173,056 17 H- 20 REARLOAD GARBAGE TRUCK&PACKE SOLID WASTE COLLECTION Equipment 184,230 184,230 18 H- 21 SOLID WASTE COMPOSTING FACILITY'SOLID WASTE DISPOSAL Project - 10,000,000 19 H- 22 NEW SHOP COMPLEX SOLID WASTE DISPOSAL Project 2,250,000 2,250,000 Total $ 539,612 $3,215,104 $ 177,914 $ 184,230 $ 2,250,000 $ 6,274,994 $ 12,168,056 PROJECT NAME: REAR-LOAD GARBAGE TRUCK & PACKER DEPARTMENT: SOLID WASTE COLLECTION PROJECTED COST: $173,000 PROJECT DESCRIPTION/JUSTIFICATION: This new garbage collection vehicle will be used for collecting refuse from commercial, multi-unit residential, and narrow width alleys and could be used for collecting compost and cardboard recyclables. It will enable crews to keep up with growth of the city. Garbage collection vehicles should be replaced on 5 year cycle, at which time the vehicle will have over 10,000 hours,which far exceeds manufacturers expectations. ALTERNATIVES: Continue to use older rear-load collection vehicle. Lease at approximately$8,000 per month, minimum 3 year lease (2002 lease price). ADVANTAGES OF APPROVAL: 1. Allows old unit to be used for recycling,backup,and hauling trash to Logan until Transfer Station is operational. 2. Help avoid costly repairs and down time. 3. Improve vehicle safety&collection efficiency. 4. Allow new vehicle to utilize alternative fuels. IMPACT ON FUTURE OPERATING BUDGETS: This piece of equipment will save the City of Bozeman time and money because it will require less frequent repairs and vehicle down time.The new and improved refuse collection truck will also be more efficient to operate thereby saving future revenues. H-5 PROJECT NAME: TWO NEW OR SLIGHTLY USED '/z TON 4x4 PICKUP TRUCKS DEPARTMENT: SOLID WASTE DISPOSAL • PROJECTED COST: $39,370 PROJECT DESCRIPTION/JUSTIFICATION: Add two trucks,due to the separation of the Street and Sanitation divisions.The old trucks will continue to be used for division personnel. New trucks will be more dependable, and able to use alternative fuels. ALTERNATIVES: Continue to operate older vehicles. ADVANTAGES OF APPROVAL: Advantages to the City for approving this request include savings on fuel. New vehicles will have the capacity to use alternative fuels, such as bio-diesel fuel, propane or natural gas. It will allow staff to have dependable vehicles available for travel. IMPACT ON FUTURE OPERATING BUDGETS: Lower repairs and less maintenance costs for newer equipment. Improve landfill personnel efficiency thereby saving labor time. H-6 PROJECT NAME: NEW /USED RECYCLING TRAILER DEPARTMENT: SOLID WASTE COLLECTION - Recycling PROJECTED COST: $59,488 PROJECT DESCRIPTION/JUSTIFICATION: This is for a new/used recycling trailer to pickup glass from recycling sites.This trailer will be larger than the existing trailer and will allow the glass to be collected from all the sites in one trip. This trailer would also be used for transporting other recyclables such as compost and mulch. ALTERNATIVES: Continue to use old trailer for glass collection. ADVANTAGES OF APPROVAL: 1. More efficient and larger piece of equipment for loading glass . 2. Increase service capabilities and improve service. 3. Improve worker efficiency by reducing travel time for collection of glass. IMPACT ON FUTURE OPERATING BUDGETS: More efficient equipment requires less operating time performing daily tasks, thereby saving revenue. MULTIPLE FUNDING SOURCES (IF ANY): H-7 PROJECT NAME: AUTOMATED GARBAGE TRUCK/SIDE LOAD DEPARTMENT: SOLID WASTE COLLECTION PROJECTED COST: $198,876 PROJECT DESCRIPTION/JUSTIFICATION: This new automated,side-load, truck will be used to collect refuse from residents on the City's variable-size tote accounts.The new vehicle will help ensure garbage collection efficiency and help collection crews meet established performance measures and will allow collection to maintain pace with growth. These garbage trucks need to be replaced every 5 years,when the trucks have over 10,000 hours on them,which far exceeds manufacturers expectations. ALTERNATIVES: Continue to use older automated collection vehicle. Lease at$9800 per month,with minimum 3 year lease (2002 price). ADVANTAGES OF APPROVAL: 1. Allows older unit to be used for backup and recycling. 2. Help avoid costly repairs and down time. 3. Improve vehicle safety&collection efficiency. 4. Allows collection to maintain pace with growth. 5. New vehicle could use alternative fuels. IMPACT ON FUTURE OPERATING BUDGETS: This piece of equipment will save the City of Bozeman time and money because it will require less frequent repairs and vehicle down time. The new and improved refuse collection truck will also be more efficient to operate thereby saving future revenues. Use of alternative fuels could be more cost efficient. H-8 PROJECT NAME: REAR-LOAD GARBAGE TRUCK & PACKER DEPARTMENT: SOLID WASTE COLLECTION PROJECTED COST: $158,165 PROJECT DESCRIPTION/JUSTIFICATION: This new truck will be used for collecting refuse from commercial and multi-family accounts and for collecting compost and cardboard.Approximately 60-70 tons of cardboard is collected monthly.Given the city's growth, it is important to have dependable collection vehicles capable of completing daily routes on time. Garbage trucks should be replaced on a 5-year cycle, at which time vehicles have over 10,000 hours,which far exceeds manufacturers expectations. ALTERNATIVES: Continue to use older, less efficient truck. Lease, at$8,000/month,with minimum 3 year lease(2002 price) ADVANTAGES OF APPROVAL: 1. Replace older,worn-out rear load garbage truck and packer. 2. Help avoid costly repairs and down time. 3. Improve vehicle safety and collection efficiency. 4. New vehicle could use alternative fuels. IMPACT ON FUTURE OPERATING BUDGETS: This new piece of equipment will save the City of Bozeman time and money because it will require less frequent repairs and vehicle down time. The new equipment,which is improved,will • also be more efficient to operate thereby saving future dollars. H-9 PROJECT NAME: RECYCLING TRUCKS & EQUIPMENT DEPARTMENT: SOLID WASTE COLLECTION - recycling PROJECTED COST: $290,000 PROJECT DESCRIPTION/JUSTIFICATION: The recycling trucks and equipment would be used to further expand the recycling collection program and help provide for future collection of increased commodities.The recycling trucks and equipment would consist of the following: § 1-30 CY Rear-load garbage truck w/packer § 1-40 FT Collection Trailer with hydraulic crane&hydraulically operated bin compartments § 1-Used Semi-Tractor for pulling commodity trailer The current glass recycling pickup is under-powered and the trailer is too small to accommodate any future increases of glass commodities. The rear-load garbage truck needs to be replaced because of its condition and the number of hours it has on it.The crane used for lifting the "Ginnie" recycling bins is also considerably worn and will need to be upgraded very shortly. The larger trucks and equipment will allow the recycling program to expand and accommodate more readily and safely increased volume demands. ALTERNATIVES: 1.Continue to collect recyclable commodities with smaller equipment. 2. Contract out commodity collections. ADVANTAGES OF APPROVAL: 1. Enable recycling program to further expand with adequate size trucks, trailers and equipment necessary to safely and more efficiently perform commodity collections. 2. New larger trailer will have several collection bins for separating various recycling commodities with compartmentalized bins being hydraulically operated. 3. Larger rear-load refuse collection vehicle will accommodate more recyclable commodities therefore minimizing collection trips. 4. Refuse collection vehicle can also be used to collect regular household garbage. IMPACT ON FUTURE OPERATING BUDGETS: Larger trucks and equipment will be more productive and will help minimize the number of trips required for recyclable commodity collection.This in turn will save equipment and labor time thereby reducing future budget expenditures. H-10 PROJECT NAME: COMPOST TRUCK AND CONTAINERS DEPARTMENT: SOLID WASTE COLLECTION - recycling PROJECTED COST: $325,000 PROJECT DESCRIPTION/JUSTIFICATION: The is for a new 20-CY fully automated garbage truck with adjustable side load arm and 2500 90- 100 gallon containers to be used for compost collection about 20-22 weeks per year. It presently costs about$15,000 to$16,000 per season to collect compost from residents. If an automated side-load garbage collection vehicle was utilized, the compost collection could be done for as little as$6,500 per season, due to the increased truck efficiency and the need for only one employee to perform the compost collection. ALTERNATIVES: Continue to use old collection vehicles and manual labor. Research semi-automated system. ADVANTAGES OF APPROVAL: 1. Improve procedures/service. 2. increase workers safety; less back injuries. 3. Save on workmen's compensation claims. 4. Provide direct cost savings. 