HomeMy WebLinkAboutDowntown Bozeman Improvement / Tax Increment Finance Board Bylaws Downtown Bozeman Improvement District Board
BYLAWS
As revised and adopted by a unanimous vote of the Downtown Tax Increment Finance Board on
March 25, 2014
Article I Applicability.
A. These rules shall govern the conduct of all City of Bozeman boards, commissions,
agencies, and committees (hereinafter "boards") where a majority of members are
appointed by the City Commission and shall supplement other governing rules of the
board.
B. These rules are supplementary to the provision of Title 7, Chpt. 1, Part 41, MCA, Title
7, Chpt. 5, Parts 41 and 42, MCA, and Title 2, Chpts. 2 and 3, MCA as they relate to
procedures for conducting meetings and public hearings before City boards.
Article II Creation
The Downtown Bozeman Improvement District Board, hereinafter referred to as "the Board",
was created November 20, 1995 by Bozeman City Commission Ordinance No. 1409.
Article III Objectives
The Board shall act in an advisory capacity to the City Commission in matters relating to the
Urban Renewal Plan, hereinafter referred to as "the Plan", and the Downtown Bozeman
Improvement District, hereinafter referred to as "the District", adopted by Ordinance No.
1409.
Article IV Duties and Responsibilities
The Board is responsible for the implementation of the Plan, pursuant to 7-15-4232 MCA.
The Board is thereby authorized to exercise any of the following urban renewal project
powers:
(a) to formulate and coordinate a workable program as specified in 7-15-4209;
(b) to prepare urban renewal plans;
(c) to prepare recommended modifications to an urban renewal project plan;
(d) to undertake and carry out urban renewal projects as required by the local governing
body;
(e) to make and execute contracts as specified in 7-15-4251, 7-15-4254, 7-15-4255, and 7-
15-4281, with the exception of contracts for the purchase or sale of real or personal
property;
(f) to disseminate blight clearance and urban renewal information;
(g) to exercise the powers prescribed by 7-15-4255, except the power to agree to conditions
for federal financial assistance and imposed pursuant to federal law relating to salaries and
wages shall be reserved to the local governing body,
(h) to enter any building or property in any urban renewal area in order to make surveys and
appraisals in the manner specified in 7-15-4257;
(i) to improve, clear, or prepare for redevelopment any real or personal property in an urban
renewal area;
0) to insure real or personal property as provided in 7-15-4258;
(k) to effectuate the plans provided for in 7-15-4254;
(1) to prepare plans for the relocation of families displaced from an urban renewal area and
to coordinate public and private agencies in such relocation;
(m) to prepare plans for carrying out a program of voluntary or compulsory repair and
rehabilitation of buildings and improvements,
(n) to conduct appraisals, title searches, surveys, studies, and other preliminary plans and
work necessary to prepare for the undertaking of urban renewal projects;
(o) to negotiate for the acquisition of land;
(p) to study the closing, vacating, planning, or replanning of streets, roads, sidewalks, ways,
or other places and to make recommendations with respect thereto;
(q) to organize, coordinate, and direct the administration of the provisions of this part and
part 43;
(r) to perform such duties as the local governing body may direct so as to make the
necessary arrangements for the exercise of the powers and performance of the duties and
responsibilities entrusted to the local governing body.
Per the adopted Urban Renewal Plan, the Board shall:
1) develop plans which implement the vision for the District;
2) review on an ongoing basis the operations and processes of all public agencies to assure
that such activities are supportive of the Plan; and
3) advocate and coordinate the complete and full implementation of the Plan.
Article V Office of Agency and Staff Support
The IDB board is commonly referred to as the "Downtown Tax Increment Finance Board" or
the "TIF Board". The board shall maintain its office in the office of the agency or organization
charged with the administration of the Plan and the District. A staff person from the agency
or organization shall attend all meetings of the Board and will be responsible to assist the
Board in the scheduling of meetings, preparation and distribution of agendas and meeting
minutes, providing notification of Board activities to interested parties, and other
administrative tasks required by the Board or the Bozeman City Commission. Should a
private organization be responsible for program administration, such arrangements shall be
made by contract with the City of Bozeman.
The Board or the agency or organization charged with administration of the Plan and the
District may hire staff necessary to manage the District and implement the Plan as provided
in MCA 7-15-4238:
"The urban renewal agency or department or officers exercising urban renewal project powers shall
be supplied with the necessary technical experts and such other agents and employees, permanent and
temporary, as are required."
