HomeMy WebLinkAbout4-2-07-1_4-46_Special Presentation_ Resource Analysis Findings & Projections Report
Commission Memorandum
REPORT TO: Honorable Mayor and City Commission
FROM: Mark Tymrak, Director of Public Safety-Police
SUBJECT: Presentation: Resource Analysis – Findings & Projections
Presentation: Police & Municipal Court Needs Assessment & Facilities Plan
MEETING DATE: Special Presentation Workshop: Monday, April 2, 2007.
RECOMMENDATION: The City Commission reviews and asks questions of Timothy
Freesmeyer of Etico Solutions, Inc. in his presentation of the Police Resource Analysis Findings and
Projections. The City Commission can move to formerly adopt the IACP (International Association
of Chief’s of Police) methodology and direct staff to utilize this methodology as an annual staffing
review process. The City Commission reviews and asks questions of Anders Kaufmann of Carter
Goble Lee in his presentation of the Police and Municipal Court Needs Assessment and Facilities
Plan. The City Commission can move to formerly adopt the CGL Needs Assessment and Facility
Plan. The City Commission can direct staff to proceed with identifying a site for a new Police and
Municipal Court Facility as well as identifying and securing a predictable and sustainable funding
source for implementing the facility and staffing plans.
BACKGROUND: At the request of commission, staff has worked closely with consultant
Freesmeyer to prepare a 20 year staffing plan using a nationally recognized methodology taught and
endorsed by the International Association of Chiefs of Police. Staff has worked closely with Carter
Goble Lee Associates to develop a 20 year best practices review of space needs and analysis and site
needs and evaluation for a new police and court facility.
UNRESOLVED ISSUES: Sustained funding source; facility site location.
FISCAL EFFECTS: There are no fiscal effects associated with adopting the IACP Staffing
Analysis methodology or the Carter Goble Lee Facility Needs Assessment. Significant fiscal impacts
will be incurred implementing the recommendations contained within the plans including hiring
additional personnel and the construction of the new police facility.
ALTERNATIVES: As suggested by the City Commission.
CONTACT: Please feel free to email Mark Tymrak at mtymrak@bozeman.net if you have any
questions.
APPROVED BY: Mark Tymrak, Director of Public Safety-Police
Chris Kukulski, City Manager
ATTACHMENTS: Resource Analysis Findings & Projections report – Etico Solutions
Bozeman Police and Municipal Court Needs Assessment and
Facilities Plan – Carter Goble Lee
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Bozeman Police DepartmentBozeman Police DepartmentEticoSolutions, Inc.EticoSolutions, Inc.524 E. Washington StreetMacomb, Illinois 61455(217) 641-3205524 E. Washington StreetMacomb, Illinois 61455(217) 641-3205Resource AnalysisResource AnalysisFindings & ProjectionsFindings & ProjectionsTimothy J. Freesmeyer5
Bozeman Police DepartmentBozeman Police DepartmentEticoSolutions, Inc.EticoSolutions, Inc.524 E. Washington StreetMacomb, Illinois 61455(217) 641-3205524 E. Washington StreetMacomb, Illinois 61455(217) 641-3205Vendor QualificationsNorthwestern University, Center for Public SafetyInternational Association of Chiefs of PoliceEtico Solutions, Inc.12 years teaching experience2.5 years of full-time police allocation studies and consulting.6
