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Commission Memorandum
REPORT TO: Honorable Mayor and City Commission
FROM: James Goehrung, Director of Facility Services
Chris Kukulski, City Manager
SUBJECT: Green building considerations for the old Library reuse for a new City
Hall
MEETING DATE: October 1, 2007
BACKGROUND: Staff is working with the Architect of Record on the old Library reuse and
we are starting the Design Development phase of the project. During the City Commission
discussion at the June 11 meeting, the Commission expressed interest in formally pursuing a
green building certification under the LEED (Leadership in Energy and Environmental Design)
program. The current Architectural agreement states that the LEED standards will be followed
as a guide in the design approach to the remodel.
Staff made a commitment to investigate the costs associated with a formal LEED designation for
the building. The attached information from the Architect outlines the requirements and costs
associated with this designation.
The general rule of thumb is that the added cost of formal LEED designation is 15% of the total
construction project cost. On a project of this size the estimated cost is just under $300,000.
Some of the key items that account for the expense are: The LEED application fee, LEED
coordination fees, energy modeling, and added charges from the Architect and Contractor for
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reporting, documentation, other consultant fees such as hiring a Building Commissioning Agent,
and site supervision and oversight.
RECOMMENDATION: The two options at this time are:
Option 1 - Direct staff to follow the current design and construction approach, which is to
design the project to incorporate green building components into the project using the
LEED silver level design standards as a guide with no formal certificate.
Option 2 – Direct staff to modify the existing contract to formally pursue LEED
certification for the City Hall remodeling project and authorize a budget amendment to
increase the project costs by up to $300,000 to cover the certification costs.
FISCAL EFFECTS: Should the Commission direct staff to incorporate a formal LEED
designation for the City Hall remodeling project, additional money would need to be budgeted
for construction. The current construction plan includes a number of additive alternates, such as
the Commission Room addition and some mechanical equipment change-outs. A tight
construction budget would most likely rule out the acceptance of some alternates as a greater
amount of money is held aside for contingencies because of some of the “suprises” that are
typically discovered on remodeling projects.
ALTERNATIVES: As suggested by the City Commission.
Respectfully submitted,
_________________________________ ____________________________
James Goehrung Chris A. Kukulski, City Manager
Director of Facility Services
Attachments: Memo from Comma-Q Architecture, Inc.
Report compiled on September 26, 2007
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Page 1 of 1
MEMO
Date: September 19, 2007
Subject: LEED Certification – Additional Fees and Costs
City of Bozeman – City Hall 07-10
Attention: James Goehrung, Superintendent of Facilities and Lands
From: Ben Lloyd, Architect
NOTES:
At the Owner’s request (and as part of our standard design process) Comma-Q Architecture is implementing sustainability
strategies and techniques wherever they are ‘appropriate and reasonable’ for the City Hall project. We have been using
LEED Categories and Credits as a general template but not seeking official Certification (i.e. Gold, Silver, Platinum). If
LEED certification is identified as a priority for the City of Bozeman, a comprehensive list of prerequisites and credits must
be achieved or obtained. These items carry additional fees and costs. At your request, the following is a summary of the
estimated fees and costs for LEED certification tasks that are in addition to current design Contracts and estimates of
probable construction costs that are in place for the City Hall project:
Additional Fees:
LEED Coordinator Fees: $25,000 to $30,000
Additional Architectural Fees: $20,000 to $25,000
Additional Mechanical & Electrical Engineering Fees (including energy modeling): $30,000 to $35,000
Total estimated additional fees: $75,000 to $90,000
Additional Construction Costs:
Contractor soft costs: $5,000 to $10,000
Special Materials, Labor and Equipment: $160,000 to $190,000
Total estimated additional construction costs: $165,000 to $200,000
We estimate that for this project the additional costs will range between $240,000 and $290,000. However, please note that
these numbers are conservative and intended to guide the decision making process; they are subject to change. If the City
Commission chooses to pursue LEED Certification, several different approaches need to be evaluated and defined. This will
allow us to further refine the associated costs.
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