HomeMy WebLinkAboutE- Packet 07-16-2007_Award of Base Bids for Construction of the Bozeman_11
Commission Memorandum
REPORT TO: Honorable Mayor and City Commission
FROM: Anna Rosenberry, Finance Director
James Goehrung, Superintendent of Facilities
Chris Kukulski, City Manager
SUBJECT: Award of Base Bids for Construction of the Bozeman Intermodal Facility.
MEETING DATE: July 16, 2007
BACKGROUND: The City has advertised for and received bids on the Bozeman Intermodal
Facility, in accordance with federal Disadvantaged Business Enterprise, Civil Rights and Davis
Bacon Wage requirements. Martel Construction is the Construction Manager (general
contractor) for the project.
Bids were requested for the following elements:
Base Bids: Basement, Main Floor, and two levels of parking. This totals
approximately 335 parking spaces, and includes construction of the retail
condominium shells on the main floor, street-side.
Alternates 1&2: Additional level of parking, totaling approximately 105 spaces. Elevator
and masonry work for future phases.
Bid Tabulation Sheets are on file in the City Clerkâs office. The Bid Summary Sheet identifies
the low bidder for each bid package.
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As detailed at the bottom of the Bid Summary Sheet, we have secured funding for the Base Bid
project. We are asking to award this Base Bid tonight, so that site staging and construction can
begin as soon as possible.
Money for construction of the Alternates is not in hand at this point, but would most likely come
from the sale of the retail condominiums. The Parking Commission and the City plan to pursue
the sale of the retail condominiums in the next weeks. Once a sales commitment is in place, we
would return to this Commission to award the bids for the Alternates, hopefully in August 2007.
RECOMMENDATION: Award the Base Bid for construction of the Bozeman Intermodal
Facility to Martel Construction in the amounts listed on the June 11, 2007 Bid Day Summary
Sheet.
FISCAL EFFECTS: $9.2 million will be spent to construct the Base Bid Intermodal
Parking Facility projects. Full funding of the project will come from the Federal Award,
issuance of Grant Anticipation Notes for the FY08 & FY09 Federal Award, Tax Increment
Financing (TIF) Bonds, Interest earnings during the construction period, and TIF Cash on Hand.
ALTERNATIVES: As suggested by the City Commission.
Respectfully submitted,
Anna Rosenberry, Finance Director
James Goehrung, Superintendent of Facilities
Chris A. Kukulski, City Manager
Attachment: Bid Day Summary
Construction Cash Flow Projection
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Bozeman Intermodal Facility
June 11, 2007 Bid Day Summary
Martel Construction, Inc.
Bid Day Bid Day Bid Day
Base Bid Alternate 1 Alternate 2
General Requirements
1A General Requirements, Bonds & G/L Insurance 456,872 94,000 0 Martel
456,872
Site Work
2A & 2B Site Clearing, Building Earthwork & Site Utilities 717,780 0 0 Walker
2C Site Concrete 116,688 0 0 JTL
2D Trees & Irrigation - ALLOWANCE 15,000 0 0 ALLOWANCE
2E Asphalt Paving 56,886 0 0 Gallatin Asphalt
2F Traffic Control Plan, Signage Etc. 198,366 0 0 Montana Lines
Concrete Work
3A Concrete Work 3,080,000 673,000 0 Martel
Masonry
4A Masonry 835,000 196,051 4,560 Anderson
Metals
5A Supply Steel Package 472,175 44,000 0 Martel (Steel West)
5B Install Steel Package 234,000 35,000 0 Martel (Struct. Sys.)
Carpentry
6A Supply & Install Finish Carpentry & Casework 6,000 0 0 Martel (Stahl)
Thermal & Moisture
7A Metal Wall & Soffit Panels 94,215 0 0 Tri-Jack
7B & 7C EPDM Roofing / Sheet Metal Flashing & Trim 107,398 0 0 Missoula Sheet Mtl.
