HomeMy WebLinkAbout1-22-07
Commission Memorandum
REPORT TO: Honorable Mayor and City Commissioners
FROM: Anna Rosenberry, Finance Director
Chris Kukulski, City Manager
SUBJECT: Update of CIP Schedules for FY2008-2012 for:
Building Inspection Fund
Street Maintenance Fund
Forestry (Tree Maintenance Fund)
MEETING DATE: January 22, 2007
BACKGROUND: Over the course of the next month, the Commission is scheduled to
review all of our Capital Improvement Plans. This is an important element in implementing our
long-range facility plans and proper equipment replacement for City departments. These plans
are developed and scheduled according to twelve independent funding sources that the City has
available: General Fund, Building Inspection Fund, Street Maintenance Fund, Street Impact
Fees, Fire Impact Fees, Forestry (Tree Maintenance Fund), Vehicle Maintenance Fund, Water
Fund, Water Impact Fees, Wastewater Fund, Wastewater Impact Fees, Solid Waste Fund.
A handful of projects incorporate funding from several sources within the plan (for
instance, the City Shops Complex), as noted on the project sheets. But, most projects are funded
from a single source (ie, Street Maintenance Funds) and do not have funding relationships with
other City sources.
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Tonight we will review three “equipment – heavy” project lists. Attached are the
proposed Financial Summaries and Project Descriptions to update the City’s Capital
Improvements Plan for: Building Inspection Fund
Street Maintenance Fund
Forestry (Tree Maintenance Fund)
These summaries incorporate the existing Fiscal Year 2007 beginning balances,
appropriations and estimated revenues as a beginning point for making future projections. Once
adopted, the FY2008 items become the basis for FY2008 budget within each of these funds.
Annual Review: We are committed to an annual review of these schedules, per the
charter that was adopted this fall. As a result, each year will see a revision of revenue estimates
and projects based on the best information we have at that time. For instance, if growth slows,
we can modify the growth factor contained in the plans for coming years; if new funding sources
become available, we can move unscheduled projects into the scheduled list; if new community
needs present themselves, we can add projects and/or defer existing ones.
Revenue Estimates: For the purpose of this CIP, we continue with the current year
revenue estimates, calculating growth at 4% for FY08 and 3% thereafter. Rate increases needed
to fund the CIP are indicated on the sheet titled: Rate Changes & Projection of Customer
Growth.
Project Cost Estimates: All project and equipment costs are estimates that will not be
finalized until the City accepts a qualified bid for that specific project or equipment. We have
used the most accurate and up-to-date information available to estimate these costs. We have
also escalated project costs by 4%, compounded annually, over the course of the five-year CIP
plan to estimate construction and equipment cost increases. (The US Department of Commerce
Construction Cost Index shows a 3.4% increase for 2006, and a 4.8% increase for 2005.)
Deficit Balances: These schedules show some planned deficits during the course of the
5-year period, recovering to a positive balance by year five. In general, the City approves CIP
plans with deficit funding years, as long as the deficit is expected to be recovered by the end of
year five of the plan.
RECOMMENDATION: Review the attached information and approve, with any
modifications.
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FISCAL EFFECTS: Approving these schedules does not provide appropriation authority.
Once approved by the City Commission, the FY08 projects and equipment will be incorporated
into the FY08 City Manager’s Recommended Budget in May, which begins the budget
appropriation process. The remaining plan years serve as a work plan to guide staff, and will be
reviewed and revised in the coming fall.
ALTERNATIVES: As suggested by the Commission.
Respectfully submitted,
Anna Rosenberry, Finance Director
Chris Kukulski, City Manager
Report compiled on January 16, 2007
Attachments: Financial Summaries
Project Sheets
Project Map
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BUILDING INSPECTIONSUMMARY OF CIP BALANCES, REVENUES AND EXPENDITURESCIP FY2008-2012Current Year ----------------------------------------Projected----------------------------------------FY07 FY08 FY09 FY10 FY11 FY12Projected Beginning Restricted Cash Balance 50,000$ 74,450$ 34,998$ 32,942$ 30,243$ 26,857$ Add: Revenues Dedicated to CIP 52,450 54,548 56,184 57,870 59,606 60,798 Less: Scheduled CIP Expenditures 28,000 94,000 58,240 60,570 62,992 65,512 __________ __________ __________ __________ __________ __________Projected Year-End Restricted Cash Balance 74,450$ 34,998$ 32,942$ 30,243$ 26,857$ 22,143$ Page 178