5. Reduce personnel labor time. IMPACT ON FUTURE OPERATING BUDGETS: This piece of equipment will save the city money, help reduce the number of work related back injuries and provide better and a more efficient service to Bozeman City residents. • H-11 PROJECT NAME: LANDFILL COMPACTOR DEPARTMENT: SOLID WASTE DISPOSAL PROJECTED COST: $280,000 PROJECT DESCRIPTION/JUSTIFICATION: This is a scheduled replacement of 1989 Cat 816 Compactor for landfill operations.The compactor is used to compact landfill garbage to a minimum density of 1,000#/cubic yard;this in turn saves valuable landfill space and helps eliminate landfill settlement. ALTERNATIVES: Continue to use and repair older worn-out equipment. ADVANTAGES OF APPROVAL: 1. Improve efficiency of daily landfill operations. 2. improve customer service. 3. The new piece of equipment is more efficient to operate and is more productive when as it relates to daily landfill operations. 4. Less costly repairs and down time. IMPACT ON FUTURE OPERATING BUDGETS: Lower maintenance and operational costs. H-12 PROJECT NAME: LANDFILL SCRAPER DEPARTMENT: SOLID WASTE DISPOSAL PROJECTED COST: $520,000 PROJECT DESCRIPTION/JUSTIFICATION: This is a scheduled replacement of 1993 twin-engine scraper for landfill operations, primarily hauling daily cover material over distances too great for the track loader. ALTERNATIVES: Repair and maintain existing scraper. ADVANTAGES OF APPROVAL: Maintain newer, safer equipment in high use applications. IMPACT ON FUTURE OPERATING BUDGETS: Lower maintenance and operations costs. H-13 PROJECT NAME: ABOVE GROUND SCALE 80' DEPARTMENT: SOLID WASTE DIVISION DISPOSAL PROJECTED COST: $60,000 PROJECT DESCRIPTION/JUSTIFICATION: This vehicle scale would be used for scaling large loads of recyclables such as cardboard, glass, white goods,wire,woodchips and compost. ALTERNATIVES: Continue to use existing scale. ADVANTAGES OF APPROVAL: This scale would be more efficient and would not require a scale attendant after landfill closes. The vehicle operators will be able to scale themselves with a vehicle card system. The scale will be relocated away from current entrance to landfill. The existing scale can be retuned for credit towards the new scale. IMPACT ON FUTURE OPERATING BUDGETS: This scale will save the City of Bozeman time and money because it will require no traveling between the scale and the loading area at the recycling building. This way maximum pay load can be reached with out traveling off site scaling loads thus saving operator hours. The nearest scale would be in town about two miles away. H-14 PROJECT NAME: STACKING CONVEYOR 50' DEPARTMENT: SOLID WASTE DIVISION PROJECTED COST: $30,000 PROJECT DESCRIPTION/JUSTIFICATION: This new conveyor would be use for stock piling compost, woodchips and brush that has been processed.This equipment would also allow us to direct load commercial trailers with woodchips for resale to customers using alternative fuel chips. This conveyor can also be used for sorting contaminates from recycled glass. ALTERNATIVES: Continue hauling wood chips to a depot west of Belgrade for loading and transport to mill. ADVANTAGES OF APPROVAL: Will save equipment and labor hours by not hauling product to another location for transportation to mill. IMPACT ON FUTURE OPERATING BUDGETS: Will free up valuable equipment which can be used in other areas of the recycling program. H-15 PROJECT NAME: TRANSFER STATION DEPARTMENT: SOLID WASTE DISPOSAL PROJECTED COST: $3,100,000 PROJECT DESCRIPTION/JUSTIFICATION: The City's existing solid waste disposal facility, the sanitary landfill located at 2143 Story Mill Road, has an expected remaining life of approximately two(2)years.Therefore, the project is to construct a transfer station for transporting City of Bozeman,and possibly a portion of Gallatin County's, sanitary waste to Logan Landfill or other disposal facility. ALTERNATIVES: Utilize low volume garbage collection trucks to haul sanitary waste to Logan Landfill. ADVANTAGES OF APPROVAL: Construction of a transfer station offers more flexibility in the final disposal option.The City can choose the most cost-effective disposal facility, and also what type of disposal facility. Makes solid waste collection more efficient and helps to reduce overall transportation costs, air emissions, energy use, truck traffic, and road wear and tear. A transfer station facility can offer a convenience center,where residents can drop off waste and recyclables in collection containers to assist in achieving recycling goals. IMPACT ON FUTURE OPERATING BUDGETS: More efficient facility which means less revenue spent on transferring waste. H-16 PROJECT NAME: NEW 12 FOOT TUB GRINDER W/CRANE DEPARTMENT: SOLID WASTE DISPOSAL PROJECTED COST: $400,000 PROJECT DESCRIPTION/JUSTIFICATION: 1-New 12-Foot Tub Grinder with Knuckleboom Crane—The tub grinder will be used for grinding up clean wood and yard waste materials at the City landfill compost area.The new tub grinder will replace the smaller, used 10-foot tub grinder currently being utilized for the compost processing operations,which can only grind up to 6"diameter materials. In FY00-01, a used tub grinder was purchased rather than a new one in order to determine how the process operated.The new, larger tub grinder will be capable of grinding up all kinds of trees, branches and other clean wood products such as pallets. The larger piece of equipment will be able to handle trees up to 20-24 inches in diameter. The end product will then be added to the compost piles and will save valuable landfill space and transporting costs to a disposal facility.The finished processed materials will be marketed as a soil amendment and natural cover mulch products. It has been estimated that the "tub grinder"equipment would help divert an additional 3,000-4,000 tons of yard and clean wood waste materials per year from being buried.This would help the City of Bozeman achieve its 25% recycling goal. With closing of the landfill and the transfer of solid waste to another location, it is imperative that equipment be available to grind large trees and stumps for transfer or compost. The existing 10- foot tub grinder can only grind 6"material. Material currently goes into Class IV cell,which has a limited life. ALTERNATIVES: Continue to use older tub grinder. Do not accept trees or stumps over 6"in diameter–require public to direct haul to another facility, such as the County landfill. ADVANTAGES OF APPROVAL: More efficiency from larger piece of equipment and able to grind larger diameter trees. Extend life of landfill by saving valuable space through composting more yard &wood waste materials. Ground up wood waste acts as a bulking agent, thereby allowing the stockpiled compost to mature more rapidly. Provide service to customers, so they don't have to direct haul to Logan. Help achieve City's 25% recycling goal. IMPACT ON FUTURE OPERATING BUDGETS: The new and larger tub grinder will enable the City to grind up more yard and wood waste thereby minimizing how much organic materials will have to be buried or possibly transferred in the future. Keep future costs of operating compost program down through better efficiency. By minimizing landfill disposal costs also helps keep garbage collection costs down as well. H-17 PROJECT NAME: WINDROW TURNER DEPARTMENT: SOLID WASTE DISPOSAL PROJECTED COST: $180,000 PROJECT DESCRIPTION/JUSTIFICATION: 1-NEW WINDROW TURNER—The Windrow turner will be used to turn the piles of compost up at the landfill.The self-propelled machine will greatly improve the efficiency of the overall composting operations and enable the product to mature more quickly. The mechanical turner will allow landfill personnel to make a better product in a lesser period of time.With the compost program growing each year, it will become even more critical that a windrow turner be purchased to keep the compost turned on a regular basis.This is especially important due to marketability of the compost product. ALTERNATIVES: Continue to'use front-end loader to turn compost piles. Lease. ADVANTAGES OF APPROVAL: Enable a better compost product to be produced in a shorter period of time. Reduce equipment time and labor turning compost. Improve efficiency of overall compost program. IMPACT ON FUTURE OPERATING BUDGETS: Reduce operator and equipment time thereby minimizing compost production costs. Producing a better quality compost product will help guarantee its market ability. Diverting more yard &wood waste materials from burial or transferring will save the City money. The windrow turner will require smaller rows of compost, which in turn, requires more area for composting. H-18 PROJECT NAME: ENGINEERING FOR MAXIM TECH DEPARTMENT: SOLID WASTE DISPOSAL PROJECTED COST: $70,000 (per year for 3 yrs) PROJECT DESCRIPTION/JUSTIFICATION: Amendment No.4 increases the total contract amount by$210,000.00,from $568,732.00 to $778,732.00, and revises the billable rates for the Consultant's personnel.Additional services provided in Amendment No.4 include continuation of landfill gas and groundwater monitoring, well abandonment, and evaluation of corrective measures assessment(including installation of an additional gas monitoring probe).Also included is seismic analysis and landfill gas control on the 15-acre cell and installation of groundwater monitoring wells for the Class III to IV conversion. ALTERNATIVES: None ADVANTAGES OF APPROVAL: Continue to meet the requirements of Subtitle D and Corrective Measures Assessment as required by the Montana Department of Environmental Quality(DEQ)Administrative Rules of Montana(ARM),Title 17, Chapter 50, Subchapters 708 &709. IMPACT ON FUTURE OPERATING BUDGETS: Possible reduction in future groundwater monitoring well sampling costs, if DEQ approves Maxim's request for abandonment of selected wells. H-19 PROJECT NAME: AUTOMATED GARBAGE TRUCK-SIDE LOAD DEPARTMENT: SOLID WASTE COLLECTION PROJECTED COST: $173,056 PROJECT DESCRIPTION/JUSTIFICATION: This new automated, side-load,truck will be used to collect refuse from residents on the City's variable-size tote accounts. Because there are several new residential accounts received daily, it is important to purchase a new truck with greater efficiency.The new vehicle will help assure garbage collection efficiency and help collection crews meet established performance measures. ALTERNATIVES: Continue to use older automated collection vehicle. ADVANTAGES OF APPROVAL: 1. Help avoid costly repairs and down time. 2. Improve vehicle safety&collection efficiency. 