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HomeMy WebLinkAbout7_Update of General Fund Capital Improvement Plan fo_7 Commission Memorandum REPORT TO: Honorable Mayor and City Commission FROM: Anna Rosenberry, Finance Director Chris Kukulski, City Manager SUBJECT: Update of General Fund Capital Improvement Plan for Fiscal Years 2008- 2012, deferred from July 16, 2007 MEETING DATE: July 23, 2007 BACKGROUND: At the meeting on July 16, 2007, the Commission deferred the Update of General Fund Capital Improvement Plan for Fiscal Years 2008-2012 to July 23, 2007. We continue our update of the FY2008-FY2012 Capital Improvements Plan with review of the General Fund. Developing a Capital Improvements Plan is, first and foremost, a planning process - adopting any CIP does not provide budget appropriation authority. Items must be included in a budget resolution before they are funded – and the General Fund items listed in the FY2008 column have been included in the City Manager’s Recommended Budget. Revenue Estimates: For the purpose of this CIP, we used the FY08 budget estimates. Future allocation of general fund revenues are scheduled at 5% of total general fund revenues. Other Funding Sources: The sale of the current City Hall site and voter-approved bond issues are needed to fund projects on this list. See page 3 of the Financial Summaries for details. Project Cost Estimates: All project and equipment costs are estimates that will not be finalized until the City accepts a qualified bid for that specific project or equipment. We have used the best information available to us at this time. Deficit Balances: These schedules show one planned deficit during the course of the 5- year period, recovering to a positive balance by year five. In general, the City approves CIP plans with deficit funding years, as long as the deficit is expected to be recovered by the end of 53 year five of the plan. In this case, for the general fund, the deficit is small and can be shielded by the general fund cash reserve. RECOMMENDATION: Review the attached information and approve, with any modifications. FISCAL EFFECTS: Approving these schedules does not provide appropriation authority. The FY08 projects and equipment have been incorporated into the FY08 City Manager’s Recommended Budget, which requires final approval before these projects will be funded. The remaining plan years serve as a work plan to guide staff, and will be reviewed and revised in the coming fall. ALTERNATIVES: As suggested by the Commission. Respectfully submitted, ____________________________ _________________________ Anna Rosenberry, Finance Director Chris Kukulski, City Manager Report compiled on July 10, 2007 Attachments: Financial Summaries Project Sheets 54 Commission Memorandum REPORT TO: Honorable Mayor and City Commission FROM: Anna Rosenberry, Finance Director Chris Kukulski, City Manager SUBJECT: Update of General Fund Capital Improvement Plan for Fiscal Years 2008- 2012. MEETING DATE: July 16, 2007 BACKGROUND: We continue our update of the FY2008-FY2012 Capital Improvements Plan with review of the General Fund. Developing a Capital Improvements Plan is, first and foremost, a planning process - adopting any CIP does not provide budget appropriation authority. Items must be included in a budget resolution before they are funded – and the General Fund items listed in the FY2008 column have been included in the City Manager’s Recommended Budget. Revenue Estimates: For the purpose of this CIP, we used the FY08 budget estimates. Future allocation of general fund revenues are scheduled at 5% of total general fund revenues. Other Funding Sources: The sale of the current City Hall site and voter-approved bond issues are needed to fund projects on this list. See page 3 of the Financial Summaries for details. Project Cost Estimates: All project and equipment costs are estimates that will not be finalized until the City accepts a qualified bid for that specific project or equipment. We have used the best information available to us at this time. Deficit Balances: These schedules show one planned deficit during the course of the 5- year period, recovering to a positive balance by year five. In general, the City approves CIP plans with deficit funding years, as long as the deficit is expected to be recovered by the end of 33455 year five of the plan. In this case, for the general fund, the deficit is small and can be shielded by the general fund cash reserve. RECOMMENDATION: Review the attached information and approve, with any modifications. FISCAL EFFECTS: Approving these schedules does not provide appropriation authority. The FY08 projects and equipment have been incorporated into the FY08 City Manager’s Recommended Budget, which requires final approval before these projects will be funded. The remaining plan years serve as a work plan to guide staff, and will be reviewed and revised in the coming fall. ALTERNATIVES: As suggested by the Commission. Respectfully submitted, Anna Rosenberry, Finance Director Chris Kukulski, City Manager Report compiled on July 10, 2007 Attachments: Financial Summaries Project Sheets 33556 GENERAL FUND SUMMARY OF CIP BALANCES REVENUES AND EXPENDITURES CIP Plan FY2008 2012 Current Year FY07 Projected FY08 FY09 FY10 FY11 FY12 Projected Beginning Restricted Cash Balance O 68 900 41 940 197 191 287 Add Revenues Dedicated to CIP 838 438 2432 000 14 343 600 7 137780 1 194 669 1 254402 less Scheduled CIP Expenditures 838438 2 363 100 14454 440 7 095 643 1 003 579 1 316 831 Projected Year End Restricted Cash Balance 0 68 900 41 940 197 191 287 128 858 Page 1 33657 GENERAL FUND CIP RATE CHANGES Current Year FY07 Projected FY08 FY09 FY10 FY11 FY12 Percentage of General Fund Revenues Dedicated to CIP From Previous Year s 447 5 00 5 00 5 00 5 00 5 00 CurrentYear Total Percentage of Rates Dedicated to CIP 4 47 5 00 5 00 5 00 5 00 500 Page 2 33758 GENERAL FUND CIP REVENUE PROJECTIONS CurrentYear FY07 Projected FY08 FY09 FY10 FY11 FY12 Current Year Revenues Dedicated to CIP 838438 1 032 000 1 083 600 1 137780 1 194 669 1 254 402 Additional Revenue Sources Sale of City Hall Main Street Site 1 400 000 Bond Issue Police Station 13 260 000 Bond Issue Outdoor Aquatics FactHty 6 000 000 Total Revenues Dedicated to C1P 838438 2 432 000 14 343 600 7 137780 1 194 669 1 254402 Page 3 33859 CITY OFBOZEMAN CAPITAL IMPROVEMENTS PROGRAM GENERAL FUND PROJECTS Ref Project Title DepartmentfOi vision Category FY08 Projected Costs by Fiscal Year FY09 FY10 FY11 FY12 Total Not Scheduled GF01 PROFESSIONAL BUILDING ELEVATOR REPLACE FACILITY MAINTENANCE Equipment 65 600 GF02 RECORDS STORAGE BUILDING FACILITY MAINTENANCE Project 350 000 GF03 4 WATER MAIN EXTENSION CEMETERY DIVISION Project 60 000 GF04 4x4 i TON FLATBED TRUCK CEMETERY DIVISION Equipment 35 000 35 000 GF05 4X4 HALF TON PICKUP TRUCK CEMETERY DIVISION Equipment 35 000 35 000 GF06 4X4 314 TON PICKUP TRUCK CEMETERY DIVISION Equipment 35 000 35 000 GF07 SHED IMPROVEMENTS CEMETERY DIVISION Project 93 000 93 000 GF 08 EXPAND CURRENT CEMETERY OFFICE CEMETERY DIVISION Project 105 000 105 000 GF09 NEW CEMETERY OFFICE BUILDING CEMETERY DIVISION Project 350 000 GF l0 CEMETERY MOWER REPLACEMENT CEMETERY DIVISION Equipment 12 000 12 000 12 000 12 000 12 000 60 000 GF 12 FIRE ENGINE 1 REPLACEMENT partial FIRE DEPARTMENT Equipment 150 000 150000 GF 13 LADDER TRUCK REPLACEMENT FIRE DEPARTMENT Equipment 250 000 250 000 250 000 250 000 1 000 000 GF 14 MUNICIPAL WIRELESS NETWORK IT DIVISION Equipment 2 400 000 GF 15 PLOTTER REPLACEMENT GIS Equipment 18 000 18 000 GF 16 2 PICKUP TRUCKS 3 4 TON 1 2 TON PARKSDIVISION Equipment 70 000 GF 17 1 TON DUMP TRUCK PARKSDIVISION Equipment 60 000 60 000 GF 19 ADA UPGRADES PLAYGROUNO EQUIP PARKSDIVISION Project 30 000 30 000 30 000 30 000 30 000 150 000 30 000 GF 20 AERWAY AERATOR PARKSDIVISION Equipment 11 000 11 000 GF 21 BOGERT PARK RESTROOM PARKSDIVISION Project 125 000 125 000 GF 22 BOGERT PARK SIDEWALK REPLACEMENT PARKSDIVISION Project 20 000 20 000 GF 23 RELOCATE REPLACE BOGERT PARK TENNIS PARKS DIVISION Project 150 000 GF 24 CENTENNlAL PARK SIDEWALK REPLACEMENT PARKS DIVISION Project 25 000 25 000 GF 25 CHAIN LINK FENCING REPAIRS PARKS DIVISION Project 10 000 10 000 10 000 10 000 10 000 50 000 GF 26 CHRISTIE FIELDS RESTROOM CONCESSIONS PARKS DIVISION Project 125 000 125 000 GF 27 COOPER PARK SIDEWALK REPLACEMENT PARKS DIVISION Project 45 000 GF 28 EAST GALLTiN PARKING LOT PARKS DIVISION Project 55 000 GF 29 PARK GARBAGE TRUCK PARKS DIVISION Equipment 75 000 75 000 GF 30 HOLDER ARTICULATING TRACTOR PARKS DIVISION Equipment 45 000 45 000 GF 31 PARK IMPROVEMENT GRANTS PARKSDIVISION Project 150 000 150 000 150 000 150 000 150 000 750 000 Page 433960 CITY OF BOZEMAN CAPITAL IMPROVEMENTS PROGRAM GENERAL FUND PROJECTS ef Project Hie DepartmentDivision Category FY08 Projected Costs by Fiscal Year FY09 FY10 FY11 FY12 Total Not Scheduled GF 32 IRRIGATION UPGRADES PARKS DIVISION Project 40 000 40 000 40 000 40 000 40 000 200 000 40 000 GF 33 KIRK PARK RESTROOMS PARKS DIVISION Project 100 000 GF 34 LARGE DECK LAWN MOWER PARKS DIVISION Equipment 45 000 45 000 90 000 45 000 GF 35 LINDLEY PARK ENTRANE PARKING PARKS DIVISION Project 82 000 GF 36 MAXICOM IRRIGATION SYSTEM PARKS DIVISION Project 65 000 GF 37 POLE BARN IN LOWER YARD PARKS DIVISION Project 35 000 35 000 GF 38 REPLACE BOGERT PLAYGROUND EQUIPMENT PARKSDIVISION Equipment 45 000 45 000 GF 39 SOFTBALL COMPLEX IRRIGATION UPAGRADE PARKSDIVISION Project 90 000 90 000 GF40 SOIL MIXERSCREENER PARKSDIVISION Equipment 50 000 50 000 GF41 SOUTH SIDE PARK SIDEWALKREPLACEMENT PARKSDIVISION Project 20 000 20 000 GF42 UPDATE RESTROOMSJADA COMPLIANCE PARKSDIVISION Project 20 000 20 000 20 000 20 000 20 000 100 000 20 000 GF44 VEHICLE W PLOW FOR SIDEWALK PLOWING PARKSDIVISION Equipment 30 000 30 000 GF48 COPY MACHINE REPLACEMENT PLANNING DIViSION Equipment 25 000 25 000 GF49 THE PLANNING ENG MODULE PLANNING DIVISION Equipment 70 000 70 000 GF 50 POLICE AND MUNICIPAL COURT FACILITY POLICECOURT Project 13 260 000 13 260 000 GF 51 ANIMAl CONTROL VEHICLE POLICE Equipment 22 000 22 000 GF 52 INVESTIGATIVE DIVISION VEHICLES POLICE Equipment 36 000 36 000 36 000 36 000 144 000 GF 53 POLICE CARS POLICE Equipment 87 000 90 480 94 099 97 863 101 778 471 220 GF 54 SWIM CENTER ADDITIONAL PARKING RECREATION Project 235 000 GF 55 BOGERT POOL GUTTER REPAIR RESURFACING RECREATION Project 200 000 GF 56 RECREATION CENTER RECREATION Project 16 000 000 GF 57 SWIM CENTER EXPANSION RECREATION Project 1 000 000 GF 58 WEBTRAC COMPUTERIZED WEB REGISTRATION RECREATION Equipment 16 000 16 000 GF 59 LAMME STREET CITY HALL RENOVATION ADMINISTRATION Project 1 400 000 1 400 000 GF60 BEAlL PARK CENTER IMPROVEMENTS RECREATION Project 88 600 88 600 GF61 OUTDOOR FAMILY ACQUATIC CENTER RECREATION Project 6000 000 6 000 000 GF62 COMPUTER HARDWARE REPLACEMENT IT DrvlSION Equipment 136 500 141 960 153 544 172 716 202 053 806 773 GF63 WEBSITE SOFTWARE IT DIVISION Equipment 10 000 10 000 GF 64 VEHICLE REPLACEMENT PLANNING DIVISION Equipment 25 000 25 000 GF 65 AERIAL PHOTOGRAPHY ENGINEERING Project 190 000 190 000 Page 534061 CITY OF BOZEMAN CAPITAL IMPROVEMENTS PROGRAM GENERAL FUND PROJECTS ef Project Title DepartmentDivision Category FY08 Projected Costs by Fiscal Year FY09 FY10 FY11 FY12 Total Not Scheduled GF67 PROFESSIONAL BUILDING PARKING LOT LIGHTS FACILITYMAINTENANCE Project 28 000 50 000 28 000 28 000 340 000 GF 66 FACILITY ASSESSMENTS FACILITYMAINTENANCE Project 36 000 14 000 GF 68 HISTORICRESOURCES INVENTORY UPDATE PLANNING DIVISION Project 2 363 100 14454 440 7 095 643 1 003 579 1 316 831 26 233 593 21730 600 Page 634162 Project Name Estimated Cost Project Number Purpose Project Description Alternatives Considered Advantages of Approving this Project Estimated New Future Recurring Costs Funding Sources City of Bozemml Elevator Replacement Professional Building 65 600 General Fund 01 Unscheduled o New Replacement The elevator in the Professional Building is a three stop otis elevator The elevator was installed when the second floor was added in 1972 Since the City purchased the building re modeling has occurred on both the main floor and second floor Maintenance contracts are