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HomeMy WebLinkAbout05-27-14 Galavan / Streamline Advisory Board MinutesStreamline/Galavan Advisory Board Minutes May 27th , 2014 ; HRDC Board Room 8:30 to 10:00 Board Members Present: I-Ho Pomeroy, Merle Phipps, Linda David, Vicky York, Jordan Garceau, Chris Budeski, David Kack Board Members with excused absence: Dian Harding Board Members not present: Patty Gunderson, Others Present: Lee Hazelbaker, Sunshine Ross, Dan Martin, and Heather Gremier Public Comment: Call to order 0830. No public comment Approval of Previous Minutes: Motion to approve the April 29th minutes as written by David Kack, second by Vicky York. Motion passes, approved as written Presentation(s): Discussion Items: Introduction of Linda David from ASMSU, Lived in Bozeman for 16 years, worked at ASMSU for about 9 months. I am temporary replacement for Phyllis Bock who just retired. Reports: Directors/Coordinators report- Lee Hazelbaker A subcommittee met to review the RFP for smart transit software to get Galavan and Streamline on the same IT system. We received 5 good proposals. There was a unanimous recommendation that the Board indorse Route Match as the new provider. We are currently using their software for Galavan and it is working well, this has not been the case with the current Streamline software. Lee did some follow up work on the proposals in regards to a comment made in the RFP process regarding a non-return customer. This would be a yearly contract. Cost for the software would need to be negotiated. Some of the hardware in the bid we already own and do not need to buy. David Kack made a motion that the Board recommends to HRDC that we pursue a contract with Route Match, 2nd by Merle Phipps. No further discussion and the motion passes. 601 and 613 are in for repair. 604 in for wrap. Clean Slate does the wraps. We need to look at proposed changes in routes, commuter route to cotton wood and picking up the HRDC properties as well as Legion Villa and the County Rest Home. We have continued to increase the pool of Galavan riders, currently over 700 clients. Adam at MDT informed Lee that Last year’s grant for new buses has not gone out to bid yet. We were anticipating a new Galavan bus this summer or fall, however will not be until spring 2015. Galavan provided rides for veterans on Memorial Day. Greg has volunteered for this duty the last four years and does outstanding work. Thanks Greg! We have received new from United Way that they are giving us half of the $25,000.00 we have asked for. We will make that adjustment in our budget. Question for ASMSU; do we run Late Night on the 4th of July? Yes we will. There will be no day service however. We will post notices in the Chronicle. Treasurer’s report- David Kack MDT looks at 5 Rural (Bozeman, Big sky, Helena, Kalispell and Butte). Helena has been declining while our ridership has been increasing. We have had >30,000 rides each month over the last 4 months. We expect > 325,000 rides at the end of the year. Galavan: We anticipate about $1500 surplus at end of year. $12,000 capital will be rolled over for bus in 2015. End with about $53,000 in reserves. The goal remains to put away enough in capital for a new bus every year, somewhere in the 12 to $14,000 range. Streamline: Full year forecast about $54,000 operating surplus. We have money set aside for a new vehicle that will carry over to 2015. MDT will not have capital assistance review until the end of July so we would not hear about vehicles we applied for (35 passenger for Streamline) until August. Chris B. suggested we make an independent line item in the budget for the bus so that when the money is rolled over in does not get lost in the reserve fund. Again we will try to have $ for a vehicle every year. Ridership continues to increase. Chris asked if we know what the cost/rider is? David will look into this. Secretary’s report-Merle Phipps Some discussion on if we appoint Colleen Lindner an ex-officio member. David suggested that possibly if Patty Gunderson could not attend in the future since Colleen lives in Belgrade that she might serve in that role. David was going to follow up with Patty. Late Night report – EJ will be here next meeting. Subcomitte Reports: Nothing to report Operations- Need to look at changes in routes. Marketing – Colleen Lindner Nothing to report Paratransit – Suzanne Winchester Nothing to report Budget – Nothing to report Bylaws – Merle Phipps Nothing to report Nominations – Colleen Lindner Public Stakeholders – Jeff Rupp For the Good of the Bus Vicky York would like to compliment whoever is responsible for the display at the mall, very nice! Also like to complement the Saturday driver on Redline, exemplary service with special Olympics riders. Next Meeting – June 24 (Linda and I-Ho out next meeting).