3. More fuel efficiency—could use alternate fuels. 4. Will allow older truck to be used as backup and may also be used for future compost collection. 5. New vehicle could use alternative fuels. IMPACT ON FUTURE OPERATING BUDGETS: This piece of equipment will save the City of Bozeman time and money because it will require less frequent repairs and vehicle down time. Garbage trucks should be replaced every 5 years, at which time they have over 10,000 hours,which far exceeds the manufacturer's expected life of the equipment. Due to our scheduled maintenance program, the trucks will still be valuable as back-up vehicles,and for recycling collection.The new and improved refuse collection truck will also be more efficient to operate thereby saving future revenues. The new, larger collection vehicle will only have to make one trip to the landfill each day, thereby saving labor time and fuel costs, not to mention wear and tear on the truck itself. H-20 PROJECT NAME: REAR-LOAD GARBAGE TRUCK & PACKER DEPARTMENT: SOLID WASTE COLLECTION PROJECTED COST: $157,481 PROJECT DESCRIPTION/JUSTIFICATION: This new garbage collection vehicle will be used for collecting refuse from commercial, multi-unit residential, and narrow width alleys and could be used for collecting compost and cardboard recyclables. It will enable crews to keep up with growth of the city.Garbage collection vehicles should be replaced on 5 year cycle, at which time the vehicle will have over 10,000 hours,which far exceeds manufacturers expectations. ALTERNATIVES: Continue to use older rear-load collection vehicle. Lease at approximately$8,000 per month, minimum 3 year lease(2002 lease price). ADVANTAGES OF APPROVAL: 1. Allows old unit to be used for recycling, backup, and hauling trash to Logan until Transfer Station is operational. 2. Help avoid costly repairs and down time. 3. Improve vehicle safety&collection efficiency. 4. Allow new vehicle to utilize alternative fuels. IMPACT ON FUTURE OPERATING BUDGETS: This piece of equipment will save the City of Bozeman time and money because it will require less frequent repairs and vehicle down time.The new and improved refuse collection truck will also be more efficient to operate thereby saving future revenues. H-21 PROJECT NAME: SOLID WASTE COMPOSTING FACILITY DEPARTMENT: SOLID WASTE DISPOSAL PROJECTED COST: $10,000,000 PROJECT DESCRIPTION/JUSTIFICATION: This is to build a solid waste facility that utilizes sewage sludge to produce compost.An in-vessel process would be employed to use all of the municipal solid waste in the region and all of the sludge produced by the Bozeman WWTP.A 70% reduction in landfill materials can be achieved. ALTERNATIVES: Maintain current operations at landfill and wastewater treatment plant. Build a transfer station and haul garbage to Logan County Landfill. ADVANTAGES OF APPROVAL: 1. Put municipal solid waste to beneficial use. 2. Continue to put wastewater treatment bio solids to beneficial use. 3. Save valuable landfill space. 4. Produce marketable compost product 5. Reduce future disposal costs. IMPACT ON FUTURE OPERATING BUDGETS: Reduce future refuse disposal costs by composting and marketing end product. H-22 PROJECT NAME: SHOP COMPLEX DEPARTMENT: PUBLIC SERVICE PROJECTED COST: $9,000,000 PROJECT DESCRIPTION/JUSTIFICATION: Acquire a site and relocate the city shop complex to a more appropriate area. (10 acres +l-) Funding Sources: Water Fund 25% Wastewater Fund 25% Solid Waste Fund 25% General 25% ALTERNATIVES: Build a smaller satellite facility for high traffic volume operations; leave low traffic operations at existing facility. ADVANTAGES OF APPROVAL: -Aggregate all Departmental functions into a single location. Will allow the public to benefit from "one stop shopping". -With selection of proper site, this move will eliminate using residential streets for day-to-day high volume traffic. IMPACT ON FUTURE OPERATING BUDGETS: H-23 • VEHICLE MAINTENANCE FUND SUMMARY OF CIP BALANCES, REVENUES AND EXPENDITURES Current Year Projected FY 03 FY 04 FY 05 FY 06 FY ITT FY 08 Projected Beginning Restricted Cash Balance $ - $ 9,900 $ (15,000) $ (4,497) $ 6,321 $ 17,464 Add: Revenues Dedicated to CIP 9,900 10,197 10,503 10,818 11,143 11,477 Less: Scheduled CIP Expenditures 35,097 - - - - Projected Year-End Restricted Cash Balance $ 9,900 $ (15,000) $ (4,497) $ 6,321 $ 17,464 $ 28,940 VEHICLE MAINTENANCE FUND RATE CHANGES & PROJECTION OF CUSTOMER GROWTH Current Year ... .- . . --:Projected FY 03 FY 04 FY 05 FY OS FY 07 FY 08 Rate Changes/Customer Growth Inflationary Adjustment 3.00 3.00 3.00 3.00 3.00 3,00 - Increase in Rates Dedicated to CIP Total Current Year Rate Changes 3.00 3.00 3.00 3.00 3.00 3.00 Customer Growth Rate Total Percentage Increase in Base Year Revenues 3,00 3.00 3.00 3.00 3.00 3.00 N Percentage of Rates Dedicated to CIP: From Previous Year(s) 3,00 3.00 3.00 3.00 3.00 3.00 Current Year - - - - Total Percentage of Rates Dedicated to CIP 3.00 3.00 3,00 3.00 3.00 3.00 VEHICLE MAINTENANCE FUND REVENUE PROJECTIONS Current Year --------------------Pro*ected -— --•--- FY 03 FY 04 FY 05 FY 06 FY 07 FY 08 Base Revenues for Projections $ 330,000 $ 330,000 $ 339,900 $ 350,097 $ 360,600 $ 371,418 Total Projected Current Year Revenues $ 330,000 $ 339,900 $ 350,097 $ 360,600 $ 371,418 $ 382,560 Current Year Revenues Dedicated to CIP $ 9,900 $ 10,197 $ 10,503 $ 10,818 $ 11,143 $ 11,477 ca Add: Grants Bond Issues INTERCAP Other(SRF) Total Revenues Dedicated to CIP $ 9,900 $ 10,197 $ 10,503 $ 10,818 $ 11,143 $ 11,477 CITY OF BOZEMAN CAPITAL IMPROVEMENTS PROGRAM VEHICLE MAINTENANCE Item Ref# ----.Nproiected Coate by'Fiscal Year.......-- Not # . Project Title Department/Division • Category 2Q0344 2004.05 • 20(4-06 • 200647 20Q7.08 Thtal Scheduled 1 I- 5 1 NEW 4 X 4 314 TON PICKUP WITH UTIt VEHICLE MAINTENANCE Equipment 35,097 35,097 Total $ 35,097 $ - $ - $ - $ - $ 35,097 $ - PROJECT NAME: ONE 4X4 3/4 TON PICKUP W/UTILITY BOX DEPARTMENT: VEHICLE MAINTENANCE PROJECTED COST: $33,747 PROJECT DESCRIPTION/JUSTIFICATION: New 4 x 4 3/4 ton pickup with V-8 engine with utility box.The 4 X 4 pickup would enable the mechanics to have a more versatile truck, especially for towing vehicles in the winter months. Having the utility box would allow them to carry the necessary tools required to make most repairs without returning to the shop for tools.A set of acetylene torches would also be mounted on this vehicle box.The 4 X 4 is needed to help the mechanics get to various equipment and vehicles broke down during the winter months. ALTERNATIVES: Continue to use old two wheel drive 6 cylinder pickup. ADVANTAGES OF APPROVAL: 1. improve mechanics ability to tow and repair vehicles &equipment on site. 2. Allow mechanics to carry tools with them and have them available on site. 3. More versatile truck during winter months, especially when making repairs at landfill. 4. Could use alternative fuel. IMPACT ON FUTURE OPERATING BUDGETS: Allow mechanics to make repairs more easily outside of maintenance shop.This will help minimize labor and fuel costs on outside shop repairs. 1-5 STREET IMPACT FEE FUND SUMMARY OF CIP BALANCES, REVENUES AND EXPENDITURES Current Year Projected FY 03 FY 04 FY 06 FY 06 FY:07 FY 0$ Projected Beginning Restricted Cash Balance $ 4,451,168 $ 5,801,168 $ 1,213,548 $ 835,692 $ 457,836 $ 517,014 Add: Revenues Dedicated to CIP 1,350,000 957,660 1,350,000 1,350,000 1,350,000 1,350,000 Cri Less: Scheduled CIP Expenditures - 5,545,280 1,727,856 1,727,856 1,290,822 742,500 Projected Year-End Restricted Cash Balance $ 5,801,168 $ 1,213,548 $ 835,692 $ 457,836 $ 517,014 $ 1,124,514 STREET IMPACT FEE FUND REVENUE PROJECTIONS Current Year .