BUILDING INSPECTIONRATE CHANGES & PROJECTI0N OF CUSTOMER GROWTHCurrent Year ----------------------------------------Projected----------------------------------------FY07 FY08 FY09 FY10 FY11 FY12Rate Changes/Customer GrowthInflationary AdjustmentRate AdjustmemtIncrease in Rates Dedicated to CIP - _____ _____ _____ _____ _____ _____Total Current Year Rate Changes - - - - - - Customer Growth Rate - 4.00 3.00 3.00 3.00 2.00 _____ _____ _____ _____ _____ _____Total Percentage Increase in Base Year Revenues - 4.00 3.00 3.00 3.00 2.00 Percentage of Rates Dedicated to CIP:From Previous Year(s) 5.00 5.00 5.00 5.00 5.00 5.00 Current Year - - - - - - _____ _____ _____ _____ _____ _____Total Percentage of Rates Dedicated to CIP 5.00 5.00 5.00 5.00 5.00 5.00 Page 279
BUILDING INSPECTIONREVENUE PROJECTIONSCurrent Year ----------------------------------------Projected----------------------------------------FY07 FY08 FY09 FY10 FY11 FY12Base Revenues for Projections 1,049,000$ 1,049,000$ 1,090,960$ 1,123,689$ 1,157,399$ 1,192,121$ Total Projected Current Year Revenues 1,049,000$ 1,090,960$ 1,123,689$ 1,157,399$ 1,192,121$ 1,215,964$ Current Year Revenues Dedicated to CIP 52,450$ 54,548$ 56,184$ 57,870$ 59,606$ 60,798$ Add: Grants Bond Issues INTERCAP Other__________ __________ __________ __________ __________ __________Total Revenues Dedicated to CIP 52,450$ 54,548$ 56,184$ 57,870$ 59,606$ 60,798$ Page 380
CITY OF BOZEMANCAPITAL IMPROVEMENTS PROGRAM BUILDING INSPECTIONItem -----------Projected Costs by Fiscal Year----------- Not # Project Title Department/Division Category FY08 FY09 FY10 FY11 FY12 TotalScheduledBI01 STAFF VEHICLE REPLACEMENT PROGRAM BUILDING INSPECTIO Equipment 56,000 58,240 60,570 62,992 65,512 303,314 BI02 WIRELESS BUILDING INSPECTION & ENFORCEMENT SYSTEBUILDING INSPECTIO Equipment 38,000 38,000 ________________________ ________ ________ ________ ________Total94,000$ 58,240$ 60,570$ 62,992$ 65,512$ 341,314$ -$ Page 481
Project Name:
Staff Vehicle Replacement Program
Estimated Cost: $56,000, plus 4% inflation each year
Project Number: Building Inspection - BI01 Date
Scheduled:
FY08-FY12
Purpose: □ New ■ Replacement □ Facility ■ Equipment
Project
Description:
This project consists of purchasing two new vehicles each year for the
next five (5) years, with the fully depreciated vehicles handed down to
other City Department staffs.
This program will address the long term vehicle needs of the Building
Division, and some related Fire Division positions which share Building
Code Enforcement responsibilities, through the regular rotation of new
vehicles into and out of the Division. This program is based on the
following positions and will change based upon the Division's staffing
changes: Fire Marshal, Chief Building Official, Plans Examiner, Building
Inspector II (2),and Building/Life Safety Specialist, (2) Plans Examiners,
(3) Building Inspector II.
**** 2 replacement vehicles per year requested for FY08-FY11
Alternatives
Considered:
Continue to utilize vehicles beyond their depreciated life.
Advantages of
Approving this
Project:
As vehicles reach their five (5) year service with the Division, a new
vehicle is purchased as replacement and the used vehicle is handed off to
an appropriate City employee for his or her use.
Estimated New
Future Recurring
Costs:
Annual Operating & Maintenance Costs: minimal.
Funding
Sources:
100% Building Inspection Fund Revenue
City of Bozeman Capital Improvements Plan FY08-12
82
Project Name:
Wireless Building Inspection & Enforcement
System
Estimated Cost: $38,000
Project Number: Building Inspection - BI02 Date
Scheduled:
FY08
Purpose: □ New ■ Replacement □ Facility ■ Equipment
Project
Description:
This project consists of the software, hardware device, and installation
costs for the H.T.E. Click-to-Gov Building Inspection and Enforcement
modules.
This system is wireless in the field, and web-enabled for the public and
employee use.
It will allow our building inspection division to streamline their processes
and will integrate with our existing enterprise financial system: Business
License module, Cash Receipts module, Land Management module, etc.
Alternatives
Considered:
Not purchasing the software; postponing purchase.
Advantages of
Approving this
Project:
Increase efficiency for inspectors in the field and response to public
demand for building inspection services. Improved enforcement of life-
safety codes.
Estimated New
Future Recurring
Costs:
Annual Operating & Maintenance Costs: Annual software licensing priced
at $2,420/year.
