HomeMy WebLinkAboutE- Packet 07-16-2007_Authorize the Director of Public Safety-Police to _2
Commission Memorandum
REPORT TO: Honorable Mayor and City Commission
FROM: Mark Tymrak – Director of Public Safety - Police
SUBJECT: Revised Inter-local agreement between the City of Bozeman and the
County of Gallatin for the 2007 Byrne Justice Assistance Grant (JAG)
Program Award
MEETING DATE: July 16, 2007
RECOMMENDATION: Authorize the Director of Public Safety – Police to sign the inter-
local agreement between the City of Bozeman and the County of Gallatin for the 2007 Byrne
Justice Assistance Grant (JAG) Program Award as revised by the Gallatin County Attorney’s
office.
BACKGROUND: On July 2, 2007 the Commission authorized the Director of Public Safety –
Police to sign the inter-local agreement between the City of Bozeman and the County of Gallatin
for the 2007 Byrne Justice Assistance Grant (JAG) Program Award. Subsequently, the interlocal
agreement was revised by the Gallatin County Attorney’s office. Bozeman’s City Attorney
advised that the signature of the Director of Public Safety – Police should be re-authorized by the
Commission taking into account the aforementioned revisions.
On June 26, 2007 the Gallatin County Sheriff’s Office and Bozeman Police Department were
notified that the agencies could jointly apply for grant funds to a maximum amount of
$23,465.00 for the purchase of law enforcement related equipment through the Justice Assistance
Grant (JAG) Program. The agencies have jointly participated in this and similar grant projects
for the past nine years. The Bozeman Police Department and Gallatin County Sheriff’s Office
jointly provide the services of a Special Response Team (SRT) for public safety response. The
Special Response Team utilizes specialized equipment to support public and community safety
that enhance the services provided by the department patrol divisions. The Gallatin County
Sheriff’s Office and Bozeman Police Department have jointly identified needed equipment in the
amount of $21,631.00 and Indirect costs of $1,804.00 for a total grant request of $23,435.00.
There is no requirement for additional matching funds to qualify for this JAG assistance grant.
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Commission authorized the City to enter into the 2006 inter-local agreement with Gallatin
County. This action will authorize the City to enter into the same inter-local agreement for the
year 2007.
FISCAL EFFECTS: none identified
ALTERNATIVES: As suggested by the Commission.
Respectfully submitted,
_________________________________ ____________________________
Mark Tymrak, DPS - Police Chris A. Kukulski, City Manager
Attachments: (1) Revised inter-local agreement between the City of Bozeman and the County of
Gallatin for the 2007 Byrne Justice Assistance Grant (JAG) Program Award; (2) E-mail from
City Attorney Paul Luwe to City Clerk Brit Fontenot and Deputy Chief Mark Lachapelle; (3)
Byrne Justice Assistance Grant Budget Worksheet and; (4) Byrne Justice Assistance Grant
Narrative
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Interlocal Agreement Changes
From: Paul Luwe
Sent: Thursday, July 05, 2007 11:02 AM
To: Brit Fontenot; Mark Lachapelle
Cc: Tim Cooper; Mark Tymrak
Subject: RE: Interlocal Agreement Changes
The changes are substantive as the potential liability is broader than just potential liability created by the
legislature. However, I have no problem with the changes. I would recommend placing it back on the
consent agenda to protect the Marks.
Paul J. Luwe
Bozeman City Attorney
Phone: 406-582-2311
Fax: 406-582-2302
Cell: 406-579-9657
DO NOT read, copy or disseminate this communication unless you are the intended addressee. This e-mail communication contains confidential and/or privileged information intended only for the addressee. If you have received this communication in error, please call us
(collect) immediately at 406 582-2309 and ask to speak to the sender of the communication. Also, please e-mail the sender and notify the
sender immediately that you have received the communication in error.