--::—Pr4jected FY 03 FY04 .FY OS FY OS FY07 FY:0$ Projected Impact Fee Revenues at 100%(1) $ 1,500,000 $ 1,500,000 $ 1,500,000 $ 1,500,000 $ 1,500,000 $ 1,500,000 Percentage of Impact Fees Assessed 90% 90% 90% 90% 90% 90% Impact Fees Dedicated to CIP $ 1,350,000 $ 1,350,000 $ 1,350,000 $ 1,350,000 $ 1,350,000 $ 1,350,000 c_ N Add Other Revenue Sources: Urban Funds(STPU)-S. 19th,Babcock to Kagy W.Babcock SID-Main to Meagher • Impact Fee Credits (392,340) Durston SID's • Total Other Revenue Sources - (392,340) - - - - Total All Revenue Sources $ 1,350,000 $ 957,660 $ 1,350,000 $ 1,350,000 $ 1,350,000 $ 1,350,000 Notes: CITY OF BOZEMAN CAPITAL IMPROVEMENTS PROGRAM STREET IMPACT FEES Item Ref # ----Projected Costs by Fiscal Year---:-r-.-- Not # Project Title Department/Division Category FY 04 'FY'.05 FY,06 FY 07 'FY 08 • Tota1 • SCIIK1Uled 1 J- 5 VALLEY CENTER/N 19TH STREET IMPACT FEES Project 3,610,880 3,610,880 2 J- 6 DURSTON RD-N19TH TO COTTONWOO[STREET IMPACT FEES Project 1,290,822 1,290,822 6,065,178 3 J- 7 KAGY RECONSTRUCTION WILLSON/19'STREET IMPACT FEES Project - 3,725,000 4 J- 8 S 19TH AVE(BABCOCK TO KAGY) STREET IMPACT FEES Project 1,934,400 1,934,400 5 J- 9 WEST BABCOCK(W MAIN TO MEAGHEI STREET IMPACT FEES Project 1,727,856 1,727,856 3,455,712 6 A. 10 NEW SHOP COMPLEX STREET IMPACT FEES Project 742,500 742,500 Total $ 5,545,280 $ 1,727,856 $ 1,727,856 $ 1,290,822 $ 742,500 $ 11,034,314 $ 9,790,178 L W CITY OF BOZEMAN CAPITAL IMPROVEMENTS PROGRAM STREET IMPACT FEE CREDITS Item Ref# Initial Credit Credit Project Title Credit Used Balance. Comment • Impact Fee Credits: 1 N 19TH&DURSTON SIGNAL IMPROVEt 108,160 $ 88,224 $ 19,936 2 N 19TH STREET IMPROVEMENTS 26,574 - 26,574 Eligible for Credits,but not yet approved. 3 S.19TH &KAGY BLVD.SIGNAL IMPRO' 191,110 90,712 100,398 4 N 19th STREET IMPROVEMENTS 126,150 38,449 87,701 5 N 19th STREET IMPROVEMENTS 126,150 - 126,150 6 N 19th STREET IMPROVEMENTS 31,581 - 31,581 L Total $ 609,725 $ 217,385 $ 392,340 PROJECT NAME: Valley Center Road/North 19th Avenue DEPARTMENT: Streets PROJECTED COST: $5,600,000 (62% Qualifying Costs) PROJECT DESCRIPTION/JUSTIFICATION: Valley Center Road is positioned to become a major commercial thoroughfare.The presence of B2 zoning on both sides of the road from 19th to 27th sets the stage for intense use. In addition, this roadway serves as a major access route for residential areas located west of the City. The 2001 Greater Bozeman Area Transportation Plan Update identifies Valley Center Road as a principal arterial and projects that by 2020 the road will be carrying 9,700 vehicles per day. Proposals for development have recently been submitted to the City which prompted MDT and the City Commission to recommend that the roadway be improved prior to initiation of construction of those developments. MDT's recommendations also include installing improvements to North 19th Avenue between Valley Center Road and Baxter Lane as part of this project. ALTERNATIVES: Apply for STPU, CTEP, CMAQ funds.Although this portion of the system would be eligible for use of urban funds, those funds are already planned to be used for improvements to South 19th. This would delay the needed improvements for many years. ADVANTAGES OF APPROVAL: The need for this project comes from increased traffic due to growth in the Bozeman area, hence the project is eligible for Impact Fee Funds. Use of Street Impact Funds enables the community to leverage the available State Urban transportation funds to complete projects and address more of the City's pressing transportation needs. IMPACT ON FUTURE OPERATING BUDGETS: Incremental increase in operation and maintenance functions. J-5 PROJECT NAME: DURSTON RD-N19TH TO COTTONWOOD DEPARTMENT: STREET IMPACT FEES PROJECTED COST: $7,356,000 (68% Qualifying) PROJECT DESCRIPTION/JUSTIFICATION: While this section of Durston Road was not anticipated in the1993 Transportation Plan to carry significant traffic volumes, it is apparent from recent development activity that the areas served by this collector roadway may cause the predicted volumes to be exceeded. Incremental improvement of Durston Road with development projects may be possible,thus preventing a severe drop in service level similar to that experienced on West Babcock Street. ALTERNATIVES: Depends upon a future SID to be created for the RNV acquisition, design and construction. ADVANTAGES OF APPROVAL: Better estimate will be available for the creation of the SID creation and funding. IMPACT ON FUTURE OPERATING BUDGETS: Reconstruction of this road to a city street standard will result in an incremental increase in sweeping, plowing and overall maintenance budget. J-6 PROJECT NAME: KAGY RECONSTRUCTION WILLSON/19TH DEPARTMENT: STREET IMPACT FEES PROJECTED COST: $3,725,000 PROJECT DESCRIPTION/JUSTIFICATION: Widen Kagy Boulevard and add turning lanes at key intersections. This portion of Kagy currently carries about 9,000 vehicles per day. The capacity this two lane street can reasonably carry is about 12,000 vehicles per day. Expansion of capacity will be needed in the foreseeable future to handle current and future traffic loads. Kagy serves as an important element of Bozeman's perimeter street system connecting Highland Blvd., Willson Ave. and S.19th. It also serves as the primary access to Montana State University and the University's major athletic facilities. ALTERNATIVES: ADVANTAGES OF APPROVAL: Kagy is a State Urban Route and is eligible for expenditure of State urban funds designated annually for the City of Bozeman; however, the availability of urban funds cannot match the pace of the City's transportation improvement needs.The need for this project comes from increased traffic due to growth in the Bozeman area and the projects is eligible for Impact Fee Funds. Use of Street Impact Funds enables the community to leverage the available State Urban transportation funds to complete projects and address more of its pressing transportation needs. IMPACT ON FUTURE OPERATING BUDGETS: Incrementally,this improvement will require additional manpower and operating supplies to properly maintain the signal, as well as to sweep and plow the expanded intersection. J-7 PROJECT NAME: SOUTH 19TH AVENUE (BABCOCK TO KAGY) DEPARTMENT: STREET IMPACT FEES PROJECTED COST: $3,000,000 (62% Qualifying) PROJECT DESCRIPTION/JUSTIFICATION: Widen South 19th Avenue to provide a five lane urban arterial roadway between Kagy Boulevard and West Main Street.This improvement includes the installation of curb and gutter,sidewalks, corridor lighting and a storm sewer system along the full length of the project. South 19th Avenue is an important element of Bozeman's perimeter arterial system as a major access route to Montana State University and to residential areas in the south and west portions of the community. This major arterial corridor currently carries between 11,900 and 17,700 vehicles per day and portions of the corridor is projected to carry nearly 22,000 vehicles per day by the year 2010.The existing roadway is two lanes wide and has minimal shoulder.There are no pedestrian provisions along this corridor. ALTERNATIVES: Apply for STPU, CTEP, or CMAQ funds Use Federal Urban Funds solely to fund the improvement. ADVANTAGES OF APPROVAL: Address transportation needs of the community and abate or reduce the negative air quality, economic, and social impacts associated from an overloaded route. BUDGETS IMPACT ON FUTURE OPERATING: Reconstruction of this roadway to the proposed standard will result in an incremental increase in the sweeping, snow plowing, and overall maintenance budget. J-8 PROJECT NAME: W BABCOCK ST ( W MAIN TO MEAGHER) DEPARTMENT: STREET IMPACT FEES PROJECTED COST: $4,500,000 (71% Qualifying Costs) PROJECT DESCRIPTION/JUSTIFICATION: Reconstruct this section of West Babcock to provide an expanded 3-lane urban collector roadway. This section of West Babcock is narrow and has present traffic volumes of 5,400 vehicles per day at West Main Street.Traffic volumes are anticipated to increase to about 7,800 vehicles per day on this route by the year 2020.West Babcock provides access to and from developing residential and limited commercial areas located west of Bozeman. Improvement of the route would offer some relief in traffic on West Main Street. It is anticipated a major portion of the project will also be funded through an extended SID. ALTERNATIVES: Continue to pursue funding through SID. ADVANTAGES OF APPROVAL: Partial or full funding of this project will decrease the uncertainty that comes with creation of an SID. IMPACT ON FUTURE OPERATING BUDGETS: Reconstruction of this road to a full city standard will result in an incremental increase in the sweeping, plowing, and overall maintenance budget. J-9 PROJECT NAME: SHOP COMPLEX DEPARTMENT: PUBLIC SERVICE PROJECTED COST: $9,000,000 -_ PROJECT DESCRIPTION/JUSTIFICATION: Acquire a site and relocate the city shop complex to a more appropriate area. (10 acres+1-) Funding Sources: Water Fund 25% Wastewater Fund 25% Solid Waste Fund 25% General 25% 33% of the project will be eligible to be funded with impact fees. ALTERNATIVES: Build a smaller satellite facility for high traffic volume operations; leave low traffic operations at existing facility. ADVANTAGES OF APPROVAL: -Aggregate all Departmental functions into a single location. Will allow the public to benefit from "one stop shopping". -With selection of proper site, this move will eliminate using residential streets for day-to-day high volume traffic. IMPACT ON FUTURE OPERATING BUDGETS: J-10 FIRE IMPACT FEE FUND SUMMARY OF CIP BALANCES, REVENUES AND EXPENDITURES Current Year FY Q3 FY 04 FY 05 FY 06 FY 07 FY Q8 Projected Beginning Restricted Cash Balance $ 983,913 $ 1,163,913 $ 1,187,913 $ 1,367,913 $ 1,547,913 $ 1,727,913 Add: Revenues Dedicated to CIP 180,000 180,000 180,000 180,000 180,000 180,000 Less: Scheduled CIP Expenditures 156,000 - - - - Projected Year-End Restricted Cash Balance $ 1,163,913 $ 1,187,913 $ 1,367,913 $ 1,547,913 $ 1,727,913 $ 1,907,913 FIRE IMPACT FEE FUND REVENUE PROJECTIONS Current Year • ?rejected . FY 03 FY 04 FY 06 FY 05 FY 07 FY 08 Projected Impact Fee Revenues at 100%(1) $ 200,000 $ 200,000 $ 200,000 $ 200,000 $ 200,000 $ 200,000 Percentage of Impact Fees Assessed 90% 90% 90% 90% 90% 90% Impact Fees Dedicated to CIP $ 180,000 $ 180,000 $ 180,000 $ 180,000 $ 180,000 $ 180,000 7 N Add Other Revenue Sources: Total Other Revenue Sources - - -- Total All Revenue Sources $ 180,000 $ 180,000 $ 180,000 $ 180,000 $ 180,000 $ 180,000 CITY OF BOZEMAN CAPITAL IMPROVEMENTS PROGRAM FIRE IMPACT FEES • • • 'Item Ref# Project Titls ;;.Projected Costs by Fiscal Not 4epartment/pivision Categ4ly FY04 FY05 FY05 FY 07 Ft'0$ TataI SCh luisd 1 K- 4 FIRE ENGINE STATION 3-IMPACT FEE:FIRE IMPACT FEES Project - 360,000 2 K- 5 FIRE IMPACT FEE POSSIBLE USES FIRE IMPACT FEES Project 3 K- 6 TRAFFIC SIGNAL PREEMPTION PROGR FIRE IMPACT FEES Project 156,000 156,000 4 K- 7 FIRE STATION#3-IMPACT FEES FIRE IMPACT FEES Project - 979,500 W Total $ 156,000 $ - $ - $ $ - $ 156,000 $ 1,339,500 PROJECT NAME: FIRE ENGINE STATION 3-IMPACT FEES DEPARTMENT: FIRE DEPARTMENT PROJECTED COST: $360,000 PROJECT DESCRIPTION/JUSTIFICATION: This project is the purchase of an engine and accompanying equipment for use out of new Station 3, Project 90-208. ALTERNATIVES: Use of 1978 Darley; buy a used engine;leaselpurchase an engine. ADVANTAGES OF APPROVAL: Purchase of this unit will adequately equip Station 3 for fire and other emergency responses. IMPACT ON FUTURE OPERATING BUDGETS: Our costs will increase based upon insurance, maintenance and repair, lubricants, fuel and oil expenses. Further increases will occur based also upon the actual number of responses and hours used. K-4 PROJECT NAME: FIRE IMPACT FEE POSSIBLE USES DEPARTMENT: FIRE DEPARTMENT PROJECTED COST: PROJECT DESCRIPTION/JUSTIFICATION: GROWTH RELATED ISSUES 1. Planning 1. Consolidation Study 2. Station Site Location Study 3. Fire Protection Master Plan 2. Stations(3,4 and 5) 1. Land Acquisition 2. Site Preparation 3. Landscaping 4. Utilities Development 5. Building Design &Construction 6. Building Fixtures and Furnishings 7. Emergency Generator 8. Radio Equipment 9. Fire Engine 10. Utility Vehicle 11. Associated Apparatus Equipment(hose, self-contained breathing apparatus, ladders, axes, rescue equipment, etc.) Aerial Ladder Apparatus Telephone Equipment Purchase and Installation Computer Equipment Purchase and Installation 3. Personnel Equipment and Acquisition Costs 1. Protective Clothing 2. Uniforms and Clothing 3. Pagers 4. Portable Radios 5. Medical Exams 6. Related Miscellaneous Equipment(gloves, flashlights, gear bags, etc.) 2. EXPANDED CAPABILITIES COSTS 1. Emergency Medical Services Upgrade 1. Review and Revision of Fire Impact Fees to include EMS delivery upgrade costs 2. Planning for EMS delivery upgrade 2. Hazardous materials delivery upgrade 1. Review and revision of Fire Impact Fees to include specialist upgrade costs 2. Planning upgrade costs from technician level to specialist level Acquisition of related equipment and apparatus for upgrade 3. Traffic Signal Preemption System 1. Plan development for preemption system Purchase of preemption equipment Installation of preemption equipment 3. SHARED EXPENSES 1. Current Purchase Opportunity K-5 1. Because the new Engine has expanded capability through the compressed air foam system, Impact Fees may be used to pay this portion of the acquisition costs 2. Wildland fire protection 1. Type 3 equipment interface engine K-6 PROJECT NAME: TRAFFIC SIGNAL PREEMPTION PROGRAM DEPARTMENT: FIRE DEPARTMENT PROJECTED COST: $150,000 (THIS WILL CONTINUE TO INCREASE AS WE INSTALL NEW STOPLIGHTS W/O MODULES) PROJECT DESCRIPTION/JUSTIFICATION: This project is the installation of seven (7)fire apparatus emitters, intersection wiring, and signal receivers at eighteen (18)intersections to improve response times to emergencies throughout the community. This dual priority system uses precisely timed impulses of high intensity light in several wavelengths to activate a traffic control system which facilitates emergency vehicle response. Its dual priority capability allows the system to give top priority to emergency vehicles and secondary priority to other users, such as snow plows. The current traffic preemption system is installed on Main Street intersections and turns all signal at an intersection red when activated at State 1. (Station 2 users are unable to activate this system). When all traffic on Main Street has stopped, this allows the emergency responder to cautiously proceed into an intersection, quite frequently in the opposing traffic's lane. This generally works, unless the snow on Main has been plowed and wide rowed into the street's middle;when this occurs,the emergency responder is prohibited from taking this risky route through an intersection. Further, with the addition of signals on one way streets, all traffic is stopped and there is always no lane to pull into to negotiate the intersection. The installation of this system will allow traffic the green signal in the direction of the emergency responder, thus, facilitating travel to the emergency. Nationwide, this system's installation has reduced average emergency response times by as much as 17 to 20%, according to the vendor. ALTERNATIVES: A less costly alternative is installation of the existing system's capabilities to other intersections within the community. Negotiation of automatic mutual aid agreements with neighboring Departments for their response into our"fire frontiers" and the installation of sprinkler systems in all properties developed in areas outside the desired response times are two other choices. ADVANTAGES OF APPROVAL: This system's installation appears to improve emergency response time in those communities where it is used. Its dual priority capability allows other users under a priority system to access signal preemption. It severely reduces the need for our emergency responders to occasionally travel into opposing lanes of traffic, a risky route to negotiate. And, it clearly allows traffic movement in the direction by the emergency responder. IMPACT ON FUTURE OPERATING BUDGETS: K-7 PROJECT NAME: FIRE STATION 3 - IMPACT FEES DEPARTMENT: FIRE DEPARTMENT PROJECTED COST: $979,500 PROJECT DESCRIPTION/JUSTIFICATION: This project is the design and construction of a 6,500 square foot fire station for$604,500 plus $50,000 additional costs for fixtures, furnishings and equipment.The construction cost is estimated at approximately$93 per square foot and also includes$375,000 to address the cost of an engine for this facility. The community of Bozeman is growing,voluntarily and involuntarily and growth is creating greater demand for fire protection services to be delivered in a timely manner. Land acquisition costs are estimated at$0, based upon the assumption that land for the station will be given to the City as a credit toward paying impact fees. Most of the City's north and west areas are located such that our response time exceeds four to six minutes for fire and medical emergencies. ALTERNATIVES: Many are available: Scale down the project size and/or materials used in construction to accommodate a residential type facility similar to Station Two; require automatic sprinkler systems as built-in protection for all new construction located outside of existing stations' response time service districts; continue operating under current resources; relocated existing stations;accept longer than historical response times and high life and fire losses; acquire fire district's fixed facilities as annexation by the City continues. ADVANTAGES OF APPROVAL: The completion of this project would enhance our ability to respond to growing parts of the community within a time frame that has been historically acceptable to the citizens of Bozeman. Station One and Two are located in areas which ineffectively serve the existing community as well as the portions which are on Rouse street, a heavily traveled way with a stop light,which occasionally limits our drivers to unsafe access to Rouse or Mendenhall. IMPACT ON FUTURE OPERATING BUDGETS: It is my expectation that our operational costs would expand to include additional fire fighting staff, additional apparatus and equipment, increased insurance costs, maintenance, and repair expenditures and utility costs.We are not talking"minor impact"here. K-8 WATER IMPACT FEE FUND SUMMARY OF CIP BALANCES, REVENUES AND EXPENDITURES Current Year ----tea:._ ._- -pr6jectet[-- .... _-: FY 03 FY 04 FY 0$ FY 06 FY 07 FY 08 Projected Beginning Restricted Cash Balance $ 2,483,720 $ 3,248,720 $ 3,093,884 $ 3,507,364 $ 3,867,413 $ 4,316,551 Add: r- Revenues Dedicated to CIP 765,000 609,564 765,000 765,000 765,000 765,000 Less: Scheduled CIP Expenditures - 764,400 351,520 404,951 315,862 3,356,655 Projected Year-End Restricted Cash Balance $ 3,248,720 $ 3,093,884 $ 3,507,364 $ 3,867,413 $ 4,316,551 $ 1,724,896 WATER IMPACT FEE FUND REVENUE PROJECTIONS Current Year Projected FY08 PY04. FY OS )✓Y08 FY07 FY08 Projected Impact Fee Revenues at 100%(1) $ 850,000 $ 850,000 $ 850,000 $ 850,000 $ 850,000 $ 850,000 Percentage of Impact Fees Assessed 90% 90% 90% 90% 90% 90% Impact Fees Dedicated to CIP $ 765,000 $ 765,000 $ 765,000 $ 765,000 $ 765,000 $ 765,000 r Add Other Revenue Sources: Impact Fee Credits (155,436) Total Other Revenue Sources - (155,436) - - - - Total All Revenue Sources $ 765,000 $ 609,564 $ 765,000 $ 765,000 $ 765,000 $ 765,000 Notes: CITY OF BOZEMAN CAPITAL IMPROVEMENTS PROGRAM WATER IMPACT FEES Item Ret# —..