Bozeman Police DepartmentBozeman Police DepartmentEticoSolutions, Inc.EticoSolutions, Inc.524 E. Washington StreetMacomb, Illinois 61455(217) 641-3205524 E. Washington StreetMacomb, Illinois 61455(217) 641-3205Study ParametersData was gathered by Bozeman PD and forwarded to Etico Solutions for analysis.Initial allocation workbook created and returned to Bozeman PD.Extended forecasting conducted by Bozeman PD based on the allocation workbook created by Etico Solutions.7
Bozeman Police DepartmentBozeman Police DepartmentEticoSolutions, Inc.EticoSolutions, Inc.524 E. Washington StreetMacomb, Illinois 61455(217) 641-3205524 E. Washington StreetMacomb, Illinois 61455(217) 641-3205MethodolgyStaffing estimates are based on obligated workload data gathered from the Bozeman PD CAD database. Five years of CAD data was used to establish a trend in obligated workload.Only obligated calls for service and obligated service activities are included in the workload base.8
EticoSolutions, Inc.EticoSolutions, Inc.524 E. Washington StreetMacomb, Illinois 61455(217) 641-3205524 E. Washington StreetMacomb, Illinois 61455(217) 641-3205Bozeman Police DepartmentBozeman Police DepartmentObligated Hours Per Year2002200320042005200624,36524,58926,76529,16626,5919
EticoSolutions, Inc.EticoSolutions, Inc.524 E. Washington StreetMacomb, Illinois 61455(217) 641-3205524 E. Washington StreetMacomb, Illinois 61455(217) 641-3205Bozeman Police DepartmentBozeman Police Department2002 243652003 245892004 267652005 291662006 265912007 290352008 303362009 315672010 323652011 334792012 352392013 361822014 374062015 386372016 399652017 412072018 423492019 436512020 449112021 461572022 473882023 486432024 499112025 511512026 523992027 53653Annual Obligated Workload10
EticoSolutions, Inc.EticoSolutions, Inc.524 E. Washington StreetMacomb, Illinois 61455(217) 641-3205524 E. Washington StreetMacomb, Illinois 61455(217) 641-3205Bozeman Police DepartmentBozeman Police Department011,00022,00033,00044,00055,0002002 2007 2012 2017 2022 2027Forecasted Obligated Hours Per Year11
EticoSolutions, Inc.EticoSolutions, Inc.524 E. Washington StreetMacomb, Illinois 61455(217) 641-3205524 E. Washington StreetMacomb, Illinois 61455(217) 641-3205Bozeman Police DepartmentBozeman Police Department011,00022,00033,00044,00055,0002002 2007 2012 2017 2022 2027Forecasted Obligated Hours Per Year12
Bozeman Police DepartmentBozeman Police DepartmentEticoSolutions, Inc.EticoSolutions, Inc.524 E. Washington StreetMacomb, Illinois 61455(217) 641-3205524 E. Washington StreetMacomb, Illinois 61455(217) 641-3205The numbers shown previously represent only the obligated hours for patrol.This assumes that all officers run call-to-call at all times. We must include some unobligated time to improve performance.Setting a Performance Level13
EticoSolutions, Inc.EticoSolutions, Inc.524 E. Washington StreetMacomb, Illinois 61455(217) 641-3205524 E. Washington StreetMacomb, Illinois 61455(217) 641-3205Bozeman Police DepartmentBozeman Police DepartmentWhy include unobligated time?Reduce officer burnoutIncident Follow-upCommunity Oriented PolicingProblem Oriented PolicingSpontaneous TrainingReduce Cross-beat dispatchingMaintain beat integrityReduce Response TimesImprove Officer SafetyImprove Citizen SafetyReduce Probability of SaturationDecrease Patrol IntervalsProceed14
