HomeMy WebLinkAbout2007-02-26 18-00_14-16_4_40pm_4_50pm_ FacilitiesFacilities Management - FY 08 Budget Summary
Budget Highlights
Monitor the new library through the warranty period and through the season
changes so that any issues of concern can be identified and addressed.
Complete the initial programming for the space needs at the old library and begin
bidding and construction phase for the remodel of the building for a new City Hall.
Oversee the project and monitor construction.
Complete the preliminary design work and bid documents with a goal of spring
construction for the Downtown Bozeman Intermodal Facility. Oversee the project
and monitor construction.
Re-bid and award the contract for custodial services for the major city owned
buildings.
Begin a building-by-building analysis for the purpose of creating a Facilities
Condition Index which is an objective evaluation of each city building to determine
a maintenance schedule that can then be included in the Capital Improvements
Program budget.
My budget request includes a new hire in Facilities. This person will provide
needed assistance to the department as more of my time is dedicated to
construction oversight. This person will also spend a portion of the day at the new
library for mid-day cleaning and year-round grounds maintenance that will be
needed once the landscaping work is completed.
Utility costs have been adjusted based on both historic use and the cost projections
provided by NorthWestern Energy for all buildings.
Building Specific Details
City Hall – Maintain the facility as we transition into a new building through reduced
maintenance but not serious deferred maintenance. Money is budgeted to clear out years
of accumulated files and to sort and move files into a new storage area.
Increase refuse disposal by $1,200
Moving costs to relocate files $10,000
Boxing and shelving for file storage $10,000
Annex – Split off the boiler in anticipation of the sale of City Hall for improved energy
efficiency and practical use.
Split off boiler and convert to hot water from steam $40,000
Facilities Condition Index $12,000
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Facilities Management - FY 08 Budget Summary
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Shops – Re-roof the north wing of the complex.
Re-roof north wing of the complex $20,000
Facilities Condition Index $8,000
Professional Building – On-going maintenance and general building improvements for
multiple-department, long-term city occupancy.
Air conditioning maintenance based on last oil sample $6,000
Facilities Condition Index $14,500
New Public Library – Budget has been adjusted down to reflect actual spending now that
we have some building history to reference and to reflect building budget deficit. Costs
will increase next year when we are out of the warranty period and after landscaping.
Library Building – Utility and maintenance costs are brought back into the budget now
that we are keeping and remodeling the building.
Senior Center – Replace the de-laminating floor in the dining area and the entryway and
coat closet. Install an air conditioning system for the areas of the building not currently
served by AC.
Replace dining room floor $33,000
Replace entrance and coat room floor $20,000
Add horn and strobes for fire alarm in basement areas
of the building $10,000
Air conditioning installation in dining area $22,000
Facilities Condition Index $14,000
Station #2 – Building improvements to reflect the age and condition of the building.
Wash and paint engine room to cover diesel exhaust and
old paint $5,000
Replace de-laminated flooring in kitchen area $4,000
Replace deteriorating and inefficient irrigation
system $4,000
Facilities Condition Index $6,000
Request for an additional employee – An additional person is needed for some mid-day
cleaning at the new library based on the number of people that move through the
building daily. The construction related workload will be very heavy this year requiring
more help in overseeing contracted services such as building maintenance, snow
removal and other grounds related activities.
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