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HomeMy WebLinkAbout2007-02-26 2_54-102_Transportation Plan Update - Request for Additional Funding Commission Memorandum REPORT TO: Honorable Mayor and City Commission FROM: Bob Murray, Project Engineer Chris Kukulski, City Manager SUBJECT: 2006 Transportation Plan Update MEETING DATE: 2/26/07 RECOMMENDATION: Authorize additional budget authority, and the City Manager’s signature on a revised joint funding agreement. BACKGROUND: The City, County and State have undertaken the task of updating the Greater Bozeman Area Transportation Plan. Request for Proposals were sent out last fall, and there were three firms that responded by submitting proposals. A subcommittee was selected by the TCC to review the proposals, interview the firms, and select the most qualified to negotiate a contract with. In the end the firm of Robert Peccia and Associates was selected. During the October meeting of the TCC, the initial draft scope of services for the above referenced project was distributed to the full membership of the TCC for comment. At that same meeting, the TCC appointed the same subcommittee used during the selection process for finalizing the scope and budget for the project. During its initial meeting, the subcommittee reviewed all of the comments received from the members of the TCC, and decided to have the consultant incorporate all of them as a starting point from a budget standpoint. That resulted in total project estimate of $380K, whereas the current budget is $160K. Negotiations with the consultant resulted in cuts to both the scope and budget, a copy of which is attached. In the scope document, the highlighted items are those that were added based on TCC members initial comments, and the stricken items are those that have subsequently been cut. The subcommittee met at the end of January to review and discuss the latest scope and budget. It was decided that the proposed scope was appropriate for the project, and the proposed estimate was commensurate with scope of work. This leaves the project with a budget shortfall of $65,670. When the project was originally anticipated, the Planning Department budgeted $75,000 for the City share. MDT establishes the final overall project budget, which in this case they set at $160,000. This was to be split among the three parties, with MDT paying $80,000, and the City and the County both paying $40,000. As a point of reference, the $160,000 established by MDT as the project budget is the same 123 amount that was budgeted for the 2001 update. As stated in the previous paragraph, this is not going to be sufficient to cover the scope of work as it currently stands. This is probably the most important of our master plans. It certainly deals with the most contentious issues on nearly every development that comes before the City. As such we are reluctant to make additional cuts to the scope of work without first asking for additional budget. We are proposing to use the $35,000 that was originally budgeted by planning, and requesting an additional $30,670 to make up the shortfall. We have identified two possible funding sources for this extra money. Those are street impact fees, bicycle enhancement funds, or a combination of the two. FISCAL EFFECTS: Use street impact fees, bicycle enhancement funds, or both. ALTERNATIVES: Remove additional scope to reduce cost to the previously budgeted level. Respectfully submitted, _________________________________ ____________________________ Robert J. Murray Jr., Project Engineer Chris A. Kukulski, City Manager Attachments: Proposed Scope and Budget Document Report compiled on 2/21/2007 124 Exhibit “A” Greater Bozeman Area Transportation Plan (2007 Update) February 2nd, 2007 Scope of Services Page 1 of 42 Greater Bozeman Area Transportation Plan (2007 Update) Scope of Services 1. Review Study Area Boundary / Prepare Public Outreach Plan This first task will involve a review of the proposed study area boundary and a recommendation of any possible changes. It is important that the study area include all outlying land that will develop during the next 20 years and areas where transportation issues are expected to impact or influence the regional community and growth needs. Therefore, Robert Peccia & Associates (RPA) will examine the study area and determine if the boundaries are appropriate for the 20-year planning horizon of this planning effort. The review will consider previous and anticipated land use changes, local government jurisdictions, 2000 Bureau of Census data, updated housing and employment data, and other planning area boundaries. This review will be done in consultation with the City of Bozeman and Gallatin County community planners, the Montana Department of Transportation (MDT) traffic modelers, and the Bozeman Area Transportation Coordinating Committee (TCC). In addition, a formal “Public Outreach Plan” will be prepared that sets forth dates, timing and other items relevant to the public outreach. The expected activities are all described later in this scope of services in section 18. However a detailed plan will be prepared and submitted within two weeks of the notice-to-proceed such that it can be discussed at the first TCC meeting held for the project. Task 1.1 Compile & Review Information Task 1.2 Prepare Draft Public Outreach Plan Task 1.3 QA/QC Review of Draft Public Outreach Plan Task 1.4 Prepare Final Public Outreach Plan Task 1.5 Prepare Draft Technical Memorandum for Study Area Boundary Task 1.6 QA/QC Review of Draft Technical Memorandum for Study Area Boundary Task 1.7 Prepare Final Technical Memorandum for Study Area Boundary 2. Assemble, Review, and Analyze Existing Data and Reports This task will consist of collecting and reviewing relevant data currently available in draft and final form relating to the transportation planning process within the study boundary. The review of the various documents will be crucial in determining progress and relative status pertinent to previous planning efforts and desired community objectives. Some of the information that will be collected from these documents are as follows: existing socioeconomic data; current traffic count data; traffic accident data; major street network classification; information relating to the signalized intersections (warrants, timing, and lane-use); sign inventory; bicycle facilities; base maps; aerial photos; funding data; and recent and relevant traffic impact studies (TIS’s) provided by City and County staff. It is expected that the following previously published information, at a minimum, will be examined: 125 Greater Bozeman Area Transportation Plan (2007 Update) February 2nd, 2007 Scope of Services Page 2 of 42 C Gallatin County Growth Policy; C Gallatin County Neighborhood Plans; C Gallatin County Subdivision Regulations; C Gallatin County Trails Plan; C Gallatin County Transportation Infrastructure and Recommendations; C Streamline Bus Routes; C Gallatin County Transportation Needs (Phase I and Phase II); C Gallatin County Road Impact Fee Study (currently underway); C Gallatin County Capital Improvements Plan (currently underway); C I-90 East Belgrade Interchange Environmental Assessment; C Bozeman 2020 Community Plan; C Design and Connectivity Plan for North 7th Avenue Corridor; C North 19th Avenue / Oak Street Corridor Master Plan; C Gallatin County Regional Sewer Feasibility Study; C Huffine Lane Corridor Study; C City of Bozeman National Citizen Survey; C Bozeman Creek Neighborhood Plan; C Bozeman Parks, Recreation, Open Space and Trails Master Plan; C Bozeman Unified Development Ordinance; C Bozeman Impact Fee Update; C Montana State University Long Range Plan (i.e. Campus Plan); C Bicycle Facility Planning Map (developed by the Bike Board); C Western Transportation Institute (WTI) Bozeman Bicycle Network Plan; C Greater Bozeman Area Transportation Plan (2001 Update); C Greater Bozeman Area 2001 Transportation (Transit) Development Plan Update; C Downtown Bozeman Traffic Studies; C Miscellaneous Traffic Impact Studies (Gallatin County & City of Bozeman); C City of Bozeman Engineering Standards; C Gallatin County Road Standards; C Greater Bozeman Area Transportation Plan (1993 Update); C School Bus Routes; C Postal Routes; C Fire District Maps; C Bozeman Deaconess Hospital “Sub-area” Plan; C Locally adopted master plans, public facility plans, and related development regulations; C Official Code of the City of Bozeman; C Montana Department of Transportation STIP and other Local Planning Documents C U.S. Bureau of Census data; C City building permits, County location and conformance permits, and utility records; and C Socioeconomic data and projections compiled by the Planning Board, Montana Department of Commerce, and/or University of Montana. 126 Greater Bozeman Area Transportation Plan (2007 Update) February 2nd, 2007 Scope of Services Page 3 of 42 RPA will obtain all of this information, review it, and use it as necessary during the rest of the planning process. An initial step in the transportation planning process will be a review of adopted planning documents and development of familiarity with ongoing City, County, and utility planning. Assistance from the City of Bozeman, Gallatin County, and MDT staff will be indispensable. Staff perspectives and intelligence on the histories and intent of existing plans, planning activities, and area-wide and localized planning issues will set direction for the development of the Transportation Plan Update. This input will also help us to avoid some potential pitfalls. City & County staff will be asked for leads as to other public and private entities which should be involved in this effort to coordinate transportation planning with other planning activities. One important element of this work task will be for RPA to identify the committed transportation-related projects that will be included in the Plan and in the traffic modeling process. Task 2.1 Request & Compile Aforementioned Information Task 2.2 Review Pertinent Reports & Data Task 2.3 Inquiry to Staff Regarding Questions and/or Issues on Compiled Information 3. Identify Goals and Objectives The intent of establishing goals and objectives is to provide guidance in the development of the Plan. The first step in this work task will be to identify the primary goals of the Plan. The next step is to develop measurable objectives that will allow us to monitor progress in achieving the established goals. Formulation of goals and objectives for the Transportation Plan Update will begin with a review of the current and developing transportation issues in the project study area. Early in this process RPA will also assess the continuing relevance of goals and objectives set forth in the past transportation plans. The current transportation goals and objectives from the last “Transportation Plan Update” are now five years old. RPA will review and reaffirm them with the TCC and the public. The TCC will provide initial formulation of goals and objectives for the updated Transportation Plan. RPA will provide the TCC with summary information on transportation issues identified early in the planning process. The TCC members will also be able to add their own valuable insight to the identification and evaluation of area transportation concerns. RPA will evaluate and review the relevance of goals and objectives set forth in other City and County planning documents. Ultimately, RPA and the TCC will establish identifiable goals and measurable objectives that will guide the development and implementation of the Plan. Task 3.1 Compile & Review Existing Community Goals, Policies & Objectives Task 3.2 Prepare Draft Technical Memorandum for Plan Goals & Objectives Task 3.3 QA/QC Review of Draft Technical Memorandum for Plan Goals & Objectives Task 3.4 Prepare Final Technical Memorandum for Plan Goals & Objectives 127 Greater Bozeman Area Transportation Plan (2007 Update) February 2nd, 2007 Scope of Services Page 4 of 42 4. Data Collection and Field Studies This task involves collecting pertinent data currently available that relates to the transportation planning process. RPA will acquire and evaluate the information and data that is already available, and collect or develop any additional information required to accomplish the study. Any existing information will be referenced in the study documents to allow users and reviewers to locate sources of the material. RPA will compile and review existing traffic data that is available through the City, County and MDT. RPA will conduct an analysis of the existing traffic conditions in the project study area based on existing and historic traffic volume counts, combined with new traffic count data that will be collected as part of this task. RPA will collect turning movement data during the A.M. and P.M. peak periods at up to 49 signalized intersections and at up to 31 major unsignalized intersections. We will also collect information relating to truck traffic as well as pedestrian and bicycle traffic at each of these intersections. Other information such as signal timing, phasing and lane-use, and special intersection geometrics will be collected for each of these intersections. This information is essential in the evaluation of intersection and corridor operation. A probable list of existing intersections that RPA will study are as follows: Signalized Intersections (49 Total): 1. Huffine Lane / Ferguson Road 2. Huffine Lane / Cottonwood Road 3. Huffine Lane / Jackrabbit Lane 4. Huffine Lane / Fowler Lane 5. Main Street / West College Street 6. Main Street / West Babcock Street 7. Main Street / South 19th Avenue 8. Main Street / North 15th Avenue 9. Main Street / 11th Avenue 10. Main Street / South 8th Avenue 11. Main Street / North 7th Avenue 12. Main Street / 5th Avenue 13. Main Street / Grand Avenue 14. Main Street / Willson Avenue 15. Main Street / Tracy Avenue 16. Main Street / Black Avenue 17. Main Street / Bozeman Avenue 18. Main Street / Rouse Avenue 19. Main Street / Wallace Avenue 20. Main Street / Highland Boulevard 21. Mendenhall Street / North 7th Avenue 22. Mendenhall Street / North Willson Avenue 23. Mendenhall Street / North Rouse Avenue 128 Greater Bozeman Area Transportation Plan (2007 Update) February 2nd, 2007 Scope of Services Page 5 of 42 24. Babcock Street / South Willson Avenue 25. Kagy Boulevard / South Willson Avenue 26. Kagy Boulevard / South 19th Avenue 27. West College Street / South 19th Avenue 28. North 19th Avenue / Beall Street 29. North 19th Avenue / Durston Road 30. North 19th Avenue / Oak Street 31. North 19th Avenue / Baxter Lane 32. North 19th Avenue / Valley Center 33. Springhill Road / Frontage Road 34. North 7th Avenue / Griffin Drive 35. North 7th Avenue / I-90 Interchange Ramps (North) 36. North 7th Avenue / I-90 Interchange Ramps (South) 37. North 7th Avenue / Oak Street 38. North 7th Avenue / Tamarack Street 39. North 7th Avenue / Durston Road 40. North Rouse Avenue / Tamarack Street 41. North 19th Avenue / Deadman’s Gulch 42. North 19th avenue / Tschache Lane 43. Frontage Road / Valley Center 44. Yet-to-be-Identified 45. Yet-to-be-Identified 46. Yet-to-be-Identified 47. Yet-to-be-Identified 48. Yet-to-be-Identified 49. Yet-to-be-Identified Unsignalized Intersections (31 Total): 1. Highland Boulevard / Ellis Street 2. Highland Boulevard / Kagy Boulevard 3. East Main Street / Haggerty Lane 4. Haggerty Lane / Bozeman Trail Road 5. Kagy Boulevard / Bozeman Trail Road 6. Kagy Boulevard / Sourdough Road & Church Street 7. Main Street / I-90 Off-Ramp 8. Main Street / I-90 On Ramp 9. North Rouse Avenue / Griffin Drive 10. Story Mill Road / Bridger Canyon Drive 11. North Rouse Avenue / Oak Street 12. North Rouse Avenue / Peach Street 13. South 11th Avenue / College Street 14. College Street / Willson Avenue 15. South 11th Avenue / Kagy Boulevard 16. South 19th Avenue / Stucky Road 17. South 19th Avenue / Goldenstein Road 18. Jackrabbit Lane / Cameron Bridge Road 129 Greater Bozeman Area Transportation Plan (2007 Update) February 2nd, 2007 Scope of Services Page 6 of 42 19. Jackrabbit Lane / Valley Center Road 20. Jackrabbit Lane / Hulbert Road 21. Jackrabbit Lane / Baxter Lane 22. Jackrabbit Lane / Durston Road 23. Jackrabbit Lane / Ramshorn Drive 24. Jackrabbit Lane / North Star Lane & Forkhorn Trail 25. Jackrabbit Lane / Ice Center Lane & Shedhorn Trail 26. Jackrabbit Lane / Spanish Peak Drive 27. Huffine Lane / Monforton School Road 28. Huffine Lane / Love Lane 29. Huffine Lane / Gooch Hill Road 30. Valley Center Road / Harper Puckett Road 31. 8th and College RPA will also collect historic crash data for the past three years and use this information to identify locations that have a high crash frequency or a high level of crash severity. The crash analysis will include two elements. The first element will entail a review of crash history at the 80 analysis intersections. The second element will be a system-level “hot spot” review to identify locations where there tend to be unexpected clustering of crashes by type, severity, time of day (day vs. night), or involvement of pedestrians or bicyclists. A qualitative review will be undertaken to identify conditions that might be contributing to any “hot spots”. During the data collection process RPA will observe the traffic operations, including bicycle and pedestrian movements, throughout the study area. We will identify areas that will benefit from minor adjustments in signing, striping, lane-use, and traffic control. This information will be used to develop a list of Transportation System Management (TSM) improvements. RPA will document existing service and current plans for the transit system in the greater community. Transit planning has recently been completed in the community, and the results and findings of this planning will be incorporated into the overall Transportation Plan document. Task 4.1 Assemble All Data Available from City, County & MDT Task 4.2 Complete Turning Movement Counts @ Intersections (80) Task 4.3 Collect Crash Data Task 4.4 Collect Geometric Data Re: Striping, Signs, Etc. in Corridors Task 4.5 Identify / Assess Current Truck Route System Task 4.6 Identify / Assess Community Transit Operations Task 4.7 Prepare Draft Technical Memorandum for Crash Analysis Task 4.8 QA/QC Review of Draft Technical Memorandum for Crash Analysis Task 4.9 Prepare Final Technical Memorandum for Crash Analysis Task 4.10 Prepare Draft Technical Memorandum for Existing Intersection Operation/Capacity Task 4.11 QA/QC Review of Draft Technical Memorandum for Existing Intersection Operation/Capacity Task 4.12 Prepare Final Technical Memorandum for Existing Intersection Operation/Capacity Task 4.13 Prepare Draft Technical Memorandum for Existing Corridor Operation/Capacity Task 4.14 QA/QC Review of Draft Technical Memorandum for Existing Corridor Operation/Capacity Task 4.15 Prepare Final Technical Memorandum for Existing Corridor Operation/Capacity Task 4.16 Travel to/from Bozeman for all Data Collection Activities 130 Greater Bozeman Area Transportation Plan (2007 Update) February 2nd, 2007 Scope of Services Page 7 of 42 5. Develop Socioeconomic Baseline and Forecasts The purposes of the socioeconomic and land use work elements (Tasks 5 and 6) will be to develop, project and/or review project population, housing, economic, and land use information. This is necessary in order to understand the character and causes of existing and future travel within the transportation planning area. Socioeconomic and land use baseline and projections allow for computer simulation of current and future transportation patterns, assessment of transportation needs, and evaluation of the effectiveness of conventional (motorized) and non-conventional alternatives in meeting current and future transportation and other area planning goals. Socio-economic and land use information will be developed for the study area. This data will summarize the area's land ownership characteristics, land use, land development status, population, income, and housing characteristics, employment centers and economic development potential. Socio-economic and land use data will be compatible with other public planning efforts in Bozeman and Gallatin County. The Montana Department of Labor and Industry will be the primary source for existing business and employment information. The Department of Labor and Industry’s "202" database will be used to identify and analyze area-wide and sub-area-specific business and government employment characteristics within the study area. The Montana Highway Economic Analysis Tool (HEAT) will be the source for future countywide population and employment control totals. Montana HEAT, which is maintained by MDT, has future year forecasts provided by Woods and Poole, REMI, and the Commodity Flow Survey. The results of the year 2000 U.S. Census will provide information relating to population, income, and housing. This task will include developing and verifying the forecasts of population, income, housing, and employment, and projecting the areas where new development will occur. The modeling area has been subdivided into individual Census Blocks for use by the MDT Traffic Modeler. Census Blocks were used to develop the current TransCad Traffic Demand Model for the planning area. Future socioeconomic information and land use data assignments will be reviewed and correlated with individual Census Blocks later in the project process as inputs to the development of the traffic demand model for this project. The identification and review of the Census Blocks will be done in consultation with the MDT modelers and members of the City and County Planning staff. Population and employment trends will be established, based on the land use and socio-economic data, and allocated to each Census Block. The output of this effort will be a population and employment forecast by sub-area that is suitable for use in the modeling process. The socioeconomic and land use work element involves the collection and analysis of baseline data, and development of land use projections. These are predictive of current and future transportation demands in the Greater Bozeman area. The baseline data for the current conditions are available in the TransCAD model and represent the year 2005. 