EticoSolutions, Inc.EticoSolutions, Inc.524 E. Washington StreetMacomb, Illinois 61455(217) 641-3205524 E. Washington StreetMacomb, Illinois 61455(217) 641-3205Bozeman Police DepartmentBozeman Police DepartmentAverage Patrol Hour•Mu= Minutes of unobligated time•Mo= Minutes of obligated timeBased on an Movalue of 20 minutes/hour15
EticoSolutions, Inc.EticoSolutions, Inc.524 E. Washington StreetMacomb, Illinois 61455(217) 641-3205524 E. Washington StreetMacomb, Illinois 61455(217) 641-3205Bozeman Police DepartmentBozeman Police DepartmentCross-beat DispatchingOr, a simpler estimation......60)(2om⎟⎟⎠⎞⎜⎝⎛⎟⎠⎞⎜⎝⎛−−)1(2601160noomnm16
EticoSolutions, Inc.EticoSolutions, Inc.524 E. Washington StreetMacomb, Illinois 61455(217) 641-3205524 E. Washington StreetMacomb, Illinois 61455(217) 641-3205Bozeman Police DepartmentBozeman Police DepartmentAverage Patrol Hour•Mu= Minutes of unobligated time•Mo= Minutes of obligated time•Mo= Mx+ Mi•Mx= Minutes of cross-beat dispatching•Mi= Minutes of obligated time spent inside the beatBased on an Movalue of 20 minutes/hour17
EticoSolutions, Inc.EticoSolutions, Inc.524 E. Washington StreetMacomb, Illinois 61455(217) 641-3205524 E. Washington StreetMacomb, Illinois 61455(217) 641-3205Bozeman Police DepartmentBozeman Police DepartmentAverage Patrol Hour•For this study of the Bozeman Police Department, all numbers are based on a selected Movalue of: •30 Minutes of obligated time per hour per officerBased on an Movalue of 30 minutes/hour18
EticoSolutions, Inc.EticoSolutions, Inc.524 E. Washington StreetMacomb, Illinois 61455(217) 641-3205524 E. Washington StreetMacomb, Illinois 61455(217) 641-3205Bozeman Police DepartmentBozeman Police DepartmentExponential Effect of MxBased on an Movalue of 30 min/hr and six beats with one unit per beat.MoActual MxEstimated Mx5 0.42 0.4210 1.67 1.6715 3.75 3.7520 6.66 6.6725 10.39 10.4230 14.92 15.0035 20.19 20.4240 26.08 26.6745 32.42 33.7550 38.88 41.6755 44.98 50.4260 50.00 60.0060 50.00 60.0019
EticoSolutions, Inc.EticoSolutions, Inc.524 E. Washington StreetMacomb, Illinois 61455(217) 641-3205524 E. Washington StreetMacomb, Illinois 61455(217) 641-3205Bozeman Police DepartmentBozeman Police DepartmentExponential Effect of MxCrossbeat Dispatching With Variable Mo0.005.0010.0015.0020.0025.0030.0035.0040.0045.0050.0055.0060.005 101520253035404550556060Minutes of Obligated Time Per HourBased on an Movalue of 30 min/hr and six beats with one unit per beat.20
EticoSolutions, Inc.EticoSolutions, Inc.524 E. Washington StreetMacomb, Illinois 61455(217) 641-3205524 E. Washington StreetMacomb, Illinois 61455(217) 641-3205Bozeman Police DepartmentBozeman Police DepartmentWhy include unobligated time?Reduce officer burnoutIncident Follow-upCommunity Oriented PolicingProblem Oriented PolicingSpontaneous TrainingReduce Cross-beat dispatchingMaintain beat integrityReduce Response TimesImprove Officer SafetyImprove Citizen SafetyReduce Probability of SaturationDecrease Patrol IntervalsProceed21
Bozeman Police DepartmentBozeman Police DepartmentEticoSolutions, Inc.EticoSolutions, Inc.524 E. Washington StreetMacomb, Illinois 61455(217) 641-3205524 E. Washington StreetMacomb, Illinois 61455(217) 641-3205Probability of Saturation•The probability that when the next call for service comes into the dispatch center, there will be no units available to answer that call immediately. 22