7D Joint Sealants 26,000 5,000 0 Martel (Rollinger)
Doors, Frames & Hardware
8A Supply & Install Doors, Frames, Hardware 49,000 11,000 0 Martel (Kalmont)
8B Aluminum Storefronts & Glass & Glazing 191,200 30,965 0 Valley Glass
Finishes
9A Metal Studs, Insulation, Carpentry, Drywall, Tape & Finish 244,630 28,480 0 Martel (w/ subs)
9B Acoustical Panel Ceilings 3,000 0 0 Martel (Empire)
9C Resilient Wall Base 600 0 0 Rich's
9D Painting 59,928 15,225 0 T & L Painting
Specialties
10A Supply & Install Division 10 Specialties 1,500 0 0 Martel (w/ suppliers)
Parking Control Equipment
Supply & Install Parking Control Equipment by Owner by Owner
Hoisting
14A Hydraulic Elevators 160,000 24,788 1,227 Gallatin Elevator
100,000
Mechanical Complete
15A Mechanical - Plumbing, HVAC & Fire Protection 461,000 12,000 0 Williams P & H
629,910
Electrical
16A Electrical, Fire Alarm & Communication Complete 573,000 47,393 0 Valley Electric
535,950
Trade ContractorBid Packages
Page 1 of 273
Bozeman Intermodal Facility
June 11, 2007 Bid Day Summary
Martel Construction, Inc.
Bid Day Bid Day Bid Day
Base Bid Alternate 1 Alternate 2
Trade ContractorBid Packages
Total Bid Packages 8,160,238 1,216,902 5,787
Construction Indirect Costs
Construction Management Services (6% base, 4.5% Alt.)489,614 54,761 260
Paid Direct by The City of Bozeman
Building Permits 40,453
Impact Fees 172,709
Commissioning - if Required 0
Material Testing 0
Builders Risk 9,584
Utility Line Relocation - Allowance 200,000
Parking Control Equipment - Allowance 135,328
Subtotal 558,074
Total Indirect Costs 1,047,688 54,761 260
Total Construction Costs & Indirect Costs 9,207,926 1,271,663 6,047
Construction Contingency - James to Administer 50,000 20,000 0
Total Project Cost 9,257,926 1,291,663 6,047
Source of Funds
Federal Award - Direct 1,901,339
Federal Award - GANS (net of interest cost) 1,971,105
TIF BONDS 4,800,000
Interest Earnings During Construction 130,000
TIF CASH 460,000
Sale of Retail 1,291,663 6,047
TOTAL FUNDS AVAILABLE 9,262,444 1,291,663 6,047
Difference between Costs & Funds Available 4,518 0 (0)
Page 2 of 274
Bozeman Intermodel FacilityCash Flow Projections7.13.07Martel Construction, Inc.Base BidAlternate No. 1 & 2 Combined Combined%9,257,926.00$ %1,297,710.00$ MonthlyAccumulatedMonthly Draw Accumulated Monthly Draw Accumulated1 May-07 0% -$ -$ 0% -$ -$ -$ -$ 2 Jun-07 5% 462,896.30$ 462,896.30$ 0% -$ -$ 462,896.30$ 462,896.30$ 3 Jul-07 8% 740,634.08$ 1,203,530.38$ 0% -$ -$ 740,634.08$ 1,203,530.38$ 4 Aug-07 10% 925,792.60$ 2,129,322.98$ 8% 103,816.80$ 103,816.80$ 1,029,609.40$ 2,233,139.78$ 5 Sep-07 10% 925,792.60$ 3,055,115.58$ 10% 129,771.00$ 233,587.80$ 1,055,563.60$ 3,288,703.38$ 6 Oct-07 10% 925,792.60$ 3,980,908.18$ 22% 285,496.20$ 519,084.00$ 1,211,288.80$ 4,499,992.18$ 7 Nov-07 12% 1,110,951.12$ 5,091,859.30$ 35% 454,198.50$ 973,282.50$ 1,565,149.62$ 6,065,141.80$ 8 Dec-07 10% 925,792.60$ 6,017,651.90$ 20% 259,542.00$ 1,232,824.50$ 1,185,334.60$ 7,250,476.40$ 9 Jan-08 8% 740,634.08$ 6,758,285.98$ 5% 64,885.50$ 1,297,710.00$ 805,519.58$ 8,055,995.98$ 10 Feb-08 7% 648,054.82$ 7,406,340.80$ 0% -$ 1,297,710.00$ 648,054.82$ 8,704,050.80$ 11 Mar-08 6% 555,475.56$ 7,961,816.36$ 0% -$ 1,297,710.00$ 555,475.56$ 9,259,526.36$ 12 Apr-08 5% 462,896.30$ 8,424,712.66$ 0% -$ 1,297,710.00$ 462,896.30$ 9,722,422.66$ 13 May-08 5% 462,896.30$ 8,887,608.96$ 0% -$ 1,297,710.00$ 462,896.30$ 10,185,318.96$ 14 Jun-08 4% 370,317.04$ 9,257,926.00$ 0% -$ 1,297,710.00$ 370,317.04$ 10,555,636.00$ 100% 9,257,926.00$ 100% 1,297,710.00$ 10,555,636.00$ 75