-projected Costs by:Fiscal Year4..--,- - :Not # Project Title Department/Division Category FY 04 FY 05 FY06 FY 07 FY D$ TotaI $6hedu1ed 1 L- 6 S 19TH AVE 24"TRUNK WATER MAIN Water Impact Fees Project 416,000 416,000 2 L- 7 LINCOLN 10"TRUNK WATER MAIN Water Impact Fees Project 404,951 404,951 3 L- 8 GRAF STREET 24"TRUNK-11th to 19th Water Impact Fees Project 315,862 315,862 4 L- 9 GRAF STREE 24"TRUNK RITTER TO Si'Water Impact Fees Project 86,528 86,528 5 L- 10 FOWLER/DAVIS 12"TRUNK WATER CK Water Impact Fees Project 176,800 176,800 6 L- 11 12"TRUNK: ELLIS/HAGGERTY Water Impact Fees Project 1,034,155 1,034,155 7 L- 12 BAXTER LANE 12"TRUNK:N 27 TH-FO Water Impact Fees Project 171,600 171,600 8 L- 13 SOUTH 11TH TRUNK: GRAF TO KAGY Water Impact Fees Project 264,992 284,992 9 L- 14 DESIGN LYMAN CREEK FILTRATION PL Water Impact Fees Project 1,000,000 1,000,000 r- 10 L- 14 LYMAN CREEK FILTRATION PLANT Water Impact Fees Project - 5,000,000 A 11 L- 15 SOURDOUGH CREEK DAM CONSTRUC-Water Impact Fees Project - 11,500,000 12 L- 16 NEW SHOP COMPLEX Water Impact Fees Project 742,500 742,500 i3 L- 17 GOLDENSTIEN/S19TH TRUNK Water Impact Fees Project 580,000 580,000 Total $ 764,400 $ 351,520 $ 404,951 $ 315,862 $ 3,356,655 $ 5,193,388 $ 16,500,000 CITY OF BOZEMAN CAPITAL IMPROVEMENTS PROGRAM WATER IMPACT FEE CREDITS Item Ref# Initial Cred'iE Credit # Project Title Credit • Used Balance Comment Impact Fee Credits: 1 SOUTH 19TH 24"TRUNK: 91,410 14,382 $ 77,028 2 GRAFSTREET24"TRUNK: 31,148 - 31,148 3 FOWLER/DAVIS(N,27th AVE)12"WK 13,980 - 13,980 4 FOWLER/DAVIS(N.27th AVE)12"WK 33,280 - 33,280 r Total $ 169,818 $ 14,382 $ 155,436 01 PROJECT NAME: S 19Th AVE 24" TRUNK WATER MAIN DEPARTMENT: WATER IMPACT FEES PROJECTED COST: $400,000 PROJECT DESCRIPTION/JUSTIFICATION: 4,000 lineal feet of 24"trunk water main extension from Kagy Boulevard to Graf Street in South 19th Avenue per facility plan recommendation. Provides for orderly expansion of city water system; greatly improving marginal fire flows along and adjacent to Kagy Boulevard. ALTERNATIVES: Do nothing or wait until other public or private funds are available. ADVANTAGES OF APPROVAL: Expands City's network of trunk water mains, accommodating anticipated growth and providing water service to new customers. IMPACT ON FUTURE OPERATING BUDGETS: Construction of this improvement will have an incremental impact on the fund budget for the city's water system operation and maintenance. L-6 PROJECT NAME: LINCOLN 10" TRUNK WATER MAIN SOUTH 19TH TO HUFFINE LANE DEPARTMENT: WATER IMPACT FEES PROJECTED COST: $360,000 PROJECT DESCRIPTION/JUSTIFICATION: 6,100 lineal feet of 10"trunk water main extension from South 19th to Huffine Lane in future Lincoln Road and Huffine Lane per facility plan recommendation. Provides for orderly expansion of city water system. ALTERNATIVES: Do nothing or wait until other public or private funds are available. ADVANTAGES OF APPROVAL: Expands City's network of trunk water mains,accommodating anticipated growth and providing water service to new customers. IMPACT ON FUTURE OPERATING BUDGETS: Construction of this improvement will have an incremental impact on the fund budget for the city's water system operation and maintenance. L-7 PROJECT NAME: GRAF STREET 24" TRUNK: SOUTH 11TM TO SOUTH 19TH DEPARTMENT: WATER IMPACT FEES PROJECTED COST: $270,000 PROJECT DESCRIPTION/JUSTIFICATION: 2,700 lineal feet of 24"trunk water main extension form South 11th to South 19th in future Graf Street per facility plan recommendation. Provides for orderly expansion of city water system. ALTERNATIVES: Do nothing or wait until other public or private funds are available. ADVANTAGES OF APPROVAL: Expands City's network of trunk water mains, accommodating anticipated growth and providing water service to new customers. IMPACT ON FUTURE OPERATING BUDGETS: Construction of this improvement will have an incremental impact on the fund budget for the city's water system operation and maintenance. L-8 PROJECT NAME: GRAF STREET 24" TRUNK RITTER DRIVE TO SOUTH 11TH DEPARTMENT; WATER IMPACT FEES PROJECTED COST: $80,000 PROJECT DESCRIPTION/JUSTIFICATION: 800 lineal feet of 24"tr4unk water main extension from the west end of Allison II Subdivision to South 11th in Graf Street per facility plan recommendation. Provides for orderly expansion of city water system. ALTERNATIVES: Do nothing or wait until other public or private funds are available. ADVANTAGES OF APPROVAL: Expands City's network of trunk water mains, accommodating anticipated growth and providing water service to new customers. IMPACT ON FUTURE OPERATING BUDGETS: Construction of this improvement will have an incremental impact on the fund budget for the city's water system operation and maintenance. L-9 PROJECT NAME: FOWLER/DAVIS 12" TRUNK WATER CATTAIL STREET TO BAXTER LANE DEPARTMENT: WATER IMPACT FEES PROJECTED COST: $170,000 PROJECT DESCRIPTION/JUSTIFICATION: This is the remaining—2700 LF of the 12"water trunk main extension from Cattail Street(aka: Deadman's Gulch)to Baxter lane as master-planned in the water facilities plan for the Fowler/Davis alignment. Impact Fee Credits have been previously approved for the portions of the trunk water line North of this remaining portion of the trunk line. ALTERNATIVES: Limit development until alternative funding can be secured and the improvements constructed. ADVANTAGES OF APPROVAL: Construction provides for orderly expansion of the City water system pursuant to the master plan. Constructing the line at the master-planned 12"size provides for future growth and avoids having undersized lines or premature enlargement of the line in the future to serve growth. IMPACT ON FUTURE OPERATING BUDGETS: Construction of this improvement will have an incremental impact on the fund budget for the city's water system operation and maintenance. L-10 PROJECT NAME: 12" TRUNK: ELLIS/HAGGERTY BOZEMAN TRAIL/KAGY DEPARTMENT: WATER IMPACT FEES PROJECTED COST: $850,000 PROJECT DESCRIPTION/JUSTIFICATION: 14,200 lineal feet of 12"trunk water main extension from Highland Boulevard to Haggerty Lane to Bozeman Trail Road to Kagy Boulevard back to Highland Boulevard per facility plan recommendation. Provides for orderly expansion of city water system. ALTERNATIVES: Do nothing or wait until other public or private funds are available. ADVANTAGES OF APPROVAL: Expands City's network of trunk water mains, accommodating anticipated growth and providing water service to new customers. IMPACT ON FUTURE OPERATING BUDGETS: Construction of this improvement will have an incremental impact on the fund budget for the city's water system operation and maintenance. L-11 PROJECT NAME: BAXTER LANE 12" TRUNK: NORTH 27TH TO FOWLER DEPARTMENT: WATER IMPACT FEES PROJECTED COST: $165,000 PROJECT DESCRIPTION/JUSTIFICATION: 2800 lineal feet of 12"trunk water main extension from North 27th to Fowler in Baxter Lane, per facility plan recommendation. Provides for orderly expansion of city water system. ALTERNATIVES: Do nothing or wait until other public or private fuds are available. ADVANTAGES OF APPROVAL: Expand City's network of trunk water mains, accommodating anticipated growth and providing water service to new customers. • IMPACT ON FUTURE OPERATING BUDGETS: Construction of this improvement will have an incremental impact on the fund budget for the city's water system operation and maintenance. L-12 PROJECT NAME: SOUTH IIT" TRUNK: GRAF TO KAGY DEPARTMENT: WATER IMPACT FEES PROJECTED COST: $245,000 PROJECT DESCRIPTION/JUSTIFICATION: 4,100 lineal feet of 12"trunk water main extension from Graff Street to Kagy Boulevard in South 11th per facility plan recommendation. Provides for orderly expansion of city water system. ALTERNATIVES: Do nothing or wait until other public or private funds are available. ADVANTAGES OF APPROVAL: Expands City's network of trunk water mains, accommodating anticipated