Bozeman Police DepartmentBozeman Police DepartmentEticoSolutions, Inc.EticoSolutions, Inc.524 E. Washington StreetMacomb, Illinois 61455(217) 641-3205524 E. Washington StreetMacomb, Illinois 61455(217) 641-3205Probability of SaturationPo[CR x SR]k(N x [CR x SR]N)N! x (N Š [CR x SR])1K!=+N-1k=0Ps(CR x SR)NN!xNN Š (CR x SR)Po=xwhere Poequals ..........23
EticoSolutions, Inc.EticoSolutions, Inc.524 E. Washington StreetMacomb, Illinois 61455(217) 641-3205524 E. Washington StreetMacomb, Illinois 61455(217) 641-3205Bozeman Police DepartmentBozeman Police DepartmentProbability of SaturationNPoS1225.3%2119.3%3 56.9%4 24.2%59.1%63.0%70.9%80.2%90.1%10 0.0%11 0.0%12 0.0%13 0.0%14 0.0%15 0.0%24
Bozeman Police DepartmentBozeman Police DepartmentEticoSolutions, Inc.EticoSolutions, Inc.524 E. Washington StreetMacomb, Illinois 61455(217) 641-3205524 E. Washington StreetMacomb, Illinois 61455(217) 641-3205Probability of SaturationBased on 5 units fielded, an average of 2 calls per hour, and an average service time of 1.23 hours per call.Number of units fieldedProbability of Saturation (%)25
EticoSolutions, Inc.EticoSolutions, Inc.524 E. Washington StreetMacomb, Illinois 61455(217) 641-3205524 E. Washington StreetMacomb, Illinois 61455(217) 641-3205Bozeman Police DepartmentBozeman Police DepartmentWhy include unobligated time?Reduce officer burnoutIncident Follow-upCommunity Oriented PolicingProblem Oriented PolicingSpontaneous TrainingReduce Cross-beat dispatchingMaintain beat integrityReduce Response TimesImprove Officer SafetyImprove Citizen SafetyReduce Probability of SaturationDecrease Patrol IntervalsProceed26
Bozeman Police DepartmentBozeman Police DepartmentEticoSolutions, Inc.EticoSolutions, Inc.524 E. Washington StreetMacomb, Illinois 61455(217) 641-3205524 E. Washington StreetMacomb, Illinois 61455(217) 641-3205Patrol Interval•The average time a stranded motorist will have to wait for an officer to come by while on random patrol on unobligated time.•The value depends on:the street miles in the jurisdiction,the average patrol speed,the number of units fielded,the current Muvalue.27
Bozeman Police DepartmentBozeman Police DepartmentEticoSolutions, Inc.EticoSolutions, Inc.524 E. Washington StreetMacomb, Illinois 61455(217) 641-3205524 E. Washington StreetMacomb, Illinois 61455(217) 641-3205Patrol Interval=Street Miles in Jurisdiction (Patrol Speed) x Mu60x (# of units)28
Bozeman Police DepartmentBozeman Police DepartmentEticoSolutions, Inc.EticoSolutions, Inc.524 E. Washington StreetMacomb, Illinois 61455(217) 641-3205524 E. Washington StreetMacomb, Illinois 61455(217) 641-3205Patrol IntervalBased on 300 miles, an average patrol speed of 20 mph, and an average Muvalue of 30 min/hour/officer. Units Fielded (hours) (days) (gained hrs)1 30.00 1.252 15.00 0.63 15.003 10.00 0.42 5.004 7.50 0.31 2.505 6.00 0.25 1.506 5.00 0.21 1.007 4.29 0.18 0.718 3.75 0.16 0.549 3.33 0.14 0.4210 3.00 0.13 0.3311 2.73 0.11 0.2712 2.50 0.10 0.2313 2.31 0.10 0.1914 2.14 0.09 0.1615 2.00 0.08 0.1429
Bozeman Police DepartmentBozeman Police DepartmentEticoSolutions, Inc.EticoSolutions, Inc.524 E. Washington StreetMacomb, Illinois 61455(217) 641-3205524 E. Washington StreetMacomb, Illinois 61455(217) 641-3205Patrol IntervalNumber of units fieldedPatrol Interval in hoursBased on 300 miles, an average patrol speed of 20 mph, and an average Muvalue of 30 min/hour/officer. 30