in place for the elevator and as the contracts have been negotiated upgrades and general improvements have been included in these contracts The elevator is to the point where many technological improvements have been made in elevator technology and a change out would yield both improved service and some reductions in energy savings While the elevator is still a safe system there are some inherent problems with the operation of the elevator Of the four elevators owned by the City this system experiences the most downtime One big problem is the leveling systems and the way the rails and tracks are mounted in the building If someone loads the elevator heavy to one side or another the balance alarm will engage and the elevator has to be reset A new car and track system would solve the nuisance trips associated with this elevator Continue to maintain and adjust the elevator operating systems throughout the year The current electronics for the building are also a source of increased vigilance on the system and the electrical components on the system had to be traced back this year on two occasions to determine the problems of uneven voltages associated with the system A new car rail system and control package would add to the reliability of the elevator operation and the address the accessibility requirements for a municipal building Annual Operatinq and Maintenance Costs A new system would reduce some of the maintenance costs currently associated with this elevator A new system would also include a number of technological improvements such as a solid state slow start motor yielding reduced energy costs associated with the high demand motors used in elevator systems General Fund and Building Inspection Fund Capital Improvements Plan FY08 12 34263 Project Name Records Storage Building Estimated Cost Project Number Pur ose Project Description Alte rn atives Considered Advantages of Approving this Project Estimated New Future Recurring Costs Funding Sources City ofBozeman 350 000 General Fund 02 Unscheduled New 0 Replacement The City of Bozeman was incorporated in 1883 Needless to say over the past 120 years we have generated many permanent documents and many that have a long life In conjunction with the development of a comprehensive records management program for the City it is imperative that we have a place for storing and managing those records At the present time those documents are scattered throughout the community We have the old jail cells in the basement of the City Hall Complex that are quickly becoming full to overflowing and the basement of City Hall is a royal organizational nightmare The Police Department is leasing space for storage of some of their records and Im sure there are many other unmet needs in various departments The costs of this facility would not need to be borne by the general fund the building inspection water sewer and garbage funds could also be tapped I envision the construction of a cinder block building maybe something like 40 feet by 50 feet on existing city land The building to be a good records storage area must be climate and humidity controlled Also rows of metal shelving would be required along with the availability of shelving for open documents and shelving to accommodate boxes As we are becoming more technological it would also be beneficial to have a small area to store the various electronic mediums One of the critical things is ensuring that the information on electronic mediums is migrated through technology changes so it can be retrieved years in the future Continue to struggle with inadequate and scattered records storage space and the potential that permanent or long term documents become damaged destroyed or lost Protecting the history of the City and ensuring it is available for the future Annual Operatinq and Maintenance Costs There would be ongoing utility and maintenance costs involved I m assuming that those costs would be minimal in the overall operations of the City probably less than 20 000 per year General Fund and Enterprise Funds As their records could be stored in the facility too Capital Improvements Plan FY08 12 34364 Project Name Estimated Cost Project Number Pur ose Project Description Alternatives Considered Advantages of Approving this Project Estimated New Future Recurring Costs Funding Sources City ofBozeman Cemetery 4 Water Main Extension 60 000 General Fund GF03 Unscheduled D New Replacement The cemetery is currently in the process of expanding and developing a 15 acre area for future burial sites After the site has been properly sloped and graded a 4 water main extension approximately 350 feet long will be installed for irrigation purposes This extension will have six 2 water main taps to eventually irrigate over 1000 new individual burial lots It is critical that this area be developed within five years as a possible shortage of burial lots could occur The 4 water main extension is an essential part of this process None A permanent water source has to reach this area Purchasing the materials and possibly having the assistance of the Water Department would cut the cost of this project considerably over contracting it out New modern irrigation systems will be installed from this water main extension This will improve the effectiveness and efficiency of water distribution The next cemetery expansion won t be needed for another 15 to 20 years due to this project Annual Operatinq and Maintenance Costs A slight increase of irrigation costs because of increased water volume usage Eventual increased income from future burial lot sales 100 General Fund Capital Improvements Plan FY08 12 34465 Project Name Estimated Cost Project Number Purpose Project Description Alternatives Considered Advantages of Approving this Project Estimated New Future Recurring Costs Funding Sources City of Bozeman Cemetery 1 Ton 4x4 Flatbed Truck 35 000 General Fund GF04 o New Replacement A new 4x4 1 ton flatbed truck will replace the 1984 flatbed truck currently in use Cemetery crews use it to water the grounds in the summer and to sand cemetery roads parking lots and the Highland pedestrian bike path in the winter Crews also use this truck for grave work and to irrigate sod when the cemetery water flow is shut off Replacing the vehicle fleet on a regular basis allows for higher trade in values A new truck will increase efficiency for cemetery crews and will result in cost savings for repair and down time Replacement schedule will be on a 1 O year cycle A used 1 ton flatbed truck could be purchased Advantages to the City for approving this request include savings on fuel as all new vehicles will have to capacity to use alternative fuels such as bio diesel fuel or propane Repair and maintenance costs will be substantially lower for a new truck A new truck will increase safety and reliability for moving and hauling equipment and it will provide a greater flexibility for crews to use it for multiple needs Annual Operatinq and Maintenance Costs 100 General Fund Capital Improvements Plan FY08 12 34566 Project Name Estimated Cost Project Number Pur ose Project Description Alternatives Considered Advantages of Approving this Project Estimated New Future Recurring Costs Funding Sources City of Bozeman Cemetery Ton 4x4 Truck 35 000 General Fund 05 o New Replacement The cemetery crew uses a 1985 4 X4 3 4 ton pickup which is in fair to poor condition with over 97 000 miles The engine will need to be replaced in the near future and the body is rusted around the wheels and under the doors It has had 12 years of seasonal use Replacing the vehicle fleet on a regular basis allows for higher trade in values reliability fewer repairs possibly reduced fuel consumption and less down time would all help towards cost savings in future budgets Replacement schedule will be on a 5 7 year cycle Alternatives to buying a new pickup include buying a used truck acquiring a used truck from another City division or continuing to repair the current vehicle Advantages to the City for approving this request include savings on fuel as all new vehicles will have to capacity to use alternative fuels such as bio diesel fuel or propane and savings on repair and maintenance costs A new truck will increase safety and reliability for moving and hauling equipment and it will give seasonal employees another truck to drive thereby reducing mileage and hours on the 1 ton dump trucks Annual Operatinq and Maintenance Costs 100 General Fund Capital Improvements Plan FY08 12 34667 Project Name Estimated Cost Project Number Pur ose Project Description Alternatives Considered Advantages of Approving this Project Estimated New Future Recurring Costs Funding Sources City of Bozeman Cemetery Ton 4x4 Truck 35 000 General Fund GF06 o New Replacement The 1992 4 X4 1 ton pickup currently used by the cemetery crew is in poor shape It was used as a dump truck and has over 134 000 miles The doors barely close and seal and the windshield outside mirrors and engine will all need to be replaced in the near future Replacing the vehicle fleet on a regular basis allows for higher trade in values Using a 3 4 ton truck instead of a 1 ton truck saves money by reducing fuel consumption A new truck will be more reliable than the current truck and will result in cost savings for repair and down time Replacement schedule will be on a 5 7 year cycle Alternatives to buying a new pickup include buying a used truck acquiring a used truck from another City division or continuing to repair the current vehicle Advantages to the City for approving this request include savings on fuel as all new vehicles will have to capacity to use alternative fuels such as bio diesel fuel or propane A new truck will increase safety and reliability for moving and hauling equipment and it will give full time employees another truck to drive thereby reducing mileage and hours on the 1 ton dump trucks Annual Operatinq and Maintenance Costs expected to decrease compared to existing vehicle 100 General Fund Capital Improvements Plan FY08 12 34768 Project Name Estimated Cost Project Number Pur ose Project Description Alternatives Considered Advantages of Approving this Project Estimated New Future Recurring Costs Funding Sources City ofBozeman Cemetery Shed Site Improvements 93 000 General Fund GF07 New 0 Replacement Curb and sidewalk improvements required for installation of Cemetery shed Cemetery development will comply with city regulations for curb and sidewalk improvements Annual Operatinq and Maintenance Costs minimal 100 General Fund Capital Improvements Plan FY08 12 34869 Project Name Estimated Cost Project Number Pur ose Project Description Alternatives Considered Advantages of Approving this Project Estimated New Future Recurring Costs Funding Sources City of Bozeman Cemetery Office Expansion 105 000 General Fund GF08 New 0 Replacement The cemetery lacks adequate office storage and personnel space The current small 120 square foot office in the maintenance shop can be expanded to the north and west Up to a possible 1000 square feet could be added to the current office and shop building This expansion could more than double the office size provide needed storage for cemetery archives such as maps permits deeds and files It would also provide additional personnel space and improved customer meeting area Build a new small office building with a rear parking garage and small parking lot off of Golf Way Would provide much needed additional office space and storage which has been inadequate for some time Improved customer service due to a more inviting roomier atmosphere with increased privacy The addition would provide employees with a more comfortable environment that improves accessibility and service needs Annual Operatinq and Maintenance Costs The addition would be designed to be more energy efficient Small increases to future utility costs 100 General Fund Capital Improvements Plan FY08 12 34970 Project Name Estimated Cost Project Number Pur ose Project Description Alternatives Considered Advantages of Approving this Project Estimated New Future Recurring Costs Funding Sources City ofBozeman Replace Cemetery Office Building 350 000 General Fund GF09 Unscheduled o