From: Brit Fontenot
Sent: Thursday, July 05, 2007 10:39 AM
To: Mark Lachapelle
Cc: Paul Luwe; Tim Cooper
Subject: FW: Interlocal Agreement Changes
Frenchy,
The county atty. changed some of the language after the interlocal was approved by the Commission
earlier this week. The agreement may need re-approval if you determine the changes are substantive.
Brit
From: Tinseth, Alisha [mailto:Alisha.Tinseth@gallatin.mt.gov]
Sent: Thursday, July 05, 2007 10:35 AM To: Brit Fontenot Subject: Interlocal Agreement Changes
Attached is the REVISED Interlocal agreement.
The County Attorney's office reviewed the first agreement and made some minor changes. Here is
the revised agreement. The second paragragh of the first agreement was completely taken out and I
have highlighted the other changes.
file:////Nas-2/departments/Clerk/Originals/E-packets/20...ket%207-16-07/RE%20Interlocal%20Agreement%20Changes.htm (1 of 2)7/11/2007 8:38:39 AM
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Interlocal Agreement Changes
After reviewing, please let me know how you would like to proceed with the agreement.
Thank you for your time,
Alisha
<<Interlocal agreement FINAL.doc>>
Alisha Tinseth
Gallatin County Grants & Projects Administration
311 West Main, RM # 304
Bozeman, MT 59715
Phone (406) 582-3096
Fax (406) 582-3003
file:////Nas-2/departments/Clerk/Originals/E-packets/20...ket%207-16-07/RE%20Interlocal%20Agreement%20Changes.htm (2 of 2)7/11/2007 8:38:39 AM
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GMS Application Number: 2007-F6231-MT-DJ
GMS Application Number: 2007-F6231-MT-DJ
Contract Number:
The State of Montana
County of Gallatin County
City of Bozeman Know all by these present
AGREEMENT
BETWEEN THE COUNTY OF GALLATIN, AND THE CITY OF BOZEMAN
2007 BYRNE JUSTICE ASSISTANCE GRANT (JAG) PROGRAM AWARD
This Agreement if made and entered into this _____ day of _____, by and between the COUNTY of
Gallatin, acting by and through its governing body, the Commissioners Court, hereinafter referred to as
COUNTY, and the CITY of BOZEMAN, acting by and through its governing body, the City Council,
hereinafter referred to as CITY, both of Gallatin County, State of Montana, witnesseth:
WHEREAS, each governing body, in performing governmental functions or in paying for the performance
of governmental functions hereunder, shall make that performance or those payments from current
revenues legally available to that party: and
WHEREAS, each governing body finds that the performance of this Agreement is in the best interests of
both parties, that the undertaking will benefit the public, and that the division of costs fairly compensates
the performing party for the services or functions under this agreement: and
WHEREAS, the CITY and COUNTY agree to jointly use the $23,435 from the JAG award towards the
purchase of specialized equipment and indirect costs for the Special Response Team which is an equal
collaborative effort by the CITY and the COUNTY: and
WHEREAS, the CITY and COUNTY believe it’s in the best interests of the public to reallocate JAG
funds.
NOW THEREFORE, the COUNTY and the CITY agree as follows:
Section 1.
CITY and COUNTY agree jointly to use the $23,435 of JAG funds.
Section 2.
COUNTY agrees to use $23,435 for the purchase of specialized equipment and Indirect costs for the
County/City Special Response Team.
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Section 3.
Nothing in the performance of this Agreement shall impose any liability for claims against COUNTY other
than claims for which applicable law may impose liability.
Section 4.
Nothing in the performance of this Agreement shall impose any liability for claims against CITY other than
claims for which applicable law may impose liability.
Section 5.
Each party to this Agreement will be responsible for its own actions in providing services under this
Agreement and shall not be liable for any civil liability that may arise for the furnishing of the services by
the other party.
Section 6.
The parties to this Agreement do not intend to create any obligations express or implied other than those set
out herein; further, this Agreement shall not create any rights in any party not a signatory hereto.