131 Greater Bozeman Area Transportation Plan (2007 Update) February 2nd, 2007 Scope of Services Page 8 of 42 An overview of area economic characteristics and trends will be developed using City of Bozeman, as well as Gallatin County, employment and income data available from the U.S. Bureau of Economic Analysis (BEA) and the Montana Department of Labor and Industry (DLI). Task 5.1 Develop TAZs & Research Area Census Tracts/Blocks with MDT and City Task 5.2 Review Existing & Ongoing Demographic/Employment Information in Area Task 5.3 Develop and/or Refine Available Data Needs & Formats Task 5.4 Develop and/or Refine Available Economic, Population, & Housing Data Task 5.5 Miscellaneous Coordination with MDT Traffic Modeler and Miscellaneous Staff Task 5.6 Prepare Draft Technical Memorandum for Socioeconomic Analysis Task 5.7 QA/QC Review of Draft Technical Memorandum for Socioeconomic Analysis Task 5.8 Prepare Final Technical Memorandum for Socioeconomic Analysis 6. Develop Land Use Baseline and Forecasts Land Use Baseline: This task will consist of RPA reviewing the land use baseline data used to calibrate the TransCAD transportation demand model. The present Travel Demand Model used 2005 employment data and three years of intervening housing start information from the Department of Revenue, and is calibrated to simulate current trip productions and attractions in the Greater Bozeman transportation planning area. The consultant will work cooperatively with MDT staff in reviewing the various assumptions and refining the model inputs (if determined to be necessary). The population and housing inputs into the transportation demand model will need to be brought up to date by combining 2000 census data with post-census permit data available from City and County governments and indices from other non-census sources. New housing data for unincorporated areas of the Transportation Study Area will need to be developed from information available from the County Zoning Administration and the City-County Health Department. Other housing information will be obtained using community sewer system permit information available from the Montana Department of Environmental Quality (DEQ). In the County areas, septic permits will be used. The Montana Department of Labor & Industry will be the primary source for business and employment information. The Department of Labor & Industry’s “202” database will be used to identify and analyze area-wide and sub-area-specific business and government employment characteristics within the study area. Analyzing Recent Land Use Trends: The development of population, housing, and employment data by Census Block will allow us to analyze land use changes that have occurred and are occurring in Bozeman and Gallatin County. An understanding of recent land use trends will be extremely useful in forecasting future land uses. Input and assistance from City and County staff will be invaluable. 132 Greater Bozeman Area Transportation Plan (2007 Update) February 2nd, 2007 Scope of Services Page 9 of 42 Land Use Forecasts Land use forecasts will be developed to geographically allocate and quantify forecasted changes in County level population, housing, business development, government, education, and special generators by Census Block. The TransCAD traffic model will use these predictions of the distribution of future land uses within Census Blocks to forecast the characteristics and distribution of future travel demand in the Greater Bozeman area. MDT will research historic and projected land use patterns in the study area to identify growth rates for housing and employment. This research will be documented and provided to the consultant. The consultant, in consultation with MDT and local planners, will determine final growth rates and develop future year housing and employment totals. Also, the consultant will develop any alternative land use scenarios (locations/growth rates) that are considered appropriate for use in future year modeling. Development of land use forecasts will require considerable input from planners and other local professionals knowledgeable of area development factors. Importantly, the methodology used to predict future conditions is dynamic; it allows for the testing of alternative economic and population growth scenarios, and analysis of different assumptions about future land use distributions. Also important is that MDT and local planning staff will be able to understand what are relatively simple spreadsheet procedures and can easily update the land use assumptions over time. Thus, local and state planners can develop ongoing forecasting capabilities for use in future transportation and a multitude of other planning applications. Land Use Advisory Committee (LUAC) Based on past experience, the prediction (and/or review) of future land use distribution in the Greater Bozeman area can best be accomplished by establishing a Land Use Advisory Committee (LUAC). For this project, an abbreviated version of the LUAC will be considered due to a substantial amount of previous work being available from recently completed community planning documents. It is expected that this small LUAC will be comprised of no more than six (6) individuals, and would meet for four to six hours to accomplish their objectives. At a minimum, the LUAC will meet as a group to review the previous assumptions regarding future land use contained in the community’s adopted planning documents, and determine if more detailed assignments are necessary to specific Census Blocks in the planning area. The membership of the LUAC will likely consist of the following representatives: C City of Bozeman Planning Department; C City of Bozeman - Public Works Department; C Gallatin County Planning Department; C Gallatin County Road and Bridge Department; C City of Belgrade Planning Department; C Montana Department of Transportation; and C Robert Peccia & Associates. 133 Greater Bozeman Area Transportation Plan (2007 Update) February 2nd, 2007 Scope of Services Page 10 of 42 The land use advisory committee will use its collective knowledge and expertise to assess the future growth potential for different kinds of land uses within the various Census Blocks. RPA will prepare agendas and minutes for this meeting. Alternative Growth and Land Use Assumptions We have learned through experience how dynamic Montana population, economic, and land use patterns can be. We will develop alternative growth scenarios to test the effects of different levels of aggregate growth and land use development patterns on transportation (and other planning issues) in the Greater Bozeman area. Task 6.1 Review Local and County Forecasts for Population, Housing & Employment Task 6.2 Create / Refine Summary Forecasts Task 6.3 Review / Allocate Future Population and Employment to TAZs and Census Blocks Task 6.4 Recruit, Schedule and Chair Land Use Advisory Committee (LUAC) Task 6.5 Develop/ Review Land Use Forecasts Task 6.6 Develop Alternative Growth and Land Use Assumptions (Low, Moderate & High) Task 6.7 Create “DOT” Map During Committee Meetings (As Required) Task 6.8 Summarize “DOT” Map and Forecasting Results in Draft Technical Memorandum Task 6.9 QA/QC of Draft Technical Memorandum Task 6.10 Prepare Final Technical Memorandum Task 6.11 Meet with MDT as Appropriate Task 6.12 Travel to/from Bozeman for LUAC workshop 7. Travel Demand Modeling of Existing and Projected Conditions In support of the transportation plan, a travel demand model will be developed to simulate existing travel patterns, forecast future traffic volumes, and allow for analysis of alternative transportation improvements. Travel demand modeling will be performed by the Montana Department of Transportation (MDT), Statewide and Urban Planning Section. Throughout the modeling process, MDT will cooperate with the Consultant team to ensure their understanding of the data inputs and assumptions that go into the model, and to allow the Consultant team to review all model files and provide final approval regarding the sufficiency of MDT’s calibration and validation efforts. To better utilize the expertise of the Consultant team, all travel demand modeling work will be completed by Cambridge Systematics, with very limited involvement from RPA. Cambridge Systematics will review the calibrated model, prepare the model calibration technical memorandum, and initiate the modeling scoping meeting with the MDT Statewide and Urban Planning Section. All activities listed under task 7 will be completed by Cambridge Systematics, with the exception of identifying the “committed” projects in the community, which RPA will identify with the assistance of the MDT, the City of Bozeman, and Gallatin County. Base Model MDT will develop a base travel demand model for year 2005 existing conditions. The base model will be developed using TransCAD modeling software. MDT will research and assemble all necessary social, economic, transportation system and geographic information for the development of the base year model. The model will consist of a representative road network and traffic analysis 134 Greater Bozeman Area Transportation Plan (2007 Update) February 2nd, 2007 Scope of Services Page 11 of 42 zones. The road network will be attributed with characteristics such as: speed, capacity, travel time, and functional classification. The traffic analysis zones will represent areas of similar land use and will contain housing and employment data. MDT will follow industrywide best-practices for TAZ boundaries, trip generation rates, trip length and distribution patterns by trip purpose, external trip percentages and flows, and screenline and link classification assignment results. Assignment calibration will use traffic count data from state and local sources, with all counts adjusted by MDT to a common 2005 base year prior to their use in the calibration effort. MDT will provide the Consultant team (i.e. Cambridge Systematics) with a summary of calibration and validation results for trip generation, distribution and assignment, as well as all TransCAD files and macros for the base year model. The RPA team will review and approve these model calibration results prior to MDT proceeding with development of future year models. Land Use Allocation The consultant will coordinate allocation of the future year housing and employment throughout the study area, utilizing local officials and professionals knowledgeable on community development, for each alternative land use scenario. The product of the land use allocation exercise will be a map of future year housing and employment locations that will be provided to MDT. MDT will translate the distribution map information into the traffic analysis zones in the model. MDT and the local government will also develop a list of committed projects for the study area, which will be incorporated into the model road network. Future year model runs for 2015 and 2030 will be completed using the future year housing and employment distributions and a road network containing the existing plus committed road network (E+C). Summary results and TransCAD files for the E+C model runs will be provided to the consultant for analysis. Modeling Alternatives Once the consultant has analyzed future year model runs they will develop a list of alternative improvements to be modeled by MDT. Modeling alternative scenarios will be completed using future year housing and employment data, the E+C road network and any alternative land use scenarios. The consultant will be responsible for developing the variables that describe the project alternatives to be analyzed. These include: • Route identification/name • Begin/end points • Speed • Number of lanes • Access points • Direction of flow • Turn prohibitions The results of alternatives modeling will be provided to the consultant for review and analysis. 135 Greater Bozeman Area Transportation Plan (2007 Update) February 2nd, 2007 Scope of Services Page 12 of 42 Formats/Timelines An initial model scoping meeting will be held once the consultant contract has been awarded. The format for presentation of all model results and data will be negotiated with the consultant at the scoping meeting. Also, MDT and the consultant will decide on realistic timeframes for the completion of the tasks outlined above at that time. Any other incidental details can be included for discussion at the meeting. Technical Memorandum A final report documenting traffic model development will be prepared by MDT and provided to the consultant. Cambridge Systematics will work with MDT staff to develop and calibrate the travel demand model to match the study area boundary determined in Task 1. RPA will identify the committed improvements to be included in the model as part of Task 2, and provide this information to MDT. The Consultant team will provide MDT with the 2015 and 2030 socioeconomic and land use forecasts, and work with them in developing the future year model results. Cambridge Systematics will review the results of the validated models relating to the existing conditions that represent the year 2005, and the existing plus committed (E+C) model runs for the year 2015 and 2030 based on the existing socioeconomic database and land use projections. The Consultant team (i.e. Cambridge Systematics) will coordinate with the MDT Statewide and Urban Planning Section to ensure all data and projections required for transportation demand modeling are obtained and provided in time to allow the modeling to be accomplished on a schedule consistent with Plan completion deadlines. MDT, the TCC, and the consultant will agree upon the modeling scenarios. We expect that multiple scenarios will be modeled, including the following: 1. Baseline Conditions 2005; 2. Existing plus Committed (E+C) Network 2015; 3. Existing plus Committed (E+C) Network 2030; 4. One or more Existing plus Committed / Alternative Growth Scenarios 2030; 5. Several Alternative Network Test Runs for 2015 or 2030; and 6. Recommended Network 2030. Up to 12 model runs will be made for items 4 through 6 in the above list. These 12 model runs may include a combination of major projects in individual locations, groups of similar projects that address a broad problem or investment theme, or a network-wide set of investments such as the 2030 “recommended network”. Task 7.1 Miscellaneous Meetings with MDT Traffic Modeler Task 7.2 Assess Model Validation According to Accepted Calibration Methods Task 7.3 Deliver year 2015 and year 2025 Growth Assumptions for Model Input Task 7.4 Identify Committed Project List and Deliver to MDT for “E+C Network” Task 7.5 Analyze Output of “E+C Network” and Identify Issue Areas Task 7.6 Prepare Draft Technical Memorandum for Existing Model Calibration Task 7.7 QA/QC Review of Draft Technical Memorandum for Existing Model Calibration Task 7.8 Prepare Final Technical Memorandum for Existing Model Calibration 136 Greater Bozeman Area Transportation Plan (2007 Update) February 2nd, 2007 Scope of Services Page 13 of 42 8. Analysis and Problem Identification The Consultant team will analyze existing data and new information collected earlier in the study, in an effort to identify the traffic-related problems that need to be addressed in this Transportation Plan Update. Cambridge Systematics will analyze the model results to identify capacity-related deficiencies as well as travel patterns on a network-wide basis. As part of this travel pattern review, Cambridge Systematics may conduct a series of select-link analyses at the deficient locations to better understand the traffic mix at these locations, which will in turn provide qualitative guidance on the likely impacts of different types of investment strategies. A capacity analysis will be conducted for all signalized and major unsignalized intersections using existing and projected traffic volumes. The level of service for each of these intersections will be determined. This analysis will also include identifying other intersections that will likely require signalization during the 20-year planning horizon of the study. This analysis will also include a review of the crash analysis results developed in Task 4. The previously collected truck data will be analyzed to identify the adequacy and appropriateness of the roadway system for truck usage. We will also give consideration to need for transporting hazardous materials through the study area when evaluating the truck routes. The identification of a future truck route system will be evaluated, with a goal of identifying possible truck circulation routes to improve traffic flow, safety and access to businesses