HomeMy WebLinkAbout2015 Dump Truck, Plow and Sander: Bid PackageCITY OF BOZEMAN, MONTANA
CALL FOR BIDS
NOTICE IS HEREBY GIVEN that the City of Bozeman, Montana, is accepting sealed bids for:
One (1) New Current Model Year 2015 or newer Dump Truck with Plow and Sander
Sealed bids will be received by the Bozeman City Clerk’s Office, Bozeman, Montana, at the office in City Hall, 121 N. Rouse Avenue, Bozeman, Montana, until 2:00 p.m. local time on Tuesday, July 15, 2014, at which time the bids will be publicly opened at the City Hall before
the City Clerk for One (1) New Current Model Year 2015 or newer Dump Truck with Plow
and Sander.
Please write the name of the project on the front of the sealed bid. The physical address is:
City Clerk’s Office, Suite 202, (upstairs) City Hall, 121 N. Rouse Avenue, Bozeman, Montana.
The mailing address is: City Clerk’s Office, Suite 202, City Hall, P.O. Box 1230, Bozeman, Montana, 59771.
Bids must be received before 2:00 p.m. Tuesday, July 15, 2014. Original copies must be
submitted – no faxed of electronic bids will be accepted. Bids will be opened and read following the close of bids.
Full and detailed specifications on the equipment to be furnished may be obtained at the
office of the City Clerk, City Hall, 121 N. Rouse Avenue, Bozeman, Montana 59715, telephone number (406) 582-2320, by email at agenda@bozeman.net or by visiting the City website at
www.bozeman.net under the “Business” tab and the RFP/BID drop down menu.
Each bid or proposal must be accompanied by a Certified Check, Cashier's Check, or Bid Bond
payable to the City of Bozeman, Montana, in an amount not less than Ten percent (10%) of the total amount of the bid.
Any submitting entity under this invitation to bid must sign and return the required affirmation
stating that they will not discriminate on the basis of race, color, religion, creed, sex, age, marital
status, national origin, or because of actual or perceived sexual orientation, gender identity or disability in the exercise of contract should it be awarded to that entity. Each entity submitting
under this notice shall also recognize in writing the eventual contract will contain a provision
prohibiting discrimination as described above and this prohibition on discrimination shall apply
to the hiring and treatment of the Contractor’s employees and to all subcontracts.
No bid may be withdrawn after the scheduled time for the public opening of bids, which is 2:00
p.m. local time, July 15, 2014.
The right is reserved to reject any or all proposals received, to waive informalities, to postpone
the award of the contract for a period of not to exceed Sixty (60) days, and to accept the bid
which is in the best interests of the Owner.
The City of Bozeman is required to be an Equal Opportunity Employer
DATED at Bozeman, Montana, this 25th day of June, 2014
Stacy Ulmen, CMC
City Clerk
Legal Ad
Published Bozeman, Montana
June 29th, 2014
July 6th, 2014
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INSTRUCTIONS TO BIDDERS FOR
One (1) New Current Model Year 2015 or newer Dump Truck with Plow and Sander
BID DOCUMENTS: The bid documents for the City of Bozeman for One (1) New Current Model
Year 2015 or newer Dump Truck with Plow and Sander include the Invitation to Bid, this
Instruction to Bidders, the Bid Specifications, the Bid Form, and the Purchase Agreement. BIDS: All bids must be legibly written in ink. No alterations by erasures or interlineations will be
permitted in bids or in the printed forms. Each bid shall be enclosed in a sealed envelope addressed to: Bozeman City Clerk, PO Box 1231 Bozeman, Montana 59715, or physically delivered to the address on
the Invitation to Bid and endorsed on the outside of the envelope with the words One (1) New Current Model Year 2015 or newer Dump Truck with Plow and Sander. Bids shall be strictly in accordance with the prescribed Bid Form. Any modifications thereof or
deviations there from may be considered as sufficient cause for rejection. Bids carrying riders or
qualifications to the bid being submitted may be rejected as irregular. Each Bidder must return a signed Bid Form incorporating as Exhibit 2 a copy of the Bid
Specifications indicating on each line item of equipment or required service whether the Bidder can provide the equipment/service shown in that category or whether the Bidder can provide similar equipment or required service meeting the listed equipment or required service and indicating the
details of the alternative equipment or required service. The City reserves the right to reject any alternative equipment or required service.
Each bid shall indicate the total bid price. The price quoted in a bid shall include all items of labor, materials, tools, equipment and other
costs necessary to fully complete the manufacture and delivery of the One (1) New Current Model Year 2015 or newer Dump Truck with Plow and Sander pursuant to the Bid
Specifications. It is the intention of the Bid Specifications to provide for and require a complete
One (1) New Current Model Year 2015 or newer Dump Truck with Plow and Sander of the
type prescribed in the Bid Specifications and ready for operation by the City. Any items omitted from the Bid Specifications which are clearly necessary for the completion and
operation of such equipment and its appurtenances shall be considered a portion of such equipment although not directly specified or called for in the Bid Specifications.
All parts shall be new. In all cases, materials must be furnished as specified.
Acceptance of delivery of the One (1) New Current Model Year 2015 or newer Dump Truck with Plow and Sander shall not release the successful contractor from liability for faulty design, workmanship or materials appearing even after final payment has been made.
The City reserves the right and shall be at liberty to inspect all materials and workmanship at any time during the manufacturing process and shall have the right to reject all materials and workmanship which do not conform to the specifications. However, the City is under no duty to
make inspection, and if no inspection is made, the chosen contractor shall not be relieved of any obligation to furnish materials and workmanship strictly in accordance with specifications.
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BID SECURITY: To be considered, the bid must be accompanied by a bid security unconditionally
payable to the City of Bozeman for ten percent (10%) of the total amount of the bid and attached as
Exhibit 1 on the Bid Form. Each Bidder shall expressly covenant in the bid that if the Bidder is awarded the bid, the Bidder will, within thirty (30) days after the bid is awarded, enter into a Purchase Agreement
with the City of Bozeman in substantially the same form as shown on the Purchase Agreement. Bid
security must be provided in a form specified in §18-1-203, MCA, which includes, but is not limited to, certified check, cashier’s check, bank draft, bid bond, guaranty bond, or surety bond. Bid security
through a bid, guaranty or surety bond must be issued by a surety company authorized to do business in the State of Montana. The bid security protects and indemnifies the City against the failure or refusal of the successful Bidder to timely enter into the Purchase Agreement.
