HomeMy WebLinkAbout02-26-07City Finance & Information Technology
Finance Administration
Treasury
Accounting
Information Technology
GIS
Changes we’ll be implementing in FY2008:
Re-organization of existing staff began in FY2007 – No additional dollars required.
We haven’t filled these positions to date, but expect that these changes will better utilize
the dollars and FTE’s that have been allocated to both Finance and IT. Gains include
much better control, design and integration of the City’s website, better desktop support
for employees throughout our organization, and a higher level of accounting expertise
with a professional Assistant Controller position.
Was… Becomes…
Data Processing Manager Web Developer/Database Manager
Accounting Technician Assistant Controller
Accounting Technician IT Help Desk
New items we are requesting to be funded:
Email Archive System -$50,000. The City has been involved in numerous requests for
discovery of electronic records (Mandeville Farm, Gonzales Case, numerous Freedom of
Information Requests, etc.) Given what is happening on a national level with discovery
of electronic documents, we expect this trend to continue. Over the last year, in
coordination with the City Attorney’s office, we estimate that staff has spent hundreds of
hours searching individual email boxes on-by-one to comply with Court and Public
requests. This software solution would enable one person to perform system-wide
searches of email contents, as well as mark certain records for disposal, at the appropriate
point in time.
GIS Plotter Replacement - $18,000. The existing GIS plotter (industrial printer) is over
5 years old and nearing the end of its useful life. This equipment is heavily used by the
GIS, Planning and Engineering Departments.
Increased funds for Server Replacement - $20,000. Having spent the past decade
building a strong technology based organization, we are now in the position of having to
replace/maintain the network of hardware we originally purchased. This money will
replace existing servers aged 6 years or more.
Audit Services for Planning & Zoning Fees - $30,000 Total
(75/25 split with Planning/General Fund.) This item was identified as a priority item
for the Finance Department to complete. This study will validate that our existing
planning and zoning fees are calculated to reasonably recover the costs (personnel,
supplies, technology) associated with those services.
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