that may rely on trucking as a means of transporting goods. This work task will result in a listing of major operational and safety deficiencies associated with the major street network, the underlying factors that create these deficiencies, and the actions and policies that might be appropriate for addressing these factors. This list of deficiencies and factors will be addressed by the recommendations developed later in the planning process. The results of this task will provide direction to the planning process. Once the transportation- related problems have been clearly identified, the Consultant team will make recommendations on how these deficiencies can be corrected. Task 8.1 Analyze all Existing and Collected Data & New Future Information Task 8.2 Perform Intersection & Corridor Capacity Analysis (Future) Task 8.3 Analyze Signal Groupings and Coordination (Existing & Future) Task 8.4 Project Future Crash Issues & Concerns Task 8.5 Analyze Truck Route System Issues & Future Opportunities/Needs Task 8.6 Identify Operational Deficiencies & Safety Problems (Future) Task 8.7 Prepare Draft Technical Memorandum for Problem Identification (Existing & Future) Task 8.8 QA/QC of Draft Technical Memorandum for Problem Identification (Existing & Future) Task 8.9 Prepare Final Technical Memorandum for Problem Identification (Existing & Future) 137 Greater Bozeman Area Transportation Plan (2007 Update) February 2nd, 2007 Scope of Services Page 14 of 42 9. Alternatives Modeling and Assessment The traffic model will be used to examine the effect of possible alterations to the major street network. Up to 12 model future year model runs will be made to assess the effectiveness of individual project actions, groups of similar projects, or network-wide investment strategies. These alternatives will be developed in an effort to resolve anticipated transportation deficiencies identified in Task 8. These test runs will provide insight as to the effects of certain changes that could be made to the network. Other changes, such as modifications to anticipated land use, could also be tested using the model to determine the impacts of possibly limiting certain levels of growth or land uses in various parts of the study area. Cambridge Systematics will work with the MDT modelers to develop a set of test model runs that will examine possible changes to the network that might improve conditions or minimize anticipated problems in the future. Cambridge Systematics will develop parameters for the alternative test runs and review these parameters with the MDT, the TCC, and RPA. Once MDT has performed the test runs, Cambridge Systematics will analyze the model results and report the findings to RPA, the MDT and the TCC. Task 9.1 Develop Alternative Modeling Scenarios Task 9.2 Meet with MDT Traffic Modeler to Incorporate Scenarios Task 9.3 Examine Alternative Test Runs Task 9.4 Develop Recommended Future Year Model Network and Analyze Task 9.5 Prepare Draft Technical Memorandum for Alternative Network Modeling Task 9.6 QA/QC of Draft Technical Memorandum for Alternative Network Modeling Task 9.7 Prepare Final Technical Memorandum for Alternative Network Modeling 10. Analyze Alternative Modes of Transportation SUB-TASK 1: PUBLIC & PROJECT OUTREACH The Greater Bozeman area is well known for a variety of single-track mountain bike trails, many of which are accessible by bicycle from town. The community also has a very active Bicycle Advisory Board. The Bozeman Area Bicycle Advisory Board (BABAB) is responsible for organizing events such as National Bike to Work and School Week and bike rodeos and safety fairs. They also produce an area bicycle map, which includes tips on safe riding, low traffic routes through the city, and Montana state laws pertaining to bicycles. They are working with the Bozeman Police Department to reduce traffic infractions from motorists and bicyclists. The BABAB is collaborating with the school system to try and add a bicycle education segment to the Health Enhancement curriculum. Finally, they are working closely with community planners and engineers to redesign streets for bicycles and pedestrians, such as the newly redesigned West Babcock Avenue. There is also a Safe Trails Coalition, a community-led group formed to help, initiate, and expedite the creation of trails, easements, and bicycle/pedestrian facilities within Gallatin County. The “Mainstreet to the Mountains” trail system is rapidly growing in the community and is expected to reach the milestone of 50 miles of trails and shared use paths during the year 2007. The Gallatin Valley Land Trust (GVLT) has been an important advocate for the development of this system through their Community Trails Program. 138 Greater Bozeman Area Transportation Plan (2007 Update) February 2nd, 2007 Scope of Services Page 15 of 42 TCC Meetings & Interaction ALTA team members will meet with City of Bozeman, Gallatin County and Montana Department of Transportation (MDT) staff at an initial kick-off meeting to exchange information, receive reference plan documents, and to visit with the Transportation Coordinating Committee (TCC) for review of working draft documents and input on refining the public outreach strategy. The project will include attendance at up to three formal TCC meetings and correspondence with the TCC to facilitate review of technical decision making for the plan such as content of bicycle and pedestrian design guidelines, priority project lists, etc. Task 10.1 Travel to/from Bozeman for TCC Meetings (Three total) Task 10.2 Prepare for TCC Meetings (Three total) Task 10.3 Attend / Participate in TCC Meetings (Three total) Information Gathering Meetings The first public meeting will be held in the beginning stage of the planning process to gather input and ideas from City and County residents. The purpose of the meeting will be to gather input on existing bicycle and pedestrian conditions, problem areas, origin/destination, land uses, travel behavior, bike parking, and other issues. It is envisioned that this first public outreach activity will be in the form of a charrette targeted at a wide mix of community participants. The charrette is an intensive, broad-based, community driven process that has a record of success by crafting meaningful community engagement and acceptance. This charrette is over and above the general charrette planned for the general public as described in task 18 of this scope of services. Alta will organize the logistics of the meeting, set the agenda, facilitate the meeting, prepare meeting minutes and follow up with ongoing tasks for each of the public meetings. Information about public meetings will be disseminated through mailings, flyer posting, e-mail, and websites. The information may be in the form of a fact sheet, press release, flyer or letter, depending on which is most appropriate. Further outreach, such as direct mailers to residents or newspaper advertisements, can also be conducted for an adjusted budget. At each of these, we will present information in a user-friendly format, with high quality presentations, graphics, maps, and illustrations. We will use a highly interactive public meeting format that is tailored to local needs. Both the TCC and the general public will be able to access information on an on-going basis through either Alta’s FTP and/or website, the City of Bozeman’s web site, and Gallatin County’s web site. Task 10.4 Travel to/from Bozeman for Bicycle/Pedestrian Charrette Task 10.5 Prepare for Bicycle/Pedestrian Charrette Task 10.6 Attend / Facilitate Bicycle/Pedestrian Charrette 139 Greater Bozeman Area Transportation Plan (2007 Update) February 2nd, 2007 Scope of Services Page 16 of 42 Stakeholder Meetings Alta will arrange stakeholder meetings with the following groups as needed: • Local “safe routes to school” groups • Local trails and hiking groups (e.g. Safe Trails Coalition) • Local bicycle and pedestrian coalitions and clubs (e.g. Bozeman Area Bicycle Advisory Board (BABAB)) • Local environmental groups • Local accessibility groups Task 10.7 Travel to/from Bozeman for Bicycle/Pedestrian Stakeholder Events (One Trip) Task 10.8 Prepare for Bicycle/Pedestrian Stakeholder Events (Five Total) Task 10.9 Attend / Conduct Bicycle/Pedestrian Stakeholder Events SUB-TASK 2: ANALYZE EXISTING CONDITIONS Alta will determine the adequacy of existing conditions for bicyclists and pedestrians through data contained in Transportation Planning Section’s records and field observations. We will summarize the attributes of existing facilities in the region based on our observations. Given the varied needs of bicyclists and pedestrians, we will conduct separate reviews for bicycle and pedestrian circulation. Throughout the course of this analysis, we will keep in mind the needs of a variety of users. We can divide bicyclists according to their use of a bicycle for commuting, also called utilitarian use, or for recreation. Utilitarian cyclists need to be able to bicycle all the way to their destinations, whether that is a commercial center, a store, school, or to a doctor’s office. On the other hand, many recreational cyclists would prefer to stay away from such destinations. We also need to keep in mind the varying skill levels and preferences of bicyclists. Experienced bicyclists often prefer to ride on arterial and collector streets because destinations are located along them. They also like these streets because they are the most direct, have the traffic signals timed for their direction, and are the best lighted. Bicyclists with moderate experience often need to go to the same destinations but prefer to use quieter streets. Children and cyclists with little experience often avoid traffic and busy intersections altogether. The needs of pedestrians vary as well. Able-bodied adults frequently maintain walking speeds that are greater than children, senior citizens, and people with disabilities. They are also more skilled at navigating through intersections. As we examine existing pedestrian conditions, we will keep in mind the needs of those who do not walk fast, those with less peripheral vision and awareness, and people who are otherwise disabled. Review of existing street classifications and roadway network Alta will review the suitability of the existing street classifications within Bozeman’s roadway classification network for bicycle transportation. The focus of this review will be: • Principal Arterials (Urban & Rural) • Minor Arterials (Urban & Rural) • Major Collectors (Rural) • Minor Collectors (Rural) • Other Collectors (Urban) 140 Greater Bozeman Area Transportation Plan (2007 Update) February 2nd, 2007 Scope of Services Page 17 of 42 Local streets will be evaluated on an “as-needed” basis to develop a complete bicycle and pedestrian network. A comprehensive field evaluation of all streets is not included due to the fact that most recently developed residential areas in Bozeman have consistent sidewalk widths, low traffic volumes, and fixed right-of-way and lane configurations. This preliminary review of the existing roadway network will provide Alta with a base of knowledge for assessing potential streets in the bicycle and pedestrian network. Task 10.10 Review Existing Street Classifications and Roadway Network BICYCLE FACILITIES EXISTING CONDITIONS Examine Existing Documentation Alta will review Bozeman’s documentation of existing bicycle facilities, including the bicycle facility planning map, and the previous Greater Bozeman Area Transportation Plan (2001 Update). Task 10.11 Examine Existing Documentation Solicit Comments Comments provided by the TCC and at the first public meeting will be instrumental in gaining an understanding of the adequacy of existing bicycle facilities and programs. We will gather information from the TCC and at the first public meeting that will provide information about general bicycle issues in the greater Bozeman area, as well as specific locations that need improvement. Task 10.12 Solicit Comments Field Review Alta will conduct a street-level field review and analyze the condition and adequacy of existing bicycle facilities. As requested, there will be a thorough inventory of bike lanes, bike routes, trails, sidewalks, and shared-use paths. We will examine the location, design, and functionality of those facilities, including the items listed above. Task 10.13 Field Review Analyze Existing Facilities Next, Alta will determine the adequacy of the existing bicycle facilities for the following criteria: • safety • connectivity • completeness of network • ability to serve work centers, shopping, residential areas, parks, schools, the civic center, community centers, transit links, and other important destinations • accessibility 141 Greater Bozeman Area Transportation Plan (2007 Update) February 2nd, 2007 Scope of Services Page 18 of 42 • convenience • ability to serve the needs of different types of bicyclists We will identify gaps in the system and areas of the region that are not well served. We will also identify the needs of the various users that are not well served. Task 10.14 Analyze Existing Facilities Analyze Bicycle Collision Data Alta will look at bicycle collision data compiled by the City, County, and/or State. We will look at the volume of collisions, their locations, as well as other information kept in records. Collision data enables GIS mapping and analysis of bicycle and pedestrian collision location, type and frequency. Alta will analyze data for bicyclists and pedestrians. If additional data is available from local police, this data will be utilized as well. Task 10.15 Analyze Bicycle Collision Data Analyze Traffic Data Alta will review existing traffic count data and levels of service, collected by other members of the project team, on existing bike routes at key study intersections as well as at the mid-block level. Traffic data will also be compiled for other key facilities as well. This data will be utilized in subsequent tasks as they relate to the identification of opportunities and constraints vis-à-vis new bike and pedestrian facilities. Task 10.16 Analyze Traffic Data Examine Existing Programs Alta will gather information on any existing bicycle education and marketing programs in the greater Bozeman area. We will collect information regarding enforcement policies of the Bozeman Police Department and the Gallatin County Sheriffs Office. We will analyze the adequacy and effectiveness of these programs. Task 10.17 Analyze Existing Programs Document Findings The findings of this Existing Conditions analysis will be presented: • as text • in table format • on GIS maps The GIS maps will be used as an integral component of this analysis. Task 10.18 Document Findings 142 Greater Bozeman Area Transportation Plan (2007 Update) February 2nd, 2007 Scope of Services Page 19 of 42 IDENTIFY PEDESTRIAN FACILITIES EXISTING CONDITIONS It is our intent to manage the data collection portion and system evaluation of the study as efficiently as possible. This task is broken down between the GIS-related mapping and inventory effort, and other efforts to evaluate needs and conditions in the greater Bozeman area. GIS Mapping/Inventory Alta will develop inventory and survey data in a GIS ArcView format, compatible with the system currently under development. We will provide ArcView shapefiles for each of the facilities inventoried/surveyed. The inventory will be graphically represented with separate textual databases provided in Access. The facilities and densities will be presented in a hard copy thematic map, based on ArcView project and with the ability to overlay inventory data. Data collection will be organized by functional street classifications. Arterial and major collector streets and streets identified through the public outreach process will be surveyed. Residential streets will not be surveyed except in older neighborhoods where ADA compliance may be a concern. Information on off-street trails will be gathered from the Gallatin County and the city of Bozeman and will be supplemented by field observations at street intersections. In the process of surveying arterial and collector streets, conditions will be noted at and around existing and planned transit stops. Data collection will be done on foot, by bicycle and/or by automobile as dictated by efficiency considerations. We are prepared to use Global Positioning Systems (GPS) for data collection, but this proposal is based on manual data collection for the majority of the required information. We will work with staff to determine which elements deserve the level of accuracy provided by the use of GPS. Task 10.19 GIS Mapping / Inventory Examine Collision Data Alta will begin the analysis of pedestrian conditions by examining collision data. This will be mapped in GIS, as allowed by existing data. This collision data will be used to identify and prioritize locations that need improvement. In addition to noting the locations of accidents, we will attempt to gather information about the causes. Task 10.20 Examine Collision Data Solicit Comments Comments provided by the TCC and at the first public meeting will be instrumental in gaining an understanding of the adequacy of existing pedestrian facilities in programs. We will gather information from the TCC and at the first public meeting that will provide information about general pedestrian issues in the greater Bozeman area, as well as specific locations that need improvement. Task 10.21 Solicit Comments 143 Greater Bozeman Area Transportation Plan (2007 Update) February 2nd, 2007 Scope of Services Page 20 of 42 Supplemental Field Review Alta will conduct supplemental fieldwork to review the condition of crosswalks, transit stops, and heavy pedestrian use areas such as activity centers, hospital areas, tourist and commercial districts, densely populated residential areas, and schools. The fieldwork for the project will be conducted using Alta staff to address the ADA and pedestrian issues. We will conduct a general review and analysis of those pedestrian facilities which experience the highest levels of activity, including: ƒ Employment Centers ƒ Downtowns/Commercial Centers ƒ Local Public and Private Schools ƒ Montana State University ƒ Multi-modal Transportation Connections ƒ Local and Regional Parks ƒ Community Centers and Libraries Coupled with the assessment of the existing facilities will be to assess the locations nthat will see elevated pedestrian and bicycle traffic in the coming years. There are a variety of sources that will assist with this exercise, including: ƒ New trail corridor and shared use path maps created in GIS for the Bozeman Parks, Recreation, Open Space and Trails (PROST) Plan; and ƒ The GVLT GIS shapefiles of trails and shared use paths that are currently included in plans for future subdivision phases or other plans. The existing pedestrian facilities in the greater Bozeman area will be evaluated for continuity, convenience barriers for disabled persons, and access. System continuity is defined as providing the user the opportunity to travel in a reasonably direct line from a point of origin (a residential neighborhood typically) to a point of destination. The existing system will be reviewed to determine existing gaps, barriers, and bottlenecks that prevent facility users from traveling to destinations within a neighborhood, throughout the region, and to connecting points within the region. The existing system will be