SIGNATURE OF BIDDERS: Each bid must be signed in ink by the Bidder with the Bidder’s full name and business address or place of residence. If the Bidder is a firm or partnership, the name and residence
of each member must be inserted. If the bid is submitted by or in behalf of a corporation, it must be signed in the name of the corporation by a corporate official authorized to bind the corporation and who shall also affix the corporate seal of the corporation to the bid. Any bid by a corporation signed by a
person other than a corporate officer must be accompanied by a power of attorney showing that person’s authority to sign for the corporation.
ONLY ONE PROPOSAL: No Bidder may submit more than one bid. Two bids under different names will not be received from one firm, partnership, association, or corporation.
RESPONSIBILITY OF AGENT: Any person signing a bid as the agent of another, or of others, may be required to submit satisfactory evidence of authority to so sign.
TITLE: The position title of any person executing the bid or Agreement shall be clearly indicated beneath the signature.
RESPONSIBLE BIDDER: Bidder is not deemed a responsible bidder if Bidder is delinquent in payment of property taxes or special improvement district assessments within the City of Bozeman for at
least six (6) months. Any Bidder required by the Bozeman Municipal Code to have a general business license in the City of
Bozeman must obtain such license before a bid can be awarded to a bidder. EXAMINATION OF SPECIFICATIONS: Before submitting a bid, each Bidder should examine the
Bid Specifications, these Instructions to Bidders, the Bid Form, and the Purchase Agreement thoroughly and become familiar with federal, state, and local laws, ordinances, rules, and regulations that may, in any
manner, affect the cost or delivery of the goods.
INTERPRETATION OF CONTRACT DOCUMENTS: If any person contemplating submission of a
bid for the proposed Purchase Agreement is in doubt as to the true meaning of any part of the
specifications, that person may submit a written request to the City for an interpretation thereof. The person submitting the request will be responsible for its prompt delivery. Any interpretation of the
proposed purchase agreement will be made only by an addendum duly issued and a copy of any such addendum will be mailed or delivered to each person receiving the specifications.
TIME OF COMPLETION: The time of delivery of the goods to be purchased is a basic consideration
of the contract. It is necessary that each Bidder satisfy the City of the Bidder’s ability to deliver the goods being purchased within the stipulated time.
ADDENDA: If applicable, any addenda issued during the time of bidding, or forming a part of the specifications provided to Bidder for the preparation of Bidder’s proposal, shall be covered in the bid and
shall be made a part of the Purchase Agreement. Receipt of each addendum shall be acknowledged in the
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bid. Any bid in which all issued addenda are not acknowledged will be considered incomplete and will
not be read.
WITHDRAWAL OF BID: No Bidder may withdraw any bid for a period as specified in the Invitation
to Bid after the date and hour set for the opening declared herein. Prior to that time, Bidder may
withdraw a bid by written request. The request to withdraw a bid must be signed in the same manner and by the same person or persons who signed the bid.
ACCEPTANCE AND REJECTION OF BIDS: The City reserves the right to accept or reject the bids in the best interest of the City. The City reserves the right to waive informalities and irregularities in any
bid submitted, to reject non-conforming, non-responsive or conditional bids, to correct arithmetic errors without changing unit price, and postpone awarding of the Purchase Agreement for a period not exceeding sixty (60) days.
AWARD OF BID: If the bid is to be awarded, City will award the bid to the responsible Bidder whose bid is responsive and conforms to all material terms and conditions of the bidding documents and
proposed Purchase Agreement, is lowest in price, is in the best interest of the project, and other factors considered. The award will be based on the lowest responsive cumulative base bid plus any added
alternate schedules the City determines to include with the project. If the bid is awarded, the award will
be made within the period specified in the Purchase Agreement. The successful Bidder will be notified by letter mailed to the address shown on the bid that the bid has been accepted and that Bidder has been
awarded the bid.
CANCELLATION OF AWARD: The City reserves the right to cancel the award of any bid at any time
before the complete execution of the Purchase Agreement by all parties without any liability against the
City. EXECUTION AND APPROVAL OF AGREEMENT: The Purchase Agreement shall be signed by the successful Bidder and returned within the time shown on the bid. If the Purchase Agreement is not executed by the City within fifteen (15) days following receipt from Bidder of the signed Agreement,
Bidder has the right to withdraw the bid without penalty. The Purchase Agreement is not effective until it has been fully executed by all of the parties thereto. FAILURE TO EXECUTE AGREEMENT: Failure to execute the Purchase Agreement shall be just cause for annulment of the award. In the event of such annulment, the bid guarantee shall be forfeited to the City, not as a penalty, but as liquidation of damages sustained. Award may then be made to the next
lowest responsible and qualified Bidder, or the project may be re-advertised as the City may decide. PAYMENT: Payment for all goods purchased under the Purchase Agreement will be made by the City
within the time period specified in and in accordance with the procedures outlined therein.
NON-DISCRIMINATION: In accordance with law, each entity submitting a bid shall affirm on the
form provided by the City that the Bidder shall not discriminate in the performance of the work called for in the Bid Specifications on the basis of race, color, religion, creed, sex, age, marital status, national
origin, or because of actual or perceived sexual orientation, gender identity or disability, with regard to, but not limited to, the following: employment upgrading, demotion or transfer, recruitment or recruitment advertising, layoff or termination, rates of pay or other forms of compensation, selection for
training, or rendition of services.
It is further understood that any vendor who is in violation of this clause shall be barred forthwith from
receiving awards of any purchase from the City of Bozeman unless a satisfactory showing is made that discriminatory practices have ceased, and the recurrence of such acts is unlikely.
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City of Bozeman
Bozeman Street Department Bozeman, MT 59715
Bid specifications and bid form.