New Replacement The Cemetery Division lacks adequate office storage and personnel space along with indoor parking A small 2000 square foot office building with an attached rear garage would be built just off of Golf Way to replace the current 120 square foot office and 200 square foot employee and conference meeting room An office building would enhance the overall appearance of the Cemetery Complex area relieve over crowded space in the maintenance building and provide better customer service to the public The garage would house cemetery pickups and free up space in the maintenance shop to park heavier equipment such as dump plow and water sand trucks which are parked outside at times Expand and remodel the current office in the maintenance shop This would help to relieve some space in the maintenance building and provide better customer service Improve customer service with a more inviting personal and private atmosphere The new building would provide employees with a roomier more comfortable work environment that meets codes service needs and improved accessibility Equipment life would be extended with all vehicles and equipment being stored inside would create a more appealing appearance to the overall cemetery complex area Additional office space and storage would be the most important improvement Annual Operatinq and Maintenance Costs 100 General Fund Capital Improvements Plan FY08 12 35071 Project Name Estimated Cost Project Number Pur ose Project Description Alternatives Considered Advantages of Approving this Project Estimated New Future Recurring Costs Funding Sources City ofBozeman Cemetery Turf Mower Replacement Program 12 000 each ear General Fund GF1 0 o New Replacement Replace 1 mower as part of scheduled replacement program Cemetery mowers must be replaced due to sever operating conditions high cost of repair and expense of down time Lease purchase Unknown Lease No information available Cost would need to be less than 5400 year To compensate for down time we would need two additional mowers Lower repair costs Most mowers of this type will operate in the cemetery for three years without major breakdowns After three seasons the annual repair costs exceed the depreciation values Fewer complaints from the public about the quality of turf care in the cemetery Annual Operatinq and Maintenance Costs Much lower repair costs Stabilized repair budgets with scheduled 3 year replacements 100 General Fund Capital Improvements Plan FY08 12 35172 Project Name Fire Engine 1 Replacement Estimated Cost Project Number Pur ose Project Description Alternatives Considered Advantages of Approving this Project Estimated New Future Recurring Costs Funding Sources City ofBozeman D New Re lacement i5 jprldI1L This project will replace the front line fire engine at Station 1 which is nearing the end of its safe and useful service life This apparatus has recently required significant structural remanufacture and requires extensive electrical system rebuild The compressed air foam system CAFS works intermittently and the costs to rebuild the system to bring it up to a minimum level of reliability are prohibitive when compared to the value of the truck at this point in its service life cycle Continued use of current fire apparatus with significant increases to our annual maintenance budget buy a used engine lease purchase an engine Reduced maintenance costs and increased reliability for 1h of the City s structural firefighting resources Annual Operating and Maintenance Costs Maintenance costs for the current engine will cease Other costs will increase based upon insurance maintenance and repair lubricants fuel and oil expenses Further increases will occur based also upon the actual number of responses and hours used 150 000 General Fund 300 000 Fire Levy Fund from FY2QQ4 Levy Election Capital Improvements Plan FY08 12 35273 Project Name Estimated Cost Project Number Pur ose Project Description Alternatives Considered Advantages of Approving this Project Estimated New Future Recurring Costs Funding Sources City of Bozeman Ladder Truck Replacement 1 213 000 250 000 each year of this plan General Fund GF13 Date Scheduled o New Replacement This project will fund the purchase and equip a new aerial platform truck for the fire department by depositing 250 000 in the Fire Equipment Special Revenue Fund in each of Fiscal Years 2009 2012 The final year FY2013 213 000 will be needed An aerial platform truck is different from a ladder truck in that it has a platform at the tip of the ladder that allows firefighters to operate water streams and perform rescue and other operations from the tip of the ladder device while it is in operation a capability we do not currently have The City s ladder truck was purchased in 1986 and has served the community well for over 20 years Recent required annual UL ladder tests have revealed that the ladder beds are beginning to twist and warp from use and age Additionally the open air rear cab violates firefighter safety requirements of NFPA as firefighters are exposed to traffic during responses and are not protected in the event of a crash Continue to use current ladder truck until it must be taken out of service have present ladder and cab refurbished at manufacturing facility purchase used aerial platform truck lease purchase new aerial platform truck Provide a critical life safety resource that will enhance the fire departments ability to protect the city and its residents This aerial device is particularly important to provide fire and rescue services to the downtown area large commercial structures and multi family residential structures It will also gain us important points in ISO s scoring matrix Annual Operatinq and Maintenance Costs The costs we pay to maintain our current ladder truck will be reduced if it is placed in a reserve role Our costs will increase based upon insurance maintenance and repair lubricants fuel and oil expenses Further increases will occur based also upon the actual number of responses and hours used 100 General Fund Capital Improvements Plan FY08 12 35374 Project Name Municipal Wireless Network City wide Estimated Cost Project Number Pur ose Project Description Alternatives Considered Advantages of Approving this Project Estimated New Future Recurring Costs Funding Sources City of Bozeman 24 Million General Fund GF14 Unscheduled New 0 Replacement The City is looking to expand on our existing Main Street Wireless Pilot Project Outcomes are expected to improve wireless internet access for low to median households and create community public safety information technology access This project is also designed to create access to information technology for other public service agencies Full expansion of this project will bring free 256K internet access to all citizens and visitors of Bozeman providing internet services to those that can not currently afford them This limited free bandwidth will fill the needs of school children researching homework and households needing basic email communications and access to public information via the web This project will also enhance the capabilities of the city s public safety agencies through communication and data sharing capabilities Police Officers will have reaHime access to digital building schematics that can improve response time and physical safety on the street Officers will have the capability to access important criminal justice system information through the system enhancing communications and officer safety Officers will truly carry their office in their cars meaning more police officers on the street not at a desk After providing low income accessibility and city services Bozeman plans to wholesale excess bandwidth via a competitive bid process to local Internet Service Providers We expect this to increase the availability of wireless internet services in our area especially for those that do not currently have cable or phone services Pay private sector ISPs Bresnan Qwest for leased services This still doesn t address the need for mobility in communications and connectivity Increased response time and accuracy for emergency services personnel Improved network sustainability in the event of a natural disaster Cost advantages to municipal owned bandwidth versus leased services Economic development leveraged by technology Better overall public service by increasing field services efficiency through mobile communications Annual Ooeratinq and Maintenance Costs Annual operating costs are estimated at 400 000 Much of this is expected be recovered by the sale of excess bandwidth to the private sector for purchase by citizens visitors businesses in town In this way the city won t be operating an Internet Service Provider but existing ISP s can make use of the network Grant Funds possible General Funds or Enterprise Funds possible private contributions Capital hnprovernents Plan FY08 12 35475 Project Name Estimated Cost Project Number Pur ose Project Description Alternatives Considered Advantages of Approving this Project Estimated New Future Recurring Costs Funding Sources City of Bozeman GIS Plotter Replacement 18 000 General Fund GF15 o New Replacement Replacement for aging plotter that provides critical large format printing needs to the entire organization including maps made available to the public for purchase Try to maintain current equipment past its acceptable life span Continued availability of large format printing capabilities for the whole organization Sustained service of maps available for public purchase Annual Operating and Maintenance Costs 100 General Fund Capital Improvements Plan FY08 12 35576 Project Name Estimated Cost Project Number Pur ose Project Description Alternatives Considered Advantages of Approving this Project Estimated New Future Recurring Costs Funding Sources Parks 2 FLEX FUEL PICKUP TRUCKS 70 000 Total 35 000 each General Fund GF16 FY08 FYi 0 o New Replacement The fleet is outdated and unsafe With the exception of a 2006 Chevy Sahara 2001 ton Mower truck and a 1998 Dodge ton all vehicles have well over 100 000 miles on them Four wheel drive is needed for the many occasions we have to drive off road and during the winter Funding could be utilized even more efficiently if we were to purchase used vehicles rather than ordering new Without budgeting for newer trucks we can expect higher maintenance costs for replacement of engines transmissions etc Safe and reliable transportation for both the full time and seasonal employees Annual QDeratinq and Maintenance Costs Reduced maintenance costs less down time increased service and efficiency 100 General Fund 35677 Project Name Estimated Cost Project Number Pur ose Project Description Alternatives Considered Advantages of Approving this Project Estimated New Future Recurring Costs Funding Sources City of Bozeman Parks DUMP TRUCK 60 000 General Fund GF17 o New Replacement The parks department borrows vehicles from other departments when needed but with an increased number of projects being done in house vehicle availability is at a premium The only large capacity dump truck the Parks division has and can legally drive without personnel obtaining CDL licenses is a 1972 International This truck is used by nearly all divisions and is badly needed by the Parks Division for hauling dirt chips leaves gravel sand etc The truck is used extensively during the winter by the street division to haul snow from streets The suspension system is worn out and is no longer capable of carrying a full load The Parks division has many projects that require large amounts of material as do the volunteer groups service clubs and Park Fund projects they work with Much of the material for these projects is donated but we have to haul the material If a truck isn t available many times the project cannot be completed due to the assistance of volunteers Replacement will be on a 1 O year cycle Continue to borrow and delay or put off projects Pay for testing for parks crew to maintain CDL s borrow dump trucks Continue to contact trucking needs which leaves the division reliant on the contractor s schedule and costs additional funds New vehicles will have the capacity to use