Funding
Sources:
100% Building Inspection Fund Revenue
City of Bozeman Capital Improvements Plan FY08-12
83
STREET MAINTENANCE DISTRICTSUMMARY OF CIP BALANCES, REVENUES AND EXPENDITURESCIP Plan FY2008-2012Current Year ----------------------------------------Projected----------------------------------------FY07 FY08 FY09 FY10 FY11 FY12Projected Beginning CIP Cash Balance 76,331$ 37,146$ (65,766)$ 1,740$ 37,902$ 174,864$ Add: Revenues Dedicated to CIP 133,565 168,088 201,706 239,626 282,323 330,318 Less: Scheduled CIP Expenditures 172,750 271,000 134,200 203,464 145,360 340,862 __________ __________ __________ __________ __________ __________Projected Year-End CIP Cash Balance 37,146$ (65,766)$ 1,740$ 37,902$ 174,864$ 164,321$ PAGE 184
STREET MAINTENANCE DISTRICTRATE CHANGES & PROJECTI0N OF CUSTOMER GROWTHCurrent Year ----------------------------------------Projected----------------------------------------FY07 FY08 FY09 FY10 FY11 FY12Rate Changes/Customer GrowthInflationary Adjustment 4.00 4.00 4.00 4.00 4.00 4.00 Rate Adjustment Increase in Rates Dedicated to CIP - 1.00 1.00 1.00 1.00 1.00 _____ _____ _____ _____ _____ _____Total Current Year Rate Changes 4.00 5.00 5.00 5.00 5.00 5.00 Customer Growth Rate 4.00 3.00 3.00 3.00 3.00 3.00 _____ _____ _____ _____ _____ _____Total Percentage Increase in Base Year Revenues 8.00 8.00 8.00 8.00 8.00 8.00 Percentage of Rates Dedicated to CIP:From Previous Year(s) 8.00 8.00 9.00 10.00 11.00 12.00 Current Year - 1.00 1.00 1.00 1.00 1.00 _____ _____ _____ _____ _____ _____Total Percentage of Rates Dedicated to CIP 8.00 9.00 10.00 11.00 12.00 13.00 PAGE 285
STREET MAINTENANCE DISTRICTREVENUE PROJECTIONSCurrent Year ----------------------------------------Projected----------------------------------------FY07 FY08 FY09 FY10 FY11 FY12Base Revenues for Projections 1,585,000$ 1,729,300$ 1,867,644$ 2,017,056$ 2,178,420$ 2,352,694$ Total Projected Current Year Revenues 1,729,300$ 1,867,644$ 2,017,056$ 2,178,420$ 2,352,694$ 2,540,909$ Current Year Revenues Dedicated to CIP 138,344$ 168,088$ 201,706$ 239,626$ 282,323$ 330,318$ Add: Grants Bond Issues INTERCAP Other__________ __________ __________ __________ __________ __________Total Revenues Dedicated to CIP 138,344$ 168,088$ 201,706$ 239,626$ 282,323$ 330,318$ PAGE 386
CITY OF BOZEMANCAPITAL IMPROVEMENTS PROGRAMSTREET MAINTENANCE DISTRICT FUNDItem -----------Projected Costs by Fiscal Year----------Not # Project TitleDepartment/DivisionCategoryFY08 FY09 FY10 FY11 FY12 TotalScheduledSTR-01 1 TON TRUCK W/PLOW AND SANDER (2) Equipment 47,244 47,244 STR-02 120-MOTOR GRADER W/SNOW GATE Equipment- 208,000 STR-03 2 STAGE SNOW BLOWER Equipment- 60,000 STR-06 COMPACT UTILITY TRACTOR Equipment 44,995 44,995 STR-07 FLEX FUEL 4X4 EXT CAB PICKUP (2) Equipment 26,000 28,122 54,122 STR-08 LIFT TRUCK Equipment 110,000 110,000 STR-09 LOADER Equipment175,479 175,479 STR-11 MEDIAN AND BOULEVARD MAINT Project 25,000 25,000 25,000 25,000 25,000 125,000 STR-12 MILLING MACHINE Equipment 96,000 96,000 STR-13 PARKING RESTRICTION SIGNS Equipment- 2,112,000 STR-15 PAVING MACHINE Equipment 40,000 - 40,000 STR-16 SAND AND EQUIPMENT STORAGE SHED Equipment 83,200 83,200 STR-17 SINGLE AXEL DUMP TRUCK W/PLOW AND SANDER Equipment140,383 140,383 STR-18 STREET SWEEPER Equipment - 180,000 STR-19 TANDEM AXEL DUMP TRUCK Equipment 178,464 178,464 _________ _________ _________ _________ _________ _________ _________TOTAL271,000$ 134,200$ 203,464$ 145,360$ 340,862$ 1,094,886$ 2,560,000$ PAGE 487
Project Name:
One Ton Flex-Fuel Truck
Estimated Cost: $47,244
Project Number: Street Maintenance – STR01 Date
Scheduled:
FY11
Purpose: □ New ■ Replacement □ Facility ■ Equipment
Project
Description:
This is a request for a one ton 4x4 cab and chassis truck with bed. It
would be equipped with plow and sander.
It would replace an existing 1986 model that is now 20 years old.
This truck is used in the day to day operation of the Street Dept.
This truck would use alternative fuel such as Ethanol or BioDiesel.
Alternatives
Considered:
Continue to use 1986 model when it is operational.
Retire truck and not replace.
Lease
Advantages of
Approving this
Project:
New vehicle would be more reliable and would be able to contribute to
snow removal operations. Would not need to budget money for major
repairs. Would achieve better fuel economy and use alternative fuels.
Estimated New
Future Recurring
Costs:
Annual Operating & Maintenance Costs: minimal.