reviewed for general user convenience in terms of: ƒ Accessibility from points of origin (coverage); ƒ Comfort level of streets used in terms of vehicle traffic, crossing protection, lane width, driveways, and other items; ƒ Topography and grades; ƒ Opportunities and constraints associated with “mid-block” pedestrian crossings; ƒ Opportunities and constraints associated with grade separated (i.e. overpass and/or underpass) pedestrian crossings; ƒ Opportunities and constraints associated with specific “equestrian” trails uses. This is specifically pinpointed to a few isolated areas in the rural periphery of the study area where larger stables and equestrian landowners are located; ƒ Support facilities such as benches, and drinking fountains at major destinations; and 144 Greater Bozeman Area Transportation Plan (2007 Update) February 2nd, 2007 Scope of Services Page 21 of 42 ƒ Coherence of the system to the average user attempting to reach an unfamiliar destination. Task 10.22 Supplemental Field Review Review Enforcement Procedures Alta will discuss traffic law enforcement as it pertains to pedestrians with the City of Bozeman Police Department, the Gallatin County Sheriff’s Office, and the Montana State University (MSU) Police Department to determine the adequacy of the effort. Task 10.23 Review Enforcement Procedures Document Findings The findings of this analysis will be presented: ƒ as text ƒ in table format ƒ using GIS maps. Task 10.24 Document Findings SUB-TASK 3. NEEDS ANALYSIS Alta will use a combination of information gathered from the Existing Conditions Analysis and a questionnaire to determine what the needs of bicyclists and pedestrians in the greater Bozeman area are, as well as to prioritize these needs. Use Existing Conditions Analysis From the Existing Conditions Analysis, we will review information including: ƒ input from the TCC, ƒ input from the general public meeting, ƒ findings from the field review; and, ƒ findings from the bicycle and pedestrian collision and safety analyses. Task 10.25 Use Existing Conditions Analysis Administer Survey Questionnaires Alta will develop, circulate and tabulate data from a bicycle and pedestrian needs focused survey. The intent of the survey questionnaire is to identify and prioritize some of the needs of the community. The questionnaire may solicit information about demographics, route preferences, facilities, safety issues, and other behaviors related to bicycling and walking. Questionnaires will be distributed at meetings and through the same informational outlets used for the public participation process. We will distribute separate bicycle and pedestrian surveys. These surveys will be tabulated and analyzed. The survey analysis will be used to determine: 145 Greater Bozeman Area Transportation Plan (2007 Update) February 2nd, 2007 Scope of Services Page 22 of 42 ƒ identification of general facility and program needs for bicycle and pedestrian development within the greater Bozeman area ƒ location of most needed bicycle facility improvements and type ƒ location of most needed pedestrian facility improvements and type ƒ planning and implementation priorities of the general public; and, ƒ potential safety conflict locations. In addition to distributing the surveys at the previously mentioned venues, the surveys will also be distributed through the City’s water bills. Previous comments have stated that the City sends out approximately 9,000 water bills per month, and the mailing is contracted with a firm called “Executive Services”. This firm can insert the hard copy surveys for an insertion fee of $300. Task 10.26 Create Alternative Travel Mode Survey Task 10.27 Distribute Hard copies with water bill (9,000 copies) Task 10.28 Analyze Survey Results in Text and Graphically SUB-TASK 4. DEVELOP BICYCLE AND PEDESTRIAN NETWORK The needs analysis will lead to a set of recommendations for bicycle and pedestrian network improvements. The key objective of this effort will be to evaluate the proposed network consisting of bicycle and pedestrian facilities. Alta will focus on primary (or regional) and secondary routes, design and operating standards for the installation of bicycle and pedestrian improvements, new safety and marketing programs, and a detailed implementation strategy focusing on developing feasible and competitive projects for available State and Federal funding. The evaluation framework generally consists of criteria such as need, safety, available right of way, connectivity and directness, grades, barriers, multi-modal linkages, safety and conflicts, and security. Typical criteria used to develop recommended bicycle and pedestrian routes and facilities include: ƒ Connectivity - provide connectivity between existing sidewalks, routes, lanes, or paths. Major gaps and barriers, including narrow roadway segments, should be targeted as high priority items. ƒ Multi-Modal Coordination - take advantage of multi-modal connections, including bus transfer stations and transit terminals and shuttles to major destinations. ƒ Accessibility - be accessible from residential neighborhood and connect to major destinations within the greater Bozeman area, including parks, community centers, employment centers, schools, and commercial centers. Existing and future activity center maps will be used to identify any changes in the location of major destinations in the region, including transit centers, employment centers, entertainment venues, and other destinations. ƒ Convenience - provide reasonably direct routes from residential areas to major destinations. ƒ Aesthetics - both recreational and commuting users prefer to ride along streets and through areas that are shaded, have visual relief, or offer other visual amenities. 146 Greater Bozeman Area Transportation Plan (2007 Update) February 2nd, 2007 Scope of Services Page 23 of 42 ƒ Usage - serve the greatest number of commuters and recreational users possible, focusing on major destinations. Potential usage will be determined through field observation, surveys, and feedback from staff and the TCC. ƒ Safety - provide the highest level of safety possible while mitigating major safety concerns such as narrow roadway segments. This will be determined through discussions with staff, field observations, and the accident analysis. We will also identify high vehicular traffic locations and present the opportunities and constraints associated with the proposed bike and pedestrian vis-à-vis general circulation. ƒ Planned Roadway Improvement Projects - take advantage of planned roadway improvements that may accommodate bicycle facilities with relatively little additional cost. ƒ Coordination With Existing Plans – identification of consistency with other local, County, and regional plans BICYCLE FACILITIES NETWORK IMPROVEMENTS Bikeways Alta will recommend a network of bicycle facilities including bicycle lanes, shared use paths, and neighborhood bicycle routes (called bicycle boulevards or routes) and supporting amenities. All proposed bikeway facilities will be described by the classification system developed by AASHTO in “A Policy on Geometric Design,” and by the latest research conducted by FHWA on bikeway planning and design. The classification system consists of the following categories: • Shared Use Paths: bicycle or multi-use paths separate from roadways, with at-grade or grade- separated crossings • Bike Lanes: striped bicycle lanes, typically on the right-hand side of roadways • Bike Routes: shared roadways, often in neighborhoods, on which traffic calming, intersection treatments, signage, and other improvements ensure safe and convenient shared use. Also refers to major roadways that provide adequate shoulder or curb lane width and signing, but no striping. Building off of the existing network, Alta will propose a network of bikeways. Prior to recommending specific routes, we will confer with the Bozeman Area Bicycle Advisory Board, the TCC and the larger public to learn of the preferences for vehicle lane widths, the type of streets on which the County and City is willing to put bikeways, and other pertinent details and design standards. We will select candidate routes to consider for bikeways before going into the field. Each of these candidate routes will be measured from curb to curb, explored by Alta staff via bicycle, and assessed for its potential as a bikeway. We will develop recommendations as to what can be done to improve selected streets or corridors as bikeways. We will describe the classification of each of the recommended routes, their starting and ending points, as well as the destinations and neighborhoods they will serve. We will propose typical cross-sections of each of the recommended streets with added bike lanes including typical lane widths and restriping that would be needed. We will describe any paving, striping, signage, and 147 Greater Bozeman Area Transportation Plan (2007 Update) February 2nd, 2007 Scope of Services Page 24 of 42 other improvements needed to create each of the bikeways. We will also prepare a cost estimate for each bikeway. Task 10.29 Develop Bikeway Network Improvements Bicycle Parking Alta will recommend a public bicycle-parking program focused on employment centers, major shopping centers, public buildings with high rates of visitors, and schools. Bicycle parking improvements recommendations for these locations will include: • the appropriate type of bicycle parking for each location (racks or lockers) • design standards for bicycle racks that are easy to lock to, support bicycles well, and are suitable to be placed in public spaces • the availability of physical infrastructure to accommodate bike racks in parking lots and on sidewalks • general design standards for appropriate bicycle parking locations • an approximate number of bicycle parking devices needed region-wide; and, • a cost estimate for the program. The bicycle parking program will focus on use public right-of-way and lands, such as sidewalks and parking lots. Additionally, we will recommend means of retrofitting existing commercial and retail buildings to include bicycle parking. Task 10.30 Develop Bicycle Parking Improvements Bicycle Amenities Alta will recommend guidelines for worksite amenities that accommodate bicycle commuters. These amenities will include bicycle parking, showers, and clothing lockers. The guidelines will include: ƒ the appropriate type of bicycle parking needed ƒ the number of bicycle parking spaces needed according to land use type and size ƒ appropriate locations for bicycle parking along with spacing recommendations ƒ an adequate number of showers and clothing lockers according to land use type and size These guidelines will be suitable for developer requirements or as a regulating ordinance. Task 10.31 Develop Bicycle Amenities / Improvements Links to Public Transit Alta will recommend network improvements to provide links to public transit. We will recommend ways to improve opportunities for people to use bicycles and public transit together. Task 10.32 Establish Links to Public Transit Improvements 148 Greater Bozeman Area Transportation Plan (2007 Update) February 2nd, 2007 Scope of Services Page 25 of 42 PEDESTRIAN FACILITIES NETWORK IMPROVEMENTS Develop Immediate Priority Projects Based on our findings from the existing conditions analysis and needs analysis, Alta will develop specific recommendations to improve the pedestrian environment in the greater Bozeman area. The primary focus will be locations having the highest numbers of recorded pedestrian accidents. The secondary focus will be areas documented as having the highest level of pedestrian activity. We will propose specific improvements and prepare detailed project sheets for each of ten to fifteen of the highest priority locations. Recommendations may include such intersection enhancements as: ƒ new crosswalks ƒ enhanced crosswalks ƒ refuge islands ƒ new pedestrian signals ƒ improved signage or pavement markings ƒ curb extensions ƒ in-pavement flashing markers ƒ countdown signals ƒ wider sidewalks ƒ ADA ramps or improvements to existing ramps. Task 10.33 Develop Immediate Priority Projects Recommend Improvements We will prepare general recommendations for improving the walkability along Gallatin County’s and Bozeman’s smaller residential streets. These recommendations may include such improvements as, but not limited to: ƒ decorative street lighting ƒ street furniture ƒ improved landscaping ƒ improved ADA ramps; and, ƒ signage. Task 10.34 Develop Recommended Improvements Recommend Design Standards Alta will provide general design guidelines for pedestrian improvements, including: ƒ documentation of current ADA standards and guidelines; ƒ documentation of preferred sidewalk standards for all street classifications; ƒ documentation of standards for sidewalk and multi-use trail intersections and overlaps; and ƒ documentation of alternative design standards for bicycle/pedestrian facilities (i.e. hybrid bike lanes, colored bike lanes, various types of separated shared-use-path designs, etc.). Task 10.35 Develop Recommended Design Standards 149 Greater Bozeman Area Transportation Plan (2007 Update) February 2nd, 2007 Scope of Services Page 26 of 42 SAFE ROUTES TO SCHOOL NETWORK IMPROVEMENTS Safe Routes to School programs help encourage more children to bicycle and walk to school through engineering, education, encouragement, and enforcement. Alta has been leading such efforts for Marin County CA and Portland OR, two of the nation’s leaders in this area. Alta will work with the TCC to develop programmatic and site-specific safe routes to school recommendations for the community. Ultimately, safe routes to school plans are co-operative ventures, and their success depends on informing, consulting, and involving everyone with an interest in the project. Alta will establish a framework for Gallatin County and the City of Bozeman and the local school district to carry out this process. It is recognized that this work effort will follow the State of Montana’s Safe Routes to School (SRTS) program parameters, as they are different from the Federal program. RPA is currently in the process of preparing a Statewide SRTS Guidebook that will portray processes and implementation measures that can assist in this specific work effort for the City of Bozeman and Gallatin County. Coordination with School District Alta will coordinate with school district staff to identify lead staff from the school district. Alta will work with lead school district staff to coordinate outreach to additional school board members, lead staff, or individual school representatives at target schools. This task will include four (4) total meetings. Alta will coordinate and conduct one (1) initial meeting with school district and other staff to present the range of products available under this scope. The goals of the initial meeting include: ƒ review of safe routes to schools strategies ƒ select programmatic improvements for inclusion in the plan ƒ select target schools for improvements. Additional meetings related to the Safe Routes to School Network Improvement task include: ƒ two (2) meetings for review and selection target school pedestrian and bicycle safety improvements ƒ one (1) meeting for discussion and approval of final programmatic and target school improvements by the School District lead staff. Task 10.36 Initiate Coordination with School District personnel Task 10.37 Conduct / Attend miscellaneous meetings with school district/staff (Four total) Task 10.38 Prepare for Four Outreach Activities Programmatic Improvements Alta will identify existing general barriers to walking to school, including school policies, and propose feasible projects for eliminating those barriers. Alta will recommend programs to increase the number of children walking to school, and suggest methods to integrate pedestrian systems linking schools with other community trip generators. The plan will also provide tested strategies that can be adopted by the School District. 150 Greater Bozeman Area Transportation Plan (2007 Update) February 2nd, 2007 Scope of Services Page 27 of 42 Task 10.39 Develop Programmatic Improvements Target School Improvements Depending on map resources available to the consultant, Alta will create a “Route to School Map” for two (2) selected neighborhood schools. Alta will prepare a route and targeted improvement map for each of the target schools. Each school plan will include a description, cost estimate, and photograph of the location for each high priority project, up to three projects per school (as available information permits). Additional projects will be provided in tabular form with a project location, planning level cost estimate, and photograph. Again, compliance with the State of Montana’s Safe Routes to School (SRTS) program parameters, and the pending Statewide SRTS Guidebook, will be ensured such that proper process is followed and subsequently noted in the relevant products. Task 10.40 Develop Routes to School Map and Recommendations for Two (2) Pilot Schools SUB-TASK 5. IMPLEMENTATION PROGRAM AND FINANCIAL STRATEGY Ranking and Phasing of Recommendations Recommended bicycle, pedestrian, and safe routes to school programs and improvements will be ranked according to long range comprehensive plan criteria and submitted to the TCC for review and comment. A Decision Matrix will be used to attach weights to each criterion and determine which recommendations meet the highest number of criteria listed. These criteria will consist of those listed below and others developed with TCC. ƒ Closure of critical gap or correction of a bottleneck in existing system ƒ Improvement or program that serves an immediate safety need ƒ Segment which will attract high usage ƒ Current availability and/or suitability of right of way ƒ Service to a previously neglected part of Bozeman and/or Gallatin County ƒ Cost effectiveness ƒ Projected reduction in vehicle trips and vehicle miles traveled ƒ Integration into the existing regional bikeway system ƒ Interface with other modes ƒ Local political and community support The recommended programs and improvements will next be evaluated according to specific criteria listed in funding sources such as SAFETEA-LU. Each source requires a different type of project and documentation of impacts and benefits. Because of this, the selected routes or improvements will be developed in sufficient detail to qualify for the most stringent program requirements. Other criteria to be applied from SAFETEA-LU include an emphasis on commuter routes, coordination with adjoining community bikeways, coordination with other modes (transit), a completed and adopted bikeway plan, and compatibility with regional transportation plans. Our Team will work closely with the TCC and staff throughout the selection and ranking process, lending expertise on funding, planning, and design guidelines when required. 