Note: The bid must be submitted on this form. One (1) New Current Model Year 2015 or newer Dump Truck with Plow and Sander
The vehicle described herein shall be a new North American manufactured from 2015 or newer
production and shall be in compliance with the 2015 or current emission laws. All parts and
accessories, which are required to compose a complete unit, shall be furnished whether herein stipulated or not. Unless otherwise noted in these specifications, all equipment cataloged as
standard shall be furnished and included in the purchase price of the unit.
Section 1 Standard Options
All standard options, whether expressly stated here or not, shall be included. Cab interior shall
be of the manufacturer’s medium quality. Yes __________ No __________ Exceptions _____________________________________
Section 2 Color
Color shall be Safety Yellow L3008EB with base clear coat, truck and dump bed. Color shall be
verified at time of bid awarding.
Yes __________ No __________ Exceptions _____________________________________
Section 3 Cab
Cab style shall be front-end hood, tilt type, short conventional style hood. Preference will be given to a sloped hood with the most visibility.
Yes __________ No __________ Exceptions _____________________________________
Hood shall tilt open to a full ninety (90) degrees.
Yes __________ No __________ Exceptions _____________________________________
The hood should have access latches to allow operator to check the fluid levels if available.
Yes __________ No __________ Exceptions _____________________________________
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Driver’s seat shall be a premium air suspension seat. Seat must allow for tilt back, angle, lumbar adjustment. Seat must have high back, foldable arm rests, with cloth upholstery.
Yes __________ No __________ Exceptions _____________________________________
Passenger seat shall be a bucket type high back seat, with cloth upholstery. Not air suspension.
Yes __________ No __________ Exceptions _____________________________________ All windows shall be tinted safety glass. Windshield shall be heated in wiper park area.
Yes __________ No __________ Exceptions _____________________________________
Truck shall be equipped with retractable seat belts and shall be lap/shoulder type.
Yes __________ No __________ Exceptions _____________________________________
Truck shall have arctic type windshield wipers with a delay function. Washer reservoir shall be
a minimum 2 gallons. Yes __________ No __________ Exceptions _____________________________________
Power windows on driver and passenger sides.
Yes __________ No __________ Exceptions _____________________________________ Cab shall have cab assist handles on both right and left side.
Yes __________ No __________ Exceptions _____________________________________
Cab shall have dome lights with manual and automatic door switch.
Yes __________ No __________ Exceptions _____________________________________
Two (2) 12 volt dash mounted receptacles.
Yes __________ No __________ Exceptions _____________________________________
Air horn with shield shall be installed on truck. Yes __________ No __________ Exceptions _____________________________________
Doors shall have door seals mounted on the doors.
Yes __________ No __________ Exceptions _____________________________________
Mirrors shall be king size West Coast type, both driver and passenger side with remote
adjustment. Eight inch (8”) convex mirrors shall be mounted below the West Coast mirrors.
Yes __________ No __________ Exceptions _____________________________________
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Both driver and passenger side primary mirrors shall be heated.
Yes __________ No __________ Exceptions _____________________________________
Truck shall have factory installed AM/FM radio with clock and auxiliary input. Yes __________ No __________ Exceptions _____________________________________
Heater shall be high output with minimum three (3) speed fan.
Yes __________ No __________ Exceptions _____________________________________
Truck shall have air conditioning.
Yes __________ No __________ Exceptions _____________________________________
Truck shall have dual sun visors.
Yes __________ No __________ Exceptions _____________________________________ Cab shall have full length heavy duty insulated rubber floor covering.
Yes __________ No __________ Exceptions _____________________________________
Truck shall have common key for door and ignition. A minimum of two (2) keys will be provided. Yes __________ No __________ Exceptions _____________________________________
One (1) two-way (2-way) radio shall be installed, with Wide band quarter (¼) wave antenna.
Two-way (2-way) radio shall be a Motorola model CM200. Mounting location shall be
determined by City personnel. The radio shall be wired in such a manner as to turn off when the ignition is turned off.
Yes __________ No __________ Exceptions _____________________________________
Truck shall have an adjustable telescoping/tilt steering wheel. Yes __________ No __________ Exceptions _____________________________________
Cab rear window shall be minimum eight hundred eighty (880) square inches. Tinted.
Yes ___________ No __________ Exceptions _____________________________________ Panasonic Toughpad® to be supplied with truck. Contact IT department for cost and order.
Yes____________ No__________ Exceptions_____________________________________
Cab shall have air mounts
Yes____________ No__________ Exceptions_____________________________________
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Shall have extra floor, hood and firewall insulation so as to be considered premium insulation.
Yes_____________ No___________ Exceptions___________________________________
Section 4 Instruments and Controls
Truck shall be equipped with two inch electric fuel gauge.
Yes __________ No __________ Exceptions _____________________________________
Truck shall be equipped with a dash mounted air restriction indicator.
Yes __________ No __________ Exceptions _____________________________________
Truck shall be equipped with an hour meter and shall run when key is turned in the on position.
Yes __________ No __________ Exceptions _____________________________________
Speedometer shall be calibrated to compensate for axle ratio and tire size.
Yes __________ No __________ Exceptions _____________________________________
Truck shall be equipped with self canceling signal switch with emergency flashers.
Yes __________ No __________ Exceptions _____________________________________ Truck shall be equipped with an oil pressure gauge.
Yes __________ No __________ Exceptions _____________________________________
Truck shall be equipped with a transmission temperature gauge.
Yes __________ No __________ Exceptions _____________________________________
Truck shall be equipped with a water temperature gauge.
Yes __________ No __________ Exceptions _____________________________________
Dash shall be wrap around or wing type Yes___________ No___________ Exceptions_____________________________________
Truck shall be equipped with cruise control.
Yes __________ No __________ Exceptions _____________________________________
Truck shall be equipped with warning system which consists of lights and buzzer for low oil
pressure, high water temperatures and low air pressure.
Yes __________ No __________ Exceptions _____________________________________
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Truck shall be equipped with wiring pigtail for box installation.
Yes __________ No __________ Exceptions _____________________________________
Truck shall be wired for 2 strobes. Switch shall have indicator light.