Funding
Sources:
100% Street Maintenance District Revenue
City of Bozeman Capital Improvements Plan FY08-12
88
Project Name:
120-Motor Grader with Snow Gate
Estimated Cost: $208,000
Project Number: Street Maintenance – STR02 Date
Scheduled:
Unscheduled
Purpose: ■ New □ Replacement □ Facility ■ Equipment
Project
Description:
This request is to purchase a 120 - Motor grader for the Street
Department. This grader would be added to our fleet of 3 graders that we
own now.
The grader is used to grade gravel streets, lay cold & hot mix asphalt and
to plow snow during the winter months. Use of a motor grader with a snow
gate on residential streets greatly reduces the amount of snow plowed into
residential driveways. If we are to continue to grade residential streets in a
timely matter, we need at least four graders to accomplish this task.
This grader will be powered by alternative fuels such as BioDiesel.
Alternatives
Considered:
Accept not being able to clear the residential streets without plowing in
driveways.
Accept not being able to clear the residential streets within 48 hours.
Lease.
Advantages of
Approving this
Project:
Not plowing-in driveways or sidewalks. Able to clear streets curb to curb
within 48 hours.
Estimated New
Future
Recurring
Costs:
Annual Operating & Maintenance Costs:
Funding
Sources:
100% Street Maintenance District Revenue
City of Bozeman Capital Improvements Plan FY08-12
89
Project Name:
Two-Stage Snow Blower
Estimated Cost: $60,000
Project Number: Street Maintenance – STR03 Date
Scheduled:
Unscheduled
Purpose: □ New ■ Replacement □ Facility ■ Equipment
Project
Description:
The snow blower is for loading trucks and blowing snow off street rights-of-
way. It would replace the 1978 Root snow blower, now 28 years old.
The new blower would be more dependable and do a better job of blowing
snow into City dump trucks. Even though the blower is only used
approximately 7-8 times per year, without it the snow removal operation
would be increased by five times as much work. The snow blower is used
in cases of moving hard, packed drifted snow off the street rights-of-way.
There is no local contractor that has a blower available.
Alternatives
Considered:
Purchase a conveyor to accomplish same task but that would add more
labor hours.
Lease, but so far I have been unable to find one available.
Contract the removal of snow, but at this time there is none locally.
Continue to wait until MDT has theirs in town but this is seldom when we
need it.
Advantages of
Approving this
Project:
Replace the 1978 Root snow blower, now 28 years old. Increase snow
blowing efficiency by saving valuable personnel time and labor. Improve
procedures/service. Improve safety factor for Street Department
personnel. This would be a quieter piece of machinery. Existing is
extremely loud, and this work is typically done in the middle of the night.
Estimated New
Future
Recurring
Costs:
Annual Operating & Maintenance Costs: minimal.
Funding
Sources:
100% Street Maintenance District Revenue
City of Bozeman Capital Improvements Plan FY08-12
90
Project Name:
Compact Utility Tractor
Estimated Cost: $44,995
Project Number: Street Maintenance – STR06 Date
Scheduled:
FY11
Purpose: □ New ■ Replacement □ Facility ■ Equipment
Project
Description:
This is a request for a 60 horsepower Utility Tractor that would replace the
Sign and Signal Departments 1969 model (now 37 years old) and the
Street Departments 1981 model (now 25 years old).
It would be used for sign post removal and installation, leaf cleanup, snow
removal, alley brush cleaning and misc. dirt and landscaping work.
This tractor would be powered by alternative fuels such as BioDiesel.
Alternatives
Considered:
Continue to use old unreliable tractors.
Rent when available.
Lease.
Advantages of
Approving this
Project:
Increased production. Increase in safety. Use of alternative fuels. Able to
adapt our specialty attachments which we unable to do with lease
equipment. Better fuel economy and fewer maintenance costs due to
newer model.
Estimated New
Future Recurring
Costs:
Annual Operating & Maintenance Costs: minimal.
Funding
Sources:
100% Street Maintenance District Revenue
City of Bozeman Capital Improvements Plan FY08-12
91
Project Name:
Extended Cab Flex-Fuel 4x4 Pickup Trucks (2)
Estimated Cost: $26,000 in FY09 and $28,122 in FY11
Project Number: Street Maintenance – STR07 Date
Scheduled:
FY09 &
FY11
Purpose: □ New ■ Replacement □ Facility ■ Equipment
Project
Description:
FY09 – Replace 1990 model, 19 years old.
FY11 – Replace 1999 model, 12 years old with extensive mileage.
This is a request for 2 pickups to replace a 1990 model and a 1999 model
used by the Street Dept. The 1990 model is a 2 wheel drive standard cab
which leaves no room for plans, maps and other equipment used in the
field. The 1999 model has 100,000 miles and is in need of replacement.
The new vehicles would be purchased thru the State of Montana
procurement program at a substantial savings over the bid method.
These trucks would be powered by alternative fuel such as BioDiesel or
Ethanol.
These trucks would be equipped with snowplows to aid in the snow
removal operations.
Alternatives
Considered:
Continue to drive older models.
Buy used.
Lease.
Advantages of
Approving this
Project:
Better fuel economy. Fewer emissions. Use of alternative fuels.
Increased Reliability. Add to snow removal fleet.