151 Greater Bozeman Area Transportation Plan (2007 Update) February 2nd, 2007 Scope of Services Page 28 of 42 We will also conduct another Field Review to crosscheck the feasibility of certain sections, which may present implementation challenges. A Phasing Plan will be developed based on the ranking outcome combined with (a) funding availability and requirements, (b) other programmed transportation improvements, (c) eliminating an immediate bottleneck or safety hazard, and (d) ensuring that the system grows rationally rather than as a series of disconnected pieces over time. The Phasing Plan will recommend a ranking (short- term, intermediate-term, and long-term) to complete a system over the next 10 to 20 years. Task 10.41 Develop Ranking & Phasing Plan Maintenance Costs Each segment will be evaluated according to an estimated cost-per-mile and estimated on-going maintenance and operation costs by implementation phase based on comparable experiences. Departmental responsibility will also be identified, as will the relationship to possible funding and other specific requirements. Task 10.42 Develop Maintenance Costs Funding Requirements Alta will identify major federal, State, Regional and local funding sources for the proposed bicycle, pedestrian and safe routes to school project. Costs of the phased improvements will be compared with funding needs, so that long term programming for local matching funds can be accomplished. A detailed table identifying available funding sources and applicability to specific priority projects will be provided in the final report. Task 10.43 Identify Funding Requirements Develop Financial Plan Based on the recommended Phasing schedule, findings of regional significance, cost information, and funding opportunities, we will produce a final Priority List and 20-year Financial Plan that clearly identifies the funding requirements by year for the life of the plan. This will include estimates of operating and maintenance costs borne by local governments. Task 10.44 Develop Financial Plan SUB-TASK 6. MARKETING AND EDUCATIONAL PROGRAM A model for a public awareness campaign and/or program will be developed. It will improve the public awareness of bicycling and walking as an alternative to the use of automobiles. The campaign will target users such as avid and inexperienced bicyclists, pedestrians, students, commuters, seniors, and others. Suggestions will be made to tie into existing local events as well as an annual promotion simply for pedestrians and bicyclists. A curriculum and sample literature specific to the community will be created. The campaign will be comprised of a marketing element and a safety education component. 152 Greater Bozeman Area Transportation Plan (2007 Update) February 2nd, 2007 Scope of Services Page 29 of 42 DEVELOP EDUCATIONAL PROGRAMS Alta will prepare a model for bicycle and pedestrian safety education programs that can be implemented to make local projects competitive for local and/or State funding. Bicycle Safety Education ƒ Recognition and avoidance of common bicycle collisions; ƒ Understanding of driver behaviors, rights and responsibilities; ƒ Awareness of Vehicle Codes governing bicyclists; ƒ Bicycle helmet use; ƒ Bicycle purchase, maintenance and repair; ƒ Physical, social and economic consequences of bicycle collisions; and ƒ Promotion and benefits of bicycling as an effective mode of transportation Task 10.45 Develop Bicycle Safety Education Pedestrian Safety Education ƒ Recognition and avoidance of common pedestrian collisions; ƒ Understanding of driver behaviors, rights and responsibilities; ƒ Awareness of Vehicle Codes governing pedestrians; ƒ Physical, social and economic consequences of pedestrian collisions; ƒ Promotion and benefits of walking as an effective mode of transportation; and ƒ Traffic assessment and skills. Task 10.46 Develop Pedestrian Safety Education Pedestrian Safety at Bus Stops ƒ Proper behavior around bus stops; ƒ Schedules, fares and passenger skills; and ƒ Inter-modal use (bus racks). Task 10.47 Develop Pedestrian Safety at Bus Stops Safe Routes to School Education ƒ Model programs for teacher and administrator education on walking and bicycling to school ƒ Model programs for child education on walking and bicycling to school. Task 10.48 Develop Safe Routes to School Education SUB-TASK 7. DRAFT AND FINAL REPORTS Alta will prepare draft and final reports. The reports will be stand-alone documents that can easily be incorporated into the regional Transportation Plan by RPA. The stand-alone report will include the following: NOTE that a separate “non-motorized” report will not be provided per se, but a distinct chapter of the Transportation Plan will incorporate all of ALTA’s work efforts. 153 Greater Bozeman Area Transportation Plan (2007 Update) February 2nd, 2007 Scope of Services Page 30 of 42 ƒ Title page; ƒ Table of contents; ƒ Executive summary; ƒ Discussion of existing conditions; ƒ Needs analysis and survey results; ƒ Conclusions; ƒ Bicycle facility improvement recommendations (short-, intermediate-, and long-term); ƒ Pedestrian facility improvement recommendations (short-, intermediate-, and long-term); ƒ School access recommendations (short-, intermediate-, and long-term); ƒ Appropriate tables, figures, and appendices; ƒ References and bibliography; ƒ Technical appendices (as required); and ƒ Output of GIS mapping. Additionally, the plan will include a Goals, Objectives, and Policies section that will guide implementation of the plan. The pedestrian section of the report will include a prioritized list of recommended projects, project sheets with detailed descriptions of the top 10 to 15 priority projects, and cost estimates as well as an implementation plan. The plan report will also include maps and graphics that depict facility improvements ranging from bikeways and bicycle parking to intersection improvements and signage. Task 10.49 Prepare/Submit 25 Copies of Draft Report Task 10.50 Revise Draft as Appropriate after Review Period Task 10.51 Prepare/Submit 50 Copies of Public Draft Report Task 10.52 Revise Public Draft Report as Appropriate After Review Period Task 10.53 Prepare/Submit 100 Copies of Final Report 11. Analyze TDM Strategies Transportation Demand Management (TDM) deals with techniques for reducing travel demand, or adjusting times of travel to minimize peaking on facilities. This work task will assess the appropriateness and sufficiency of strategies such as transit investments, land use planning, bicycle and pedestrian travel, carpool or vanpool programs, and overall parking management to contribute to travel demand reduction in Bozeman and Gallatin County. This component of analysis is often controversial, therefore it should be conducted within the constraints of community preferences, and will require significant public participation. A range of potential TDM strategies will be identified based on TDM programs that have been developed or considered in similar regions around the country. These strategies will then be analyzed to determine which strategies will be most effective for the conditions in the study area boundary. This evaluation will consider the types of incentives that could be used, the size of the typical businesses, parking supply and demand, typical commute times, transit opportunities and other available transportation alternatives. The TDM analysis will focus on commute trips between 154 Greater Bozeman Area Transportation Plan (2007 Update) February 2nd, 2007 Scope of Services Page 31 of 42 the home and workplace, which have traditionally had the best results with respect to TDM, as well as recreational/tourism travel in the core area of Bozeman. Task 11.1 Research TDM Strategies Being Used Successfully in Other Western Communities Task 11.2 Identify Entities That Could Be Successful in Implementing TDM Task 11.3 Rank Applicable TDM Strategies for Potential Success in Bozeman Community Task 11.4 Identify Potential Steps in Creating a TDM Group or Agency to implement TDM 12. Downtown Parking, Access, and Circulation Analysis This task will include researching all of the studies completed for the downtown area to date, and summarizing the relevant findings and data in a single chapter. Note that no new analysis of the downtown traffic circulation, or the downtown parking environment, will occur. It is the belief that the downtown has been suitably studied over the last five years via several separate engineering studies. For this Transportation Plan Update, a status report of the studies will be portrayed. Task 12.1 Research Previous Studies of the Downtown Area Task 12.2 Identify On-going and/or current Projects that are Planned for the Downtown Task 12.3 Prepare a Brief Narrative Summary of Past and Future Downtown plans and Their Findings 13. Miscellaneous Issues and Products The following miscellaneous issues will be reviewed and analyzed as part of the study process and included in the draft and final transportation planning documents: • Right-of-way needs for future roadway extensions; • Addition and/or deletion of roadways to the “Major Street Network”. This includes the identification of a future “Major Street Network” that identifies future roadway needs and approximate locations. This will be especially important in the triangle area between Belgrade, Four Corners and Bozeman, as well as the area northwest of Bozeman proper (north of Interstate 90); • Changes/Modifications to functional classifications of roadways in the study area; • Corridor preservation measures and access management guidelines (coordinated with MDT methods and policy; • Project selection and prioritization process for the recommended improvements; • Recommended criteria for using Traffic Calming Pro-Actively in New Developments; • Guidance and general discussion of opportunities and constraints associated with access management. This will include access management strategies and approach ordinances for the major street network that may not have them presently; • Guidance on proper corridor analysis techniques for development traffic impact assessments; and • Social, Economic, and environmental effects of the Recommended Street Network. 155 Greater Bozeman Area Transportation Plan (2007 Update) February 2nd, 2007 Scope of Services Page 32 of 42 Task 13.1 Assess Existing & Future Right-of-Way Needs for Future Network Task 13.2 Assess Modifications to the Major Street Network Task 13.3 Assess Modifications to Roadway Functional Classifications Task 13.4 Identify/Develop Corridor Preservation Measures Task 13.5 Identify/Develop Prioritization Criteria Task 13.6 Identify/Develop Pro-Active Traffic Calming Guidance Task 13.7 Identify/Develop Opportunities/Constraints for Access Management Guidelines Task 13.8 Identify/Develop Criteria for Proper TIS Methods & Analysis Techniques 14. Develop Preliminary Recommendations This task will involve developing a preliminary list of short- and long-term recommendations. The short-term recommendations will focus on Transportation System Management (TSM) type improvements that address ways to fine-tune the existing transportation infrastructure without making relatively expensive, major modifications. TSM projects typically focus on traffic signal systems, pavement markings, signing, and other roadway features that complement the basic street system. RPA will conduct a thorough review of delay at intersections, lane utilization, traffic control effectiveness, and other related factors. This information will be used to develop specific recommendations for low-cost, minor projects that often result in significant improvement in traffic flows. As part of the short-term recommendations, it may be necessary to develop a set of pro-active traffic calming strategies and projects to address traffic problems occurring in the community as a result of inadequacies on the major arterial network. The long-term recommendations will focus on the major infrastructure modifications that will be needed. Engineering and construction cost estimates will be developed for all of the preliminary improvements recommended as part of this work task. These estimates will be based on current construction costs (in 2007 dollars) from similar projects recently bid in Montana. In addition, the roadway typical sections developed as part of the last Transportation Plan Update (2001) contained in Chapter 12 will be revisited with City and County staff, and the community, to determine if the sections are still applicable and/or in need of revision. Careful attention will be made to ensuring that roadway typical section graphics and text portray the same set of information and recommendations. In addition to the roadway typical section subject, an assessment of acceptable roadway capacity for different roadway lane widths will be made and presented. Appropriate right-of-way widths will be evaluated to ensure compliance with local planning desires, roadway functional classifications, and alternative travel mode uses. Task 14.1 Develop Transportation System Management (TSM) Recommendations Task 14.2 Develop Major Street Network (MSN) Recommendations Task 14.3 Develop Planning Level Construction Cost Estimates Task 14.4 Review and/or Modify Roadway Typical Sections Task 14.5 Prepare Draft Technical Memorandum on Initial Recommendations 156 Greater Bozeman Area Transportation Plan (2007 Update) February 2nd, 2007 Scope of Services Page 33 of 42 Task 14.6 QA/QC of Draft Technical Memorandum on Initial Recommendations Task 14.7 Prepare Final Technical Memorandum on Initial Recommendations 15. Evaluate Transportation Financing Mechanisms A single chapter of the Transportation Plan document will be devoted to a general evaluation of transportation funding mechanisms including federal and state gas tax revenue, impact fees, transportation bond issues, local option gas taxes, and other creative revenue funding sources. A review and order-of-magnitude forecast for traditional local, state, and federal transportation funding will be prepared. Local regulations or preferences related to impact fees and other private financing alternatives will also be considered, and a range of revenue that could feasibly be raised from such sources will be estimated. Innovative partnerships and coordinated development plans will also be evaluated, given their opportunities for increased federal attention and consequent potential for increased federal funding. Several examples will be prepared of how peer communities around the country have approached comprehensive transportation funding. Task 15.1 Evaluate Financial Feasibility of Recommendations Task 15.2 Identify Funding Sources & Strategies Task 15.3 Develop Alternative / Creative Funding Strategies Task 15.4 Prepare Draft Technical Memorandum on Transportation Financing Strategies & Suggestions Task 15.5 QA/QC of Draft Technical Memorandum on Transportation Financing Strategies & Suggestions Task 15.6 Prepare Final Technical Memorandum on Transportation Financing Strategies & Suggestions 16. Prioritize Recommended Improvements Project recommendations will be judged against their benefits to users of the transportation system, estimated costs, and ease of implementation. Project prioritization will be based on several factors including significance of meeting system needs and/or resolving system problems, urgency of addressing targeted needs or problems, and effectiveness and cost efficiency of addressing targeted needs or problems. A prioritization will be developed through close coordination with the TCC. This process will include public participation. Based on the results of the financial analysis, the recommendations will be prioritized and grouped into general timeframes within which the work will be expected to be completed. This prioritized list of improvements will be reviewed by the public, and approved by the TCC prior to being included in the draft report. All prioritization will be based on criteria established during the project and agreed to by members of the TCC. The approved, prioritized list of recommended improvements to the major street network will be provided to MDT for inclusion in a final model run. This final model run will provide the data necessary to develop the recommended major street network traffic volumes for the forecast years 2015 and 2030. Task 16.1 Prioritize Recommendations in Conjunction with TCC 157 Greater Bozeman Area Transportation Plan (2007 Update) February 2nd, 2007 Scope of Services Page 34 of 42 17. Report Preparation RPA will generate a number of different products throughout the course of analysis and Plan development on this project. Among the first will be technical memorandums addressing specific topics early in the project development. These technical memos will be structured for future staff reference and written for topics such as: • Public outreach plan; • Study area boundary adjustments; • Plan goals and objectives; • Socioeconomic analysis and growth projections; • Traffic model calibration analysis/verification results; • Safety analysis; • Capacity analysis (both intersections and corridors); • Alternative Network Modeling Findings & Conclusions; • Problem Identification; • Initial Recommendations; and • Transportation Financing Strategies & Suggestions. One technical memo will be entirely dedicated to intersection operation and the Level of Service (LOS) analysis and include all turning movement count data and LOS work sheets. The purpose of these memos will be to summarize an analysis for presentation to the TCC for the purposes of discussion, review, revisions, and most importantly, consensus and approval before moving on to subsequent analyses. In addition to technical memos, we will generate numerous large-format graphics products as analyses are completed. They will be for the purposes of supporting discussion with state and local officials, as well as public groups. Many of these graphics will end up in the final transportation plan in smaller formats, and all large-format graphics are eventually provided to the client. Technical memorandums and supporting information will also be provided in electronic format. The primary document that will be developed with this project will be the actual Transportation Plan (draft, public draft and final). This main document will include the results of all aspects of the planning process, address all of the issues established during the process, and list all of the recommended short- and long-range improvement projects and programs. This document will be produced in draft, public draft, and final versions. The draft version of the Transportation Plan will first be provided for internal review and comment by the TCC. A public draft will be developed that incorporates any and all relevant comments from the TCC. Upon resolution of issues raised in the public draft, we will assemble a final version of the Transportation Plan document. This document will rely upon quality graphics to present the information in a concise and easy to understand format. Final reviews will be conducted with the agency staff and TCC to ensure that all aspects of the documents are acceptable, and then the specified copies of the final documents will be provided as the primary products and formal documentation for the project. 