County of Gallatin County, Montana City of Bozeman, Montana
Joe Skinner, Gallatin County Commission Chair
Mark Tymrak, Director of Public Safety
GMS Application Number: 2007-F6231-MT-DJ
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Byrne Justice Assistance Grant Budget Worksheet
GALLATIN COUNTY’S BUDGET DETAIL WORKSHEET
A. Personnel $ 0
B. Fringe Benefits $ 0
C. Travel $ 0
D. Equipment $21,631
E. Supplies $ 0
F. Construction $ 0
G. Consultants/Contracts $ 0
H. Other Costs $ 0
I. Indirect Costs $ 1,804
FEDERAL SHARE $23,435
TOTAL PROJECT COST $23,435
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GALLATIN COUNTY SPECIALIZED SRT EQUIPMENT PURCHASE
PROGRAM NARRATIVE:
Gallatin County and the City of Bozeman, Montana are jointly submitting this application
for $23,435.00 in funding from the Justice Assistance Grant program (JAG) to facilitate
the acquisition of specialized special response team equipment. The equipment purchase
is a collaborative effort initiated by the Gallatin County Sheriff’s Office and the Bozeman
City Police Department.
Gallatin County is a rural area of 2,606 square miles with a 2004 population of 75,637.
Not included in this total are the 12,250 students enrolled at Montana State University.
These figures represent a population density with a low of 8 people per square mile in the
rural areas, and a high of 1,743 per square mile in the City of Bozeman. Population has
been increasing at the rate of 3.5% per year. The County is the fifth largest county in the
state. The current County population is expected to approach 100,000 by the year 2010.
Our rapid rate of growth has lead to an increase in the demand for services. Our ability to
provide an acceptable level of service to local residents is also challenged because of our
close proximity to Yellowstone Park and three major ski resorts. The area receives some
3.0 million tourists each year. Expanded recreational activities of our residents and
tourists demand that emergency services cover the entire County on a year around basis.
The coverage area includes extreme mountain topography further complicated by
extreme weather. Growth has also resulted in a significant increase of persons employed
in lower paying service related jobs. As these individuals seek affordable property and
housing they are expanding into the outlying rural areas. With this rapid growth has
come a significant increase in the types of events that require immediate response by
specialized trained personnel. Throughout the County we are experiencing an increase in
robberies, hostage situations, methamphetamine and drug related occurrences, and other
additional violent crimes.
The Special Response Team is used in situations that require specialized training and
equipment to successfully mitigate the situation. This team is comprised of County
Deputies and City Officers. They are trained to respond to high risk warrant services,
hostage situations, barricaded subjects, Active Shooter situations and other high risk
situations that require a coordinated and specialized response. In order for these
situations to be mitigated it is of the utmost importance that all team responders be
outfitted with the proper protective equipment and the proper tools. This request includes
the following purchases:
(16) Level 3A ballistic helmets - $3,760.00
(1) Level 3A ballistic blanket - $1,531.00
(20) Flash bangs - $1,200.00
(1) Case of Flash bang charge - $750.00
(1) Wall bang entry tool - $1,200.00
(1) Enforcement Technology Group DL-800 Throw phone - $8,250.00
(1) Remington Eye Camera - $4,800.00
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(1) Chemical Munitions Vest - $140.00
Indirect costs - $1,804.00
This is a total of $23,435.00.
The local increase in service expectations is counter balanced by a pressure to keep local
tax assessments low. Life/safety and emergency response issues however, remain the
primary service delivery local government must meet. Financial resources for law
enforcement are severely limited. Our proposal requests the ability to utilize the
$23,435.00 available through JAG to purchase newer and specialized equipment needed
for the Special Response Team. We are hopeful you will find that the circumstances
outlined in this proposal comply with the need to justify circumstance, which make the
use of JAG funds for specialized equipment necessary.
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