alternative fuels such as bio diesel fuel or propane It could be used by other departments and no CDL is required for this vehicle weight The addition of a reliable dump truck in the Parks division will enable the staff to better keep up with the workload and assist groups with projects which allows better use of park fund grant monies Annual Operatinq and Maintenance Costs Ability to save money by doing more projects in house and avoid the cost of renting trucks Less repair costs on the 1972 vehicle 100 General Fund Capital Improvements Plan FY08 12 35778 Project Name Estimated Cost Project Number Pur ose Project Description Alternatives Considered Advantages of Approving this Project Estimated New Future Recurring Costs Funding Sources City ofBozeman Parks ADA Upgrades to Playground Equipment 30 000 year General Fund GF19 o New Replacement New regulations will be issued soon regarding accessibility requirements for playground equipment This money would fund a phased development of upgrades in various parks We have two nationally certified playground safety inspectors in the Parks division who have been working on making as much play equipment as possible handicap accessible At present Bogert Park is the only park that is truly handicap accessible and many of those components are in need of replacement Do the work all at once instead of phasing in upgrades Repair or modification of equipment is seldom an option because of liability associated with altering manufacturer s designs and specifications Compliance and fairness We have been proactive in attempting to provide ADA accessibility to our trails restrooms and playgrounds We know that eventually accessibility will become law rather than guidelines and it is financially smart to begin making the necessary improvements now Grant funding would be more accessible if matching funding was available Annual Operatinq and Maintenance Costs Minimal Maintenance would be incorporated into our regular budget 100 General Fund Capital hnprovements Plan FY08 12 35879 Project Name Estimated Cost Project Number Pur ose Project Description Alternatives Considered Advantages of Approving this Project Estimated New Future Recurring Costs Funding Sources City of Bozeman Parks AERWAY AERATOR 11 000 General Fund GF20 o New Replacement This particular slicing aerator is extremely affective in relieving compaction leaves no soil cores and is safe and easy to use Run the deep tine aerator only when one of the qualified full time employees is available Depending on the season this might be a week to two weeks maximum The unit can be utilized throughout the spring fall and into the summer and can be used by anyone in the department unlike the deep tine aerator The department would be able to cover most open areas and sports fields This unit would save the deep tine aerator for aggressive soil modification hard pan alleviation and extreme compaction problems Annual Qperatinq and Maintenance Costs The Aerway will alleviate compaction save water and fertilizer and consequently a healthy turf limits liability and pesticide use 100 General Fund Capital hnprovements Plan FY08 12 35980 Project Name Estimated Cost Project Number Pur ose Project Description Alternatives Considered Advantages of Approving this Project Estimated New Future Recurring Costs Funding Sources City of Bozeman Parks Bogert Restroom 125 000 General Fund GF21 o New Replacement Construct a concrete or block restroom maintenance warming hut facility The Bogert Park restroom facilities are located under the pavilion These restrooms are very heavily used by pavilion users picnickers pool patrons band and Farmers Market attendees and general park users The existing building is constructed of wood and experience has shown that wood structures are not appropriate for park settings as they can be easily damaged which has proven to be very costly Wood structures are also more prone to fire and are extremely difficult to clean and keep clean as bacteria can be absorbed by the wood The new restroom would be constructed of concrete or block which prevents absorption of bacteria and odors Leave existing structure and patch as needed Bring the restroom into full compliance with ADA Reduce long term maintenance and repair costs Reduce the damage caused from fires which are started in the existing restroom and warming hut Easier to clean safer more sanitary Addition of maintenance area will provide on site storage Annual Operatinq and Maintenance Costs Lower maintenance costs and improved daily cleaning efficiency and cost because of new proper materials Suitable materials will reduce heating costs Less building repairs 100 General Fund Capital Improvements Plan FY08 12 36081 Project Name Estimated Cost Project Number Pur ose Project Description Alternatives Considered Advantages of Approving this Project Estimated New Future Recurring Costs Funding Sources City of Bozeman Parks Bogert Sidewalk Replacement 20 000 4 sq ft General Fund GF22 o New Replacement Replace sidewalk along South Church Ave with new 6 six foot wide concrete sidewalk The new sidewalk must meet or exceed city code This sidewalk serves as a main route to Main st from the Linear trail system Replacing the old sidewalk will result in a safer sidewalk year around and enable the side walk plows to better meet the snow removal municipal code 12 24 020 Leave existing sidewalk and maintain as needs arise Reduce safety concerns and liabilities Improve our capability to meet the snow removal municipal code 12 24 020 requirements Improve the appearance of the Bogert Park Annual Ooeratinq and Maintenance Costs 100 General Fund Capital Improvements Plan FY08 12 36182 Project Name Estimated Cost Project Number Pur ose Project Description Alternatives Considered Advantages of Approving this Project Estimated New Future Recurring Costs Funding Sources City of Bozeman Parks RELOCATE AND REPLACE BOGERT PARK TENNIS BASKETBALL COURTS 150 000 General Fund GF23 Unscheduled o New Replacement The basketball court and tennis court surfaces at Bogert Park are in need of total replacement The tennis courts should be removed and replaced with a parking lot in order to accommodate the number of users in this park Presently overflow parking occurs on the turf area east of the Band Shell which causes costly turf and irrigation damage The two tennis courts and the basketball court should be relocated to another park since Bogert has too many activities for its size The Valley Unit or West Babcock Parks are suggested as the west side of town has limited park facilities The pavilion swimming pool playground and band shell are major draws for Bogert and these activities generate large volumes of traffic Leave courts in place re fence the courts and resurface the playing area Better vehicle and pedestrian flow in the lot Provide for parking demanded by the high level of activity in the park Provide tennis and basketball facilities in a park on the west side of town Annual Operatinq and Maintenance Costs Maintenance of new court surfaces 100 General Fund Capital hnprovernents Plan FY08 12 36283 Project Name Estimated Cost Project Number Pur ose Project Description Alternatives Considered Advantages of Approving this Project Estimated New Future Recurring Costs Funding Sources City of Bozeman Parks Centennial Park Sidewalk Replacement 25 000 4 00 sq ft General Fund GF24 o New Replacement Replace sidewalk along South Tracy Ave and front N Tracy to N Willson along E Cottonwood St with new 6 six foot wide concrete sidewalk The new sidewalk must meet or exceed city code This sidewalk serves as a route to the Senior Center The existing sidewalk has many uneven surfaces and cracks Replacing the old sidewalk will result in a safer sidewalk year around and enable the sidewalk plows to better meet the snow removal municipal code 12 24 020 Leave exiting sidewalk and maintain as needs arise Reduce safety concerns and liabilities Improve our capability to meet the snow removal municipal code 12 24 020 requirements Improve the appearance of Centennial Park Annual Operatinq and Maintenance Costs 100 General Fund Capital Improvements Plan FY08 12 36384 Project Name Estimated Cost Project Number Pur ose Project Description Alternatives Considered Advantages of Approving this Project Estimated New Future Recurring Costs Funding Sources City of Bozeman Parks Chain Link Fence Repair Upgrades 10 000 year General Fund GF25 D New Replacement Repair and or upgrade existing chain Iink type fence throughout the park system Almost all of the fencing in the parks sports complexes is in need of repair or needs to be replaced Keep patching up the old fence as dictated by the severity of the liability Safe attractive and functional fencing throughout the parks Annual Operatinq and Maintenance Costs New and or upgraded fence that will not be an eye sore and a liability 100 General Fund Capital Improvements Plan FY08 12 36485 Project Name Estimated Cost Project Number Pur ose Project Description Alternatives Considered Advantages of Approving this Project Estimated New Future Recurring Costs Funding Sources City ofBozeman Parks Christie Fields Restrooms Concessions 125 000 General Fund GF26 o New Replacement Demolish and remove old building and reconstruct an insulated 20 x 20 building with men s and women s restrooms maintenance room and concessions Both restrooms will have two stalls hot and cold running water forced air heat and is ADA and ADAAG compliant The concessions will have hot and cold running water sink heat and adequate electrical outlets The existing facility does not meet the ADA or ADAAG guidelines has no heat and is in disrepair requiring costly repairs The current facility can not accommodate the increase in park users A new structure would be open to the public later in the fall without fear of frozen pipes or be open year round Leave existing structure and repair as needed Bring the facility to full compliance with ADA and ADAAG Reduce maintenance and repair costs Reduce risk of damage due to freezing weather A year round restroom for park patrons Annual Operatinq and Maintenance Costs Reduced repair maintenance and cleaning costs Reduce winterization costs 100 General Fund Capital Improvements Plan FY08 12 36586 Project Name Estimated Cost Project Number Pur ose Project Description Alternatives Considered Advantages of Approving this Project Estimated New Future Recurring Costs Funding Sources City of Bozeman Parks Cooper Park Sidewalk Replacement 45 000 4 00 sq ft General Fund GF27 Unscheduled o New Replacement Replace existing sidewalk with new 6 six foot wide concrete sidewalk The new sidewalk must meet or exceed city code This sidewalk serves as a main route to and from the University Replacing the old sidewalk will result in a safer sidewalk year around and enable the sidewalk plows to better meet the snow removal municipal code 12 24 020 Leave existing sidewalk and maintain as needs arise Reduce safety concerns and liabilities Improve our capability to meet the snow removal municipal code 12 24 020 requirements Improve the appearance of Cooper Park Annual Operatinq and Maintenance Costs Reduce winter and spring maintenance costs Reduce liability concerns 100 General Fund Capital Improvements Plan FY08 12 36687 Project Name Estimated Cost Project Number Pur ose Project Description Alternatives Considered Advantages of Approving this Project Estimated New Future Recurring Costs Funding Sources City ofBozeman Parks Pave East Gallatin Parking Lot 55 000 General Fund GF28 Unscheduled o New Replacement This project is to pave the parking lot at the East Gallatin Recreation Area to reduce maintenance and upkeep dust and to comply with city codes Leave parking lot as is Improves access Annual Operatinq and Maintenance Costs Will reduce grading and regrading costs Paving lot will require stripping and periodic overlays 100 General Fund Capital Improvements Plan FY08 12 36788 Project Name Estimated Cost Project Number Pur ose Project Description Altern atives Considered Advantages of Approving this Project Estimated New Future Recurring Costs Funding Sources City of Bozeman Parks Manual Side Load Garbage Truck 51 000 