Article VI Membership
A. Selection and Terms of Members
Individuals appointed to the Board shall have a demonstrated interest in Downtown
Bozeman. Pursuant to 7-15-4234 MCA, the mayor, by and with the advice and consent of
the City Commission, shall appoint the Board, which shall consist of five voting members.
The initial voting membership shall consist of one Board member appointed for one year,
one for two years, one for three years, and two for four years. Each appointment thereafter
shall be for four years. A certificate of the appointment or reappointment of any voting
member shall be filed with the clerk of the municipality, and such certification shall be
conclusive evidence of the due and proper appointment of such member.
1) Each voting member shall hold office until his/her successor has been appointed and has
qualified.
2) A voting member shall receive no compensation for his/her services but shall be entitled
to authorized necessary expenses, including traveling expenses, incurred in the discharge
of his/her duties.
3) Any persons may be appointed as voting members if they reside within the municipality.
4) A voting member may be removed for inefficiency, neglect of duty, or misconduct in
office.
In addition to the five voting members, the Board shall be composed of a non-voting
membership of not more than seven individuals. The initial non-voting membership shall
consist of one member appointed for two years, two for three years, and two for four years.
Each appointment thereafter shall be for four years.
In addition, upon recommendation of the Board, the City Commission may appoint two
additional non-voting members for a term of one year. These individuals must also possess
a demonstrated interest in Downtown Bozeman and may represent but not be limited to the
following organizations in the community unless such organization is represented among
the voting membership: Bozeman Parking Commission, Bozeman Area Chamber of
Commerce, Montana State University, Museum of the Rockies, Prospers Business Network
(formerly known as Gallatin Development Corporation), Bozeman School District, City of
Bozeman, Gallatin County, and Downtown Bozeman Association.
1) Each non-voting member shall hold office until his/her successor has been appointed and
has qualified.
2) A non-voting member shall receive no compensation for his/her services but shall be
entitled to authorized necessary expenses, including traveling expenses, incurred in the
discharge of his/her duties.
3) A non-voting member may be removed for inefficiency, neglect of duty, or misconduct in
office.
A majority of the voting members shall not hold any other public office under the municipality
other than their membership or office with respect to the Board and the District.
B. Resignations and Vacancies
Resignations from the Board shall be submitted in writing to the City Commission through
the Chair. Vacancies shall be filled in the same manner as original appointments for the
balance of the term remaining.
Attendance at Meetings/Removal by City Commission/Terms
All board members are expected to contribute the time necessary to fulfill their fiduciary
obligations to the board. All board members are required if they are to be absent from a
meeting to contact the presiding officer and the staff liaison prior to the meeting. If prior
contact is made, the absence will be determined excused. If the board member fails to
contact the presiding officer or staff liaison prior to the meeting, the absence will be
considered unexcused. The City Commission will be notified by the staff liaison of any board
member with three or more unexcused absences in any calendar year. The board, via
motion and vote, may forward to the City Commission the name of any board member
having three or more excused absences, or a combination of excused and unexcused
absences. As provided by law, the City Commission may remove a board member for
excessive absences. A board members term may be extended for up to 30 days after term
expiration on a case by case basis by the Deputy City Clerk if the board member has
reapplied for a subsequent term but the application process has not yet been heard by the
City Commission.
Article VII Officers and their Duties
Chairperson and Vice Chairperson — Powers and Duties
During the first meeting of the Board each year the Board shall appoint by majority vote, a
chairperson and a vice chairperson. If appropriate, they shall also appoint a board
secretary. The recording secretary may be a staff person. The chairperson shall be the
presiding officer of the Board. During the absence of the chairperson, the vice chairperson
shall discharge the duties and exercise the powers and authority of the chairperson. The
presiding officer shall preserve strict order and decorum at all meetings and confine
members in debates to the question under consideration. The presiding officer may move
or second any item of business then before the Board. The presiding officer shall state, or
cause to be stated, every motion coming before the Board, announce the decision of the
Board on all subjects, and decide all questions of order, subject, however to an appeal to
the board, in which event a majority vote of the board members present shall govern and
conclusively determine such question of order. The presiding officer shall vote on all
questions.
Committees
Special committees of the Board may be appointed by the Chair for purposes and terms
which the Board approves.
Article VIII Meetings
Parliamentary Authority
Unless otherwise specifically provided herein or by ordinance or statute, all meetings and
hearings of the Board shall be conducted in accordance with these rules. In all cases not
covered by these rules, the controlling parliamentary authority shall be the latest edition of
Robert's Rules of Order, Newly Revised.