Yes __________ No __________ Exceptions _____________________________________
Truck shall have a switch with indicator light and approximately 10 feet of wiring for utility lights. Yes __________ No __________ Exceptions _____________________________________
Truck shall have two additional switches mounted in the dash with indicator lights and wire
routed to the back of the cab. Switches labeled OPT.
Yes __________ No ___________ Exceptions _____________________________________
Truck shall have color-coded or numbered wiring and air lines with identification tags or color coding.
Yes __________ No __________ Exceptions _____________________________________
Section 5 Frame
Frame shall be reinforced with inner C-channel.
Yes __________ No __________ Exceptions _____________________________________ Inner C-channel shall extend from end of frame to end of frame.
Yes __________ No __________ Exceptions _____________________________________
Truck must be equipped with two (2) front and two (2) rear mounted tow hooks.
Yes __________ No __________ Exceptions _____________________________________
Three piece front bumper shall be included. With collapsible ends.
Yes __________ No __________ Exceptions _____________________________________
Twenty four (24) inch integral front frame extension if needed. Sloped hood is preferred over
frame extension. Must accept front mounted snow plow and hitch.
Yes __________ No __________ Exceptions _____________________________________
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Section 6 Tires
Drive tires shall be fourteen (14) ply Goodyear G182 RSD 11R22.5.
Yes __________ No __________ Exceptions _____________________________________
Truck shall have a tire pressure maintenance system on rear tires, Cat Eye™ or equal.
Yes __________ No __________ Exceptions _____________________________________ Front tires shall be twenty (20) ply Goodyear G291 315/80R22.5 radial tires.
Yes __________ No __________ Exceptions _____________________________________
Section 7 Wheels
Truck shall have steel rims with that meet or exceed GVW ratings.
Yes __________ No __________ Exceptions _____________________________________
Duals shall have ample clearance to allow the use of heavy duty truck, single or dual tire chains.
Recommended spacing is one and three quarter inch (1¾”) minimum. Yes __________ No __________ Exceptions _____________________________________
Truck shall have mud flaps front and rear of duals and rear of front tires.
Yes __________ No __________ Exceptions _____________________________________ Section 8 Rear Axle Suspension & Brakes
Rear suspension shall be rated for twenty six thousand (26,000) pounds minimum, and all axle components must match the twenty six thousand (26,000) pound rating. Flat leaf spring with
helper and radius rod.
Yes __________ No __________ Exceptions _____________________________________
Truck shall have a driver-controlled traction differential for rear axle.
Yes __________ No __________ Exceptions _____________________________________
Rear axle shall be twenty six thousand (26,000) pounds with synthetic lube.
Yes __________ No __________ Exceptions _____________________________________
Truck shall be equipped with shock absorbers that match GVW of vehicle.
Yes __________ No __________ Exceptions _____________________________________
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Truck shall be equipped with a Bendix™ A.D.I.P. heated air dryer or equivalent model.
Yes __________ No __________ Exceptions _____________________________________
Truck shall have a Bendix™ oil coalescing filter mounted between air dryer and wet tank.
Yes __________ No __________ Exceptions _____________________________________
Truck shall be equipped with sixteen point five by seven (16.5 x 7) Rockwell Q series rear brakes or equivalent.
Yes __________ No __________ Exceptions _____________________________________
Truck shall have externally mounted Brake Drums.
Yes __________ No __________ Exceptions _____________________________________
Truck shall be equipped with an air compressor with eighteen point seven (18.7) cubic foot per minute of output minimum, plumbed to clean side of main engine air filter.
Yes __________ No __________ Exceptions _____________________________________
Truck shall be geared to maintain a minimum of sixty five (65) MPH. Yes __________ No __________ Exceptions _____________________________________
Section 9 Front Axle, Brakes and Suspension Front axle shall be eighteen thousand (18,000) pound Dana Spicer or equal, and all axle components must match the eighteen thousand (18,000) pound rating, or prior approved.
Yes __________ No __________ Exceptions _____________________________________
Steering axle brakes will be equipped with sixteen point five inch (16.5”) by six inch (6”) brake shoes with dust shields.
Yes __________ No __________ Exceptions _____________________________________
Shall be equipped with air to oil power steering cooler. Yes __________ No __________ Exceptions _____________________________________
Section 10 Engine
Engine shall have a minimum horsepower rating of three hundred horsepower (300hp) and eight hundred sixty (860) foot-pounds of torque. If not Cummins engine then software for
engine diagnostics shall be provided.
Yes __________ No __________ Exceptions _____________________________________
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Truck shall have air cleaner supply valve for under hood air or outside air for use in heavy snow storms.
Yes __________ No __________ Exceptions _____________________________________
Automatic fan control with dash switch and indicator light. Yes __________ No __________ Exceptions _____________________________________
Engine must be bio-diesel compatible.
Yes __________ No __________ Exceptions _____________________________________
Cooling system shall be a heavy duty cooling system equipped with filter and permanent type
anti-freeze to minus thirty four degrees (-34°) with cold climate package.
Yes __________ No __________ Exceptions _____________________________________
Engine shall have Raycor™ Primary fuel filter with heater and warning lights.
Yes __________ No __________ Exceptions _____________________________________
Engine shall be equipped with a factory-installed block heater with a minimum one thousand (1000) watts, one hundred fifteen (115) volt receptacle mounted under left hand door.
Yes __________ No __________ Exceptions _____________________________________ Truck is preferred to have a left side mounted vertical exhaust with safety guard. Please explain
if exhaust after treatment or diesel exhaust fluid system prevents this.
Yes __________ No __________ Exceptions _____________________________________
Fuel tank shall be an aluminum tank, fifty (50) gallon minimum. Steps shall have safety tread.
Yes __________ No __________ Exceptions _____________________________________
Truck shall have a dash mounted manual regeneration function included with the regeneration system.
Yes __________ No __________ Exceptions _____________________________________
Section 11 Transmission
Transmission shall be an Allison™ 3000RDS six (6)-speed with PTO drive gear, with Allison™
recommended Transynd synthetic transmission fluid. Yes __________ No __________ Exceptions _____________________________________
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Transmission shall be equipped with Allison™ Prognostics and load - based shift software.