TOTAL 17 000 Side load compactor 34 000 new one ton truck General Fund GF29 o New Replacement With the increasing number of Bozeman s parks and the long drive to Logan to dump garbage a second 6 yard manual side load garbage truck is needed The projected cost would include a new Manual side load compactor and a new or used 1 ton truck Use a one ton dump truck to assist in picking up parks garbage Use a one ton dump truck as a back up during break down Pick up garbage as time allows Less labor hours needed to pick up garbage More labor hours for park maintenance Reduce the possibility of litter driving to Logan Annual OperatinQ and Maintenance Costs Reduce time spent on garbage pick up Reduce maintenance costs 100 General Fund Capital Improvements Plan FY08 12 36889 Project Name Estimated Cost Project Number Pur ose Project Description Alternatives Considered Advantages of Approving this Project Estimated New Future Recurring Costs Funding Sources City ofBozeman Parks HOLDER ARTICULATING TRACTOR 45 000 General Fund GF30 o New Replacement The Holder is a true all season multi purpose vehicle The C240 offers excellent safety in any weather condition with a low center of gravity and a hydrostatic four wheel drive all around visibility with 9 windows breakaway mirrors and overhead work lights The Holder C 240 also has a 3 8 foot turning radius and excellent maneuverability that the articulating frame with a stabilizer system provides Additional features include a tilt forward cab for easy maintenance an efficient 45 HP Kubota turbo diesel engine The Holder attachments needed for this vehicle are a 1 3 yard Sander yard Dump Body a 60 broom and a 60 angle plow Continue attempts to extend the life of the MT by doing expensive repairs or borrow another departments vehicle and plow the sidewalks at their convenience This implement would be an excellent addition to or replace the Trackless MT however the attachments are not interchangeable Annual Operatinq and Maintenance Costs Lower maintenance costs and improved snow removal times 100 General Fund Capital Improvements Plan FY08 12 36990 Project Name Estimated Cost Project Number Pur ose Project Description Alternatives Considered Advantages of Approving this Project Estimated New Future Recurring Costs Funding Sources City ofBozeman Parks Improvement Grants 150 000 General Fund GF31 New Replacement This request is to contribute 150 000 each year from the general fund toward implementing the priorities of the Parks Master Plan Currently the public can apply for matching funds to implement improvements in parks Contribute a higher amount of money toward implementing the Parks Master Plan Contribute a lesser amount of money toward implementing the Parks Master Plan Contribute no money toward implementing the Parks Master Plan Expands the existing level of service after a period of strong growth in population The program is currently set up as a matching funds program with individuals and community groups This request provides us with double the funding by leveraging the money Annual ODeratinq and Maintenance Costs As more parks and facilities are improved park division maintenance operations and labor costs will increase 100 General Fund Capital Improvements Plan FYOS 12 37091 Project Name Estimated Cost Project Number Pur ose Project Description Alternatives Considered Advantages of Approving this Project Estimated New Future Recurring Costs Funding Sources City of Bozeman Parks IRRIGATION UPGRADES 40 000 Annually General Fund GF32 o New Replacement This request is to repair and upgrade aging irrigation systems in city parks Irrigation systems in most parks have outlived their useful life as most systems have been in place for more than 30 years Staff has continuously been repairing these systems over the past 10 years The number of repairs breakdowns and replacements causes some irrigation systems to be out of use until mid July Upgrading and balancing the systems will improve turf condition as the most efficient way to keep grass green is to begin watering before it is needed and to keep watering throughout the spring summer and fall with regular watering Continue to repair systems as needed Makes sports fields safer prevents hydrophobic soil Improved distribution ofwater and the saving of treated water Proper watering will help balance the fertilization and reseeding programs Upgrading the systems is less time consuming and more cost effective than installing complete new systems Irrigation is the number one factor in the success of seeding and fertilizing trees and tree shrub survival Irrigation systems allow for efficient use of water and will reduce citizen complaints about brown grass Where possible systems will be converted to wells and will be taken off of treated water Annual Ooeratinq and Maintenance Costs Reduced turf care costs water costs and high maintenance cost of older sprinkler heads 100 General Fund Capital Improvements Plan FY08 12 37192 Project Name Estimated Cost Project Number Pur ose Project Description Alternatives Considered Advantages of Approving this Project Estimated New Future Recurring Costs Funding Sources City of Bozeman Parks Kirk Park Restrooms 100 000 General Fund GF33 Unscheduled o New Replacement Demolish and remove old building and reconstruct an insulated men s and women s restroom with a maintenance room in between Both restrooms will have three stalls hot and cold running water forced air heat and will be ADA and ADAAG compliant The existing facility does not meet the ADA or ADAAG guidelines has no heat and is in disrepair requiring costly repairs The current facility cannot accommodate the increase in park users A new structure would be open to the public later in the fall without fear of frozen water pipes or be open year round Leave existing structure and repair as needed Bring the facility to full compliance with ADA and ADAAG Reduce maintenance and repair costs Reduce risk of damage due to freezing weather A year round restroom for park patrons Annual Qoeratinq and Maintenance Costs Reduce repair maintenance and cleaning costs Reduce winterization costs 100 General Fund Capital Improvements Plan FY08 12 37293 Project Name Estimated Cost Project Number Pur ose Project Description Alternatives Considered Advantages of Approving this Project Estimated New Future Recurring Costs Funding Sources City of Bozeman Parks LARGE DECK LAWN MOWER 45 000 Each General Fund GF34 o New Replacement This is a regularly scheduled replacement of the 4550 and 33250 lawn mowers Two 10 deck mowers and one 7 deck mower are needed Our mowers log more hours during the season than any other piece of equipment Wide mowers are necessary for mowing the large open areas we maintain The 7 deck mower is used for smaller areas trails and to help the larger mowers keep up Safe reliable mowers are a necessity because if we are behind in the mowing schedule it is difficult to catch up Mowers would be replaced every 2 years Continue to repair as break downs occur Replace mowers as they breakdown Lease mowers on a 2 year program Proper mowing of sports fields is imperative to safety Regular replacement will reduce maintenance costs and decrease the number of breakdowns we have been experiencing Well mowed parks are an important reflection on our City and how it is perceived by visitors and citizens Having the right mower to do the job will ensure well mowed parks New mowers will be more reliable safer productive and will reduce the workload on the vehicle maintenance shop personnel Annual OperatinQ and Maintenance Costs Improve scheduling of mowing and increase crew efficiency because of reliable equipment 100 General Fund Capital Improvements Plan FY08 12 37394 Project Name Estimated Cost Project Number Pur ose Project Descri ption Altern atives Considered Advantages of Approving this Project Estimated New Future Recurring Costs Funding Sources City of Bozeman Parks LINDLEY PARK ENTRANCE PARKING 82 000 General Fund GF35 Unscheduled D New Replacement The curbs on Buttonwood Avenue are badly eroded and need to be replaced The parking lot is unpaved and is poorly designed The project will upgrade the area and provide paved parking Overlook deterioration and continue to re gravel the lot Provide safer more efficient use of parking area reduce erosion Improve looks drainage and function n of the area and discourage vehicle traffic on lawns Protect street pavement on Buttonwood Provide ADA parking and accessibility Annual Ooeratinq and Maintenance Costs 100 General Fund Capital Improvements Plan FY08 12 37495 Project Name Estimated Cost Project Number Pur ose Project Description Alternatives Considered Advantages of Approving this Project Estimated New Future Recurring Costs Funding Sources City ofBozeman Parks MAXICOM IRRIGATION SYSTEM 65 000 to Initialize General Fund GF36 Unscheduled o New Replacement Maxicom is a smart irrigation control system that ties each of the park irrigation systems to a central weather station Factors such as precipitation humidity etc determine the amount of water that used This money is for the initial hookup other systems would be less expensive The MSU weather station may be able to be utilized which would save money Continue to rely on timers to water parks which will occur regardless of the weather conditions A substantial amount ofwater can be saved once the system is fully installed Right now irrigation system clocks are set to turn on at certain times of the day regardless of weather conditions The new system detects water breaks shuts that station down and notifies via computer Annual Operating and Maintenance Costs It will take time and additional costs to get all parks on this system but those costs will eventually be offset in the long run by reduced water usage 100 General Fund Capital Improvements Plan FY08 12 37596 Project Name Estimated Cost Project Number Pur ose Project Description Alternatives Considered Advantages of Approving this Project Estimated New Future Recurring Costs Funding Sources City ofBozeman Parks POLE BARN IN LOWER YARD 35 000 General Fund GF37 New 0 Replacement Some of the parks department equipment is only used seasonally To keep the equipment in good condition and to protect hydraulics a covered storage area is needed Space is at a premium at the current City Shop Complex A pole barn type building for cold storage would be constructed at the lower yards for use by the Parks and Forestry Division The cost would be shared by Parks and Forestry Construct a combined facility at the cemetery for use by Cemetery Parks and Forestry See combined facility proposed under Building Maintenance Additional storage space is not available at any other city location Equipment will last longer because it would be stored indoors security from vandalism because of indoor storage less costly than the combined facility at the cemetery Annual Operatinq and Maintenance Costs Less maintenance on equipment and improved appearance of grounds Maintain equipment value 100 General Fund Capital Improvements Plan FY08 12 37697 Project Name Estimated Cost Project Number Pur ose Project Description Alternatives Considered Advantages of Approving this Project Parks REPLACE BOGERT PLAYGROUND EQUIPMENT 45 000 General Fund GF38 o New Replacement The original existing play structure at Bogert Park was installed in 1976 Most playground safety standards and specifications have changed since then We have been trying to upgrade the structures as money allows but some of the equipment is past its useful life Retrofitting equipment could open the city to liability it is unsafe Continue piecemeal replacement Remove equipment as needed because of liability concerns and do not replace Bogert is a heavily used park The number of reservations and scheduled activities in the park Farmers Market Municipal Band and the swimming pool all contribute to the heavy use it receives Equipment replacement will reduce liability concerns Estimated New Annual ODeratinq and Maintenance Costs Future Recurring Costs Funding 100 General Fund Sources City of Bozeman Capital Improvements Plan FY08 12 37798 Project Name Estimated Cost Project Number Pur ose Project