Meeting Agendas
A. The chairperson, staff liaison, or another designated board member shall arrange a
list of matters to be brought before the Board according to the order of business
specified herein, and furnish each member and the public through the city's website
with a copy of the agenda and all supporting information no later than 48 hours
immediately preceding the meeting for which that item has been scheduled. All
material to be presented to the Board for consideration with an agenda item shall be
made available to the public within the above time frame. Copies of the agenda shall
be available from the City Clerk and one copy shall be posted at the designated
posting board in the City Hall for public viewing and made available on the City's
website. Pursuant to Section 7-1-4135, MCA, the [insert board name here]
designates as the official posting place for all boards the posting board in the lobby of
City Hall located at 121 North Rouse, Bozeman, Montana.
B. The staff liaison or board chair shall prepare the meeting agenda and may consult
with other board members in preparing the agenda. The chair person or a majority of
board members may add to or remove an item from the agenda. The agenda shall be
in substantially the following form:
1 . Executive Session (if required) (only necessary if an executive session is
being held).
2. Disclosure of Ex Parte Communication such as comments or information
received.
3. Changes to the Agenda.
4. Public Service Announcement (if scheduled).
5. Approval of Minutes (if required).
6. Consent items (consent items are those which the staff liaison or board chair
considers that no discussion will be necessary. However, at the beginning of
each meeting, any board member may request item(s) be removed from the
consent agenda for the purpose of discussion) (if necessary).
7. Public comment on non agenda items (always required).
8. Special Presentations (if required).
9. Action items.
10. FYI/Discussion.
11. Adjournment.
Order of the above may be adjusted by the presiding officer.
Meetings
All meetings of the Board shall be open to the public unless authorized by law. Prior to
closing any meeting of the Board from the public the chairperson or staff liaison shall consult
with the city attorney.
A. General/Regular Meetings:
1. The Board shall hold a regular meeting once a month or no less than
quarterly as directed in their establishing documents.
2. Any meeting of the board may be adjourned to a later date and time,
provided that no adjournment shall be for a longer period than until the next
regular or specially scheduled meeting.
3. The presiding officer, staff liaison or majority of the board may cancel a
regular meeting if no business is scheduled for that meeting.
B. Public Hearings:
1. Public Hearings are meetings required of some citizen advisory boards to be
held as a public hearing pursuant to law. The provisions of subsection A of
this section apply to Public Hearings.
2. Unless prohibited by law, a public hearing may be rescheduled or adjourned
to a later date and time.
C. Executive Sessions:
Executive Sessions are meetings of the Board with the purpose to discuss litigation
strategy, a matter of individual privacy, or other matters wherein a meeting may be
closed pursuant to law and will be scheduled as needed. Although each Executive
Session will commence as an open public meeting, Executive Sessions may be
closed to the public pursuant to authority and limitations in Title 2, Chpt. 3, Part 2,
MCA. An Executive Session may be called at any time during any meeting if
authorized by law.
D. Special Meetings:
The presiding officer, a majority of the Board or the staff liaison may call special
meetings of the Board, upon at least forty eight (48) hours notice to each member
personally served on each member through email or left at the member's usual place
of residence and also notice to the public by, at a minimum, posting the agenda on
the City's website and posting board.
No action may be taken on items brought up during this section which are not on the agenda. Discussion must be limited to informational items only or to discuss
placing an item on a Future agenda;for more substantive or detailed discussion on an item it must be scheduled for an upcoming agenda.
Order of Presentation and Public Participation
A. The order of presentation in which items are presented to the board shall generally
be as follows:
1. The staff shall present the agenda item to the board, if appropriate.
2. If applicable, the staff may present a background report on the matter for
discussion. Upon conclusion of a staff presentation, board members may ask
questions of staff for the purposes of understanding and clarification. If the
agenda item is a public hearing, the presiding officer will open the public
hearing prior to staff presentation.
3. If applicable, comments from the applicant, or the applicant's agent, shall be
heard. The applicant's presentation/testimony is limited, subject to the
discretion of the presiding officer, to ten (10) minutes.
4. After being recognized by the presiding officer, a board member may direct
questions to the staff or applicant.
5. Members of the audience or their agent may be invited to present testimony or
evidence. To be recognized, each person desiring to give testimony or
evidence shall step forward and, after being recognized, give their name and
address for the record. The presiding officer may establish a timeframe for
each public comment but in no case shall such timeframe be less than three
(3) minutes per speaker. The presiding officer may lengthen or shorten the
time allotted for public testimony.