Bozeman Police DepartmentBozeman Police DepartmentEticoSolutions, Inc.EticoSolutions, Inc.524 E. Washington StreetMacomb, Illinois 61455(217) 641-3205524 E. Washington StreetMacomb, Illinois 61455(217) 641-3205Patrol IntervalBased on 300 miles, an average patrol speed of 20 mph, and 5.3 units fielded per shift. Mu(hours) (days) (gained hrs)5 33.94 1.4110 16.97 0.71 16.9715 11.31 0.47 5.6620 8.49 0.35 2.8325 6.79 0.28 1.7030 5.66 0.24 1.1335 4.85 0.20 .8140 4.24 0.18 .6145 3.77 0.16 .4750 3.39 0.14 .3855 3.09 0.13 .3160 2.83 0.12 .2631
Bozeman Police DepartmentBozeman Police DepartmentEticoSolutions, Inc.EticoSolutions, Inc.524 E. Washington StreetMacomb, Illinois 61455(217) 641-3205524 E. Washington StreetMacomb, Illinois 61455(217) 641-3205Patrol IntervalMuValuePatrol Interval in hoursBased on 300 miles, an average patrol speed of 20 mph, and 5.3 units fielded per shift. 32
EticoSolutions, Inc.EticoSolutions, Inc.524 E. Washington StreetMacomb, Illinois 61455(217) 641-3205524 E. Washington StreetMacomb, Illinois 61455(217) 641-3205Bozeman Police DepartmentBozeman Police DepartmentWhy include unobligated time?Reduce officer burnoutIncident Follow-upCommunity Oriented PolicingProblem Oriented PolicingSpontaneous TrainingReduce Cross-beat dispatchingMaintain beat integrityReduce Response TimesImprove Officer SafetyImprove Citizen SafetyReduce Probability of SaturationDecrease Patrol IntervalsProceed33
Bozeman Police DepartmentBozeman Police DepartmentEticoSolutions, Inc.EticoSolutions, Inc.524 E. Washington StreetMacomb, Illinois 61455(217) 641-3205524 E. Washington StreetMacomb, Illinois 61455(217) 641-3205Performance FactorBozeman has chosen an Movalue of 30 minsPerformance Factor = 60/Mo= 60/30 = 2.00In order to achieve an Movalue of 30 minutes per hour, the obligated time for each year must be multiplied by 2.00.34
Bozeman Police DepartmentBozeman Police DepartmentEticoSolutions, Inc.EticoSolutions, Inc.524 E. Washington StreetMacomb, Illinois 61455(217) 641-3205524 E. Washington StreetMacomb, Illinois 61455(217) 641-32052002 243652003 245892004 267652005 291662006 265912007 290352008 303362009 315672010 323652011 334792012 352392013 361822014 374062015 386372016 399652017 412072018 423492019 436512020 449112021 461572022 473882023 486432024 499112025 511512026 523992027 53653Annual Obligated Workload35
EticoSolutions, Inc.EticoSolutions, Inc.524 E. Washington StreetMacomb, Illinois 61455(217) 641-3205524 E. Washington StreetMacomb, Illinois 61455(217) 641-3205Bozeman Police DepartmentBozeman Police Department2002 487302003 491792004 535302005 583322006 531822007 580702008 606722009 631342010 647302011 669582012 704782013 723642014 748122015 772742016 799302017 824142018 846982019 873022020 898222021 923142022 947762023 972862024 998222025 1023022026 1047982027 107306Annual Total Workload36
EticoSolutions, Inc.EticoSolutions, Inc.524 E. Washington StreetMacomb, Illinois 61455(217) 641-3205524 E. Washington StreetMacomb, Illinois 61455(217) 641-3205Bozeman Police DepartmentBozeman Police Department58,070 hoursforecastedfor 2007159 hours per day159 hours per day10 hrshift length58,070 hrs/yr365 days/yr= 159 hrs/day159 hrs/day10 hrs/officer=15.9 officers/dayTherefore, BPD will need to field an average of 16 officers per day in 2007.37