Yes __________ No __________ Exceptions _____________________________________
Truck shall have a transmission driven PTO with electric controls to be mounted in the Force
America Patrol Command console Yes __________ No __________ Exceptions _____________________________________
Truck shall have a vehicle interface wiring and PDM with body builder connector at end of frame.
Yes __________ No __________ Exceptions _____________________________________
Section 12 Electrical
Alternator shall be a one hundred (160) amp minimum. Truck shall have a minimum of two (2) heavy duty twelve (12) volt batteries, with a minimum of two thousand two hundred fifty (2250)
cold cranking amps (C.C.A.). Batteries shall be mounted on the left side.
Yes __________ No __________ Exceptions _____________________________________
Shall have positive and negative jump start posts mounted on frame near starter.
Yes __________ No __________ Exceptions _____________________________________ Truck shall have a battery disconnect to kill all the power from battery. This disconnect shall be
mounted close to the batteries. Yes __________ No __________ Exceptions _____________________________________
Truck shall have emergency flashers.
Yes __________ No __________ Exceptions _____________________________________
All clearance and brake lights are to be L.E.D.
Yes __________ No __________ Exceptions _____________________________________
Section 13 Dump Body
Dump bed shall be a Henderson, Swenson or Heil brand.
Yes __________ No __________ Exceptions ____________________________________
Dump body color must match cab.
Yes __________ No __________ Exceptions _____________________________________
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All grease zerks shall be readily accessible, tubed if necessary.
Yes __________ No __________ Exceptions _____________________________________
Bed shall have a minimum dumping angle of fifty (50) degrees.
Yes __________ No __________ Exceptions _____________________________________
Truck shall be equipped with an electric under bed mounted box vibrator. Yes __________ No __________ Exceptions _____________________________________
One quarter (1/4) cab shield shall be mounted with two inches (2”) of clearance between the
cab. The cab shield height needs to be kept to a minimum height for the purpose of a cab light
bar.
Yes __________ No __________ Exceptions _____________________________________
Two (2) strobe lights (Ecco model 6650c, no exceptions) shall be hinge mounted on the right/left
edge of cab shield at a height of four inches (4”) above the cab shield. The switch shall be factory installed in the cab.
Yes __________ No __________ Exceptions _____________________________________ The tail gate must have heavy duty one and one quarter inch (1¼”) pins on top pivot point and
at the latch mechanism. Latch system will be air operated. With switch to be mounted in the Force America Patrol Commander Console™.
Yes __________ No __________ Exceptions _____________________________________
Stop and turn lights in rear corners shall be LED style, solder connections and heat shrink
tubing placed over the solder joints. Crimp type connectors will be rejected.
Yes __________ No __________ Exceptions _____________________________________
Tail gate shall have three eighths inch (3/8”) high test chains to control tail gate opening.
Yes __________ No __________ Exceptions _____________________________________
Air trip shall be controlled by a guarded toggle switch mounted in Force America Patrol Commander Console™.
Yes __________ No __________ Exceptions _____________________________________
A folding ladder to get into the box shall be mounted on the left front side; first step to be mounted eighteen inches (18”) off the level ground.
Yes __________ No __________ Exceptions _____________________________________
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Bed shall be equipped with a single cylinder, front-mounted telescopic hoist, N.T.E.A., class one hundred (100) inverted cylinder is not acceptable.
Yes __________ No __________ Exceptions _____________________________________
Dump bed hydraulic valve to be integrated in to Force America Add-A-Fold valve assembly. Yes __________ No __________ Exceptions _____________________________________
Dump bed controls to be integrated in to Force America Patrol Commander Console™.
Yes __________ No __________ Exceptions _____________________________________
Truck must be equipped with OSHA approved backup alarm.
Yes __________ No __________ Exceptions _____________________________________
Truck shall have high visibility back-up lights mounted at the rear of vehicle in such a manner as to be visible with sander installed.
Yes __________ No __________ Exceptions _____________________________________
Section 14 Hydraulic Controls
Plow and sander controls shall be Force America® brand. They will control sander, plow, dump
box and pre-wet functions. Yes __________ No __________ Exceptions _____________________________________ Hydraulic system shall be Force America® brand.
Yes __________ No __________ Exceptions _____________________________________
Section 15 Spreader The Spreader will be a Swensen, Henderson or Henke brand.
Yes __________ No __________ Exceptions _____________________________________
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The sander shall include the following options.
• Sloped Front
• Grease extensions to the rear
• Drop-n- loc Top screens
• Ladder
• Tailgate Latch
• Pre wet system
• Light bar with stop, turn, tail lights
• Two (2) rear mounted work lights
• Powder coated Omaha Orange
• Storage legs
Yes __________ No __________ Exceptions _____________________________________ The wiring for the sander shall pass through a trailer connector at the rear of the truck for easy
removal of the sander. All wiring for the sander will join at a junction box mounted on the rear of the sander that is sealed and protects the wiring from the elements.
Yes __________ No __________ Exceptions _____________________________________
Truck shall have a manual switch integrated in Force America Patrol Commander Console™
and wiring to activate rear facing work lights. Lights will be mounted on rear of sander, in a protected area, by body builder.
Yes __________ No __________ Exceptions _____________________________________
The controls for the Sander be integrated into the Force America Patrol Commander Console™
Yes __________ No __________ Exceptions _____________________________________
The Pre wet system shall be a spray system.
Yes __________ No __________ Exceptions _____________________________________
The system shall include two tanks the maximum size that the bed and gvw will allow.
Yes __________ No __________ Exceptions _____________________________________
The control for the Pre-wet system shall be integrated into the Force America Patrol Commander Console™.
Yes __________ No __________ Exceptions _____________________________________
The wiring for the Pre-wet shall pass through the same trailer connector that the sander uses.. All wiring for the Pre-wet will join at the same junction box as the sander uses.
Yes __________ No __________ Exceptions _____________________________________
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Section 16 Plow Hitch and Moldboard
Plow shall be reversible eleven (11) foot moldboard; Henderson, Swenson or Henke brand.
Yes_________ No___________ Exceptions_______________________________________
Shall have headlights mounted on hood for plowing operation. Switch shall be mounted in cab.