Description Alternatives Considered Advantages of Approving this Project Estimated New Future Recurring Costs Funding Sources City of Bozeman Parks SOFTBALL COMPLEX IRRIGATION UPGRADE 90 000 General Fund GF39 o New Replacement This request is to completely install a new irrigation system at the softball complex The system was installed in 1973 The pipe has begun to deteriorate to the point that we are experiencing mainline and lateral breaks at least 3 to 4 times a year Each breakdown in the system causes a closure of at least one field for 2 weeks typically and costs are routinely around 1 000 per occurrence Inability to irrigate the grass during the heat of summer causes the grass to go dormant and we are then unable to fertilize and reseed This also causes the ground to become hydrophobic which is the inability to accept water The high volume of use on these fields can cause Continue to repair the system as needed It is more cost and time effective to replace the entire system than to continue to spend a few weeks here and there repairing breaks as they occur Fewer games will be canceled because of fields being flooded out Proper watering will conserve water and keep the reseeding and fertilization programs on track as well as keeping the grass from going dormant making the fields safer for play We will also be able to expand the irrigation into the dog park Annual OperatinQ and Maintenance Costs Reduced maintenance water fertilizer seed and pesticide costs Reduced liability 100 General Fund Capital Improvements Plan FY08 12 37899 Project Name Estimated Cost Project Number Pur ose Project Description Alternatives Considered Advantages of Approving this Project Estimated New Future Recurring Costs Funding Sources City of Bozeman Parks SOIL MIXERSCREENER 50 000 General Fund GF40 New 0 Replacement This machine will be used to screen and mix soils and trail materials for both new construction and maintenance The screen and mixer can be used to clean reclaimed soil and top soil acquired from construction projects rather than having staff pick rock or till clumps of clay soil into the ground Our standard soil for the parks is a minimum depth of 10 consisting of 30 dirt max 50 sand min and 20 organics It is important that all of these materials be thoroughly mixed Currently soil is dumped and tilled on site adding time equipment and labor costs This type of mixing often results in an inconsistent mix The result is varying soil lones all requiring different applications of water and fertilizer The specified mix for our accessible trail surface is a 3 8 inch minus gravel with a clay content that acts a binder Premixing the fines for the trails will also save time and money Because current sources do not have an adequate clay binder material in the fines crews have to go back after the initial application of fines and top dress the trails with clay return again to roto ti11 the fines and clay together wet down the trail and then come back a fourth time to compact it By using fines already mixed with clay binder we eliminate the need to follow up volunteer trail projects as well as our own with a crew performing three separate functions which takes multiple days Contract annually for the services to mix material and then store it Continue current practice of multiple and inconsistent applications in the field Better use of crew time and equipment Consistently mixes the materials so that we only have to visit a site once This is especially true when we look to volunteer groups to construct trails We still have to follow behind them to ensure that materials used meets our standards This equipment could also be used at the Cemetery to screen and mix soil used in covering and repairing grave sites The machine would also screen wood chips which are used in the playground to clean out sticks and rocks Annual Operatinq and Maintenance Costs We will be able to use more reclaimed soils Improved use of personnel and equipment Improved ability to make use of volunteers for certain construction projects 100 General Fund Capital Improvements Plan FY08 12 379100 Project Name Estimated Cost Project Number Pur ose Project Description Alternatives Considered Advantages of Approving this Project Estimated New Future Recurring Costs Funding Sources City ofBozeman Parks SOUTH SIDE PARK SIDEWALK REPLACEMENT 20 000 General Fund GF41 o New Replacement Replace 730 of sidewalk along South 5 Ave and along West Alderson St with new 6 six foot wide concreted sidewalk The new sidewalk must meet or exceed city code This sidewalk serves as a main route to and from the University Replacing the old sidewalk will result in a safer sidewalk year around and enable the sidewalk plows to better meet the snow removal municipal code 12 24 020 Leave existing sidewalk and maintain as needs arise Reduce safety concerns and liabilities Improve our capability to meet the snow removal municipal code 12 24 020 requirements and comply with ADA standards of no more than one half inch abrupt change in level surface Improve the safety and appearance of South Side Park Annual Ooeratinq and Maintenance Costs Reduce winter and spring maintenance costs Reduce liability concerns 100 General Fund Capital Improvements Plan FY08 12 380101 Project Name Estimated Cost Project Number Pur ose Project Description Alternatives Considered Advantages of Approving this Project Estimated New Future Recurring Costs Funding Sources City of Bozeman Parks UPDATE RESTROOMS ADA COMPLIANCE 20 000 Annually General Fund GF42 o New Replacement Many of the restrooms in the parks were constructed prior to the new regulations regarding accessibility A survey of our current restrooms will be conducted to determine the level of compliance and to identify work that needs to be done to bring them into compliance Improvements will include but are not limited to an accessible path of travel moving toilets and sinks lowering mirrors and towel dispensers new door hardware and installing grab bars and transfer devices Bozeman Ponds is only ADA compliant restroom Do nothing until the restrooms are replaced or until ADA rules are adopted to require the improvements Addressing accessibility needs in our core parks will provide citizens better access to our park facilities An aggressive approach to retrofit existing restrooms where feasible will delay or postpone the replacement of some facilities in the parks Annual ODeratinq and Maintenance Costs Postpone or extend the need to replace current restrooms Once ADA becomes stricter we may be faced with more upgrades then Bozeman can afford at one time 100 General Fund Capital Improvements Plan FY08 12 381102 Project Name Estimated Cost Project Number Pur ose Project Description Alternatives Considered Advantages of Approving this Project Estimated New Future Recurring Costs Funding Sources City ofBozeman Parks Vehicle With Plow for Snow Removal 30 000 General Fund GF44 o New Replacement Increasing development and park dedication is adding sidewalk to the park system which must be plowed in the winter Smaller 4x4 vehicles such as Bronco lis small trucks Subaru s etc work best for this job This vehicle is important for plowing the outlying areas because it travels faster than an MT and is safer in traffic The vehicle could also be used for spraying weeds in the summer which is vital to eliminate noxious weeds on all of our public lands The existing 1952 jeep is unsafe to drive and is no longer used A 1960s model jeep is used but is in need of many repairs and parts are very difficult to find Use MTs which cost more and are slower to operate Use all terrain vehicles ATV which do not have a heated enclosed cab and are not safe to drive on streets Sidewalks would be plowed in a timely and safe manner Annual Operatinq and Maintenance Costs 100 General Fund Capital Improvements Plan FY08 12 382103 Project Name Estimated Cost Project Number Pur ose Project Description Alte rn atives Considered Advantages of Approving this Project Estimated New Future Recurring Costs Funding Sources City ofBozeman Planning COpy MACHINE REPLACEMENT 25 000 General Fund GF48 o New Replacement The existing copy machine is expected to have a life of less than 5 years given its intensive use The machine produces in excess of 250 000 copies per year Repair and maintenance costs show a steady increase as wear continues This request is for a replacement copier to meet the ongoing operational needs of the department Continue using current copier with an increasing frequency of down time and repairs The new copier will help contain operational costs due to maintenance The new copier will also be utilized as a high capacity network printer and scanner for the department which can bring some additional efficiencies in utilization of staff time in the preparation of reports commission packets and other materials Annual OperatinQ Maintenance Costs None operating costs are already incurred with the current copier 100 General Fund Capital Improvements Plan FY08 12 383104 Project Name Estimated Cost Project Number Pur ose Project Description Alternatives Considered Advantages of Approving this Project Estimated New Future Recurring Costs Funding Sources City ofBozeman HTE PLANNING AND ENGINEERING MODULE 40 000 module and 30 000 data transmission General Fund GF49 Date Scheduled New o Replacement This will integrate the Planning departments file tracking system with the computer system currently in place for building permits finance and other departments The anticipated cost for this is 40 000 This will allow interconnections with the City s GIS and THE system which will make retrieval of information more user friendly and efficient This project also includes transferal of existing electronic data into the new software The cost for this part of the project is 30 000 Continue with current tracking procedures This request will enhance data management and security reduce redundant steps in processing development reviews make data analysis of land use actions more robust and provide greater accessibility to project data for staff and the public Annual Ooeratinq Maintenance Costs Software maintenance 5 000 100 General Fund Capital Improvements Plan FY08 12 384105 Project Name Estimated Cost Project Number Pur ose Project Description Alternatives Considered Advantages of Approving this Project Estimated New Future Recurring Costs Funding Sources City of Bozeman Police and Municipal Court Facility 13 260 000 without land and site development costs General Fund GF50 Date Scheduled o New Replacement The 2007 Police Facility report by Carter Goble lee GCl outlines the anticipated space needs for the City s Police Department Municipal Court and Prosecution function for the next 20 years The report calls for a 5 acre site and 52 000 square foot facility Design construction is estimated to cost 12 750 000 2007 dollars 13 260 000 inflated to 2009 The cost estimate does not include extraordinary site work or any land costs Staying in the existing facilities at the law and Justice center is an alternative the CGl report discusses the operational needs of the departments and the lack of the existing law Justice Center l J space They developed two alternate options that require other l J functions to move off site CGl rates locations for this facility l J grounds City Shops Site Tamarack Street Rouse Ave and the City s Mandeville Farm property Police Department would have adequate room for existing staff and projected staff for 20 years A new Municipal Court could be added to handle the large case load of the court Space would be created to locate the Prosecutor s offices near the courts and police This facility would be programmed and built with the PO Court and Prosecution needs in mind from the beginning Public areas secured areas office locations and space adjacencies could be maximized for the best and safest utilization as opposed to a retro fit of an existing building Annual Operating and Maintenance Costs Not estimated at this time Currently the City pays facility costs to the County for our square footage at the L J General Fund Voter approved levy 20 year General Obligation Bonds would be issued Capital