Estimated New
Future Recurring
Costs:
Annual Operating Costs:
Annual Maintenance Costs:
Other Non-Capital Costs: none.
Total:
Funding
Sources:
100% Street Maintenance District Revenue
City of Bozeman Capital Improvements Plan FY08-12
92
Project Name:
Lift Truck
Estimated Cost: $110,000 (plus trade-in)
Project Number: Street Maintenance – STR08 Date
Scheduled:
FY08
Purpose: □ New ■ Replacement □ Facility ■ Equipment
Project
Description:
This request is for an aerial platform lift truck to work on signals and signs.
The current bucket truck used by the Sign Department is 15 years old and
has 8000 hours.
The new truck would be able to reach the signals with the longer mast
arms without having to close so many lanes of traffic. The old truck would
be traded in to reduce the purchase price.
Alternatives
Considered:
Continue to use older, less useful model.
Lease.
Advantages of
Approving this
Project:
More reliable model. Safer. Only need to use one lift truck for all repairs.
Better fuel mileage.
Estimated New
Future Recurring
Costs:
Annual Operating & Maintenance Costs: minimal.
Funding
Sources:
100% Street Maintenance District Revenue
City of Bozeman Capital Improvements Plan FY08-12
93
Project Name:
Loader
Estimated Cost: $175,479
Project Number: Street Maintenance – STR09 Date
Scheduled:
FY12
Purpose: □ New ■ Replacement □ Facility ■ Equipment
Project
Description:
This is a request for a front end loader to replace our 1978 Fiat, which is
now 28 years old. When this loader is used with any frequency it seldom
makes it thru an 8 hour shift.
It would be used as a back up or for limited use to other departments.
The new loader would use alternative fuels such as BioDiesel.
Alternatives
Considered:
Continue to use Fiat when it runs.
Lease
Advantages of
Approving this
Project:
Safer more reliable equipment. Newer technology would increase
production. Use of alternative fuels. Decrease in exhaust emissions.
Able to be more productive and not have to schedule our work around
whether the Fiat is operational.
Estimated New
Future Recurring
Costs:
Annual Operating & Maintenance Costs: minimal.
Funding
Sources:
100% Street Maintenance District Revenue
City of Bozeman Capital Improvements Plan FY08-12
94
Project Name:
Median & Boulevard Maintenance
Estimated Cost: $25,000/yr
Project Number: Street Maintenance – STR11 Date
Scheduled:
FY08-FY12
Purpose: ■ New □ Replacement ■ Facility □ Equipment
Project
Description:
This money would be used to repair and maintain the City’s boulevards
and medians. Projects might include irrigation, seeding, planting and
curbing.
Currently no money is budgeted for this type of work.
Money would be added to this fund yearly so as to continue to bring our
medians and boulevards up to the standards our citizens expect.
Alternatives
Considered:
Continue to do minimal repairs to the medians and boulevards using
Street Depts. operational funds.
Do nothing.
Recruit volunteers, this would be used any time it is possible with the
proposed funding.
Take out the medians and pave them.
Advantages of
Approving this
Project:
Keeping boulevards and medians maintained help keep our street edges
intact. Many of our medians are in entryway corridors and are in dire need
of repair. Well maintained boulevards and medians help with storm water
runoff thus keeping it out of our streams. Not having to water by hand and
budget for the manpower to do so. Street edges bordered by medians not
having to be repaired yearly because of the curb edges breaking off.
Estimated New
Future Recurring
Costs:
Annual Operating & Maintenance Costs: $25,000 per year, as scheduled.
Funding
Sources:
100% Street Maintenance District Revenue
City of Bozeman Capital Improvements Plan FY08-12
95
Project Name:
Milling Machine
Estimated Cost: $96,000
Project Number: Street Maintenance – STR12 Date
Scheduled:
FY08
Purpose: ■ New □ Replacement □ Facility ■ Equipment
Project
Description:
This is a request for a milling machine. This attachment mounts on a
loader bucket and in used to grind pavement from 2” down to full depth
reclamation. It can also be used to make utility cuts for digs in streets
without disturbing the surrounding asphalt.
With the closing of the landfill all asphalt from street cuts will have to be
disposed at the County landfill and they do not accept pieces of asphalt.
By grinding them up they can be used as base or backfill.
This would also be used to grind up a gravel alley and lay it back down for
compaction. Many of the gravel alleys that need grading are too narrow to
get equipment down would benefit from this treatment.
Alternatives
Considered:
Stockpile broken pieces of asphalt.
Advantages of
Approving this
Project:
Able to repair failed sections of streets without having to tear up the whole
street. Reuse of pavement removed for repairs. Better utility cuts will
make for easier repaving of the cut. Water/Sewer Dept. would be able to
use for there emergency repairs without having to use a jackhammer.
Quicker removal of pavement for emergency repairs.