Yes _________ No __________ Exceptions _______________________________________
Hitch shall be frame mounted unless prior authorization is obtained.
Yes _________ No __________ Exceptions _______________________________________
Section 17 Miscellaneous
MANUALS:
Manuals must cover all parts, service wiring diagrams, and all major components. Unit shall be supplied with at least one (1) complete manual, one (1) CD-ROM manual, And two(2) operator manuals. Manuals shall be the same used in the supplier’s maintenance shop. Any outside
vendors installing various components on this unit shall include original parts, service, and operator manuals. Unit will be supplied with a final bill of materials/build sheet.
Yes __________ No __________ Exceptions _____________________________________
WARRANTY:
Unit shall have a standard factory warranty. The City of Bozeman reserves the right to do
warranty work with authorization from manufacturer. Warranty work will be billed out at eighty
dollars ($80.00) per hour straight time for warranty repairs. Prior approval will be obtained from the manufacturer before repairs are started. All warranty parts will be shipped free of charge to
our shop, 1812 N. Rouse, Bozeman, MT 59715, with overnight designation and if parts are to be returned the manufacturer will make arrangements to have the old parts returned at their cost. Arrangements may be made at our approval to have warranty work done within a 10 mile radius
of our shop. Yes __________ No __________ Exceptions _____________________________________
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DELIVERY:
The complete unit (F.O.B. City Shops Complex, 1812 N. Rouse, Bozeman, MT 59715, shall be
delivered within one hundred twenty (120) calendar days after the date of the notice to proceed. Upon delivery of the complete unit, City of Bozeman staff will inspect the complete unit to see if it meets bid specs. If the City staff finds that it does not meet the specs, it will be taken by the
dealer to their facility to correct the deficiencies Yes __________ No __________ Exceptions _____________________________________
TRAINING:
Successful bidder will provide four hours of operator and service training to be provided at City
of Bozeman Shop Complex (814 N. Bozeman). If a model of truck is awarded the bid and that
model has never been owned by the City of Bozeman, then factory training will be provided for one mechanic. This will be the same training provided to dealership mechanics. The training
will be no less than two (2) days and no more than five (5) days. All expenses including but not limited to travel, room and board and classroom materials will be provided by the successful bidder. Contact the Vehicle Maintenance Department, (406) 582-3206, to get clarification on
this before submitting bid. Yes __________ No __________ Exceptions _____________________________________
Bid Form
Page 1 of 7
1
BID FORM (Purchase Agreement)
One (1) New Current Model Year 2015 or newer Dump Truck with Plow and Sander THIS BID SUBMITTED TO:
Bozeman City Clerk, City of Bozeman, MT, 121 N. Rouse Ave., Bozeman, MT 59715. 1. THE UNDERSIGNED BIDDER proposes and agrees that if this bid is accepted, Bidder
will enter into a Purchase Agreement with the City in the form included in the bidding
documents and will furnish the goods or product to be purchased by the City within the
number of calendar days indicated in the Agreement and in accordance with the other terms and conditions of the bidding documents. 2. Bidder has examined, understands, accepts, and abides by all of the terms and conditions
of the Invitation to Bid, Instructions to Bidders, Bid Specifications, and Purchase
Agreement. 3. Bidder expressly covenants that if Bidder is awarded the bid, Bidder will, after the bid is
awarded and within the time specified in the Request for Bid, enter into a formal
Purchase Agreement with City. The bid must be accompanied by Bid Security payable to
the City of Bozeman for ten percent (10%) of the total amount of the bid, including alternates, if any. The Bid Security must be in a form specified in §18-1-203, MCA, which includes, but is not limited to, certified check, cashier's check, bank draft, bid
bond, guaranty bond, or surety bond. The Bid Security is attached hereto as Exhibit 1.
4. This bid will remain subject to acceptance for sixty (60) days after the bid opening, or for such longer period of time that Bidder may agree to in writing upon request of City.
5. Bidder further represents that this bid is genuine and not made in the interest of or on
behalf of any undisclosed individual or entity and is not submitted in conformity with any
agreement or rules of any group, association, organization, or corporation; Bidder has not solicited or induced any person, firm, or corporation to refrain from bidding; and Bidder has not sought by collusion to obtain for itself any advantage over any other bidder or
over City.
6. Bidder certifies that no employee or official of the City or any member of such employee or official’s immediate family has any direct or indirect interest in the pecuniary profits or contracts of the Bidder.
7. Bidder will provide the goods, product, or equipment being purchased by the City in
accordance with the Purchase Agreement, for the price stated on the completed Bid Specifications sheet attached hereto as Exhibit 2.
8. Bidder understands that the unit prices shall govern in checking the bid, and should a
discrepancy exist in the total estimated price and total amount of unit prices bid as listed
Bid Form
Page 2 of 7
2
on the Bid Sheet after extensions are checked and corrections made, if any, the total
amount of unit prices bid as corrected shall be used in awarding the contract.
9. Bidder certifies that Bidder is a responsible bidder.
10. Bidder agrees that the good, product, or equipment to be purchased by City will be
delivered and ready for final payment in accordance with the Purchase Agreement.
11. If applicable, Bidder certifies receipt of City’s revisions or additions made subsequent to the advertised proposal, which are specifically acknowledged on Receipt of Addendum,
attached hereto as Exhibit 3.
12. Bidder represents that the bid is genuine and not collusive or a sham and that bidder has
not colluded, conspired, connived, or agreed, directly or indirectly, with any bidder or person, to put in a sham bid or to refrain from bidding. Bidder further represents that
Bidder has not sought by agreement or collusion, directly or indirectly, with any person,
to fix the bid price of any other bidder, or to fix any overhead, profit, or cost element of
said bid price or that of any other bidder, or to secure any advantage against the City or
any person interested in the proposed bid. Bidder affirms that all statements in this bid are true.
SUBMITTED on the _____ day of ____________, 20_____.