Bozeman Police DepartmentBozeman Police DepartmentEticoSolutions, Inc.EticoSolutions, Inc.524 E. Washington StreetMacomb, Illinois 61455(217) 641-3205524 E. Washington StreetMacomb, Illinois 61455(217) 641-3205Shift Relief Factor•The shift relief factor is the number of officers required to cover one shift position every day of the year. •This must account for:Regularly Scheduled Days OffBenefit Days OffNon-Patrol Days38
Bozeman Police DepartmentBozeman Police DepartmentEticoSolutions, Inc.EticoSolutions, Inc.524 E. Washington StreetMacomb, Illinois 61455(217) 641-3205524 E. Washington StreetMacomb, Illinois 61455(217) 641-3205Regularly Scheduled Days Off•BPD patrol officers work four 10-hour shifts per week. Average Work Week of 40 hrs156.43 regularly scheduled days off per year39
Bozeman Police DepartmentBozeman Police DepartmentEticoSolutions, Inc.EticoSolutions, Inc.524 E. Washington StreetMacomb, Illinois 61455(217) 641-3205524 E. Washington StreetMacomb, Illinois 61455(217) 641-3205Benefit Days Off•The following are annual averages for benefit leave for the BPD Patrol Division:9.51 days of compensatory leave1.56 days of family leave.34 days of personal leave6.64 days of sick leave13.99 days of vacation leave•Average benefit days off per year: 32.04 days40
Bozeman Police DepartmentBozeman Police DepartmentEticoSolutions, Inc.EticoSolutions, Inc.524 E. Washington StreetMacomb, Illinois 61455(217) 641-3205524 E. Washington StreetMacomb, Illinois 61455(217) 641-3205Non-Patrol Days•The following are annual averages for non-patrol days for the BPD Patrol Division:.45 days of administrative leave.72 days of court leave5.62 days of light duty22.11 days of training •Average non-patrol days per year: 28.90 days41
Bozeman Police DepartmentBozeman Police DepartmentEticoSolutions, Inc.EticoSolutions, Inc.524 E. Washington StreetMacomb, Illinois 61455(217) 641-3205524 E. Washington StreetMacomb, Illinois 61455(217) 641-3205Average Time Off PatrolDaysDaysHoursHoursRegularly Scheduled Regularly Scheduled Days OffDays Off156.43 1564.3Benefit Days OffBenefit Days Off32.04 320.40NonNon--Patrol DaysPatrol Days28.90 289.00TotalTotal217.372173.742
Bozeman Police DepartmentBozeman Police DepartmentEticoSolutions, Inc.EticoSolutions, Inc.524 E. Washington StreetMacomb, Illinois 61455(217) 641-3205524 E. Washington StreetMacomb, Illinois 61455(217) 641-3205Shift Relief Factor365 days x 10 hrs/day(365 days x 10 hrs/day) - 2173.7 hrs3650 hrs3650 hrs - 2173.7 hrs3650 hrs1476.3 hrs= 2.472For each officer that must be fielded per day, the BPD needs 2.472 officers on the total patrol staff.43
Bozeman Police DepartmentBozeman Police DepartmentEticoSolutions, Inc.EticoSolutions, Inc.524 E. Washington StreetMacomb, Illinois 61455(217) 641-3205524 E. Washington StreetMacomb, Illinois 61455(217) 641-3205Total Staff Size for PatrolTotal Staff Size = Officers fielded per day x Shift Relief FactorTotal Staff Size for 2007 = 15.9 officers x 2.472Total Staff Size for 2007 = 39.30 or 39 Officers44
Bozeman Police DepartmentBozeman Police DepartmentEticoSolutions, Inc.EticoSolutions, Inc.524 E. Washington StreetMacomb, Illinois 61455(217) 641-3205524 E. Washington StreetMacomb, Illinois 61455(217) 641-3205Forecasted Patrol NeedsCurrently Authorized - 2007 33Current Actual Need - 2007 392008 412009 432010 442011 452012 482013 492014 512015 522016 542017 562018 572019 592020 612021 632022 642023 662024 682025 692026 712027 7345