Improvements Plan FY08 12 385106 Project Name Estimated Cost Project Number Pur ose Project Description Alternatives Considered Advantages of Approving this Pro ect Estimated New Future Recurring Costs Funding Sources City ofBozeman Animal Control Vehicle Flex Fuel4x4 22 000 General Fund GF51 o New Replacement Purchase a new extend cab 4wd pickup to replace the current 1999 model year vehicle The current truck is a 2wd 7 years old and has 50 000 miles and hundreds of hours of idle time on the engine and mechanical system It is anticipated that this vehicle will begin accumulating repairs and increasing maintenance costs within the next few years It is very difficult to navigate the city streets during winter months with the 2wd truck As we are seeing an increased demand for animal services and a growing response area the mileage on this vehicle will increase quickly over the next couple of years The anticipated purchase date for a new truck would be FY09 so this request is being submitted for planning purposes Purchase of a new truck would ensure many years of service without incurring high maintenance costs The current truck could be used by another city department be sold at auction or used as a trade in The purchase of a newer lease return vehicle is a viable option and one that should be looked at before a final decision is made Would drastically reduce maintenance costs and provide many years of reliable service Possible reduction in fuel costs Annual Operatinq and Maintenance Costs Reduction in costs expected 100 General Fund Capital Improvements Plan FY08 12 386107 Project Name Estimated Cost Project Number Pur ose Project Descri ption Alternatives Considered Advantages of Approving this Project Estimated New Future Recurring Costs Funding Sources City of Bozeman Police Investigation Detective Vehicles 36 000 each year beginning in FY09 General Fund GF52 Date Scheduled o New Replacement Purchase two mid size passenger vehicles per year over the next four years to replace old patrol line cars currently driven by detectives Historically detectives have taken old patrol cars rotated off the line to use as unmarked police cars These cars always have high mileage and are very worn when received Due to the demands placed on these vehicles during patrol they are historically expensive to maintain and in many cases are mechanically unsafe to drive as an emergency response vehicle Several of the cars currently being used by detectives are over 10 years old with over 90 000 miles on them and hundreds of hours of idle time on the engine and mechanical system In addition the current patrol line cars are painted black and white which if rotated to the investigations division would require a paint job at a cost of approximately 1 3 the price of a lease return vehicle and they would still be expensive to maintain and mechanically unsafe The purchase of low mileage lease returns would allow us to add different color vehicles to our fleet reduce vehicle maintenance costs and provide detectives with reliable and mechanically sound vehicles that should last at least 4 to 5 years Old detective cars could be rotated into the police department parking program travel cars traded in sold at auction or transferred to another division within the city that will not need them to perform as an emergency vehicle Purchase of new vehicles however due to costs I believe lease returns will be more cost efficient to the city Continue to take used line cars rotated from the atrol division Would drastically reduce maintenance costs mechanical concerns and provide many years of reliable service Increased public safety and officer safety in providing mechanically sound emergency response vehicles reduced risk and liability related to use of unreliable cars Annual Operatinq and Maintenance Costs Reduction in maintenance costs and possible reduction in fuel costs 100 General Fund Capital Improvements Plan FY08 12 387108 Project Name Estimated Cost Project Number Pur ose Project Description Alternatives Considered Advantages of Approving this Project Estimated New Future Recurring Costs Funding Sources City ofBozeman Police Patrol Car Replacement 87 000 each year General Fund GF53 o New Replacement 3 3 3 plan This would maintain a patrol fleet of 13 vehicles and would allow replacement of older Department vehicles that are unreliable and costly to repair as emergency response vehicles Patrol vehicles are an essential item in the operation of the Police Department Police vehicles are used 24 hours a day 365 days a year These vehicles are used to respond to emergency and nonvemergency calls for service investigate accidents effect traffic enforcement and for general patrol duties The present fleet of patrol vehicles is composed of 10 vehicles 2 vehicles are dedicated and assigned to K 9 use Maintenance costs have greatly increased due to increased calls for service and additional officers using the cars These patrol vehicles average 2 000 miles a month or 24 000 miles annually The useful life of a vehicle for patrol use is 3 years each however by increasing the patrol fleet to 13 units this useful life should be able to be extended thus reducing overall operational costs None This insures safe and reliable emergency response vehicles for patrol use as well as lower annual maintenance costs due to lower annual miles driven per vehicle and a lower number of miles driven per year per unit When patrol vehicles are retired from service they are cycled to Support Services and as travel cars for Department employees who need to attend out of town training and events Support Services Division includes downtown parking residential parking and animal control services Additionally the oldest vehicles in the fleet are offered to other Departments within the City thus offering a substantial cost savings to them Annual Ooerating and Maintenance Costs There may be a moderate increase in preventive maintenance costs such as oil changes filter replacements etc These should be more than offset by the increased useful life of each unit for patrol 100 General Fund Capital Improvements Plan FY08 12 388109 Project Name Estimated Cost Project Number Pur ose Project Description Alternatives Considered Advantages of Approving this Project Estimated New Future Recurring Costs Funding Sources City ofBozeman Swim Center Additional Parking 235 000 General Fund GF54 Unscheduled New 0 Replacement The Swim Center is in need of additional parking We have more programs than the facility s parking lot can handle The City has an excellent facility and additional parking is needed The 235 000 would include a paved lot of 34 spaces on the west side of the Swim Center sidewalk lighting drainage and landscaping Design on file at the Swim Center We need to be part of the High School Remodel Project The plans are scheduled to be unveiled in the spring of 2007 1 A graveled lot on the west of the building could be put in for 55 000 This would include curbing and a gravel path to the south 2 The Swim Center expansion could be put into place for 900 000 We have drawings and building specifications Improve health wellness and quality of life of the community Allow individuals and families room to park so they may participate in the Swim Center programs Annual Operatinq and Maintenance Costs Additional parking would enable increase attendance in programs and therefore increase revenue There would be no additional operating costs to the City 100 General Fund Capital Improvements Plan FY08 12 389110 Project Name Estimated Cost Project Number Pur ose Project Description Alternatives Considered Advantages of Approving this Project Estimated New Future Recurring Costs Funding Sources City ofBozeman Bogert Pool Gutter Repair and Resurface 200 000 General Fund GF55 Unscheduled o New Replacement Remove and replace gutter tile and resurface the large and small pools The gutter has deteriorated and may cave in The existing gutter tiles crack and many need to be replaced every year This is an ongoing maintenance expense and requires many labor hours to repair every spring The pool shell is 30 years old and requires 1500 in paint every year in addition to the labor hours required to paint the pool in 2 3 days with 6 staff members Pools normally are resurfaced after 10 years Bogert Pool was last resurfaced in 1974 Do only the gutter repair work at cost of 20 000 Continue to patch and paint pool shell and gutter crack until it deteriorates completely Resurface pool only at cost of 50 000 Maintain integrity of pool structure allowing pool to remain open for future generations Keep Bogert pool operational in that it is a great family tradition that the community uses for their fun and fitness needs Annual ODeratinq and Maintenance Costs Save the City 4000 per year in supply and labor costs 100 General Fund Capital hnprovements Plan FY08 12 390111 Project Name Estimated Cost Project Number Pur ose Project Description Alternatives Considered Advantages of Approving this Project Recreation Center 16 000 000 General Fund GF56 Unscheduled New 0 Replacement Build a Recreation Center to include a gym running track weight facility locker rooms pool game rooms reception area childcare facility and multi purpose rooms The Recreation Department would have a facility in which to provide the community quality recreation programs The facility could be rented by the general public for indoor programs such as basketball and soccer Saves lives by teaching the community how to be safe in and around the water Offers a safe and healthy place for families to play Serves Bozeman s at risk youth Provides a revenue source Teaches young adults job skills that they will use for the rest of their lives Estimated New Annual Operatina and Maintenance Costs Undetermined at this point Future Recurring Costs Funding Voter approved levy grants donations Sources City ofBozeman Capital Improvements Plan FY08 12 391112 Project Name Estimated Cost Project Number Pur ose Project Description Alternatives Considered Advantages of Approving this Project Estimated New Future Recurring Costs Funding Sources City ofBozeman Swim Center Expansion 1 000 000 General Fund GF57 D New Replacement Unscheduled The Swim Center is in need of additional parking a meeting room a women s locker room registration area and lobby space and pool offices A meeting room would be used for community meetings birthday parties class instruction staff meetings workshops daycare fitness etc A 28 ft by 80 ft 2324 sq ft addition would be built on the south end of the Swim Center building The lobby and the ladies locker room would be enlarged Four offices approximately 8 ft x 12 ft 96 sq fteach would be added Also included in the aquatic office area would be a public reception workstation area which could be secured after hours On the west side a 30 ft x 28 ft 840 sq ft meeting room would be added The ladies locker room would be expanded to provide needed space To handle lobby overflow the lobby would be expanded to the south The new entry would enlarge the double door airlock entry increasing energy savings A 70 ft x 380 ft parking lot would be added on the west side of the Swim Center to provide two rows of parking and 34 additional parking spaces Construct needed parking on the west side of the building 235 000 The High School 2007 2010 remodel project will determine Swim Center remodel needs This project should be adjusted to fit together with the High School renovations Increased accessibility for the public to the Bozeman Swim Center Increased efficiency of the Swim Center and provide increased public service Increased energy efficiency of Swim Center building envelope Provide a meeting space for the public Annual OperatinQ and Maintenance Costs Energy costs would increase slightly due to additional 2 324 square feet of space The system would be more efficient and the deterioration to the building would be less 100 General Fund Capital Improvements Plan FY08 12 392113 Project Name Estimated Cost Project Number Pur ose Project Description Alternatives Considered Advantages of Approving this Pro ect Estimated New Future Recurring Costs Funding Sources City ofBozeman WEBTRAC