Bidder’s Tax ID #
IF BIDDER is:
An Individual: (Name typed or printed)
By: (SEAL) (Individual’s Signature) Doing business as:
Business Address:
Telephone # FAX #
A Partnership: (Partnership Name)
By: (SEAL) (Signature) (Name typed or printed) Business Address:
Telephone # FAX #
Bid Form
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3
A Corporation: (SEAL)
(Corporation Name) State of Incorporation:
Type (General Business, Professional, Service, Limited Liability):
By:
(Signature of Authorized Representative)
Print Name and Title: Attest: (Corporate Seal)
(Signature of Secretary) Business Address:
Telephone # FAX #
Date of Qualification To Do Business Is: A Joint Venture: Each Joint Venture Must Sign
Joint Venture Name: (SEAL)
(Name) By:
(Signature of Joint Venture Partner) Name:
(Name, printed or typed)
Title:
Business Address:
Telephone # FAX #
A Joint Venture: Each Joint Venture Must Sign
Joint Venture Name: (SEAL)
(Name) By:
(Signature of Joint Venture Partner) Name:
(Name, printed or typed)
Title: Business Address:
Telephone # FAX #
Address of Joint Venture for Receipt of Official Communication:
Bid Form
Page 4 of 7
4
Address:
Telephone # FAX #
(Each Joint Venture must sign. The manner of signing for each individual, partnership and corporation that is a
party to the joint venture should be in the manner indicated above.)
Bid Form
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5
Exhibit 1
Bid Security
Attached.
Bid Form
Page 6 of 7
6
Exhibit 2
Bid Sheet
Attach a completed Bid Specification Form.
The Bidder must state the Total Bid Price here:
Total Bid Price (written out and in dollar amount):
$_______________________________________ ______________________________________________________________________________
______________________________________________________________________________
Bid Form
Page 7 of 7
7
Exhibit 3
Receipt of Addendum (if applicable).
Bidder acknowledges receipt of the following addendum of revisions or additions:
Addendum Number Date Issued Authorized Signature For Each 1
2
3
4
5
Purchase Agreement Page 1 of 4
BID PURCHASE AGREEMENT
THIS AGREEMENT is made this ____day of___________, 2014, by and between the CITY OF BOZEMAN, a municipal corporation organized and existing under the laws of the State of Montana, 121 North Rouse Ave., Montana 59715, hereinafter referred to as “City,” and _______________________, with a mailing address of _________________________,
hereinafter referred to as (“Seller”).
In consideration of the mutual promises and agreements hereinafter contained, the parties agree as follows:
1. PROPERTY PURCHASED: Seller agrees to sell and City agrees to purchase
the property requested and described in the City’s Bid Specifications, as modified by the parts of
Seller’s response accepted by City, all of which is incorporated into this Purchase Agreement by this reference. By accepting this Purchase Agreement, Seller hereby agrees that the sale, use, or
incorporation into manufactured products of all machines, software, hardware, materials and
other devices furnished under this Purchase Agreement which are not of the Seller’s design,
composition, or manufacture shall be free and clear of infringement of any valid patent,
copyright, or trademark. Seller shall hold the City harmless from any and all costs and expenses, including attorney fees, liability, and loss of any kind growing out of claims, suits, or actions
alleging such infringement, and Seller agrees to defend such claims, suits, or actions.
The property being purchased (“Property”) consists of:
One (1) New Current Model Year 2015 or newer Dump Truck with Plow and Sander TOTAL PRICE: $_____________________
2. SPECIFICATIONS: The Seller agrees that all material and workmanship in and
upon this Property complies with the City’s Bid Specifications as shown on the Seller’s Bid Form and the Seller’s response thereto as accepted by the City. Unless otherwise agreed to by
the City, the City’s Bid Specifications as shown on the Seller’s Bid Form govern in the event of
inconsistencies with the Seller’s response to the same.
3. PRICE: The City agrees to pay ____________________________ Dollars ($_______) as the purchase price. All prices are less any applicable local, state or federal taxes
that may be applied to the Property to be purchased. This price is firm and not subject to
escalation under agreed to in writing by the City.
4. DELIVERY AND PAYMENT: Time is of the essence in the performance of this Purchase Agreement. Seller assumes full responsibility for all transportation, transportation
scheduling, packing, handling, insurance, and other served associated with delivery of the
Property. Seller agrees to deliver the above-described Property to the City within ninety (90)
Purchase Agreement Page 2 of 4
days of the receipt of City’s order. Delivery will occur at the City of Bozeman’s City Shop
Complex (814 North Bozeman Ave., Bozeman, MT 59715), or at a place otherwise selected by
City. If delivery of the Property and/or performance of services required under this Purchase
Agreement cannot be made Seller shall promptly notify the City of the earliest possible date for delivery or performance. Notwithstanding such notice, if Seller for any reason fails to deliver the Property or perform required services within the time specific or to the City’s satisfaction the
City may terminate this Purchase Agreement or any part therefore without liability except or
good or services previously provided and accepted. The City’s receipt or acceptance of any part
of a non-conforming delivery or service shall not constitute a waiver of any claim, right or remedy the City has under this Purchase Agreement or applicable law. Upon delivery and for a reasonable period thereafter, City has the right to inspect the Property to ensure that it meets Bid
Specifications as modified by Seller’s responses accepted by City. If the Property meets the
modified Bid Specifications, City shall tender the purchase price stated above to Seller through
the City’s normal claim process. Unless otherwise agreed in writing, payment terms shall be net thirty (30) days from the date of receipt of invoice or acceptance of goods and services by the City, whichever occurs last. Payment will be made to Seller at the address previously stated
unless Seller provides a different address in writing. Invoices must be mailed to: John Alston,
Superintendent of Sewer and Water, PO Box 1230, Bozeman, MT 59771-1230.
5. NONDISCRIMINATION: Seller will not discriminate in the performance of
this Agreement on the basis of race, color, religion, creed, sex, age, marital status, national
origin, or because of actual or perceived sexual orientation, gender identity or disability and shall
ensure this provision applies to all subcontracts let by the Seller in fulfillment of this Purchase
Agreement.