158 Greater Bozeman Area Transportation Plan (2007 Update) February 2nd, 2007 Scope of Services Page 35 of 42 RPA will produce monthly progress reports and all necessary interim technical memos and graphics during the course of the planning process. We will produce 25 copies of the draft Transportation Plan document, 25 copies of the public draft Transportation Plan document and 25 copies of the final Transportation Plan document. In addition, one (1) un-bound copy of the Transportation Plan will be provided in a three-hole punch format, as well as electronically. The Transportation Plan document will be spiral bound at the draft, public draft and final stages. All maps and graphics used during the course of the planning process will be transferred to the client at the end of the project in a clear, legible hard copy format ready for public display as well as in electronic format. All of the final report documents will be transferred to the client in both an electronic format (Microsoft WORD for text & ArcView GIS/PDF for graphics) that is compatible with the software used by the client. Task 17.1 Prepare/Submit 25 Copies of Draft Report Task 17.2 Revise Draft as Appropriate after Review Period Task 17.3 Prepare/Submit 25 Copies of Public Draft Report Task 17.4 Revise Public Draft Report as Appropriate After Review Period Task 17.5 Prepare/Submit 25 Copies of Final Report 18. Public Participation and Meetings RPA understands that public involvement is an important component in any successful urban and rural transportation planning process. For this project, we propose a number of public involvement strategies designed to work together to reach the most people possible and elicit meaningful participation. RPA’s project manager will be responsible for implementing this plan, with facilitation assistance from ALTA Planning + Design. Our engineers will have primary responsibility for disseminating accurate information and responding to questions. They will have primary responsibility for running the various meetings, setting up the meeting venues, advertising the meetings in the local newspaper, and maintaining an accurate database of interested citizens and officials, and facilitating larger meetings. The Consultant team understands that the interest of the public in transportation issues has increased with the community’s rate of growth, and that updating the plan will provide public outreach opportunities that will: • Educate the public on the critical elements of planning and engineering the community’s transportation system; • Respond to the increasing interest of the general public to participate in planning of the community; and • Increase the public’s investment in our Transportation Plan. To this end, the following public outreach activities will be part of the official “Public Outreach Plan”, which will be developed in a separate technical memorandum within two weeks of a “notice- to-proceed” being issued to the consultants team. 159 Greater Bozeman Area Transportation Plan (2007 Update) February 2nd, 2007 Scope of Services Page 36 of 42 General Meetings RPA will attend monthly TCC meetings (the fourth Tuesday of each month) to discuss the progress of the study, make presentations, and obtain guidance as appropriate. We also propose to hold one two full day workshop session with the TCC to discuss the preliminary recommendations and priorities. RPA will also attend and present at the following venues (agendas and minutes will be prepared by RPA): City-County Planning Board Three (3) Project Status Presentations City Commission Two (2) Three (3) Project Status Presentations One (1) Public Hearing County Commission Two (2) Three (3) Project Status Presentations One (1) Public Hearing Orientation Meetings Five (5) Total 1st Public Meeting Series One charrette (visioning & issues) 2nd Public Meeting Series One open house with formal presentation 3rd Public Meeting Series One charrette (preliminary recommendations / findings) Other Meetings Up to Twenty (20) Total ƒ Pedestrian/Traffic Safety Committee ƒ Bicycle Advisory Board ƒ Safe Trails ƒ Bozeman Area Chamber of Commerce (Eggs & Issues Program) ƒ Montana State University ƒ Inter-neighborhood Council ƒ Neighborhood Groups ƒ (Others as Requested) Easy Access RPA will make its lead engineers available to all interested parties for the purposes of receiving comments and answering questions. This will be accomplished by several methods, including: • Telephone Number to RPA - published in all materials; • Internet e-mail access to our lead engineers - published in all materials; • Internet Web Page dedicated to the Greater Bozeman Area Transportation Plan Update; • Water bill inserts (NOTE: City will take care of this); • Project information linked to the City’s Listserv; • Direct mailing of project materials (as defined) to neighborhood group lists; • Regular attendance at all TCC meetings during the project (18 total plus two workshops); • Attendance at City-County Planning Board, TCC, City Commission, and County Commission meetings as noted above and by special request; and • Attend other local group meetings as requested to include meetings with City of Bozeman Neighborhood Groups (i.e. Inter-Neighborhood Council and up to three Neighborhood Organization meetings) and Gallatin County neighborhood groups (limit per negotiations). 160 Greater Bozeman Area Transportation Plan (2007 Update) February 2nd, 2007 Scope of Services Page 37 of 42 Task 18.1 Create & Maintain Project Website Task 18.2 Develop & Maintain Direct Mailing List from Interested Parties for Newsletters & Notices Personal Contacts RPA will make its project manager and lead planners available for personal contacts or meetings with smaller groups such as the emergency services personnel and school district officials, for one- on-one communications about the project. These interactions will be developed and conducted on a case-by-case basis. Routine contacts for information will not need to be recorded, however any items of importance will be recorded and passed on to the City, County and MDT as appropriate. RPA will interview at least 40 local officials and business representatives to discuss and verify general growth and land-use trends. A brief summary of the interviews will be recorded and submitted to the City, County and MDT. Task 18.3 Miscellaneous Project Contacts (Phone calls, Information Requests) Task 18.4 Interview up to 40 Entities by Phone or in Person to Discuss Land Use Trends and Employment Published Information RPA will produce a regular newsletter (every three other months) that describes work in progress, results achieved, preliminary recommendations, and other related topics. These newsletters will be user-friendly, with little or no engineering jargon. They will be expected to closely mimic technical memorandums, at a lower level of technical content. Each newsletter will be published on the project web site. Each newsletter will include an invitation to the public to submit their comments and ideas to the team using any of the easy access methods listed above. It is expected that RPA would only make the newsletters available electronically. RPA would mail the required number of newsletters to those individuals on the project mailing list. Task 18.5 Develop Six (6) Draft Newsletters for Review by Client (City, County & MDT) Task 18.6 Revise Draft Newsletters as per Client Comments Task 18.7 Prepare Six (6) Final Project Newsletters Task 18.8 Produce 3,000 Newsletters (6 issues * 500 each) and Distribute Task 18.9 Post Newsletter “PDFs” on Project Website Orientation Meetings It is planned that up to five (5) orientation meetings will be held prior to the first formal public meeting (i.e. charrette) that will be directed at explaining why we have a plan, how to participate, and how participation will be used. These meetings will occur in strategic locations in the community to encourage attendance from a range of residents. This effort should result in an increased number of participants with a broad range of interests. (NOTE: RPA will address the Inter- Neighborhood Council and deliver flyers that can be distributed to various neighborhood groups as a cost savings measure in lieu of the Orientation meetings). Task 18.10 Travel to/from Bozeman for Five Orientation Meetings Task 18.11 Announce and Advertise Five Orientation Meetings Task 18.12 Conduct / Facilitate Five Orientation Meetings Task 18.13 Prepare Minutes for Five Orientation Meetings 161 Greater Bozeman Area Transportation Plan (2007 Update) February 2nd, 2007 Scope of Services Page 38 of 42 Transportation Plan Listserv The City is able to set up a listserv which would allow residents to subscribe to the “Transportation Plan” in the same way they now subscribe to the City Commission Agendas. Any meeting announcements, newsletters, reports, memos, minutes relevant to the update will be posted to the listserv and received automatically by all subscribers. The TCC Subcommittee will need to identify the materials they want posted by RPA. Note that the set-up and passwords will be provided by the City’s IT Department. Task 18.14 Save all relevant Materials in PDF format for posting to Listserv Task 18.15 Miscellaneous Coordination with City for Listserv Usage Water Bill Inserts The City contracts with Executive Services to handle the mailing of the monthly water bill. RPA will prepare an insert to explain the Transportation Plan and the first public meeting (i.e. charrette) process in a friendly and comprehensive way, and include it in the water bill one month in advance of each of the three formal public meetings. The cost for this service from Executive Services is approximately $500 each time and results in contacts to approximately 9,000 citizens. (NOTE: As a cost savings measure the City will handle this feature). Task 18.16 Print out three Public Meeting Announcements for water bill inserts (9,000 * 3 = 27,000 copies) Task 18.17 Transmit Public Meeting Announcements to Executive Services for Water Bill Inclusion Direct Mailing The Neighborhoods Program collects sign-in sheets from a variety of neighborhood and city meetings, community and service groups, and nonprofit organizations. The sign-in sheets all have a disclaimer to alert attendees they may be contacted in regards to city projects if they sign in. A direct mailing to residents who’ve participated in other city-oriented meetings could broaden the participation in this project and encourage earlier participation. A direct mailing will be made utilizing the available resources to explain the update, announce the listserv, and provide a schedule of events and opportunities prior to the three formal public meetings and the City & County Commission project status presentations. (NOTE: It is assumed the Water Bill Inserts (9,000 +) will adequately reach those interested parties from the Neighborhood Programs Sign-in Sheets. As such, no specific task is set-up for this at this time). Other Meetings The Scope of Services memo includes “up to 20 other meetings”. These meetings will be conducted when RPA is in the community on other project related business, so no special travel time expenses are needed. Included in those groups previously identified are the following entities: Inter-Neighborhood Council: The INC is comprised of representatives from a variety of organized neighborhoods across Bozeman. They serve as an important link between residents and our local government and manage communication that would be useful in keeping residents informed about the Transportation Plan as it moves through the process. RPA and ALTA will meet with this group two months prior to the first formal public opportunity (i.e. charrette) in order to provide sufficient time for them to notify their neighbors of upcoming opportunities. 162 Greater Bozeman Area Transportation Plan (2007 Update) February 2nd, 2007 Scope of Services Page 39 of 42 Citizen Advisory Boards: The City has 25+ Citizen Advisory Boards focused on a variety of community values. The Advisory Boards will be contacted using the City Clerk’s Office. All the boards will be provided with a copy of the public outreach schedule and RPA will request a representative from each board to attend an orientation meeting so the boards may assess the level they feel they should be participating. Outreach to the Advisory Boards will precede the first formal public outreach activity (i.e. charrette) by at least one month to provide boards time to meet in advance. Neighborhood Organizations: The City of Bozeman currently has 7 neighborhood organizations which are formally recognized by the City. These organizations maintain a communication plan for the residents within their boundaries. RPA will execute up to three specific meetings to address the large scale projects which are known to be of interest to a variety of these neighborhood organizations (e.g. Highland / Kagy / Main; Oak Street Connector). Task 18.18 Attend Other Meetings (up to 20 total) at one hour each (No Travel Time Component) Monthly TCC Meetings The project manager, and any necessary support staff, will attend meetings with the TCC, as scheduled, to make regular presentations covering the current work effort. This element is considered the most important aspect of the exchange of information and ideas during the development of the Plan. During these meetings the issues, problems, and possible solutions will be identified and discussed. These meetings will provide the RPA engineers with essential feedback during the development of the Plan. These meetings will also provide the TCC with numerous opportunities to guide the consultant through the process. City and/or County staff will prepare agenda and minutes for TCC meetings. Task 18.19 Travel to/from Bozeman for Monthly TCC Meetings (18 Meetings total) Task 18.20 Prepare for Monthly TCC Meetings (18 Meetings total) Task 18.21 Attend Monthly TCC Meetings (18 Meetings total) TCC Workshop RPA will conduct one two TCC workshop to do a detailed review at the appropriate project milestone. This will be in addition to the regular monthly TCC meetings. The first workshop will focus on preliminary recommendations, including both major and minor actions. This will occur when we first develop solid recommendations, before they are incorporated into model runs. We will hope to reach tentative consensus on the importance of each of these improvements and make sure that none are missing. The second TCC workshop will occur near the end of the project, to solidify project prioritizations, and implementation strategies. This last step, often ignored in transportation plans, can make the difference between success and failure in the long term. RPA will prepare agendas and minutes for the workshop. Task 18.22 Travel to/from Bozeman for TCC Workshop Task 18.23 Prepare for TCC Workshop Task 18.24 Attend TCC Workshop 163 Greater Bozeman Area Transportation Plan (2007 Update) February 2nd, 2007 Scope of Services Page 40 of 42 Meetings with the City-County Planning Board, City Commission and County Commission RPA will attend two three project status meetings each with the City-County Planning Board, City Commission, and County Commissioners as necessary to ensure that the goals, objectives, and decisions are acceptable with the elected officials. The presentations for these venues will be provided in a PDF format such that they can be posted to the Transportation Plan website. Task 18.25 Travel to/from Bozeman for City-County Planning Board Meetings (3 total) Task 18.26 Prepare for City-County Planning Board Meetings (3 total) Task 18.27 Attend City-County Planning Board Meetings (3 total) Task 18.28 Travel to/from Bozeman for City Commission Meetings (2 total) Task 18.29 Prepare for City Commission Meetings (2 total) Task 18.30 Attend City Commission Meetings (2 total) Task 18.31 Travel to/from Bozeman for County Commission Meetings (2 total) Task 18.32 Prepare for County Commission Meetings (2 total) Task 18.33 Attend County Commission Meetings (2 total) Public Meetings We propose to hold three formal public opportunities for this project. Two of these opportunities will be in the form of a highly participatory set of community planning workshops knows as a charrette. The charrette is an intensive, broad-based, community driven process that has a record of success by crafting meaningful community engagement and acceptance. The first charrette (i.e. public meeting number 1) will be used to discuss and identify the issues and visioning that will help define community perceptions and goals, as well as identifying issues that should be addressed as part of the planning effort. This initial effort would consist of a 3- or 4-hour workshop, facilitated by ALTA Planning + Design, that would be very interactive. The purpose would be for RPA to define the transportation planning process, and then engage the community through the execution of the charrette workshop. The second public meeting will occur after we have completed our initial field studies and have defined the transportation-related problems. The purpose of this gathering will be to review the identified problems with the public to assure that all of the major transportation problems have been included in our analysis. This meeting will be more of a typical public meeting, whereby an informal open house would be held where attendees could visit with project personnel at several displays, followed by a formal presentation by the Consultant team and questions and answers. The third public meeting will be in the form of a charrette as well in that after a formal presentation is made regarding the preliminary recommendations and findings, individual work stations will be set up for participants to move about to their areas of interest and review and comment on the preliminary findings. It is hoped that participants can become fully engaged through this mechanism and alleviate many of the “confrontational” situations that can occur in large, traditional public forums. The purpose of this venue will be to present the types of recommended improvements and receive initial feedback from the community. 