Estimated New
Future Recurring
Costs:
Annual Operating & Maintenance Costs:
Funding
Sources:
100% Street Maintenance District Revenue
City of Bozeman Capital Improvements Plan FY08-12
96
Project Name:
Parking Restriction Signage Project
Estimated Cost: $2,112,000
Project Number: Street Maintenance – STR13 Date
Scheduled:
Unscheduled
Purpose: ■ New □ Replacement ■ Facility □ Equipment
Project
Description:
This is a request to fund the installation of parking restriction signs. The 2
million + estimate is figuring that if we have 200 miles of streets and a sign
is placed every 100 feet on both sides of the street as they are in the
residential permit parking areas is some parts of town then a total of
21,120 signs would be needed. The average cost for a new sign
installation is about $100. This money or a portion of it would only be
needed if the commission passes the pending ordinance. This is just an
estimate; a more accurate number would be presented under the fiscal
note during ordinance review.
Alternatives
Considered:
Limit number of signs.
Not install signs making ordinance difficult to enforce.
Advantages of
Approving this
Project:
Installing signs would make it easier for police to enforce. People will be
more likely to not park on the sides of the streets when they shouldn’t
making snow removal more productive. Traveling on narrow streets will
be easier in the winter with parking only on one side. Should be a one
time expense other than maintenance and replacing damaged signs.
Future signs would be installed at developers’ expense.
Estimated New
Future Recurring
Costs:
Annual Operating & Maintenance Costs: minimal.
Funding
Sources:
100% Street Maintenance District Revenue
City of Bozeman Capital Improvements Plan FY08-12
97
Project Name:
Paving Machine
Estimated Cost: $40,000
Project Number: Street Maintenance – STR15 Date
Scheduled:
FY08
Purpose: ■ New □ Replacement □ Facility ■ Equipment
Project
Description:
This is a request for a track driven paving machine. This would replace
the 1958 model that we borrow from the County Road Dept, and which is
now 48 years old.
We would purchase a newer used or rebuilt unit.
This would be used for such repairs as distressed areas, lengthy lane
failures like S. Church and the downtown alleys.
Alternatives
Considered:
Use County’s paver.
Contract work out.
Advantages of
Approving this
Project:
Able to do smaller projects with out bidding or contracting. Repair
downtown alleys with less disruption than a contractor would do.
Complete a job without breaking down in the middle of the project. Save
money in the budget doing paving in house. When only a small section of
a road has failed, able to repair without tearing up or milling the entire road
thus saving a considerable amount of money.
Estimated New
Future Recurring
Costs:
Annual Operating & Maintenance Costs:
Funding
Sources:
100% Street Maintenance District Revenue
City of Bozeman Capital Improvements Plan FY08-12
98
Project Name:
Sand and Equipment Coverall
Estimated Cost: $83,200
Project Number: Street Maintenance – STR16 Date
Scheduled:
FY09
Purpose: ■ New □ Replacement □ Facility ■ Equipment
Project
Description:
This is a request for a storage coverall to store our winter sanding material
inside a building.
Currently the sand/salt is stored outside exposed to the elements.
Constant exposure to moisture causes the salt to leach out of the pile.
When this happens the pile can freeze making it difficult, if not impossible,
to load our sand trucks during freezing temps.
This facility would also have an attached lean-to for our sanders.
Currently they are also stored outside exposed to the elements causing
accelerated rusting of the bodies.
Alternatives
Considered:
Continue to store product outside.
Advantages of
Approving this
Project:
No leaching of salt into the ground. No blowing of sand causing increases
in dust particulate. Dry sand spreads more evenly. Dry sand accepts pre-
wetting better. Not have to add salt as it leaches out. Extended life of
sanders. Not have to construct runoff structure.
Estimated New
Future Recurring
Costs:
Annual Operating & Maintenance Costs: minimal.
Funding
Sources:
100% Street Maintenance District Revenue
City of Bozeman Capital Improvements Plan FY08-12
99
Project Name:
Single Axle Dump Truck
Estimated Cost: $140,383
Project Number: Street Maintenance – STR17 Date
Scheduled:
FY12
Purpose: ■ New □ Replacement □ Facility ■ Equipment
Project
Description:
This is a request for a single axle dump truck with 4 yard box. A plow and
sander would also be included. This would replace a 1986 dump truck
(now 20 years old) that would be move to backup. The backup 1978
dump truck (now 28 years old) would be retired.
The 1986 truck is underpowered with a gas engine that averages 2-3
MPG.
This truck would be fueled with alternative fuels such as BioDiesel.
Alternatives
Considered:
Continue to use 1986 model.
Rent.
Lease.
Advantages of
Approving this
Project:
More productivity, current model can’t make it up Highland Blvd. fully
loaded. Better fuel economy and fewer emissions. Use of alternative
fuels. Reliability. Safer. Save on maintenance and repair costs. Less
fuel consumed.
Estimated New
Future Recurring
Costs:
Annual Operating & Maintenance Costs: minimal.
Funding
Sources:
100% Street Maintenance District Revenue
City of Bozeman Capital Improvements Plan FY08-12
100
Project Name:
Sweeper
Estimated Cost: $180,000
Project Number: Street Maintenance – STR18 Date
Scheduled:
Unscheduled
Purpose: □ New ■ Replacement □ Facility ■ Equipment
Project
Description:
This is a request for a full size vacuum sweeper. This would replace our
1990 model (now 16 years old) that the manufacturer has gone out of
business making parts hard to come by.