growth and providing water service to new customers. IMPACT ON FUTURE OPERATING BUDGETS: Construction of this improvement will have an incremental impact on the fund budget for the city's water system operation and maintenance. L-13 PROJECT NAME: LYMAN CREEK FILTRATION PLANT DEPARTMENT: WATER PLANT PROJECTED COST: $5,000,000 PROJECT DESCRIPTION/JUSTIFICATION: Install a surface water filtration plant and redesign the existing intake to allow full utilization of this viable water source. One-third of the water here is currently being utilized as groundwater.A new filter plant will be required if we use the other 2/3 available surface water. ALTERNATIVES: Continue to have only approximately 1/3 of this source of water available for treatment and use. ADVANTAGES OF APPROVAL: To have available and ready to use nearly 2.6 million gallons daily in winter and 5.0 million gallons daily in summer to serve the north and northwest pressure zones and supply more of the south zone water demand and eliminate the need for the booster station. IMPACT ON FUTURE OPERATING BUDGETS: Not needed until approximately 2020. L-14 PROJECT NAME: SOURDOUGH CREEK DAM CONSTRUCTION DEPARTMENT: WATER PLANT PROJECTED COST: $11,500,000 PROJECT DESCRIPTION/JUSTIFICATION: Construction of dam to finished height of 140', impounding 6,000 acre feet of water approximately 3 miles up Sourdough Canyon. ALTERNATIVES: Effective water conservation measures would delay"deadline"for construction of dam. ADVANTAGES OF APPROVAL: Effectively and inexpensively provide water for growth for generations. IMPACT ON FUTURE OPERATING BUDGETS: Not needed until approximately 2040. L-15 PROJECT NAME: SHOP COMPLEX DEPARTMENT: PUBLIC SERVICE PROJECTED COST: ` $9,000,000 PROJECT DESCRIPTION/JUSTIFICATION: Acquire a site and relocate the city shop complex to a more appropriate area. (10 acres +/-) Funding Sources: Water Fund 25% Wastewater Fund 25% Solid Waste Fund 25% General 25% 33%of the project will be eligible to be funded with impact fees. ALTERNATIVES: Build a smaller satellite facility for high traffic volume operations; leave low traffic operations at existing facility. ADVANTAGES OF APPROVAL: -Aggregate all Departmental functions into a single location. Will allow the public to benefit from "one stop shopping". -With selection of proper site, this move will eliminate using residential streets for day-to-day high volume traffic. IMPACT ON FUTURE OPERATING BUDGETS: L-16 PROJECT NAME: GOLDENSTIENIS19TH TRUNK: SOUTH 3RD TO GRAF DEPARTMENT: WATER IMPACT FEES PROJECTED COST: $580,000 PROJECT DESCRIPTION/JUSTIFICATION: This includes 1000 lineal feet of 24"trunk water main on Goldenstien form South 3rd (north)to South 3rd (south) ($100,000), 2600 lineal feet of 16"trunk water main on Goldenstien from South 3rd (south)to South 19th ($195,000), and 5700 lineal feet of 12"trunk water main on South 19th from Goldenstien to Graf Street($285,000). ALTERNATIVES: Do nothing or wait until other public or private funds are available. ADVANTAGES OF APPROVAL: Expands City's network of trunk water mains, accommodating anticipated growth and providing water service and fire protection to new customers. , IMPACT ON FUTURE OPERATING BUDGETS: Construction of this improvement will have an incremental impact on the fund budget for the City's water system operation and maintenance. L-17 WASTEWATER IMPACT FEE FUND SUMMARY OF CIP BALANCES, REVENUES AND EXPENDITURES Current Year EY 03 FY 04 FY 05 FY 06 FY IV 1*Y-08 Projected Beginning Restricted Cash Balance $ 4,029,008 $ 5,109,008 $ 2,194,245 $ 2,279,114 $ 3,359,111 $ 3,378,742 Add: Revenues Dedicated to CIP 1,080,000 (1,877,051) 1,080,000 1,080,000 1,080,000 1,080,000 Less: Scheduled CIP Expenditures 1,037,712 994,802 - 1,060,702 3,537,760 Projected Year-End Restricted Cash Balance $ 5,109,008 $ 2,194,245 $ 2,279/111 $ 3,359,111 $ 3,378,742 $ 920,982 WASTEWATER IMPACT FEE FUND REVENUE PROJECTIONS Current Year FY03 FY04. FY05 PY 06 PY 07. Ey of: Projected Impact Fee Revenues at 100%(1) $ 1,200,000 $ 1,200,000 $ 1,200,000 $ 1,200,000 $ 1,200,000 $ 1,200,000 Percentage of Impact Fees Assessed 90% 90% 90% 90% 90% 90% Impact Fees Dedicated to CIF $ 1,080,000 $ 1,080,000 $ 1,080,000 $ 1,080,000 $ 1,080,000 $ 1,080,000 Add Other Revenue Sources: Impact Fee Credits (2,957,051) Total Other Revenue Sources - (2,957,051) - - - - Total All Revenue Sources $ 1,080,000 $ (1,877,051) $ 1,080,000 $ 1,080,000 $ 1,080,000 $ 1,080,000 Notes: CITY OF BOZEMAN CAPITAL IMPROVEMENTS PROGRAM WASTEWATER IMPACT FEES Item Ref 14 --Pt-ejected CoSt4),y Fiscal Year---- Not 8 ProtectTttle Department/Division Category FY04 FY 06 FY 06 FY07 FY 08 Total Scheduled 1 M- 5 N2/N3 FOWLER/DAVIS TRUNK SEWER Wastewater-Impact Fees Project 475,280 475,280 2 M- 6 WWTP NEW SECONDARY CLARIFIER Wastewater-Impact Fees Project 562,432 562,432 3 M- 7 A-1 REPLACE&UPSIZE SEWER OUTFA Wastewater-Impact Fees Project 121,665 121,665 4 M- 8 S11 FOWLER TRUNK- HUFFINE•BABC Wastewater-Impact Pees Project 289,652 289,652 5 M- 9 E8 HOSPITAL TRUNK' HAGGERTY TO K Wastewater-Impact Fees Project 717,825 717,825 6 M- 10 E8 FRONT STREET TAMARACK/ROUSE Wastewater-Impact Fees Project 893,632 893,632 7 M- 11 S15-INSTALL 21"SEWER INTERCEPTOF Wastewater-Impact Fees Project 318,202 318,202 8 M- 12 N2 FOWLER TRUNK BAXTER TO OAK Wastewater-Impact Fees Project 397,218 397,218 9 M- 13 811 FOWLER TRUNK. BABCOCK-DUR Wastewater-Impact Fees Project 307,932 307,932 10 M- 14 A8 SOUTH ROUSE TRUNK E BABCOCI.Wastewater-Impact Fees Project 1,062,138 1,062,138 'S 11 M- 15 A4 SEWER OUTFALL LINE Wastewater-Impact Fees Project - 288,105 W 12 M- 16 NEW SHOP COMPLEX Wastewater-Impact Fees Project 742,500 742,500 1,485,000 Total $ 1,037,712 $ 994,802 $ - $ 1,060,702 $ 3,537,760 $ 6,630,975 $ 288,105 CITY OF BOZEMAN CAPITAL IMPROVEMENTS PROGRAM WASTEWATER IMPACT FEE CREDITS Item Ref..0- lnilial Credit Credit # Project Title Credit Used Bafatree. Gorntnettt Impact Fee Credits 1 N2/N3 DAVIS SEWER TRUNK $ 349,512 4,331 $ 345,181 2 WNTP MODIFICATIONS PROJECT 433,070 - 433,070 City of Bozeman-Pending Credit 3 WWTP NEW PRIMARY CLARIFIER 558,800 - 558,800 City of Bozeman-Pending Credit 4 A7 NORTH ROUSE TRUNK: GRIFFIN TO 1,620,0001,620,000 City of Bozeman-Pending Credit($2,700,000'60%) Total $ 2,961,382 $ 4,331 $ 2,957,051 K PROJECT NAME: N2/N3 FOWLER/DAVIS TRUNK SEWER: VALLEY CENTER ROAD TO BAXTER DEPARTMENT: WASTEWATER IMPACT FEES PROJECTED COST: $457,000 PROJECT DESCRIPTION/JUSTIFICATION: Project consists of the remaining 2,900 LF of 24" sewer pipe in Davis Lane from Cattail Street to Baxter Lane.The master-planned trunk sewer needs to be constructed as development occurs in this area. Impact fee credits have been previously approved for the Northern portion of this trunk sewer line. ALTERNATIVES: Limit growth in this area until trunk sewer capacity can be provided. ADVANTAGES OF APPROVAL: This project is eligible for Impact Fee funding. IMPACT ON FUTURE OPERATING BUDGETS: Upon completion of this project the wastewater fund will incur additional costs for the operation and maintenance related to this improvement. M-5 PROJECT NAME: WWTP NEW SECONDARY CLARIFIER DEPARTMENT: WASTEWATER IMPACT FEES PROJECTED COST: $540,800 100% ESTIMATED QUALIFYING COSTS PROJECT DESCRIPTION/JUSTIFICATION: Impact fee funds are currently frozen and unavailable for expenditure.We anticipate that the impact fee lawsuit will be conclude in fiscal year 02-03 and the funds will then be available for expenditure.This project is being fully funded under the wastewater enterprise fund prior to the anticipated availability of impact fee funds. In the event it is determined that impact fee funds may be expended, the enterprise fund will be reimbursed for the qualifying costs of this project from wastewater impact fee funds. The City's 1998 Wastewater Facilities Plan and the 2000 plan update identified the need for an additional new secondary clarifier at the WWTP as additional population growth occurs. Adequate secondary clarifier capacity must be available to allow each clarifier to be taken out of service for required routine maintenance and repairs.The need for a new clarifier is the result of growth and will expand the overall design capacity of the wastewater treatment facility, particularly the secondary(final)clarification process.Also refer to the Wastewater Fund CIP. ALTERNATIVES: Restrict future growth or fund the project from other revenue sources. ADVANTAGES OF APPROVAL: Funding of the project through the Impact Fee Fund will allow new growth to pay for the costs of required services. IMPACT ON FUTURE OPERATING BUDGETS: Upon completion of the project the total suspended solids discharge to the E. Gallatin River will be reduced. Additionally, the plant will be able to take one of the three final clarifiers offline during normal flow conditions to conduct routine maintenance on the clarifiers without violating the plant's MPDES total suspended solids discharge permit limits. M-6 PROJECT NAME: Al-REPLACE & UPSIZE PORTION OF SEWER OUTFALL UNDER 1-90 TO 36" (N19T"-VALLEY CENTER AREA) DEPARTMENT: WASTEWATR IMPACT FEES PROJECTED