164 Greater Bozeman Area Transportation Plan (2007 Update) February 2nd, 2007 Scope of Services Page 41 of 42 RPA will facilitate these public opportunities with the assistance of ALTA Planning + Design, and will have the project manager present, as well as another staff member to record the comments and concerns of the public. This will allow the project manager to focus on the discussion while the staff member records the comments. RPA will be responsible for arranging the locations of the various public meetings and advertising them in the local newspaper. Task 18.34 Travel to/from Bozeman for Public Meeting Number 1 Task 18.35 Prepare for Public Meeting Number 1 Task 18.36 Attend/Facilitate Public Meeting Number 1 Task 18.37 Create Minutes for Public Meeting Number 1 & Distribute Task 18.38 Travel to/from Bozeman for Public Meeting Number 2 Task 18.39 Prepare for Public Meeting Number 2 Task 18.40 Attend/Facilitate Public Meeting Number 2 Task 18.41 Create Minutes for Public Meeting Number 2 & Distribute Task 18.42 Travel to/from Bozeman for Public Meeting Number 3 Task 18.43 Prepare for Public Meeting Number 3 Task 18.43 Attend/Facilitate Public Meeting Number 3 Task 18.45 Create Minutes for Public Meeting Number 3 & Distribute Public Hearings/ Joint City and County Commission Meeting RPA will plan to hold two public hearings on the project after the draft Transportation Plan has been published. These public hearings will be held separately with the City Commission and the County Commission and will be facilitated by the RPA team. These hearings will be designed to obtain official comments from the public prior to final approval of the document and production of the final report. RPA will be responsible for arranging the location and advertising of the public hearings. After the public hearings, final approval of the plan will be requested from the City and County Commissions at a Joint Commission meeting. Task 18.46 Travel to/from Bozeman for Public Hearing with City Commission Task 18.47 Prepare for Public Hearing with City Commission Task 18.48 Attend/Facilitate Public Hearing with City Commission Task 18.49 Travel to/from Bozeman for Public Hearing with County Commission Task 18.50 Prepare for Public Hearing with County Commission Task 18.51 Attend/Facilitate Public Hearing with County Commission Task 18.52 Travel to/from Bozeman for Joint City-County Commission Meeting Task 18.53 Prepare for Joint City-County Commission Meeting Task 18.54 Attend/Facilitate Joint City-County Commission Meeting Public Outreach Plan A formal “public outreach plan” will be completed within two weeks of the official “notice-to- proceed” being issued to the Consultant team. The public outreach plan will include a month-by- month plan outlining the public outreach efforts to be conducted, including: advertising, newsletters, publications and handouts, meetings, charrettes, and presentations. This will serve as a road map for conducting public outreach through the update process and will allow interested 165 Greater Bozeman Area Transportation Plan (2007 Update) February 2nd, 2007 Scope of Services Page 42 of 42 citizens to plan for their participation. It is expected that this public outreach plan will be available and reviewed at the very first TCC meeting held on this project. (NOTE: Formally developing the Public Outreach Plan is accommodated under task number 1 of this scope of services). Management Techniques All of the public participation components described thus far will be conducted using sign-up lists, to make sure that we stay in touch with everyone interested in the project. Our staff will also collect public comments either by requesting written comments, or writing notes as verbal comments are offered. All such records will be accumulated and addressed during the planning process. Deliverables • Public Outreach Plan – 25 copies • Study Area Boundary Adjustments – 25 copies • Plan Goals and Objectives – 25 copies • Socioeconomic Analysis and Growth Projections Technical Memo – 25 copies • Safety Analysis Technical Memo – 25 copies • Capacity Analysis Report (both intersections and corridors) -25 copies • Traffic Model Calibration Analysis/Verification Report – 25 copies • Problem Identification Report-25 copies • Alternative Network Modeling Findings & Conclusions – 25 copies • Report on Initial Recommendations-25 copies • Intersection Operation Technical Memo-25 copies • Level of Service Analysis Technical Memo-25 copies • Transportation Financing Strategies & Suggestions – 25 copies • Large Format Displays • Newsletters – 9 each (every other month for 18 month duration) • Draft Report – 25 bound copies • Public Draft Report – 25 bound copies • Final Report – 25 bound copies, 1 unbound copy (3 hole punched), electronic version on CD • Meeting agendas and minutes as specified Project Budget Refer to the attached “Exhibit B”. The Consultant team budget established for the project shall be the lump sum amount of Two Hundred Twenty Five Thousand Six Hundred Seventy Dollars and No Cents ($225,670). Project Schedule Refer to the attached “Exhibit F”. Notice-to-proceed is expected to be issued on or about March 1st, 2007. 166 Greater Bozeman Area Transportation Plan (2007 Update)EXHIBIT "B" Cost Proposal Scope of Services (sheet 43 - B1) Robert Peccia & Associates1/12/2007 KEITH JEFF DAN TRISHA NICK NANCY SHONA TOTALTASK DESCRIPTION JENSEN KEY NORDERUD JENSEN LADAS GEARY ELLISON RPA$46.25 $38.46 $31.73 $18.75 $24.04 $19.62 $14.66 HOURS1.0 Review Study Area Boundary / Prepare Public Outreach Plan1.1 Compile & Review Information 4 41.2 Prepare Draft Public Outreach Plan 4261.3 QA/QC Review of Draft Public Outreach Plan 1 11.4 Prepare Final Public Outreach Plan 2 1 31.5 Prepare Draft Technical Memorandum for Study Area Boundary 4 2 61.6 QA/QC Review of Draft Technical Memorandum for Study Area Boundary 1 11.7 Prepare Final Technical Memorandum for Study Area Boundary 2 1 32.0 Assemble, Review, and Analyze Existing Data and Reports2.1 Request & Compile Aforementioned Information 4 4 2.2 Review Pertinent Reports & Data 8 82.3 Inquiry to Staff Regarding Questions and/or Issues on Compiled Information 4 43.0 Identify Goals and Objectives3.1 Compile & Review Existing Community Goals, Policies & Objectives 2 23.2 Prepare Draft Technical Memorandum for Plan Goals & Objectives 4 2 63.3 QA/QC Review of Draft Technical Memorandum for Plan Goals & Objectives 1 1 3.4 Prepare Final Technical Memorandum for Plan Goals & Objectives 2 1 34.0 Data Collection and Field Studies4.1 Assemble All Data Available from City, County & MDT 2 8 104.2 Complete Turning Movement Counts @ Intersections (80)320 3204.3 Collect Crash Data 224.4 Collect Geometric Data Re: Striping, Signs, Etc. in Corridors 2 16 18 4.5 Identify / Assess Current Truck Route System 22 4 4.6 Identify / Assess Community Transit Operations 24 64.7 Prepare Draft Technical Memorandum for Crash Analysis 2 8 104.8 QA/QC Review of Draft Technical Memorandum for Crash Analysis 1 2 34.9 Prepare Final Technical Memorandum for Crash Analysis 2 4 64.10 Prepare Draft Technical Memorandum for Existing Intersection Operation/Capacity 2 10 4 16 4.11 QA/QC Review of Draft Technical Memorandum for Existing Intersection Operation/Capacity 2 2 4.12 Prepare Final Technical Memorandum for Existing Intersection Operation/Capacity 2 8 3 134.13 Prepare Draft Technical Memorandum for Existing Corridor Operation/Capacity 2 12 4 184.14 QA/QC Review of Draft Technical Memorandum for Existing Corridor Operation/Capacity 2 24.15 Prepare Final Technical Memorandum for Existing Corridor Operation/Capacity 2 8 3 134.16 Travel to/from Bozeman for all Data Collection Activities (will use local personnel) 0 05.0 Develop Socioeconomic Baseline and Forecasts 5.1 Develop TAZs & Research Area Census Tracts/Blocks with MDT and City 2 25.2 Review Existing & Ongoing Demographic/Employment Information in Area 2 25.3 Develop and/or Refine Available Data Needs & Formats 2 25.4 Develop and/or Refine Available Economic, Population, & Housing Data 2 25.5 Miscellaneous Coordination with MDT Traffic Modeler and Miscellaneous Staff 2 25.6 Prepare Draft Technical Memorandum for Socioeconomic Analysis 8 4 12 5.7 QA/QC Review of Draft Technical Memorandum for Socioeconomic Analysis 2 25.8 Prepare Final Technical Memorandum for Socioeconomic Analysis 4 2 66.0 Develop Land Use Baseline and Forecasts6.1 Review Local and County Forecasts for Population, Housing & Employment 2 26.2 Create / Refine Summary Forecasts 2 26.3 Review / Allocate Future Population and Employment to TAZs and Census Blocks 8 8 16 6.4 Recruit, Schedule and Chair Land Use Advisory Committee (LUAC) 4 8 12 6.5 Develop/ Review Land Use Forecasts 4 46.6 Develop Alternative Growth and Land Use Assumptions (Low, Moderate & High) 2 26.7 Create "DOT" Map During Committee Meetings (As Required) 2 4 66.8 Summarize "DOT" Map and Forecasting Results in Draft Technical Memorandum 4 8 126.9 QA/QC of Draft Technical Memorandum 2 2 6.10 Prepare Final Technical Memorandum 448 6.11 Meet with MDT as Appropriate 8 86.12 Travel to/from Bozeman for LUAC workshop 4 47.0 Travel Demand Modeling of Existing and Projected Conditions 7.1 Miscellaneous Meetings with MDT Traffic Modeler 07.2 Assess Model Validation According to Accepted Calibration Methods 07.3 Deliver year 2015 and year 2025 Growth Assumptions for Model Input 0 7.4 Identify Committed Project List and Deliver to MDT for "E+C Network" 07.5 Analyze Output of "E+C Network" and Identify Issue Areas 07.6 Prepare Draft Technical Memorandum for Existing Model Calibration 07.7 QA/QC Review of Draft Technical Memorandum for Existing Model Calibration 07.8 Prepare Final Technical Memorandum for Existing Model Calibration 08.0 Analysis and Problem Identification 8.1 Analyze all Existing and Collected Data & New Future Information 4 4 4 128.2 Perform Intersection & Corridor Capacity Analysis (Future) 4 12 4 208.3 Analyze Signal Groupings and Coordination (Existing & Future) 4 8 4 168.4 Project Future Crash Issues & Concerns 2 28.5 Analyze Truck Route System Issues & Future Opportunities/Needs 2 28.6 Identify Operational Deficiencies & Safety Problems (Future) 2 6 8 8.7 Prepare Draft Technical Memorandum for Problem Identification (Existing & Future) 4 4 6 14 8.8 QA/QC of Draft Technical Memorandum for Problem Identification (Existing & Future) 2 28.9 Prepare Final Technical Memorandum for Problem Identification (Existing & Future) 2 2 4 89.0 Alternatives Modeling and Assessment9.1 Develop Alternative Modeling Scenarios 09.2 Meet with MDT Traffic Modeler to Incorporate Scenarios 0 9.3 Examine Alternative Test Runs 0 9.4 Develop Recommended Future Year Model Network and Analyze 09.5 Prepare Draft Technical Memorandum for Alternative Network Modeling 09.6 QA/QC of Draft Technical Memorandum for Alternative Network Modeling 09.7 Prepare Final Technical Memorandum for Alternative Network Modeling 010.0 Analyze Alternative Modes of Transportation 10.1 Travel to/from Bozeman for TCC Meetings (Three total)0 10.2 Prepare for TCC Meetings (Three total)010.3 Attend / Participate in TCC Meetings (Three total)010.4 Travel to/from Bozeman for Bicycle/Pedestrian Charrette 010.5 Prepare for Bicycle/Pedestrian Charrette 010.6 Attend / Facilitate Bicycle/Pedestrian Charrette 010.7 Travel to/from Bozeman for Bicycle/Pedestrian Stakeholder Events (One Trip)0 10.8 Prepare for Bicycle/Pedestrian Stakeholder Events (Five Total)010.9 Attend / Conduct Bicycle/Pedestrian Stakeholder Events 010.10 Review Existing Street Classifications and Roadway Network 010.11 Examine Existing Documentation 010.12 Solicit Comments 010.13 Field Review 0 10.14 Analyze Existing Facilities 0 10.15 Analyze Bicycle Collision Data 010.16 Analyze Traffic Data 010.17 Analyze Existing Programs 010.18 Document Findings 010.19 GIS Mapping / Inventory 0 10.20 Examine Collision Data 0 10.21 Solicit Comments 010.22 Supplemental Field Review 010.23 Review Enforcement Procedures 010.24 Document Findings 010.25 Use Existing Conditions Analysis 010.26 Create Alternative Travel Mode Survey 0 10.27 Distribute Hard copies with water bill (9,000 copies)010.28 Analyze Survey Results in Text and Graphically 010.29 Develop Bikeway Network Improvements 010.30 Develop Bicycle Parking Improvements 010.31 Develop Bicycle Amenities / Improvements 010.32 Establish Links to Public Transit Improvements 0 10.33 Develop Immediate Priority Projects 010.34 Develop Recommended Improvements 010.35 Develop Recommended Design Standards 010.36 Initiate Coordination with School District personnel 010.37 Conduct / Attend miscellaneous meetings with school district/staff (Four total)010.38 Prepare for Four Outreach Activities 0 10.39 Develop Programmatic Improvements 0 10.40 Develop Routes to School Map and Recommendations for Two (2) Pilot Schools 010.41 Develop Ranking & Phasing Plan 010.42 Develop Maintenance Costs 010.43 Identify Funding Requirements 010.44 Develop Financial Plan 0 10.45 Develop Bicycle Safety Education 0 10.46 Develop Pedestrian Safety Education 010.47 Develop Pedestrian Safety at Bus Stops 010.48 Develop Safe Routes to School Education 010.49 Prepare/Submit 25 Copies of Draft Report 010.50 Revise Draft as Appropriate after Review Period 010.51 Prepare/Submit 50 Copies of Public Draft Report 0 10.52 Revise Public Draft Report as Appropriate After Review Period 010.53 Prepare/Submit 100 Copies of Final Report 011.0 Analyze TDM Strategies11.1 Research TDM Strategies Being Used Successfully in Other Western Communities 2 211.2 Identify Entities That Could Be Successful in Implementing TDM 2 211.3 Rank Applicable TDM Strategies for Potential Success in Bozeman Community 2 2 11.4 Identify Potential Steps in Creating a TDM Group or Agency to implement TDM 2 212.0 Downtown Parking, Access, and Circulation Analysis12.1 Research Previous Studies of the Downtown Area 4 412.2 Identify On-going and/or current Projects that are Planned for the Downtown 4 412.3 Prepare a Brief Narrative Summary of Past and Future Downtown plans and Their Findings 4 413.0 Miscellaneous Issues and Products 13.1 Assess Existing & Future Right-of-Way Needs for Future Network 4 4 8 13.2 Assess Modifications to the Major Street Network 44813.3 Assess Modifications to Roadway Functional Classifications 4 4 813.4 Identify/Develop Corridor Preservation Measures 4 413.5 Identify/Develop Prioritization Criteria 4 413.6 Identify/Develop Pro-Active Traffic Calming Guidance 4 4 13.7 Identify/Develop Opportunities/Constraints for Access Management Guidelines 4 4 13.8 Identify/Develop Criteria for Proper TIS Methods & Analysis Techniques 4 414.0 Develop Preliminary Recommendations14.1 Develop Transportation System Management (TSM) Recommendations 20 8 2814.2 Develop Major Street Network (MSN) Recommendations 20 8 2814.3 Develop Planning Level Construction Cost Estimates 2 10 1214.4 Review and/or Modify Roadway Typical Sections 20 8 10 38 14.5 Prepare Draft Technical Memorandum on Initial Recommendations 10 6 6 2214.6 QA/QC of Draft Technical Memorandum on Initial Recommendations 2 214.7 Prepare Final Technical Memorandum on Initial Recommendations 6 3 3 1215.0 Evaluate Transportation Financing Mechanisms15.1 Evaluate Financial Feasibility of Recommendations 1 115.2 Identify Funding Sources & Strategies 1 1 15.3 Develop Alternative / Creative Funding Strategies 1 115.4 Prepare Draft Technical Memorandum on Transportation Financing Strategies & Suggestions 1 115.5 QA/QC of Draft Technical Memorandum on Transportation Financing Strategies & Suggestions 1 115.6 Prepare Final Technical Memorandum on Transportation Financing Strategies & Suggestions 1 1 16.0 Prioritize Recommended Improvements16.1 Prioritize Recommendations in Conjunction with TCC 4 417.0 Report Preparation17.1 Prepare/Submit 25 Copies of Draft Report 16 8 884017.2 Revise Draft as Appropriate after Review Period 62 513 17.3 Prepare/Submit 25 Copies of Public Draft Report 8 4 4420 17.4 Revise Public Draft Report as Appropriate After Review Period 5 3 2 1017.5 Prepare/Submit 25 Copies of Final Report 4 2 241218.0 Public Participation and Meetings18.1 Create & Maintain Project Website 24 16 4018.2 Develop & Maintain Direct Mailing List from Interested Parties for Newsletters & Notices 2 4 618.3 Miscellaneous Project Contacts (Phone calls, Information Requests) 12 1218.4 Interview up to 40 Entities by Phone or in Person to Discuss Land Use Trends and Employment 12 1218.5 Develop Six (6) Draft Newsletters for Review by Client (City, County & MDT) 20 30 5018.6 Revise Draft Newsletters as per Client Comments 5101518.7 Prepare Six (6) Final Project Newsletters 459 18.8 Produce 3,000 Newsletters (6 issues * 500 each) and Distribute 0 18.9 Post Newsletter "PDFs" on Project Website 24618.10 Travel to/from Bozeman for Five Orientation Meetings (assume all in same week)018.11 Announce and Advertise Five Orientation Meetings 018.12 Conduct / Facilitate Five Orientation Meetings 018.13 Prepare Minutes for Five Orientation Meetings 018.14 Save all relevant Materials in PDF format for posting to Listserv 4 4 18.15 Miscellaneous Coordination with City for Listserv Usage 4 418.16 Print out three Public Meeting Announcements for water bill inserts (9,000 * 3 = 27,000 copies)4418.17 Transmit Public Meeting Announcements to Executive Services for Water Bill Inclusion 018.18 Attend Other Meetings (up to 20 total) at one hour each (No Travel Time Component) 20 20 18.19 Travel to/from Bozeman for Monthly TCC Meetings (18 Meetings total) 72 72 18.20 Prepare for Monthly TCC Meetings (18 Meetings total) 36 3618.21 Attend Monthly TCC Meetings (18 Meetings total)36 3618.22 Travel to/from Bozeman for TCC Workshop (1 Workshop total) 4 418.23 Prepare for TCC Workshop (1 Workshop total)4 418.24 Attend TCC Workshop (1 Workshop total)6 618.25 Travel to/from Bozeman for City-County Planning Board Meetings (3 total)018.26 Prepare for City-County Planning Board Meetings (3 total)018.27 Attend City-County Planning Board Meetings (3 total)018.28 Travel to/from Bozeman for City Commission Meetings (2 total) 8 818.29 Prepare for City Commission Meetings (2 total)4 418.30 Attend City Commission Meeting (2 total)8 8 18.31 Travel to/from Bozeman for County Commission Meetings (2 total) include in city commission trip 0 018.32 Prepare for County Commission Meetings (2 total)4 418.33 Attend County Commission Meetings (2 total)8 818.34 Travel to/from Bozeman for Public Meeting Number 1 4 418.35 Prepare for Public Meeting Number 1 2 218.36 Attend/Facilitate Public Meeting Number 1 4 418.37 Create Minutes for Public Meeting Number 1 & Distribute 3 318.38 Travel to/from Bozeman for Public Meeting Number 2 4 418.39 Prepare for Public Meeting Number 2 2 218.40 Attend/Facilitate Public Meeting Number 2 4 418.41 Create Minutes for Public Meeting Number 2 & Distribute 3 318.42 Travel to/from Bozeman for Public Meeting Number 3 4 418.43 Prepare for Public Meeting Number 3 2 218.44 Attend/Facilitate Public Meeting Number 3 4 418.45 Create Minutes for Public Meeting Number 3 & Distribute 3 318.46 Travel to/from Bozeman for Public Hearing with City Commission 4 418.47 Prepare for Public Hearing with City Commission 2 218.48 Attend/Facilitate Public Hearing with City Commission 4 4 18.49 Travel to/from Bozeman for Public Hearing with County Commission (include in city commision trip)0 018.50 Prepare for Public Hearing with County Commission 2 218.51 Attend/Facilitate Public Hearing with County Commission 4 418.52 Travel to/from Bozeman for Joint City-County Commission Meeting 018.53 Prepare for Joint City-County Commission Meeting 018.54 Attend/Facilitate Joint City-County Commission Meeting 0 SUBTOTAL 16 685 0 488 45 171 20 1425DIRECT LABOR COSTS $740.00 $26,345.10 $0.00 $9,150.00 $1,081.80 $3,355.02 $293.20 $40,965.12 LABOR COSTS RPA OVERHEAD LOADEDDIRECT RATE RPALABOR 1.5856 LABORKEITH JENSEN $740.00 $1,173.34 $1,913.34JEFF KEY $26,345.10 $41,772.79 $68,117.89DAN NORDERUD $0.00 $0.00 $0.00TRISHA JENSEN $9,150.00 $14,508.24 $23,658.24NICK LADAS $1,081.80 $1,715.30 $2,797.10NANCY GEARY $3,355.02 $5,319.72 $8,674.74SHONA ELLISON $293.20 $464.90 $758.10 SUBTOTAL LABOR COSTS $40,965.12 $64,954.29 $105,919.41 DIRECT JOB COSTS TOTALDIRECTPER DIEM EXPENSES ($120 PER DAY) TIMES 15 TOTAL $1,800.00EQUIPMENT - TURNING MOVEMENT COUNTERS (80 DAYS @ $15 PER DAY)$1,200.00MILEAGE EXPENSES (200 MILES ROUNDTRIP @ 0.495) * 28 ROUNDTRIPS $2,772.00AIR TRAVEL EXPENSES $0.00POSTAGE/SHIPPING $500.00NEWSPAPER ADVERTISEMENTS $2,400.00TELEPHONE/FAX SERVICE $500.00PRINTING & COPIES $0.00Public Mtg Announcements for Water Bill Inserts (9000 * 3 times = 27,000 copies) - 10 cents per copyWater Bill Inserts thru Executive Services ($500 * 3 times)Newsletters (3000 copies - 6 issues @ 500 each) - 10 cents per copyDraft Transportation Plan (25)$2,500.00Public Draft Transportation Plan (25)$2,500.00Final Transportation Plan (25)$2,500.00SUBCONSULTANTSCAMBRIDGE SYSTEMATICS, INC $46,340.00ALTA PLANNING + DESIGN $44,025.00SUBTOTAL DIRECT COSTS $107,037.00 TOTAL COSTS $212,956.41 PROFIT (at 12%)$12,710.33 TOTAL $225,667 SAY $225,670 Data Collection 0 overnights (one person) 0TCC Meetings 0 overnights (one person) 0TCC Workshops 0 overnights (one person) 0Public Meetings 12 overnights (one person)\ 12Miscellaneous meetings 0 overnights (one person) 0Public Hearing 3 overnights (one person) 315 167 CAMBRIDGE SYSTEMATICS, INC. COST PROPOSALEXHIBIT "B" (sheet 44 - B2)Client: City of Bozeman