HomeMy WebLinkAboutE- Packet 06-04-2007_Approve the Award of CTEP Project STPE 1299(11), H_11
Commission Memorandum
REPORT TO: Honorable Mayor and City Commission
FROM: Sara Folger
Chris Kukulski, City Manager
SUBJECT: CTEP Project Construction Contract Award
MEETING DATE: June 4, 2007
BACKGROUND: On May 9, 2007 sealed bids were opened for the CTEP project STPE
1299(11), Historic School Rehab – Bozeman, referred to as the East Willson School Re-Roof
project. This was the second advertised bid for the project, as no bids were received during the
first bid period in April.
Two bids were received for the project, one from a Belgrade roofing contractor and one
from a Missoula contractor. The Missoula firm is the apparent low bidder. I request permission
to award the contract for this project to Mark Buck Construction, Inc. for the bid amount of
$216,840.00.
The CTEP program allows for funding this type of project because of the building’s
location on a state highway and its historic status. The E. Willson project has been “on the
books” since 2000. Three design iterations and rising cost issues have created long delays in
project implementation. In December 2006 the Bozeman School District agreed to make a
significant contribution toward completion of the project, and the design consultant, ThinkOne
Architects, has donated the bulk of its services for design and construction adminsitration.
The roof of the building, constructed around 1905, is leaking and the interior is suffering
significant water damage. The objective of this CTEP project is to halt the water damage so that
potential re-use of the building becomes more feasible.
RECOMMENDATION: Authorize the City Manager to award the construction contract for the
East Willson Roof Rehab CTEP project to the apparent low bidder, Mark Buck Construction,
Inc. of Missoula, Montana.
FISCAL EFFECTS: The original CTEP budget of $136,000.00 for the project has not been
modified by the School District’s contribution. Thus the City’s 13.42% match amount applies
to the original CTEP budget, or $18,251.00. The School District has pledged additional funds
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up to $90,000.00 to complete the project, which will prevent the City from having to use
“unallocated” CTEP funds to complete construction.
ALTERNATIVES: As suggested by the Commission.
Respectfully submitted,
_________________________________ ____________________________
Sara Folger, Grants Administrator / Chris A. Kukulski, City Manager
CTEP Coordinator
Report compiled on May 29, 2007
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NOTICE OF AWARD
Dated: June 4, 2007
To: Mark Buck Construction, Inc.
4900 Mallard Way
Missoula, MT 59808
CONTRACT: Historic School Rehab – Bozeman STPE 1299(11) CN 4524
PROJECT: Community Transportation Enhancement Program project named:
Historic School Rehab – East Willson School Roof Repair- Bozeman.
OWNER”S Contract No. CTEP Project No. STPE 1299(11) CN 4524
You are notified that your Bid dated May 7th, 2007 for the above Contract has been considered. You are
the apparent Successful Bidder and have been awarded a contract for the Historic School Rehab – Bozeman.
The contract Price of your contract is Two Hundred Sixteen Thousand, Eight-Hundred Forty Dollars
exactly.
You must comply with the following conditions precedent within fifteen days of the date of this Notice of
Award, that is by June 20, 2007:
1. Deliver with the executed Contract documents the Contractor’s Performance Bond, Payment
Bond, and certificates of insurance as specified in the Instructions to Bidders (Article 18 and Article 19).
Failure to comply with these conditions within the time specified will entitle OWNER to consider your Bid
in default, to annul this Notice of Award, and to declare your Bid security forfeited.
You are required to return an acknowledged copy of this Notice of Award to the Owner.
Dated this ___4th_________ day of ____June________, 2007.
City of Bozeman
Owner
By___________________________________
Title City Manager
ACCEPTANCE OF NOTICE
Receipt of the above NOTICE OF AWARD is hereby acknowledged
By________________________________________________
This _________ day of ______________, 2007.
By ________________________________________________
Title _______________________________________________
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