This acquisition would only be necessary if the MACI equipment program
did not make a sweeper available.
Alternatives
Considered:
Continue to keep the older sweeper running as best as possible.
Lease.
Advantages of
Approving this
Project:
Better job of sweeping utilizing newer technologies. Less particulate put
into the air. Conform to newer air quality and storm water regulations.
Lessen chance of fines from DEQ for storm water violations. Less money
needed to repair older sweeper.
Estimated New
Future
Recurring
Costs:
Annual Operating & Maintenance Costs: minimal.
Funding
Sources:
100% Street Maintenance District Revenue
City of Bozeman Capital Improvements Plan FY08-12
101
Project Name:
Tandem Axle Dump Truck
Estimated Cost: $178,464
Project Number: Street Maintenance – STR19 Date
Scheduled:
FY10
Purpose: ■ New □ Replacement □ Facility ■ Equipment
Project
Description:
This is a request for a tandem axle dump truck. It would be equipped with
a plow and sander.
This would be an addition to our fleet.
Alternatives
Considered:
Continue to use the smaller trucks that take longer to do the snow routes.
Lease.
Advantages of
Approving this
Project:
Increase our snow removal fleet to provide better response to the citizens.
Able to haul more, tandem axle can haul more than twice as much as a
single axle. Spend less time traveling back to refill with sand with the
bigger capacity. Less wear and maintenance on the larger trucks.
Estimated New
Future Recurring
Costs:
Annual Operating & Maintenance Costs:
Funding
Sources:
100% Street Maintenance District Revenue
City of Bozeman Capital Improvements Plan FY08-12
102
FORESTRYSUMMARY OF CIP BALANCES, REVENUES AND EXPENDITURESCIP Plan FY2008-2012Current Year-----------------------------------------Projected------------------------------------------------FY07 FY08 FY09 FY10 FY11 FY12Projected Beginning CIP Cash Balance 92,548$ 20,105$ 46,222$ 87,458$ 77,967$ 75,546$ Add: Revenues Dedicated to CIP 53,557 53,117 56,835 60,814 65,071 68,324 Less: Scheduled CIP Expenditures 126,000 27,000 15,600 70,304 67,492 - __________ __________ __________ __________ __________ __________Projected Year-End CIP Cash Balance 20,105$ 46,222$ 87,458$ 77,967$ 75,546$ 143,871$ PAGE 1103
FORESTRYRATE CHANGES & PROJECTION OF CUSTOMER GROWTHCIP Plan FY2008-2012Current Year ----------------------------------------Projected----------------------------------------FY07 FY08 FY09 FY10 FY11 FY12Rate Changes/Customer GrowthInflationary Adjustment 4.00 4.00 4.00 4.00 4.00 3.00 Increase in Rates Dedicated to CIP - - - - - _____ _____ _____ _____ _____ _____Total Current Year Rate Changes 4.00 4.00 4.00 4.00 4.00 3.00 Customer Growth Rate 4.00 3.00 3.00 3.00 3.00 2.00 _____ _____ _____ _____ _____ _____Total Percentage Increase in Base Year Revenues 8.00 7.00 7.00 7.00 7.00 5.00 Percentage of Rates Dedicated to CIP:From Previous Year(s) 14.50 14.50 14.50 14.50 14.50 14.50 Current Year - - - - - - _____ _____ _____ _____ _____ _____Total Percentage of Rates Dedicated to CIP 14.50 14.50 14.50 14.50 14.50 14.50 PAGE 2104
FORESTRYREVENUE PROJECTIONSCIP Plan FY2008-2012Current Year ------------------------------------Projected--------------------------------------------------FY07 FY08 FY09 FY10 FY11 FY12Base Revenues for Projections 317,000$ 342,360$ 366,325$ 391,968$ 419,406$ 448,764$ Total Projected Current Year Revenues 342,360$ 366,325$ 391,968$ 419,406$ 448,764$ 471,202$ Current Year Revenues Dedicated to CIP 49,642$ 53,117$ 56,835$ 60,814$ 65,071$ 68,324$ Add: Grants Bond Issues INTERCAP Other__________ __________ __________ __________ __________ __________Total Revenues Dedicated to CIP 49,642$ 53,117$ 56,835$ 60,814$ 65,071$ 68,324$ PAGE 3105
CITY OF BOZEMANCAPITAL IMPROVEMENTS PROGRAM FORESTRY PROJECTS & EQUIPMENTItem -----------Projected Costs by Fiscal Year----------- Not # Project Title Department/ Category FY08 FY09 FY10 FY11 FY12 Total ScheduledFOR-03 CHIP TRUCK Forestry Equipment 70,304 70,304 - FOR-04 FLEX FUEL 4X4 PICKUP Forestry Equipment 27,000 27,000 - FOR-05 SPADE ATTACHEMENT FOR SKID STEER Forestry Equipment 15,600 15,600 - FOR-06 CHIPPER Forestry Equipment 67,492 60,000 Total27,000$ 15,600$ 70,304$ 67,492$ -$ 172,904$ -$ PAGE 4106
Project Name:
Flex Fuel Chip Truck
Estimated Cost: $70,304
Project Number: Forestry – FOR03 Date
Scheduled:
FY10
Purpose: □ New ■ Replacement □ Facility ■ Equipment
Project
Description:
This is a request for a Chip Truck to replace a 1990 Chip Truck (16 yrs
old) currently in use.
