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HomeMy WebLinkAbout04-17-2014 Trails, Open Space and Parks (TOPS) Committee Minutes MINUTES OF THE TRAILS, OPEN SPACE AND PARKS COMMITTEE MEETING,APRIL 17, 2014 COMMITTEE MEMBERS PRESENT: Bob Hawks, Chair Sandy Dodge Don Beeman Tom Starner Doug Chandler Cyndy Andrus, Commission Liaison COMMITTEE MEMBERS ABSENT: None COMMITTEE MEMBERS EXCUSED ABSENCE: None CITY STAFF PRESENT: Mitch Overton, Parks & Recreation Director Jeff Graff,TOP Program Manager Doreen Olean, Recording Secretary Thom White, Parks & Cemetery Superintendent A. The meeting was called to order at 9:00 a.m. by Chairperson Bob Hawks. B. Committee member Chandler motioned to approve the minutes of the March 20, 2014 meeting as presented. Committee member Dodge seconded. Motion passed unanimously. C. Changes to the Agenda—Recognize what the committee's role is during the phase of still having monies in the bond fund. This could be discussed under the modes of operation agenda item. D. Public Comment—None E. Disclosures: Jeff Graff disclosed that he had met with Bart Manion, who is an applicant, and whose proposal has been posted to the website. Page 1 of 5 MINUTES OF THE TRAILS, OPEN SPACE AND PARKS COMMITTEE MEETING, APRIL 17, 2014 Committee member Chandler mentioned that he has a meeting next week with Commissioner Mehl about the storm treatment facility at Story Mill. Committee member Starner was contacted by Gallatin Valley Land Trust regarding an issue above Painted Hills concerning a trail connector between Triple Tree and the Hospital. F. Action Items: i. none G. Discussion i. TOPs Remaining Funds Mr. Graff provided a handout that showed $872,206 still remaining in the TOP Bond Fund after subtracting all the encumbered funds that were passed via resolutions plus minor expenditures on legal fees. Some projects will be having grant money coming into the fund as revenue and invoices will be paid out of the fund. Some projects may need more funds to complete and some may have money remaining on completion. ii. Newly submitted applications Bart Manion has submitted a proposal for Bozeman Creek Storm Water Project. There is an encumbrance on his property by the hospital which has a termed covenant on it. Bozeman Deaconess Hospital would need to give permission for this proposal to proceed. Backyard would need to be subdivided. A staff report would be submitted before a rough cut is completed. iii. Program Management—proposed modes of operation Discussion was held about having a monthly meeting to keep the committee involved in the progress of the projects. A monthly meeting would give a timeline when applications would need to be submitted to be reviewed. It was Page 2 of 5 MINUTES OF THE TRAILS, OPEN SPACE AND PARKS COMMITTEE MEETING, APRIL 17, 2014 agreed to have monthly meetings as of now. If a proposal with a time sensitive deadline is received, a meeting can be scheduled to review the project. The Recreation & Parks Advisory Board will be working with the approved projects in completing park master planning. Public meetings would be held to gain input from the public on the master plan for the park. Each project's funding amount will remain attached to that project until it is completed. At that time if there is funding remaining those funds would go back to the TOP committee to be allocated to other projects. Committee members should state if they are helping with a project that they are doing it as a citizen and not representing the TOP committee. iv. TOPS Projects Updates TOP Program Manager Graff updated the committee on the TOP projects. a. Bozeman Creek Enhancement committee met to discuss the status of the project. One land owner has stated that they are not interested in pursuing the project at this time. Committee will try to meet with this landowner this summer and see if the owner can be convinced about the importance of this project and if there might be some modifications that could work. Mr. Graff is seeking an extension for both the DNRC grant and the contract with Confluence Consulting, the designers. A$30,000 grant from the Future Fisheries has been received for this project. b. Bozeman Ponds property is proposed to close on April 28th. After the closure of the sale the park master planning procedure would begin and after that is completed it would be sent to site plan review. This would be the first project to be started. Page 3 of 5 MINUTES OF THE TRAILS, OPEN SPACE AND PARKS COMMITTEE MEETING, APRIL 17, 2014 c. Trail to the M —Staff has met with the Federal Land Access program staff from Vancouver, WA, which included highway people and folks from NEPA (National Environmental Policy Act). First meeting of people involved in this project. A MOA between the city and those parties involved will be drafted. Public meetings will be a part of the NEPA process. d. Story Mill —Site visit has been done. Just starting on what this project will look like. Site plan review, wetland restoration, need to draft purchase & sale agreement, removal of structures, degree of wetlands restoration that occurs prior to purchase. Significant work needs to be done to get to the purchase of the property. e. Sports Park—Modified by commission in terms of overall allocation. 2.1 million has been approved for the land purchase. Soils &water resources analysis has been ordered before taking assignment of the contract on June 30th. 1.8 million to be allocated for municipal infrastructure and 3.6 million for the park plan design and planning. Flanders Mill has submitted a plan which would include the cost of moving the stream. v. The next meeting will be scheduled on May 15, 2014 at 9:00 a.m. at the Professional Building upstairs meeting room. vi. FYI Next meeting agenda should include an action item of election of chair and vice- chair. Director Overton shared that the Missoula Parks & Recreation Department and the community is very interested in how Bozeman is proposing developing an athletic complex for 7.5 million and their proposal is for 34 million. Page 4 of 5 MINUTES OF THE TRAILS, OPEN SPACE AND PARKS COMMITTEE MEETING, APRIL 17, 2014 Committee member Beeman asked permission to draft a letter as a guest editorial to the editor of the Bozeman Daily Chronicle that explains what the TOP committee has accomplished and what is coming in the next few months. vii. Committee member Dodge motioned to adjourn the meeting at 10:38 a.m. Seconded by Committee member Chandler. Motion passed unanimously. Bob Hawks, Chairperson ATTEST: Doreen Olean, Recording Secretary PREPARED BY: Doreen Olean, Recording Secretary Approved on � I I 'l f I Page 5 of 5