Engineering DivisionProject Name: Transportation Plan 2006 UpdateBD Number: 3773-000Period of Performa 2/1/07 to 7/31/084. Data Collection and Field Studies5. Develop Socioeconomic Forecasts7. Travel Demand Modeling8. Analysis and Problem Identification9. Alternatives Modeling and Assessment13. Miscellaneous Issues & Products15. Evaluate Transportation Financing18. Public Participation and MeetingsTOTALName Labor Category Rate Hours Dollars Hours Dollars Hours Dollars Hours Dollars Hours Dollars Hours Dollars Hours Dollars Hours Dollars Hours DollarsDirect LaborGeorge Mazur Senior Associate (PIC) 54.35$ -$ -$ 20 1,087.00$ 16 869.60$ 32 1,739.20$ -$ -$ 0 -$ 68 3,695.80$ Sophie Hartshorn Senior Professional 36.17$ -$ -$ 16 578.72$ 24 868.08$ 16 578.72$ -$ -$ 0 -$ 56 2,025.52$ Casey Woodley Associate 35.87$ -$ -$ 0 -$ 12 430.44$ 0 -$ -$ -$ 0 -$ 12 430.44$ Iris Ortiz Associate 36.96$ -$ -$ 0 -$ 0 -$ 0 -$ -$ -$ 0 -$ 0 -$ Shruti Malik Senior Professional 35.05$ -$ -$ 16 560.80$ 0 -$ 16 560.80$ -$ -$ 0 -$ 32 1,121.60$ Eric Tang Professional 29.79$ -$ -$ 0 -$ 40 1,191.60$ 0 -$ -$ -$ 0 -$ 40 1,191.60$ Jessica Wang Professional 30.32$ -$ -$ 8 242.56$ 32 970.24$ 60 1,819.20$ -$ -$ 0 -$ 100 3,032.00$ Production Production 30.84$ -$ -$ 0 -$ 0 -$ 0 -$ -$ -$ 0 -$ 0 -$ Dan Hodge Associate 46.74$ -$ -$ 0 -$ 0 -$ 0 -$ -$ -$ 0 -$ 0 -$ Direct Labor Subtotal 0 -$ 0 -$ 60 2,469.08$ 124 4,329.96$ 124 4,697.92$ 0 -$ 0 -$ 0 -$ 308 11,496.96$ Salary Increases Effective April 1 5.63% -$ -$ 139.05$ 243.85$ 264.57$ -$ -$ -$ 647.46$ Direct Labor Total -$ -$ 2,608.13$ 4,573.81$ 4,962.49$ -$ -$ -$ 12,144.42$ Overhead (on direct labor) 168% -$ -$ 4,381.66$ 7,683.99$ 8,336.98$ -$ -$ -$ 20,402.63$ Labor and Overhead Total -$ -$ 6,989.79$ 12,257.80$ 13,299.47$ -$ -$ -$ 32,547.06$ Direct Expenses Travel 6,902.00$ -$ -$ -$ -$ -$ -$ -$ 6,902.00$ Postage and Shipping 540.00$ -$ -$ -$ -$ -$ -$ -$ 540.00$ Graphics and Copying 360.00$ -$ -$ -$ -$ -$ -$ -$ 360.00$ Computer @ $7/hour 1,726.00$ -$ -$ -$ -$ -$ -$ -$ 1,726.00$ Telephone and Fax 360.00$ -$ -$ -$ -$ -$ -$ -$ 360.00$ Total Direct Expenses 9,888.00$ -$ -$ -$ -$ -$ -$ -$ 9,888.00$ Fixed Fee (on labor and overhead total) 12% -$ -$ 838.77$ 1,470.94$ 1,595.94$ -$ -$ -$ 3,905.65$ TOTAL COST PLUS FEE 9,888.00$ -$ 7,828.56$ 13,728.74$ 14,895.41$ -$ -$ -$ 46,340.70$ 168 Greater Bozeman Area Transportation Plan (2007 Update)EXHIBIT "B" Cost Proposal Scope of Services (sheet 45 - B3) ALTA Planning + Design1/12/2007 MIA J. ROBERTS/ VIRGINIA JOE TOTALTASK DESCRIPTION BIRK R. RENFRO MORGAN GILPIN ALTA$47.32 $21.74 $18.51 $23.27 HOURS1.0 Review Study Area Boundary / Prepare Public Outreach Plan1.1 Compile & Review Information 01.2 Prepare Draft Public Outreach Plan 01.3 QA/QC Review of Draft Public Outreach Plan 01.4 Prepare Final Public Outreach Plan 01.5 Prepare Draft Technical Memorandum for Study Area Boundary 01.6 QA/QC Review of Draft Technical Memorandum for Study Area Boundary 01.7 Prepare Final Technical Memorandum for Study Area Boundary 02.0 Assemble, Review, and Analyze Existing Data and Reports2.1 Request & Compile Aforementioned Information 02.2 Review Pertinent Reports & Data 02.3 Inquiry to Staff Regarding Questions and/or Issues on Compiled Information 03.0 Identify Goals and Objectives3.1 Compile & Review Existing Community Goals, Policies & Objectives 03.2 Prepare Draft Technical Memorandum for Plan Goals & Objectives 0 3.3 QA/QC Review of Draft Technical Memorandum for Plan Goals & Objectives 0 3.4 Prepare Final Technical Memorandum for Plan Goals & Objectives 0 4.0 Data Collection and Field Studies 4.1 Assemble All Data Available from City, County & MDT 0 4.2 Complete Turning Movement Counts @ Intersections (80)0 4.3 Collect Crash Data 04.4 Collect Geometric Data Re: Striping, Signs, Etc. in Corridors 04.5 Identify / Assess Current Truck Route System 04.6 Identify / Assess Community Transit Operations 04.7 Prepare Draft Technical Memorandum for Crash Analysis 04.8 QA/QC Review of Draft Technical Memorandum for Crash Analysis 04.9 Prepare Final Technical Memorandum for Crash Analysis 04.10 Prepare Draft Technical Memorandum for Existing Intersection Operation/Capacity 04.11 QA/QC Review of Draft Technical Memorandum for Existing Intersection Operation/Capacity 04.12 Prepare Final Technical Memorandum for Existing Intersection Operation/Capacity 04.13 Prepare Draft Technical Memorandum for Existing Corridor Operation/Capacity 04.14 QA/QC Review of Draft Technical Memorandum for Existing Corridor Operation/Capacity 04.15 Prepare Final Technical Memorandum for Existing Corridor Operation/Capacity 04.16 Travel to/from Bozeman for all Data Collection Activities 05.0 Develop Socioeconomic Baseline and Forecasts5.1 Develop TAZs & Research Area Census Tracts/Blocks with MDT and City 05.2 Review Existing & Ongoing Demographic/Employment Information in Area 05.3 Develop and/or Refine Available Data Needs & Formats 05.4 Develop and/or Refine Available Economic, Population, & Housing Data 05.5 Miscellaneous Coordination with MDT Traffic Modeler and Miscellaneous Staff 0 5.6 Prepare Draft Technical Memorandum for Socioeconomic Analysis 0 5.7 QA/QC Review of Draft Technical Memorandum for Socioeconomic Analysis 0 5.8 Prepare Final Technical Memorandum for Socioeconomic Analysis 0 6.0 Develop Land Use Baseline and Forecasts 6.1 Review Local and County Forecasts for Population, Housing & Employment 0 6.2 Create / Refine Summary Forecasts 06.3 Review / Allocate Future Population and Employment to TAZs and Census Blocks 06.4 Recruit, Schedule and Chair Land Use Advisory Committee (LUAC)06.5 Develop/ Review Land Use Forecasts 06.6 Develop Alternative Growth and Land Use Assumptions (Low, Moderate & High)06.7 Create "DOT" Map During Committee Meetings (As Required)06.8 Summarize "DOT" Map and Forecasting Results in Draft Technical Memorandum 06.9 QA/QC of Draft Technical Memorandum 06.10 Prepare Final Technical Memorandum 06.11 Meet with MDT as Appropriate 06.12 Travel to/from Bozeman for LUAC workshop 07.0 Travel Demand Modeling of Existing and Projected Conditions 7.1 Miscellaneous Meetings with MDT Traffic Modeler 07.2 Assess Model Validation According to Accepted Calibration Methods 07.3 Deliver year 2015 and year 2025 Growth Assumptions for Model Input 07.4 Identify Committed Project List and Deliver to MDT for "E+C Network" 07.5 Analyze Output of "E+C Network" and Identify Issue Areas 07.6 Prepare Draft Technical Memorandum for Existing Model Calibration 07.7 QA/QC Review of Draft Technical Memorandum for Existing Model Calibration 0 7.8 Prepare Final Technical Memorandum for Existing Model Calibration 0 8.0 Analysis and Problem Identification 8.1 Analyze all Existing and Collected Data & New Future Information 0 8.2 Perform Intersection & Corridor Capacity Analysis (Future)0 8.3 Analyze Signal Groupings and Coordination (Existing & Future)0 8.4 Project Future Crash Issues & Concerns 0 8.5 Analyze Truck Route System Issues & Future Opportunities/Needs 08.6 Identify Operational Deficiencies & Safety Problems (Future)08.7 Prepare Draft Technical Memorandum for Problem Identification (Existing & Future)08.8 QA/QC of Draft Technical Memorandum for Problem Identification (Existing & Future)08.9 Prepare Final Technical Memorandum for Problem Identification (Existing & Future)09.0 Alternatives Modeling and Assessment9.1 Develop Alternative Modeling Scenarios 09.2 Meet with MDT Traffic Modeler to Incorporate Scenarios 09.3 Examine Alternative Test Runs 09.4 Develop Recommended Future Year Model Network and Analyze 09.5 Prepare Draft Technical Memorandum for Alternative Network Modeling 09.6 QA/QC of Draft Technical Memorandum for Alternative Network Modeling 09.7 Prepare Final Technical Memorandum for Alternative Network Modeling 010.0 Analyze Alternative Modes of Transportation 10.1 Travel to/from Bozeman for TCC Meetings (Three total)010.2 Prepare for TCC Meetings (Three total)010.3 Attend / Participate in TCC Meetings (Three total)010.4 Travel to/from Bozeman for Bicycle/Pedestrian Charrette 010.5 Prepare for Bicycle/Pedestrian Charrette 0 10.6 Attend / Facilitate Bicycle/Pedestrian Charrette 0 10.7 Travel to/from Bozeman for Bicycle/Pedestrian Stakeholder Events (One Trip)88 10.8 Prepare for Bicycle/Pedestrian Stakeholder Events (Five Total)21012 10.9 Attend / Conduct Bicycle/Pedestrian Stakeholder Events 10 2 12 10.10 Review Existing Street Classifications and Roadway Network 44 10.11 Examine Existing Documentation 66 10.12 Solicit Comments 2210.13 Field Review 8404810.14 Analyze Existing Facilities 4222610.15 Analyze Bicycle Collision Data 2210.16 Analyze Traffic Data 12 1210.17 Analyze Existing Programs 4410.18 Document Findings 24 61210.19 GIS Mapping / Inventory 40 4010.20 Examine Collision Data 2210.21 Solicit Comments 2210.22 Supplemental Field Review 6243010.23 Review Enforcement Procedures 4410.24 Document Findings 44810.25 Use Existing Conditions Analysis 44810.26 Create Alternative Travel Mode Survey 4410.27 Distribute Hard copies with water bill (9,000 copies)4410.28 Analyze Survey Results in Text and Graphically 12 2 1410.29 Develop Bikeway Network Improvements 420 406410.30 Develop Bicycle Parking Improvements 44810.31 Develop Bicycle Amenities / Improvements 448 10.32 Establish Links to Public Transit Improvements 448 10.33 Develop Immediate Priority Projects 25 5 30 10.34 Develop Recommended Pedestrian Improvements 60 2 62 10.35 Develop Recommended Design Standards 22 22 10.36 Initiate Coordination with School District personnel 10.37 Conduct / Attend miscellaneous meetings with school district/staff (Four total)10.38 Prepare for Four Outreach Activities10.39 Develop Programmatic Improvements10.40 Develop Routes to School Map and Recommendations for Two (2) Pilot Schools10.41 Develop Ranking & Phasing Plan 50 10 6010.42 Develop Maintenance Costs 4410.43 Identify Funding Requirements 10 1010.44 Develop Financial Plan 224 2610.45 Develop Bicycle Safety Education 10 4 1410.46 Develop Pedestrian Safety Education 10 4 1410.47 Develop Pedestrian Safety at Bus Stops 4410.48 Develop Safe Routes to School Education10.49 Prepare/Submit 25 Copies of Draft Report10.50 Revise Draft as Appropriate after Review Period10.51 Prepare/Submit 50 Copies of Public Draft Report10.52 Revise Public Draft Report as Appropriate After Review Period 10.53 Prepare/Submit 100 Copies of Final Report 11.0 Analyze TDM Strategies11.1 Research TDM Strategies Being Used Successfully in Other Western Communities 0 11.2 Identify Entities That Could Be Successful in Implementing TDM 0 11.3 Rank Applicable TDM Strategies for Potential Success in Bozeman Community 0 11.4 Identify Potential Steps in Creating a TDM Group or Agency to implement TDM 0 12.0 Downtown Parking, Access, and Circulation Analysis 12.1 Research Previous Studies of the Downtown Area 0 12.2 Identify On-going and/or current Projects that are Planned for the Downtown 0 12.3 Prepare a Brief Narrative Summary of Past and Future Downtown plans and Their Findings 013.0 Miscellaneous Issues and Products 13.1 Assess Existing & Future Right-of-Way Needs for Future Network 013.2 Assess Modifications to the Major Street Network 013.3 Assess Modifications to Roadway Functional Classifications 013.4 Identify/Develop Corridor Preservation Measures 013.5 Identify/Develop Prioritization Criteria 013.6 Identify/Develop Pro-Active Traffic Calming Guidance 013.7 Identify/Develop Opportunities/Constraints for Access Management Guidelines 013.8 Identify/Develop Criteria for Proper TIS Methods & Analysis Techniques 014.0 Develop Preliminary Recommendations14.1 Develop Transportation System Management (TSM) Recommendations 014.2 Develop Major Street Network (MSN) Recommendations 014.3 Develop Planning Level Construction Cost Estimates 014.4 Review and/or Modify Roadway Typical Sections 014.5 Prepare Draft Technical Memorandum on Initial Recommendations 014.6 QA/QC of Draft Technical Memorandum on Initial Recommendations 014.7 Prepare Final Technical Memorandum on Initial Recommendations 015.0 Evaluate Transportation Financing Mechanisms 15.1 Evaluate Financial Feasibility of Recommendations 0 15.2 Identify Funding Sources & Strategies 0 15.3 Develop Alternative / Creative Funding Strategies 0 15.4 Prepare Draft Technical Memorandum on Transportation Financing Strategies & Suggestions 0 15.5 QA/QC of Draft Technical Memorandum on Transportation Financing Strategies & Suggestions 0 15.6 Prepare Final Technical Memorandum on Transportation Financing Strategies & Suggestions 0 16.0 Prioritize Recommended Improvements16.1 Prioritize Recommendations in Conjunction with TCC 017.0 Report Preparation17.1 Prepare/Submit 25 Copies of Draft Report 017.2 Revise Draft as Appropriate after Review Period 017.3 Prepare/Submit 25 Copies of Public Draft Report 017.4 Revise Public Draft Report as Appropriate After Review Period 017.5 Prepare/Submit 25 Copies of Final Report 018.0 Public Participation and Meetings18.1 Create & Maintain Project Website 018.2 Develop & Maintain Direct Mailing List from Interested Parties for Newsletters & Notices 018.3 Miscellaneous Project Contacts (Phone calls, Information Requests)018.4 Interview up to 40 Entities by Phone or in Person to Discuss Land Use Trends and Employment 018.5 Develop Six (6) Draft Newsletters for Review by Client (City, County & MDT)018.6 Revise Draft Newsletters as per Client Comments 018.7 Prepare Six (6) Final Project Newsletters 018.8 Produce 3,000 Newsletters (6 issues * 500 each) and Distribute 018.9 Post Newsletter "PDFs" on Project Website 018.10 Travel to/from Bozeman for Five Orientation Meetings (assume all in same week)0 18.11 Announce and Advertise Five Orientation Meetings 0 18.12 Conduct / Facilitate Five Orientation Meetings 0 18.13 Prepare Minutes for Five Orientation Meetings 0 18.14 Save all relevant Materials in PDF format for posting to Listserv 0 18.15 Miscellaneous Coordination with City for Listserv Usage 0 18.16 Print out three Public Meeting Announcements for water bill inserts (9,000 * 3 = 27,000 copies)0 18.17 Transmit Public Meeting Announcements to Executive Services for Water Bill Inclusion 018.18 Attend Other Meetings (up to 20 total) at one hour each (No Travel Time Component)018.19 Travel to/from Bozeman for Monthly TCC Meetings (18 Meetings total)018.20 Prepare for Monthly TCC Meetings (18 Meetings total)018.21 Attend Monthly TCC Meetings (18 Meetings total)018.22 Travel to/from Bozeman for TCC Workshop (1 Workshop total)018.23 Prepare for TCC Workshop (1 Workshop total)018.24 Attend TCC Workshop (1 Workshop total)018.25 Travel to/from Bozeman for City-County Planning Board Meetings (3 total)018.26 Prepare for City-County Planning Board Meetings (3 total)018.27 Attend City-County Planning Board Meetings (3 total)018.28 Travel to/from Bozeman for City Commission Meetings (2 total) 018.29 Prepare for City Commission Meetings (2 total)018.30 Attend City Commission Meeting (2 total)0 18.31 Travel to/from Bozeman for County Commission Meetings (2 total) include in city commission trip 018.32 Prepare for County Commission Meetings (2 total)018.33 Attend County Commission Meetings (2 total)018.34 Travel to/from Bozeman for Public Meeting Number 1 018.35 Prepare for Public Meeting Number 1 018.36 Attend/Facilitate Public Meeting Number 1 018.37 Create Minutes for Public Meeting Number 1 & Distribute 018.38 Travel to/from Bozeman for Public Meeting Number 2 018.39 Prepare for Public Meeting Number 2 018.40 Attend/Facilitate Public Meeting Number 2 018.41 Create Minutes for Public Meeting Number 2 & Distribute 0 18.42 Travel to/from Bozeman for Public Meeting Number 3 018.43 Prepare for Public Meeting Number 3 018.44 Attend/Facilitate Public Meeting Number 3 018.45 Create Minutes for Public Meeting Number 3 & Distribute 018.46 Travel to/from Bozeman for Public Hearing with City Commission 018.47 Prepare for Public Hearing with City Commission 018.48 Attend/Facilitate Public Hearing with City Commission 0 18.49 Travel to/from Bozeman for Public Hearing with County Commission (include in city commision trip)018.50 Prepare for Public Hearing with County Commission 018.51 Attend/Facilitate Public Hearing with County Commission 018.52 Travel to/from Bozeman for Joint City-County Commission Meeting 018.53 Prepare for Joint City-County Commission Meeting 018.54 Attend/Facilitate Joint City-County Commission Meeting 0 SUBTOTAL 30 373 2 193 598DIRECT LABOR COSTS $1,419.60 $8,109.02 $37.02 $4,491.11 $14,056.75 LABOR COSTS ALTA OVERHEAD LOADEDDIRECT RATE ALTALABOR 1.5433 LABORMIA BIRK $1,419.60 $2,190.87 $3,610.47JESSICA ROBERTS / RORY RENFRO $8,109.02 $12,514.65 $20,623.67VIRGINIA MORGAN $37.02 $57.13 $94.15JOE GILPIN $4,491.11 $6,931.13 $11,422.24SUBTOTAL LABOR COSTS $14,056.75 $21,693.78 $35,750.53 DIRECT JOB COSTS TOTALDIRECTPER DIEM EXPENSES ($160 PER DAY) TIMES 5 TOTAL $800.00AIR TRAVEL EXPENSES (5 ROUNDTRIPS @ $400)$2,000.00POSTAGE/SHIPPING $60.00 NEWSPAPER ADVERTISEMENTS $0.00TELEPHONE/FAX SERVICE $52.00PRINTING & COPIES $0.00SUBTOTAL DIRECT COSTS $2,912.00 TOTAL COSTS $38,662.53 PROFIT (at 15%)$5,362.58 TOTAL $44,025 Data Collection 0 overnights 0TCC Meetings 3 overnights 0TCC Workshops 2 overnights 0Public Meetings 3 overnights 0Miscellaneous meetings 2 overnights 0Public Hearing 3 overnights 013 overnights 0 169 Project Schedule Exhibit "F"Page 51Greater Bozeman Area Transportation Plan (2007 Update)February 2nd, 200720072008Mar Apr May Jun Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun Jul AugGreater Bozeman Area Transportation Plan (2007 Update)Task 1: Review Study Area Boundary / Prepare Public Outreach PlanTask 2: Assemble, Review, and Analyze Existing Data and ReportsTask 3: Identify Goals and ObjectivesTask 4: Data Collection and Field StudiesTask 5: Develop Socioeconomic Baseline and ForecastsTask 6: Develop Land Use Baseline and ForecastsTask 7: Travel Demand Modeling of Existing and Projected Conditions Task 8: Analysis and Problem IdentificationTask 9: Alternatives Modeling and AssessmentTask 10: Analyze Alternative Modes of Transportation Task 11: Analyze TDM StrategiesTask 12: Downtown Parking, Access, and Circulation AnalysisTask 13: Miscellaneous Issues and Products Task 14: Develop Preliminary RecommendationsTask 15: Evaluate Transportation Financing MechanismsTask 16: Prioritize Recommended ImprovementsTask 17: Report PreparationTask 18: Public Participation and Meetings Published Information (Newsletter) ▲▲▲▲▲▲ Orientation Meetings (5 Total)~ Other Meetings~~~ Monthly TCC Meetings▲▲▲▲▲▲▲▲▲▲▲▲▲▲▲▲▲▲ TCC Workshops ~~ City-County Planning Board Updates ~~~ City Commission Updates~~~ County Commission Updates~~~ Public Meetings~~~ City Commission Public Hearing~ County Commission Public Hearing~ Joint City-County Formal Adoption◘ Project Website Miscellaneous DeliverablesPublic Outreach Plan●Study Area Boundary Adjustments●Plan Goals and Objectives●Socioeconomic Analysis and Growth Projections Technical Memo●Safety Analysis Technical Memo●Capacity Analysis Report (both intersections and corridors)●Traffic Model Calibration Analysis/Verification Report●Problem Identification Report●Alternative Network Modeling Findings & Conclusions●Report on Initial Recommendations●Intersection Operation Technical Memo●Level of Service Analysis Technical Memo●Transportation Financing Strategies & Suggestions●Newsletters – 9 each (every other month for 18 month duration)▲▲▲▲▲▲▲▲▲Draft Report●Public Draft Report●Final Report●Meeting agendas and minutes as specifiedWork Tasks & Descriptions170