This truck is used to haul the chips that are produce by Forestry’s wood
chipper.
We would explore ways to make this truck more versatile such as with a
removable chip box so possibly a sander or snow box could be installed
for use during the winter.
This truck would be powered by an alternative fuel such as BioDiesel.
Alternatives
Considered:
Continue to utilize 16-year old vehicle currently in use.
Lease.
Advantages of
Approving this
Project:
Retirement and replacement of 16 year-old piece of city equipment with a
safer, more reliable vehicle. The replacement vehicle will use of
alternative fuels and obtain better fuel mileage, as well as improve
efficiency with an interchangeable box.
Estimated New
Future Recurring
Costs:
Annual Operating & Maintenance Costs: Minimal.
Funding
Sources:
100% Tree Maintenance District Fund Revenue
City of Bozeman Capital Improvements Plan FY08-12
107
Project Name:
Flex Fuel 4x4 Truck
Estimated Cost: $27,000
Project Number: Forestry – FOR04 Date Scheduled: FY08
Purpose: ■ New □ Replacement □ Facility ■ Equipment
Project
Description:
This is a request for a pickup to be used by Forestry personnel to tow a
goose neck trailer.
The trailer is used to haul the backhoe to do tree plantings.
This will also be used by additional persons hired in the department and
taking seasonal help to the job site. A plow will be installed on this truck
that will be purchased by the Street Dept. to assist in snow removal.
This vehicle will be purchased thru the State of Montana procurement
program offering substantial savings over the bid method.
This truck will be powered by alternative fuels such as ethanol or
BioDiesel.
Alternatives
Considered:
Continue to borrow trucks equipped to tow gooseneck trailer. This is
difficult to schedule with the Street Dept. as they are using their truck that
is equipped to haul the trailer almost daily.
Continue to drive the backhoe to the jobsite which is time consuming and
not the safest way to move equipment thru town.
Advantages of
Approving this
Project:
Increased productivity and safety because Forestry would be able to
move backhoe and skid-steer on a gooseneck trailer instead of driving
them on city streets. Use of alternative fuels. Assist Street Dept. with
snow removal during the winter months.
Estimated New
Future Recurring
Costs:
Annual Operating & Maintenance Costs: Minimal.
Funding
Sources:
100% Tree Maintenance District Fund Revenue
City of Bozeman Capital Improvements Plan FY08-12
108
Project Name:
Spade Attachment for Skid-Steer
Estimated Cost: $15,600
Project Number: Forestry – FOR05 Date
Scheduled:
FY09
Purpose: □ New ■ Replacement □ Facility ■ Equipment
Project
Description:
This is a request for spade attachment for a skid steer. The skid steer
would be borrowed from the Parks, Streets or Water Dept.
The large spade we have now is mounted on a 1974 truck and often too
large for access to confined areas. When using the current spade on a
boulevard tree, the street must be closed in order to position the truck or
the hole must be dug by hand.
We would trade the old spade truck in to reduce the purchase price.
Alternatives
Considered:
Continue to dig by hand, which is time intensive and increases risk of
injury to employees. Use the old spade when there is room. Contract out
to local company. Use a backhoe.
Advantages of
Approving this
Project:
This attachment would move trees with no additional removal or
destruction of surrounding landscaping. We would not have to replace the
1974 truck to mount spade this new spade. Forestry would have easier
access to planting sites in tight areas. We would not have to contract out
tree plantings and be subject to contractors’ schedule. We could save
smaller trees that might otherwise have to be cut down and replaced with
new trees.
Estimated New
Future Recurring
Costs:
Annual Operating & Maintenance Costs: minimal.
Funding
Sources:
100% Tree Maintenance District Fund Revenue
City of Bozeman Capital Improvements Plan FY08-12
109
Project Name:
Chipper
Estimated Cost: $67,492
Project Number: Forestry – FOR05 Date
Scheduled:
FY11
Purpose: □ New ■ Replacement □ Facility ■ Equipment
Project
Description:
This a request to replace a 2000 model chipper.
This would be a scheduled equipment replacement as this chipper would
be over 10 years old.
This equipment would be powered by an alternative fuel such as
BioDiesel.
Alternatives
Considered:
Continue to use older, inefficient model.
Lease.
As directed by Commission.
Advantages of
Approving this
Project:
1. More reliable equipment.
2. Safer
3. Use of alternative fuels.
4. Lower exhaust emissions.
5. More production due to improvements in design.
Estimated New
Future Recurring
Costs:
Annual Operating & Maintenance Costs: no increase. A new chipper
would be cheaper than the existing repairs required on the older model
currently in use.
Funding
Sources:
100% Tree Maintenance District Fund Revenue
City of Bozeman Capital Improvements Plan FY08-12
110