6. After being recognized by the presiding officer, a board member may direct
questions to any person so testifying for purposes of clarification.
7. Following public comment, the staff liaison shall be given the opportunity to
comment on any testimony or other evidence.
8. Following staff comment and if a public hearing, the applicant will be given the
opportunity to rebut or comment on any testimony or other evidence. The
applicant's comments and rebuttal is limited, subject to the discretion of the
presiding officer, to five (5) minutes.
9. If a public hearing, following applicant rebuttal and any further questions, the
presiding officer will close the hearing and bring the agenda item forward for
discussion, motion and vote.
10. If a public hearing, after being recognized by the presiding officer, a board
member may direct questions limited to the rebuttal testimony and evidence.
11. The board secretary shall enter into the record all correspondence that has
been received but was not yet provided.
12. Unless required to act by a certain date pursuant to law, the board may
continue the discussion to a date certain, close discussion and vote on the
matter, or close the discussion and continue the vote to a date certain.
B. All testimony and evidence shall be directed to the presiding officer. No person,
other than a board member and the person recognized as having the floor shall be
permitted to enter into the discussion. No questions shall be asked of a board
member except through the presiding officer.
C. The Board may ask the staff for its recommendation.
D. If a public hearing, in the event the applicant does not appear at the scheduled time
and place, unless the applicant has waived his or her appearance in writing, and
which waiver has been accepted, or unless the matter is submitted as a consent
item, the matter shall be continued to the next available regular meeting, public
hearing date, or other date certain.
E. All testimony and evidence shall be directed to the presiding officer. No person,
other than a board member and the person recognized as having the floor shall be
permitted to enter into the discussion. No questions shall be asked of a board
member except through the presiding officer.
F. For all public hearings involving land use and annexation decisions, the board will
wait a minimum of one week before making a decision whenever requested by a
member unless a decision is required due to a statute, ordinance or other law.
G. Board members are urged to state the reasons for their decisions, particularly on land
use issues; the record must reflect findings regarding legal criteria for all quasi-
judicial decisions.
H. Witnesses may be required to testify under oath.
I. The board shall not be bound by the strict rules of evidence and may exclude
irrelevant, immaterial, incompetent or unduly repetitious testimony or evidence.
J. The presiding officer shall rule on all questions relating to the admissibility of
evidence with advice from the City Attorney, which ruling may be overruled by a
majority vote of the board.
K. A public hearing which has been formally closed for all public input may not be
reopened and no additional evidence or testimony from the public shall be received
or considered except as provided herein. If additional information is required from
the public before a decision can be made, the board upon motion duly made,
seconded and passed, may call for an additional public hearing which hearing shall
be noticed as required by law, specifying date, time place and subject matter of
hearing. This paragraph does not preclude the board, after the public hearing, from
asking questions of staff, receiving additional evidence from staff or, after a hearing
held on a preliminary plat, pursuant to Title 76, Chpt. 3, from consulting the
subdivider about conditions or other mitigation required of the subdivider. Upon
decision by the presiding officer or upon a duly adopted motion of the board to
reopen the public hearing prior to close of the agenda item in which the hearing was
held, the requirement to provide public notice does not apply; the public hearing may
be reopened and the additional input provided prior to a final decision on the item.
Quorum and Voting
Unless otherwise provided by law, a quorum shall consist of a majority of existing appointed
board members. If a quorum is not present, those in attendance shall be named and the
board shall adjourn to a later time. The board secretary shall reduce motions to writing and,
upon request shall read a motion prior to the vote. Upon every vote, the outcome shall be
stated and recorded. A board member has an obligation to vote unless there is a conflict of
interest. Email, telephonic, or proxy voting shall be prohibited.
Rules of Debate, Reconsideration and Conflict of Interest
A. Every board member desiring to speak shall address the presiding officer and upon
recognition by the presiding officer, shall confine discussion to the question under
debate, avoiding all personalities and indecorous language.
B. A board member, once recognized, shall not be interrupted when speaking unless
the member is to be called to order, or as herein otherwise provided. If a board
member, while speaking is called to order, they shall cease speaking until the
question of order be determined, and, if in order shall be permitted to proceed.
C. Order of rotation in matters of debate or discussion shall be at the discretion of the
presiding officer.