COST: $100,000 100% ESTIMATED QUALIFYING COSTS PROJECT DESCRIPTION/JUSTIFICATION: The project consists of replacement or parallel line under 1-90. Need to add capacity to this line in future to allow for continued development in the west half of the community. Project consists of 500 linear feet of 36"pipe. ALTERNATIVES: Limit development in this portion of the community. ADVANTAGES OF APPROVAL: Allows for planned growth of the community IMPACT ON FUTURE OPERATING BUDGETS: Upon completion of this project the wastewater fund will incur additional costs for the operation and maintenance related to this improvement. M-7 PROJECT NAME: S11 FOWLER TRUNK: HUFFINE-BABCOCK DEPARTMENT: WASTEWATER IMPACT FEES PROJECTED COST: $267,800 PROJECT DESCRIPTION/JUSTIFICATION: Project consists of-2,600 LF of 21"sewer pipe in the Fowler Ave. alignment from Babcock to Durston Streets.This master planned trunk sewer will need to be constructed to serve development south of Huffine(US 191). ALTERNATIVES: Limit growth in the service area until trunk sewer capacity can be provided. ADVANTAGES OF APPROVAL: This project is eligible for Impact Fee funding. IMPACT ON FUTURE OPERATING BUDGETS: Upon completion of this project the wastewater fund will incur additional costs for the operation and maintenance related to this improvement. M-8 PROJECT NAME: E8 HOSPITAL TRUNK: HAGGERTY TO KAGY DEPARTMENT: WASTEWATER IMPACT FEES PROJECTED COST: $590,000 PROJECT DESCRIPTION/JUSTIFICATION: Construct—7,900 LF of 12"and 15"sewer collector from manhole C0507 to 1E22. Existing portions of this collector are not sized for anticipated future development and the new portions of this collector,which will need to be constructed with development,will need to be oversized to meet future needs. ALTERNATIVES: Limit future development in this area. ADVANTAGES OF APPROVAL: If constructed to the line sizes master planned in the City's Wastewater Facilities plan, capacity will be provided for anticipating the long-term future growth in this area. IMPACT ON FUTURE OPERATING BUDGETS: Upon completion of this project the wastewater fund will incur additional costs for the operation and maintenance related to this improvement. • M-9 PROJECT NAME: E8 FRONT STREET: TAMARACK/ROUSE TO HAGGERTY DEPARTMENT: WASTEWATER IMPACT FEES PROJECTED COST: $1,130,000 65% ESTIMATED QUALIFYING COSTS PROJECT DESCRIPTION/JUSTIFICATION: Impact fee funds are currently frozen and unavailable for expenditure.We anticipate that the impact fee lawsuit will be conclude in fiscal year 02-03 and the funds will then be available for expenditure.This project is being fully funded under the wastewater enterprise fund prior to the anticipated availability of impact fee funds. In the event it is determined that impact fee funds may be expended,the enterprise fund will be reimbursed for the qualifying costs of this project from wastewater impact fee funds. Project consists of -11,000 LF, 18",21" &24"sewer pipe from manhole F0330 to C0507. The lower portions of the existing sewer is at capacity. Additional capacity is needed to serve the future Hospital Development and lands to the south. ALTERNATIVES: Limit development to only that capacity of the existing sewer. ADVANTAGES OF APPROVAL: This project will significantly increase the service area and capacity of the existing trunk sewer. The ratio of existing to new capacity will be in excess of 40% existing to 60% increased flow capacity for the new line. As such this trunk sewer project is eligible for approximately 60% Wastewater Impact Fee funding. IMPACT ON FUTURE OPERATING BUDGETS: Upon completion of this project the wastewater fund will incur additional costs for the operation and maintenance related to this improvement. M-10 PROJECT NAME: S15-INSTALL 21" SEWER INTERCEPTOR DAVIS/FOWLER (OAK TO DURSTON) DEPARTMENT: WASTEWATER IMPACT FEES PROJECTED COST: $272,000 100% ESTIMATED QUALIFYING COSTS (LESS DEVELOPMENT SITE RELATED COSTS) PROJECT DESCRIPTION/JUSTIFICATION: Existing sewer trunk will need to be expanded or relieved for the future planned expansion of the zone 2 service area south of Huffine Lane (US 191)for future growth. ALTERNATIVES: Limit development in this portion of the community. ADVANTAGES OF APPROVAL: Allow for the planned growth of the community. IMPACT ON FUTURE OPERATING BUDGETS: Additional revenue from future connections will help offset the additional maintenance and operation costs. Upon completion of this project, the wastewater fund will incur additional costs for the operation and maintenance related to this improvement. M-11 PROJECT NAME: N2 FOWLER TRUNK: BAXTER TO OAK DEPARTMENT: WASTEWATER IMPACT FEES PROJECTED COST: $367,250 PROJECT DESCRIPTION/JUSTIFICATION: Project consists of—3,300 LF of 21"and 24"sewer pipe in the Fowler Avenue alignment from Baxter to Oak Street.This master planned trunk sewer needs to be constructed as development occurs in this area. ALTERNATIVES: Limit growth in the area until trunk sewer capacity can be provided. ADVANTAGES OF APPROVAL: This project is eligible for Impact Fee funding. IMPACT ON FUTURE OPERATING BUDGETS: Upon completion of this project the wastewater fund will incur additional costs for the operation and maintenance related to this improvement. M-12 PROJECT NAME: S11 FOWLER TRUNK: BABCOCK-DURSTON DEPARTMENT: WASTEWATER IMPACT FEES PROJECTED COST: $284,700 PROJECT DESCRIPTION/JUSTIFICATION: Project consists of-2,500 LF of 24"sewer pipe in the Fowler Avenue alignment from Babcock to Durston Street.The master planned trunk sewer needs to be constructed as development occurs in this area. ALTERNATIVES: Limit growth in the area until trunk sewer capacity can be provided. ADVANTAGES OF APPROVAL: This project is eligible for Impact Fee funding. IMPACT ON FUTURE OPERATING BUDGETS: Upon completion of this project the wastewater fund will incur additional costs for the operation and maintenance related to this improvement. M-13 PROJECT NAME: A8 SOUTH ROUSE TRUNK: EAST BABCOCK TO KAGY DEPARTMENT: WASTEWATER IMPACT FEES PROJECTED COST: $970,000 90% ESTIMATED QUALIFYING COSTS PROJECT DESCRIPTION/JUSTIFICATION: Impact fee funds are currently frozen and unavailable for expenditure.We anticipate that the impact fee lawsuit will be conclude in fiscal year 02-03 and the funds will then be available for expenditure.This project is being fully funded under the wastewater enterprise fund prior to the anticipated availability of impact fee funds. In the event it is determined that impact fee funds may be expended, the enterprise fund will be reimbursed for the qualifying costs of this project from wastewater impact fee funds. This project consist of-8,200 LF of 21" and 24"sewer line.The existing sewer trunk line is over capacity posing operations and maintenance problems and preventing any additional growth in the trunk service area. ALTERNATIVES: Continue to deal with a sewer that in some areas surcharges and precludes any additional connections to the sewer. ADVANTAGES OF APPROVAL: This sewer experiences significant infiltration. Replacement of this sewer will correct any infiltration which occurs due to defects in the existing sewer pipe. This project will significantly increase the service area and capacity of the trunk sewer.The ratio of existing to new capacity will be in excess of 30%existing to 70% increased flow capacity for the new line. As such, this trunk sewer project is eligible for approximately 70%Wastewater Impact Fee funding. IMPACT ON FUTURE OPERATING BUDGETS: Upon completion of this project the wastewater fund will incur additional costs for the operation and maintenance related to this improvement. M-14 PROJECT NAME: A4 REPLACE & UPSIZE PORTION OF ZONE 6 SEWER OUTFALL LINE TO 42" (1-90- MANLEY ROAD AREA) DEPARTMENT: WASTEWATER IMPACT FEES PROJECTED COST: $288,105 100% ESTIMATED QUALIFYING COSTS PROJECT DESCRIPTION/JUSTIFICATION: Project consists of replacement of approximately 1,150 feet of 20"sewer with 42"sewer line. This project will allow for continued development in the east half of the City.This is the most limiting section of the$2,254,000 A4 project identified in the facility plan. Reference WPCA Project Manhole#22 to#25. ALTERNATIVES: Limit development in this half of the community. ADVANTAGES OF APPROVAL: IMPACT ON FUTURE OPERATING BUDGETS: None. M-15 PROJECT NAME: SHOP COMPLEX DEPARTMENT: PUBLIC SERVICE PROJECTED COST: $9,000,000 PROJECT DESCRIPTION/JUSTIFICATION: Acquire a site and relocate the city shop complex to a more appropriate area. (10 acres +/-) Funding Sources: Water Fund 25% Wastewater Fund 25% Solid Waste Fund 25% General 25% 33% of the project will be eligible to be funded with impact fees. ALTERNATIVES: Build a smaller satellite facility for high traffic volume operations; leave low traffic operations at existing facility. ADVANTAGES OF APPROVAL: -Aggregate all Departmental functions into a single location. Wili allow the public to benefit from "one stop shopping". -With selection of proper site,this move will eliminate using residential streets for day-to-day high volume traffic. IMPACT ON FUTURE OPERATING BUDGETS: M-16