COMPUTERIZED WEB REGISTRATION 15 000 General Fund GF58 New 0 Replacement The computer software will allow the public to register for classes and purchase passes via the web The software would improve customer service staff efficiency and it would increase Recreation program and Swim Center participation and thus revenue Citizens would not need to come to the Swim Center or Recreation Department to register for classes Continue to do registration at the Recreation Department or Swim Center This project would free up staff to better serve the walk in public The web registration would provide convenience for the public Annual ODeratina and Maintenance Costs Annual maintenance fee of 1 600 100 General Fund Capital Improvements Plan FY08 12 393114 Project Name Estimated Cost Project Number Pur ose Project Description Alternatives Considered Advantages of Approving this Project Estimated New Future Recurring Costs Funding Sources City of Bozeman City Hall Lamme Site Renovation 2 Million all phases 1 65M phase 1 General Fund GF59 Date Scheduled o New Replacement This facility has space available to serve as a City Hall for over 25 years The renovations will include replacement of the 26 year old boiler system creation of office spaces in the existing open area floor plan electrical and data wiring and replacement of the atrium with offices on both floors Cost estimates were complete in the spring of 2007 and are between 1 75 and 2 0 Million to complete all phases The building was purchased from the Library for 2 5 Million in June 2006 Remain in existing City Hall site construct a new City Hall property at a new location For a total of 4 5 Million the City will meet the need for a long term City Hall facility The existing site on Main and Rouse will be sold for re development Redevelopment by a private owner will increase the value of the Tax Increment District Annual Operatinq and Maintenance Costs Because this building was operated as the Library annual facility operating costs are known Compared with the existing City Hall site an additional 30 000 is needed to fund annual operating and Maintenance Costs of this new City Hall location Sale of Existing City Hall Site 1400 000 General Fund 250 000 Capital Improvements Plan FY08 12 394115 Project Name Estimated Cost Project Number Pur ose Project Description Altern atives Considered Advantages of Approving this Project Estimated New Future Recurring Costs Funding Sources City of Bozeman BEALL PARK CENTER IMPROVEMENTS 88 600 General Fund GF60 o New Replacement Beall Park Recreation center was built and dedicated to the City in 1927 80 years later the city has returned Recreation programs and offices to the building Basic renovations began in FY2007 This item completes the renovations with 1 Stairs and Patio on the North Side 13 600 2 Replace South Ramp and Deck for code compliance 28 000 3 Replace the original windows and doors for energy efficiency 47 000 Could delay improvements Brings building in code compliance and improves energy efficiency Better facility for public use meaning more rental income Annual ODeratinq and Maintenance Costs These improvements should decrease operating costs especially for energy 100 General Fund Some small public donations as available Capital Improvements Plan FY08 12 395116 Project Name Estimated Cost Project Number Pur ose Project Description Alternatives Considered Advantages of Approving this Pro ect Estimated New Future Recurring Costs Funding Sources City ofBozeman Outdoor Aquatics Facility 6 000 000 General Fund GF61 New 0 Replacement Build a new outdoor aquatics facility to meet the needs of our growing community Bogert is the City s only outdoor pool and is nearly 70 years old Given the high community participation in swimming programs a new facility is expected to be highly utilized Bogert Pool is overcrowded with a dire shortage of parking Bozeman needs an outdoor family aquatic facility on the west side of town The new pool needs to be designed so it generates revenue for the City The facility should be a tourist draw and include something for everyone The facility would include state of the art equipment and attractions The center could feature splash playgrounds zero depth slides lazy river lap pool teaching pool concession area hot tubs and more The location of this project is undetermined at this point Cost is estimated without any design work at this point 1 Build a Recreation Center with indoor outdoor aquatic facility gyms multi purpose rooms 2 Wait until Bogert Pool is no longer functional and then attempt to pass a bond issue for funding 3 Build an indoor outdoor aquatic facility Increased recreation opportunities for the community Annual Operatinq and Maintenance Costs unknown at this time Some costs of the facility are expected to be recovered through user fees 100 General Fund Voted levy for construction and operations Capital Improvements Plan FY08 12 396117 Project Name Estimated Cost Project Number Pur ose Project Description Alternatives Considered Advantages of Approving this Project Estimated New Future Recurring Costs Funding Sources City ofBozeman COMPUTER HARDWARE REPLACEMENT 88 600 General Fund GF62 o New Replacement This is a general item for replacement of personal computers and servers for General Fund related jobs and services Enterprise and Special Revenue fund services pay for their own pc s and servers Not replace computer hardware as frequently City technology needs will be better met and the IT department will be able to more efficiently support employees and citizens Annual Operatinq and Maintenance Costs 100 General Fund Capital hnprovements Plan FY08 12 397118 Project Name Estimated Cost Project Number Pur ose Project Descri ption Alternatives Considered Advantages of Approving this Project Website Software 10 000 General Fund GF63 New 0 Replacement This item is to fund software that will provide techincal enhancements to the city s website Don t improve website Citizens and employees will see increased functionality of the City s website Estimated New Annual Operatinq and Maintenance Costs not able to determine at this Future Recurring point Some annual licensing may be required it would be absorbed in CostS the regular IT budget Funding Sources City ofBozeman 100 General Fund Capital Improvements Plan FY08 12 398119 Project Name Estimated Cost Project Number Pur ose Project Description Alte rn atives Considered Advantages of Approving this Project Estimated New Future Recurring Costs Funding Sou rces City of Bozeman Planning Department Vehicle Replacement 25 000 General Fund GF64 D New Replacement Replacement of the current vehicle utilized by the Planning Director a 1998 Nissan Sentra This is a small carwhich works well for single or two person activities but does not have much cargo or personnel capacity Continue to operate the existing vehicles with increasing maintenance costs Provide functional transportation with reduced maintenance costs Annual Qperatinq and Maintenance Costs 100 General Fund Capital Improvements Plan FY08 12 399120 Project Name Estimated Cost Project Number Pur ose Project Description Alternatives Considered Advantages of Approving this Project o New R placemel1t 1 11 Acquire aerial photography for the Bozeman Growth Policy Planning Area This would be a regularly scheduled update to the Spring 2007 aerial photos that were recently taken Purchase lower quality satellite photography Aerial photography benefits the entire organization as well as the community by supplying a clear and accurate depiction of current conditions Aerial photographs are often used for viewing features that currently exist on the ground with respect to present and proposed projects Contributes to on going acquisition of aerial photos at regular intervals for historical archives and modeling growth over time Measurements and land use determinations are made on a local or regional basis without requiring extensive field time Management decisions are made more efficiently and effectively by visualizing areas surrounding the project site Aerial photographs are used extensively in several on line mapping applications Elevation contour information is a product of aerial photography We currently lack any elevation data which is a recurring request Visual background for existing and future GIS CAD data and Facility Plans Meet public demand for current and accurate aerial photography Estimated New Annual Operatinq and Maintenance Costs Future Recurring Costs Funding 100 General Fund Sources City of Bozeman Capital hnprovernents Plan FY08 12 400121 Project Name Estimated Cost Project Number Pur ose Project Description Altern atives Considered Advantages of Approving this Project Estimated New Future Recurring Costs Funding Sources City ofBozeman Facilit Assessments 36 000 in FY08 14 000 in FY09 General Fund GF66 Date Scheduled FY08 FY09 D New Replacement This project is to begin assessing the long term maintenance needs of the General Fund facilities City Hall Fire Station 1 2 Annex Library Professional Building Senior Center etc Various experts in the trades will be used to assess the condition of each building A report will provide a long range plan for facility maintenance This report will likely generate new items to be added to the Capital Improvements Plan in future years Continue with somewhat reactionary maintenance improvements Maintenance problems will be identified and a methodology will be established for adequately maintaining the City s general government buildings Annual OperatinQ and Maintenance Costs none 100 General Fund Capital hnprovements Plan FY08 12 401122 Project Name Estimated Cost Project Number Pur ose Project Oescri ptio n Alte rn atives Considered Advantages of Approving this Pro ect Estimated New Future Recurring Costs Funding Sources City ofBozeman Professional Building Parking Lot Lighting 28 000 General Fund GF67 o New Replacement This project is to improve the illumination of the parking lot at the Professional Building Many employees and citizens meet at this building after dark and the existing parking lot is poorly lit Continue with existing lighting Safety will likely be improved Annual Qoeratinq and Maintenance Costs none 100 General Fund Capital Improvements Plan FY08 12 402123 Project Name Estimated Cost Project Number Pur ose Project Description Alternatives Considered Advantages of Approving this Project Estimated New Future Recurring Costs Funding Sources City of Bozeman HISTORIC PRESERVATION PROPERTY INVENTORY UPDATE 170 000 FY 09 170 000 FY10 General Fund GF68 o New Replacement Unscheduled The original historic resources inventory in 1984 evaluated and documented the historic significance of the area now known as the Neighborhood Conservation Overlay The Neighborhood Conservation Overlay area is rich in structures with historic significance These structures have had significant reinvestment and many have been rehabilitated This has increased property values with corresponding revenue increases to the City An updated survey is needed to reflect the changed conditions of the Conservation Overlay area and document the new and remodeled structures This effort will assist in keeping this area well cared for and continuing to make a substantial contribution to the quality of life in Bozeman The update will enable a transition to a more user friendly data format and means to store the information which will reduce staff time in reviewing projects and make the information more easily available to the public This project is the third phase of work to update the inventory The two phases are underway Staff will seek external funding for a portion of this project Continue with the current inventory which is increasingly out of date Inaccurate or outdated information increases likelihood of errors in project reviews and corresponding possible legal exposure Keep reference resource current which aids in pursuing grant applications facilitates private reinvestment in historic properties supports retention of property values and helps preserve Bozeman s quality of life Annual Operatinq Maintenance Costs None 100 General Fund Capital hnprovements Plan FY08 12 403124