D. A motion to reconsider any action taken by the Board must be made on the day such
action was taken. It must be made either immediately during the same session, or at
a recessed and reconvened session thereof. Such motion shall be made by one of
the prevailing side, but may be seconded by any member, and may be made at any
time and have precedence over all other motions or while a board member has the
floor. It shall be debatable.-Nothing herein shall be construed to prevent any board
member from making or remaking the same or any other motion at a subsequent
meeting of the board, but the matter must be duly scheduled as an agenda item.
E. Pursuant to the City's Code of Ethics, a board member may seek the advice of the
City Attorney as to whether the member has a conflict of interest pursuant to law. If
the board member is advised there is a conflict of interest, the member shall recuse
himself/herself, step away from the meeting table, and refrain from discussion and
vote on the matter.
F. After a motion, duly made and seconded, by the Board, no person shall address the
Board without first securing the permission of the presiding officer.
Open Meetings and Email
A. Except for properly-called executive sessions as permitted by state law, all meetings
of the Board shall be open to the public and media, freely subject to recording by
radio, television and photography at any time, provided that such arrangements do
not interfere with the orderly conduct of the meetings.
B. A majority of the Board shall not conduct synchronized email discussions involving a
matter over which the board has supervision, control, jurisdiction, or advisory power.
Synchronized email discussions are email exchanges among a majority of board
members within minutes of each other that create the quality of simultaneity similar to
instant messaging or chat room discussions. Such discussions are characterized as
an active exchange of information rather than the passive receipt of information. An
example of synchronized email discussion would be a majority of board members
sitting at their computers and instantly exchanging emails concerning board
business, whereas a passive receipt of information is where a board member
receives an email and responds in the normal course of time similar to responding by
letter received in the mail. The Board shall not view emails or other electronic
communication mechanisms concerning any matter on the agenda during a board
meeting unless the submission is part of a specifically approved and adopted
electronic public testimony program. Electronic communication mechanisms include
text messaging or any other emerging technology that violates the spirit of open
meeting laws. This does not preclude viewing emails or electronic communication
mechanisms that were received prior to the board meeting. Emails received by
board members concerning an agenda item shall be forwarded to the staff liaison or
board secretary and retained in accordance with the City's retention policy.
Decorum
A. While the Board is in a session, board members must preserve order and decorum,
and a member shall neither, by conversation or otherwise, delay or interrupt the
proceedings or the peace of the board nor disturb any member while speaking or
refuse to obey the orders of the board or its presiding officer.
B. Any person making personal, impertinent or slanderous remarks or who shall
become boisterous while addressing the Board may be denied further audience with
the Board by the presiding officer, unless permission to continue is granted by a
majority vote of the Board.
C. The Board shall not debate, in a heated or argumentative manner, with a member of
the public presenting testimony during a meeting.
D. Speakers shall only address the agenda item before the Board. Any person
speaking on an agenda item not before the Board may be called out of order.
Recording of Meetings and Minutes
A. The board secretary or staff shall prepare a summary of all meetings to be known as
the "Minutes" and to be approved by the Board. It shall not be necessary to formally
read out loud the Minutes prior to approval. Such Minutes may be revised by the
staff or board secretary to correct spelling, numbering, and other technical defects.
Prior to approval, any board member may request the privilege of amending or
correcting the Minutes to accurately reflect the substance of the prior meeting. If
objection is made by any board member to such amendment or correction, a majority
vote of the board shall be necessary for adoption of the correction or amendment.
The minutes shall be forwarded to the City Clerk's office for posting within three
months of the meeting.
B. Executive Session Minutes
Executive session minutes shall be taken and prepared by the board secretary or
staff. The Board shall approve the minutes of an executive session in open meeting;
provided, however that any discussion concerning the contents of the minutes, prior
to approval, shall be conducted in executive session. The staff or board secretary
will distribute the draft executive session minutes to the members in a manner that
ensures and retains confidentiality. The Board shall follow the provision 2.02.130,
BMC related to dissemination of executive session minutes.
C. Televising, broadcasting or audio recording of meetings
At the discretion of the Board and City Clerk's office, meetings may be televised,
broadcast or an audio recording made. If recorded, audio recordings shall be made
available to the public unless required to be kept confidential by law.
