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HomeMy WebLinkAbout08-20-07_Award of Alternate #1 and #2 Bids for the Construc_12 Commission Memorandum REPORT TO: Honorable Mayor and City Commission FROM: Anna Rosenberry, Finance Director James Goehrung, Superintendent of Facilities Chris Kukulski, City Manager SUBJECT: Award of Alternate 1 & Alternate 2 Bids for Construction of the Bozeman Intermodal Facility. MEETING DATE: August 20, 2007 BACKGROUND: The City has advertised for and received bids on the Bozeman Intermodal Facility, in accordance with federal Disadvantaged Business Enterprise, Civil Rights and Davis Bacon Wage requirements. Martel Construction is the Construction Manager (general contractor) for the project. On July 16, 2007 the Commission awarded the bids for the Base Intermodal Facility. The Alternate bids relate to adding an additional 100+ spaces to the base structure and an elevator and masonry work for future phases. Bid Tabulation Sheets are on file in the City Clerk’s office. The Bid Summary Sheet identifies the low bidder for each bid package. 189 The City has two options to fund these costs, which total $1,297,710. First, the City and the Parking Commission have been pursuing the sale of the retail condominiums (approximately 10,000 square feet of retail space). We have a standing, open Request for Proposals and have received an offer that would cover 98% of the total costs of the Alternates. The Proposal Selection Committee has made a counter-offer that would cover all of the Alternate costs and is awaiting response from the potential buyer. Second, our financial advisor, DA Davidson, has determined that the TIF could support a subordinate loan, payable from revenues not dedicated to the Base Bid debt, in the event the retail space was not sold in time to pay the construction costs of the Alternates. The subordinate loan could then be retired when the retail space was sold. RECOMMENDATION: Award the Alternate #1 and #2 Bids for construction of the Bozeman Intermodal Facility to Martel Construction in the amounts listed on the June 11, 2007 Bid Day Summary Sheet. FISCAL EFFECTS: $1,297,710 will be spent to construct the additional level of parking for the Intermodal Parking Facility project. Full funding of the Alternates will come from the either the sale of the retail space or a subordinate loan on the Downtown TIF. ALTERNATIVES: As suggested by the City Commission. Respectfully submitted, Anna Rosenberry, Finance Director James Goehrung, Superintendent of Facilities Chris A. Kukulski, City Manager Attachment: Alternates Bid Day Summary 190 Bozeman Intermodal Facility BID DAY SUMMARY - Alternates Martel Construction, Inc. Bid Day Bid Day Alternate 1 Alternate 2 General Requirements 1A General Requirements, Bonds & G/L Insurance 94,000 0 Martel Site Work 2A & 2B Site Clearing, Building Earthwork & Site Utilities 0 0 2C Site Concrete 0 0 2D Trees & Irrigation - ALLOWANCE 0 0 2E Asphalt Paving 0 0 2F Traffic Control Plan, Signage Etc. 0 0 Concrete Work 3A Concrete Work 673,000 0 Martel Masonry 4A Masonry 196,051 4,560 Anderson Metals 5A Supply Steel Package 44,000 0 Martel (Steel West) 5B Install Steel Package 35,000 0 Martel (Struct. Sys.) Carpentry Bid Packages Trade Contractor 6A Supply & Install Finish Carpentry & Casework 0 0 Thermal & Moisture 7A Metal Wall & Soffit Panels 0 0 7B & 7C EPDM Roofing / Sheet Metal Flashing & Trim 0 0 7D Joint Sealants 5,000 0 Martel (Rollinger) Doors, Frames & Hardware 8A Supply & Install Doors, Frames, Hardware 11,000 0 Martel (Kalmont) 8B Aluminum Storefronts & Glass & Glazing 30,965 0 Valley Glass Finishes 9A Metal Studs, Insulation, Carpentry, Drywall, Tape & Finish 28,480 0 Martel (w/ subs) 9B Acoustical Panel Ceilings 0 0 9C Resilient Wall Base 0 0 9D Painting 15,225 0 T & L Painting Specialties 10A Supply & Install Division 10 Specialties 0 0 Parking Control Equipment Supply & Install Parking Control Equipment by Owner Hoisting 14A Hydraulic Elevators 24,788 1,227 Gallatin Elevator Mechanical Complete 15A Mechanical - Plumbing, HVAC & Fire Protection 12,000 0 Williams P & H Electrical 16A Electrical, Fire Alarm & Communication Complete 47,393 0 Valley Electric Page 1 of 2191 Bozeman Intermodal Facility BID DAY SUMMARY - Alternates Martel Construction, Inc. Bid Day Bid Day Alternate 1 Alternate 2 Bid Packages Trade Contractor Total Bid Packages 1,216,902 5,787 Construction Indirect Costs Construction Management Services (6% base, 4.5% Alt.)54,761 260 Paid Direct by The City of Bozeman Building Permits Impact Fees Commissioning - if Required Material Testing Builders Risk Utility Line Relocation - Allowance Parking Control Equipment - Allowance Subtotal Total Indirect Costs 54,761 260 Total Construction Costs & Indirect Costs 1,271,663 6,047 Construction Contingency - James to Administer 20,000 0 Grand Total Total Project Cost 1,291,663 6,047 1,297,710 Source of Funds Sale of Retail or Subordinate TIF Loan 1,291,663 6,047 Grand Total TOTAL FUNDS AVAILABLE 1,291,663 6,047 1,297,710 Page 2 of 2192