HomeMy WebLinkAboutAuthorize the City Manager to sign the Architectur_3
Commission Memorandum
REPORT TO: Honorable Mayor and City Commission
FROM: James Goehrung, Director of Facility Services
Chris Kukulski, City Manager
SUBJECT: Architectural Contract for Fire Station #3
MEETING DATE: July 2, 2007
RECOMMENDATION: Authorize the City Manager to sign the Architectural Services
Contract with Think One Design for the construction of Fire Station #3.
BACKGROUND: The Commission has approved the construction of Fire Station #3 to cover
the expanded fire service area dictated by the growth Bozeman continues to experience. Staff is
currently working with representatives from the County on securing a portion of the 100 acre
park located off Davis Lane for a location for the station.
The City issued a Request for Proposals for Architectural services earlier this year and
interviewed three firms for the design work on the new facility. Now that we have a secured site
we are now ready to formalize the agreement to begin the initial design work on the new Fire
Station.
A contract has been negotiated with the architectural firm of Think One. The contract
includes the standard AIA B 141-1997 Architectural contract and a 24 page addendum. The
addendum modifies the standard language in the contract to better address the interest and needs
of the City. Included as addendums on the contract is a proposal for base services and additional
fees; and an hourly rate schedule.
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The contract was negotiated to cover the basic architectural design fees for Station #3 in
the amount of $294,185.86. The agreement with Think One includes another fee schedule listed
as Additional Services that outlines the sub-designers on the project: civil engineering, landscape
design, surveying, and a building commissioning agent. These costs are listed in the amount of
$62,184.00.
There is a third Optional Services Schedule included in the agreement. Should there be
enough progress on Fire Station #3, there may be some cost savings and project efficiencies that
would logically lead to some concurrent design work on Station #4. Also listed under Optional
Services are the estimated costs for LEED Certification. This work is truly optional at this point,
we wanted to secure a price at this time and how much of the work we elect to do will be at our
initiative.
The total not to exceed fee for basic design and the additional services totals
$356,369.86.
FISCAL EFFECTS: The Architectural services will be paid using money from Fire Impact
fees. Portions of the Additional Services agreement and the Optional Services are listed in the
agreement so that we have a know cost at this time but staff may or may not exercise the option
of authorizing the work.
ALTERNATIVES: As suggested by the City Commission.
Respectfully submitted,
_________________________________ ____________________________
James Goehrung Chris A. Kukulski, City Manager
Director of Facility Services
Attachments: Contract and the Addendum A and B
Report compiled on June 27, 2007
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