6. DEFAULT/ TERMINATION/ REMEDIES: In the event of Seller’s breach of
this Purchase Agreement, including if Seller fails to deliver the Property as set forth herein or
fails to meet City’s Bid Specifications, City may, at its option, take any or all of the following
actions without prejudice to any other rights or remedies available to the City by law: (i) declare the Seller in default and immediately cancel and rescind this Purchase Agreement; (ii) require
Seller to repair or replace any equipment or materials used in the Property, and upon Seller’s
failure or refusal to do so, repair or replace the same at Seller’s expense; (iii) reject any material
or equipment included in the Property containing defective or nonconforming equipment or
material and return for credit or replacement at Seller’s option; or (iv) cancel any outstanding deliveries and treat such breach by Seller as Seller’s repudiation of this Purchase Agreement.
Thereafter, City may procure substitute property to replace the Property described herein. In
such event, Seller is liable to City for the difference between the price set forth herein and the
price paid by City for the replacement property. Additionally, the City may pursue any other
remedy it has at law or in equity.
In the event of the City’s breach hereunder, Seller’s exclusive remedy shall be Seller’s
recovery of the material or equipment or of the Purchase Price or portion of the Purchase Price
payable for equipment and material delivered to the City prior to such breach.
Purchase Agreement Page 3 of 4
7. CHANGE ORDERS: The City shall have the right to revoke, amend, or modify
this Purchase Agreement or the equipment or material included in the Bid Specifications at any
time. Seller’s receipt of City’s written change order without response received by the City within
10 (ten) business days or Seller’s shipment or other performance reflecting the change, whichever occurs first, shall be Seller’s acceptance of the change without any price or other
adjustment.
8. WARRANTY: THE SELLER SHALL WARRANTY THE PROPERTY
FOR A MINIMUM OF TWO (2) YEARS AND SHALL ALSO ASSIGN TO THE CITY ALL WARRANTIES FOR ALL COMPONENT PARTS OF THE PROPERTY NOT WARRANTIED BY SELLER. IN ADDITION, THE SELLER AGREES THE PROPERTY IS COVERED BY IMPLIED WARRANTIES FOR MERCHANTABILITY
AND FITNESS FOR THE PARTICULAR PURPOSE FOR WHICH IT HAS BEEN
PURCHASED. IN ADDITION TO ANY OTHER EXPRESSED OR IMPLIED WARRANTIES AND UNLESS OTHERWISE AGREED IN WRITING, SELLER ALSO WARRANTS THAT ALL EQUIPMENT DELIVERED HEREUNDER WILL BE NEW, SUITABLE FOR USE AS DESCRIBED, OF THE GRADE AND QUALITY SPECIFIED,
FREE FROM ALL DEFECTS IN DESIGN, MATERIAL AND WORKMANSHIP; IN
CONFORMITY WITH ALL SPECIFICATIONS FURNISHED; IN COMPLIANCE WITH ALL APPLICABLE FEDERAL, STATE AND LOCAL LAWS AND REGULATIONS AND FREE FROM ANY LIENS AND ENCUMBRANCES. THESE WARRANTIES SHALL NOT BE DEEMED TO EXCLUDE SELLER’S STANDARD
WARRANTIES OR OTHER RIGHTS OR WARRANTIES WHICH THE CITY MAY
HAVE OR OBTAIN. 9. INSURANCE/INDEMNIFICATION: The Seller shall insure the One (1) New Current
Model Year 2015 or newer Dump Truck with Plow and Sander for a minimum of one hundred fifteen
thousand dollars ($115,000.000) against all damages during the time the One (1) New Current
Model Year 2015 or newer Dump Truck with Plow and Sander is in the Seller’s possession which time of Seller’s possession shall commence the moment the One (1) New Current Model Year 2015 or
newer Dump Truck with Plow and Sander is picked up from the City of Bozeman by Seller or
Seller’s agent until the moment the One (1) New Current Model Year 2015 or newer Dump Truck with
Plow and Sander is returned to the City of Bozeman by Seller or Seller’s agent and accepted by the
City. In addition to and independent from the above requirement, from the moment Seller or Seller’s agent takes possession of the One (1) New Current Model Year 2015 or newer Dump Truck
with Plow and Sander. Seller shall defend, indemnify, and hold the City harmless against claims,
demands, suits, damages, losses, and expenses connected therewith that may be asserted or
claimed against, recovered from or suffered by the City by reason of any injury or loss, including
but not limited to, personal injury, including bodily injury or death, property damage, occasioned by, growing out of, or in any way arising or resulting from any intentional or negligent act on the part of Seller, it’s agents or employees during the performance of this Purchase Agreement.
Purchase Agreement Page 4 of 4
10. ASSIGNMENT: Seller may not delegate, subcontract, or assign any duties and
services or assign any rights or claims under this Purchase Agreement without the express
written consent of City.
11. ENTIRE AGREEMENT: This Agreement, including its appendices, if any,
embodies the entire understanding between the parties relating to the subject matter contained
herein. No agent or representative of either party has authority to make any representations,
statements, warranties or agreements not herein expressed and all modifications or amendments
of this Agreement, including the appendices, must be in writing and signed by an authorized representative of each of the parties hereto.
12. APPLICABILITY: This Agreement and any extensions hereof shall be
governed and construed in accordance with the laws of the State of Montana, and the same is
binding upon the parties, their heirs, successors, and assigns. IN WITNESS WHEREOF, the parties have caused this Agreement to be executed by
their duly authorized representatives the day and year first above written.
CITY OF BOZEMAN ______________________________________ SELLER (Type Name Above)
By___________________________________ By____________________________________
Chris A. Kukulski, City Manager Print Name: ___________________________ Print Title: ____________________________
APPROVED AS TO FORM:
By____________________________________ Greg Sullivan, City Attorney
NON-DISCRIMINATION AFFIRMATION FORM
_________________________ [name of entity submitting] hereby affirms it will not discriminate
on the basis of race, color, religion, creed, sex, age, marital status, national origin, or because
of actual or perceived sexual orientation, gender identity or disability in the performance of
work performed for the city of Bozeman, if a contract is awarded to it, and also recognizes the
eventual contract, if awarded, will contain a provision prohibiting discrimination as described
above and that this prohibition shall apply to the hiring and treatment of the
_________________________ [name of entity submitting] employees and to all subcontracts it
enters into in performance of the agreement with the city of Bozeman.
Signature of Bidder: ______________________________
Person authorized to sign on behalf of the bidder