HomeMy WebLinkAbout06-12-14 Inter-Neighborhood Council AgendaInter-Neighborhood Council meetings are open to all members of the public. If you have a disability that requires assistance, please contact our ADA Coordinator James Goehrung, at 406-582-3232 (TDD 582-2301).
THE INTER-NEIGHBORHOOD COUNCIL (INC) OF BOZEMAN, MONTANA
MEETING AGENDA Thursday, June 12, 2014
A. Call to Order – 4:30 p.m. – Madison Conference Room, City Hall, 121 N. Rouse Avenue B. Minutes – May 8, 2014 *Motion to approve the minutes from May 8, 2014
C. Public Comment – Please state your name and address in an audible tone of voice for the record. This is the time for individuals to comment on matters falling within the purview of the City of Bozeman’s Inter-Neighborhood Council. Please limit your comments to three (3) minutes.
D. Neighborhood Police Activity Report (Police Department’s Community Services Division) E. Guest Speakers 1. Brief status update on City’s Rental Safety Initiative – Jason Shrauger, City Fire Chief 2. Discussion about City’s Water Use and Water Conservation Efforts – Lain Leoniak, City Water Conservation Specialist
F. Action/Discussion Items 1. INC Elections of 2014-15 INC Officers – Accept nominations from the floor following by a motion and vote for the 2014-15 INC Officers (new terms begin January 2013).
Excerpt from INC Bylaws:
V. Officers and Duties
A. The INC shall maintain the offices of Chair, Vice-Chair, and Secretary-Treasurer. The officers
must be appointed delegates.
1. The Chair shall be responsible for the operation of the INC and its officers pursuant to these
Bylaws. This shall include setting meeting agendas, conducting meetings, representing the
INC at official functions, appointing sub-committees, and generally overseeing the business
of the INC. The Chair shall have the primary responsibility for leading the long-term and
short-term planning efforts of the INC and shall also have specific duties as spelled out
elsewhere in these Bylaws and assigned by the delegates.
2. The Vice-Chair shall, in the event of the absence or inability of the Chairman to exercise the
office, become acting Chairman of the INC.
3. The Secretary-Treasurer, in partnership with the City Liaison, shall be the official custodian of
the records as required by the Bylaws of the INC. The Secretary-Treasurer shall produce all
written communications as requested by the Chair or delegates. The Secretary-Treasurer
shall record and maintain the minutes of all INC meetings.
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4. The Secretary-Treasurer shall have custody of all monies belonging to the INC and maintain
an accurate accounting of all receipts and expenditures that have been generated through
the INC. The Secretary-Treasurer shall provide a financial report to delegates at meetings as
deemed necessary by the Chair and affix to the meeting minutes. The Secretary-Treasurer
must be one of the officers who shall sign checks or drafts of the INC, if utilized. There shall
be three (3) authorized signatures on the bankcard, if any, and two (2) authorized signatures
on each check, if any.
IX. Elections and Officer Terms
A. Elections of INC officers shall occur in the final meeting of the fiscal year held in the month of
June, with the exception to the 2013 year.
B. A nominating committee may be appointed by the Chair to propose, for the final meeting of the
fiscal year, one or more eligible candidates from the INC for each office for the coming year.
Nominations shall also be accepted from the floor. All candidates must have accepted the
nomination and be a qualified delegate of the INC.
C. The INC shall elect officers by a successful vote.
D. Voting shall be by secret ballot if there is more than one (1) candidate for office.
E. The ballots shall be maintained by the Secretary-Treasurer for sixty (60) days and shall then be
destroyed.
F. The Secretary-Treasurer, in partnership with the City Liaison, will obtain the names, mailing
addresses, telephone numbers, e-mail addresses and terms of office of newly elected INC
officers.
G. Newly elected officers shall be installed in the first meeting of the fiscal year of the month of July.
H. Terms of office for INC officers shall be a recommended (but not mandated) maximum of two
years.
I. The Secretary-Treasurer, in partnership with the City Liaison, shall maintain a list of recognized
neighborhood association members interested in serving as a delegate to, or officer in, the INC.
This list shall be consulted when a delegate, or delegates, is needed to fill a vacancy and/or when
officers are nominated.
2. Update from Bozeman Creek Neighborhood Association (BCNA) – Hear from Ginny Cowan (Acting BCNA INC rep) about the latest BCNA meeting 3. Notice of Bogert Park Neighborhood Association (BPNA) Non-Compliance – INC to consider actions
4. City Budget Discussion – http://www.bozeman.net/Departments-(1)/Finance/Budgets-and-Financials.aspx - Consider giving public testimony and support for full time Neighborhood position G. FYI 1. July 10th meeting: (Brekke absent) Craig Woolard, Director of Public Works guest speaker to talk about street improvement projects and methods of funding 2. Other discussion items for future agendas per Council’s request. H. Adjournment