HomeMy WebLinkAbout11-05-07_Authorize City Manager to sign Contract Amendment _12
Report compiled on September 5, 2007
Commission Memorandum
REPORT TO: Honorable Mayor and City Commission
FROM: Andrew Epple, Planning Director
Chris Kukulski, City Manager
SUBJECT: Street impact fee study update
MEETING DATE: Monday, November 5, 2007
RECOMMENDATION: Authorize the City Manager’s signature on the contract amendment.
BACKGROUND: After a competitive selection process the City chose Tindale-Oliver and
Associates to perform the street impact fee update. Some elements of the initially agreed upon
scope of work relating to time, public outreach, and presentation of results have been exceeded.
Staff and Tindale-Oliver agree that additional work is needed to complete the project and are
requesting Commission approval for an amendment to the contract.
UNRESOLVED ISSUES: None
FISCAL EFFECTS: Commits $21,020 additional funds as specified in the contract to the
project.
ALTERNATIVES: As suggested by the City Commission.
CONTACT: Please contact Chris Saunders at csaunders@bozeman.net or 582-2260 if you have
questions on this item.
Respectfully submitted,
_________________________________ _________________________________
Andrew Epple, Planning Director Chris Kukulski, City Manager
Attachments: contract amendment
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1000 North Ashley Drive Suite 100 Tampa, Florida 33602-3719 (813) 224-8862 Fax (813) 226-2106 ~ 3660 Maguire Boulevard Suite 103 Orlando, Florida 32803-3059 (407) 896-9200 Fax (407) 896-9260
Planning and Engineering
Tindale-Oliver & Associates, Inc.
October 12, 2007
Mr. Chris Saunders, AICP
Assistant Director
Department of Planning and Community Development
City of Bozeman
20 East Olive Street
P.O. Box 1230
Bozeman, Montana 59771
RE:–Additional Scope of Services –Meetings and Technical Support
Dear Mr. Saunders:
Based on our discussion during my last trip Bozeman for the Impact Fee Advisory Committee
meeting, TOA has prepared a scope of services to provide support during the remaining public
involvement and adoption process.This scope of services will consist of the following two tasks.
Task 1:Miscellaneous Services
TOA will provide support services in preparation for future Impact Fee Advisory Committee and City
Commission Meetings.This may include, but not be limited to,conference calls and response to
questions relating to the Final Transportation Impact Fee Study from the Southwest Montana Home
Builders Association and other interested parties,additional analysis required in response to questions
from the City Commission and Administration such as developing impact fee adoption scenario
schedules and their impact on funding of transportation projects, and other related analysis in support
of the transportation impact fee as requested by the City Project Manager.Work performed under
this task will be billed at the transportation impact fee contract hourly rates.The services to be
performed for this task will be authorized by the City Project Manager and will have a total upset
limit of $10,000.
Task 2: Additional Meetings and Presentations
To assist the City in the implementation of the updated Transportation Impact Fee,TOA proposes to
attend the following additional meetings:
one impact fee advisory committee meeting;
two City Commission meetings; and
one conference call with the Southwest Montana Builder’s Association and their consultant.
The estimated budget for these meetings will include the following sub-tasks:
preparation of presentation materials in support of meetings;
77
1000 North Ashley Drive Suite 100 Tampa, Florida 33602-3719 (813) 224-8862 Fax (813) 226-2106 ~ 3660 Maguire Boulevard Suite 103 Orlando, Florida 32803-3059 (407) 896-9200 Fax (407) 896-9260
Planning and Engineering
Tindale-Oliver & Associates, Inc.
Page 2 of 2
attendance at meetings
responding to any questions and or comments
It should be noted that based on the original scope of services, there is one remaining trip to the City
of Bozeman for a City Commission meeting that TOA will prepare for and attend.Professional fees
and travel expenses for the effort described above in this task is estimated at $11,020.Please note
that we will only bill the City of Bozeman for meetings we attend.
We appreciate the opportunity to submit this scope of services.If you have any questions, please feel
free to contact me or Nilgün Kamp.
Sincerely,
Tindale-Oliver &Associates, Inc.
Robert P.Wallace, P.E., AICP
Vice President
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