Article IX Operating Policy
A. Discrimination Prohibited
The Board shall adhere to all applicable non-discrimination provisions adopted by the
City of Bozeman. These include but may not be limited to the following:
1. Resolution No. 4243-Policy Not to Discriminate in Employment and Benefits
on the Basis of Sexual Orientation and/or Gender Identity. A resolution of the
City Commission of the City of Bozeman that the City will not discriminate in
employment and benefits on the basis of sexual orientation and/or gender
identity. Adopted on February 8, 2010
2. Resolution No. 4250—Adopting a Policy Prohibiting Discrimination in
Contracts and Agreements. A resolution of the City Commission of the City of
Bozeman, Montana, adopting a policy prohibiting the discrimination in the
entering into and implementation of contracts and agreements of all kinds
including bidding and certain purchases. Adopted on March 29, 2010.
B. Conflict of Interest
Board members shall be bound by all applicable provisions of the Code of Ethics
adopted by the City of Bozeman.
In addition, the following state statute applies to the IDB:
7-15-4239. Control of conflict of interest. (1) (a) No public official, no employee
of a municipality or urban renewal agency, and no department or officers which have
been vested by a municipality with urban renewal project powers and responsibilities
under 7-15-4231 shall voluntarily acquire any interest, direct or indirect, in any urban
renewal project, in any property included or planned to be included in any urban
renewal project of such municipality, or in any contract or proposed contract in
connection with such urban renewal project.
(b) Where such acquisition is not voluntary, the interest acquired shall be
immediately disclosed in writing to the local governing body, and such disclosure
shall be entered upon the minutes of the governing body.
(2) If any such official or department or division head owns or controls or owned or
controlled within 2 years prior to the date of hearing on the urban renewal project any
interest, direct or indirect, in any property which he knows is included in an urban
renewal project, he shall immediately disclose this fact in writing to the local
governing body, and such disclosure shall be entered upon the minutes of the
governing body. Any such official or department or division head shall not participate
in any action on that particular project by the municipality or urban renewal agency,
department, or officers which have been vested with urban renewal project powers by
the municipality pursuant to the provisions of 7-15-4231.
Article X Reports
The Board shall prepare an annual work plan and budget that will list the activities and costs
of activities for the coming fiscal year, as well as the method for financing those activities.
The Board shall also provide to the City Commission and the public an annual report. The
annual report shall review the implementation of the past annual work plan and other
relevant activities pertaining to the Board and the District from the previous year. The annual
work plan, budget and report shall be presented to City Commission and the general public
as a scheduled agenda item at a regularly held City Commission meeting.
The annual work plan and budget may be amended during the course of the City's fiscal
year, in light of funding and program changes. All budgets and revised budgets shall be
reviewed and approved by the City Commission.
The operations and expenditures of the Board and the District shall be included in an annual
audit conducted in conjunction with the City's audit. The first such audit shall be completed
within ninety (90) days of the close of the first fiscal year following the adoption of this Plan
by the City Commission. All such audits shall be maintained as a part of the public records
of the City of Bozeman.
Article XI Amendments
Bylaw amendments may be introduced in writing by any member of the Board at a
scheduled meeting. Action by a quorum of the Board on the amendments may be taken on
second reading at any future scheduled meeting. Subsequently, any bylaw amendments
passing a second reading by the Board must be submitted for adoption by the City
Commission.
Article XII Compliance
Compliance with the City Code of Ethics.
All Board members are required to follow State ethics laws regarding appointed officials and
the city of Bozeman Code of Ethics. New board members will receive the City of Bozeman
ethics handbook and must sign a form acknowledging receipt of the handbook, take an oath
they will uphold the state and city ethics codes. Board members are also required to take an
initial ethics training within two months after appointment. Each year board members are
required to attend city sponsored ethics. Non-compliance with the City Code of Ethics and
training requirements may result in removal of a board member. See the City Code of Ethics
for more details.
Compliance with the City Purchasing Policy.
The Board is subject to the City purchasing policy (Administrative Order 2013-06), as
revised, unless specified by law. City staff liaisons shall handle financial transactions unless
specific arrangements have been made in writing through the City controller.
Compliance with State Records Retention Policy.
The Board is subject to the State of Montana records retention policy.
A. The City Clerk will handle retention of all agendas, minutes and board resolutions
once they have been forwarded to the clerk's office.
B. E-mails, websites and social networking sites are subject to adopted records
retention schedules. For social media and websites please refer to the current
Information Technology Social Media Use Policy for further guidelines.
Article XIII Approval Date
These rules of Procedure were approved through a unanimous vote of the Downtown Tax
Increment Finance Board on March 25, 2014. The City Commission approved these rules of
procedure on June 2, 2014.
Board Chairperson
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