HomeMy WebLinkAboutNotice of Award for 2014 Street Improvements
Commission Memorandum
REPORT TO: Honorable Mayor and City Commission
FROM: Andrew Kerr, Engineering Assistant
Rick Hixson, City Engineer
Craig Woolard, Director of Public Works
SUBJECT: Authorize the City Manager to sign the Notice of Award to award the
contract for the 2014 Street Improvements to High Country Paving, Inc. in the amount of
$246,521.05.
MEETING DATE: June 16, 2014
AGENDA ITEM TYPE: Consent
RECOMMENDATION: Authorize the City Manager to sign the Notice of Award to award the
contract for the 2014 Street Improvements to High Country Paving, Inc. in the amount of
$246,521.05.
BACKGROUND: Bids were opened May 20, 2014, for the 2014 Street Improvements
project. The project consists of cold milling and asphalt overlays of Mendenhall Street from Wallace Ave. to N. 7th Ave., Willson Ave. and Bozeman Ave. from Mendenhall Street to Lamme
Street, Babcock Street from Church Ave. to Wallace Ave., and drainage and ADA ramp
improvements at the intersection of Lamme Street and Willson Ave. Two bids were received for
the project, with the low bid being submitted by High Country Paving, Inc. of Belgrade, MT, in
the amount of $246,521.05. The bids appear to be competitive with the low bid being approximately 17% below the construction estimate ($296,735.50). A copy of the Certified Bid
Tabulation is attached.
UNRESOLVED ISSUES: None
ALTERNATIVES: As suggested by the City Commission.
FISCAL EFFECTS: Funding for this work has been planned for from the Fuel Tax
fund.
Attachments: Bid Tabulation
Notice of Award (3)
Report compiled on June 3, 2014
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NOTICE OF AWARD
Dated: __________________________
TO: High Country Paving, Inc.
ADDRESS: 5200 Thorpe Road, Belgrade, MT 59714
PROJECT: City of Bozeman 2014 Street Improvements
CONTRACT FOR: Cold milling and hot mix overlays, and valley gutter installations
You are notified that your Bid dated May 20, 2014, for the above Contract has been considered. You are the
apparent Successful Bidder and have been awarded a Contract for Cold milling and hot mix overlays, and
valley gutter installations.
The Contract Price of your Contract is: two hundred forty six thousand five hundred twenty one and
05/100 Dollars ($246,521.05).
Three copies of the proposed Contract Documents accompany this Notice of Award.
You must comply with the following conditions precedent within fifteen (15) days of the date of this
Notice of Award, that is, by .
1. You must deliver to the OWNER 3 fully executed counterparts of the Agreement including all the
Contract Documents and Drawings.
2. You must deliver with the executed Agreement the Contract Security (Bonds) as specified in the
Instruction to Bidders (page 7), General Conditions (paragraph 5.01) and Supplementary Conditions
(paragraph SC-5.02).
3. List other conditions precedent:
You must deliver with the executed Agreement the Certificates of Insurance as specified in
the General Conditions (paragraph 5.03) and Supplementary Conditions (paragraph SC-5.04).
Failure to comply with these conditions within the time specified will entitle OWNER to consider your
Bid abandoned, to annul this Notice of Award, and to declare your Bid Security forfeited.
Within ten (10) days after you comply with these conditions, OWNER will return to you one fully
signed counterpart of the Agreement with the Contract Documents attached.
CITY OF BOZEMAN, MONTANA ATTEST:
BY: __________________________________ BY: ____________________________
(CITY MANAGER) (CITY CLERK)
DATE: _______________________________
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