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Home My WebLink About06-11-14 Parking Commission Agenda and Materials BOZEMAN PARKING COMMISSION June 11, 2014, 7:30 —9:00 a.m. Madison Room, City Hall Agenda I. Call to order, 7:30 a.m. II. Disclosures of Ex Parte Communication III. Changes to the Agenda IV. Approval of May 2014 minutes V. Public Comment on non-agenda items—State name & address, limit comments to 3 min. VI. MSU Residential District—Resolution PC2014-04 (ACTION) VII. MSU Residential District—Resolution PC2014-05 (ACTION) VIII. 2014 Bi-Annual Parking Study—(ACTION) IX. Parking Garage lighting study results & next steps (INFO) X. The Future of Parking—(INFO) XI. Manager's Report 1. Monthly financials and graphs 2. Surface lots RFQ 3. Parking Citation Software upgrade XII. New business XIII. Adjournment NOTE:The next Bozeman Parking Commission meeting will be held July 9, 2014, at 7:30 a.m. at City Hall. Bozeman Parking Commission meetings are open to all members of the public. Jf you have a disability that requires assistance,please contact our ADA Coordinator,James Goehrung, at 582-3232(TDD 582-2301). Bozeman Parking Commission Meeting May 14, 2014 7:30 a.m. City Hall Commission Room Parking Commissioners in Attendance: Ben Lloyd Chris Naumann Kelly Wiseman Ryan Olson Dennis Bechtold Cyndy Andrus Ben Bennett Pam Bryan City Staff in Attendance: Scott Lee, Parking Manager Laurae Clark, Treasurer Ashlie Portnell, Parking Clerk Guests in Attendance: Scott McMahan-City of Bozeman IT Manager Anna Rosenberry-City of Bozeman Admin Services Director Dick Prugh-Prugh and Lennon Jimmy Talarico-CTA Group Action Items: I. Call to order, 7:30 a.m. Ryan called the meeting to order at 7:30 a.m. II. Disclosures of Ex Parte Communication None. III. Changes to the Agenda Ryan asked if there were any changes that needed to be made to the agenda. Due to the guests in attendance we are going to move up agenda item: VIII: Garage roof discussion with Dick Prugh and agenda item VII: Request for garage leased spaces CTA group IV. Approval of April 2014 minutes Ryan asked for a motion to approve the April 2014 minutes. Kelly motioned to approve the April 2014 minutes. Dennis seconded the motion. The motion was carried unanimously. V. Public Comment on non-agenda items — State name & address, limit comments to 3 min. None. VIII. Garage roof discussion — Dick Prugh — (ACTION) Chris and Scott met with Dick Prugh from Prugh and Lennon Architects about adding a roof to the top level of the parking garage. Scott stated that Dick will need to draft a proposal and then the BPC will need to approve contracting with him. Dick has talked to Tony Martel and they think the best choice is adding a roof to the structure instead of adding another parking level. Dick displayed the drawings of the garage and a rendering of what his idea is for the structure. The new roof structure could sit on the concrete posts that are currently located in the garage. The roof design shows that it would slope down towards the middle of the garage where drainage is already in place (butterfly design), Dick stated that there could be additional gutters added to the structure, but having the roof slope down towards the middle makes sense because of the existing drain. Kelly asked how the electrical is currently set up on the top floor. Dick stated that there is currently is lighting up there and it would not be hard to add additional lighting fixtures. Pam stated that knowing how expensive it is to build, do we know what the estimate prices would be to add a new level vs.just adding in a roof. Dick stated that the shut down time would be less just adding a roof vs. adding a level and with all the other construction currently going on downtown it wouldn't be a wise choice to add the level and close the entire garage for the approximate one year time frame. Chris asked if the butterfly roof is designed to be removed if the time comes to add an additional level to the garage. Dick stated that it would be easy to remove if necessary. Chris stated that at this time there are two aspects the BPC needs to look at before they move forward. The first aspect is looking at the total cost for the new roof and the second is to look at the budget. The BPC will review this again at the June 2014 meeting. VII. Request for Parking Garage leased spaces CTA Group— (ACTION) Jimmy Talarico of CTA Architects Engineers (CTA) is representing a company called Home Base. They are requesting 50 spaces to be leased in the parking garage for a new building they are planning to construct. They will provide approximately 65 on site spaces but the UDC requirement is for an additional 50 spaces. Pam asked what time of day those spaces would be used. Jimmy stated from 9 to 5 daily. Dennis asked when the lease would start, Jimmy doesn't know at this time when they want to start, but he knows that Home Base wants to lock in on a lease agreement as soon as possible. Cyndy wants to go through how many leases we currently have and an overview of what is left. Scott presented the resolution PC2014-03. Scott stated that currently we have three long term lease agreements with Etha, Imperial and Block G, at this time Imperial and Black G are the only two whose lease spaces are in the general parking spaces (non basement). The BPC agreed to lease the 50 spaces requested by Home Base, leaving approximately 10 remaining space left for lease. This number will fluctuate from month to month. Ben B stated that his only concern is what it will do to parking overall downtown. Due to the other projects happening all at once, parking will be difficult. Kelly stated that this could potentially push people into the parking garage which would be ideal. Ben B also asked Jimmy about the potential for Home Base needing more spaces in the future. Jimmy stated that the total number of spaces needed (115) will not change in the future. They have 65 on site spaces and the 50 spaces they are requesting will ensure that they will have enough spaces for their tenants. The current plan is for a building, with underground parking, two levels of commercial spaces and two levels of residential spaces, the total number of spaces they calculated to accommodate for everyone is 115. Ryan asked Scott what he would like from the BPC. Scott stated to the BPC that he wants to know what the next step is and what direction he should take this. Discussion ensued about changing the start of the lease payments to match when the lease was signed, and not just when they actually began to need to the spaces. Chris stated that the BPC should just use all the policies that are in place instead of coming up with something else. The policies in place have worked well in the past, so there is really no point in changing it. Scott asked permission to use the standard lease agreement already in place and move forward with this request. Chris motioned to direct Scott to proceed in negations for 50 spaces for Home Base request using the exisiting lease agreement. Kelly seconded the motion. The motion was carried unanimously. VI. Resolution 2014-03 — limits number of leases in Parking Garage- (ACTION) This was discussed at the March 2014 meeting. Scott drafted the resolution, and is presenting it to the BPC for approval. Ryan asked for motion to approve this Resolution PC2014-03. Dennis motioned to approve Resolution PC2014-03. Ben B seconded the motion. The motion was carried unanimously. Kelly suggested to Scott to create a parking garage spread sheet that shows all the permit holders. Pam wants the formula redesigned so that it is more understandable. IX. Parking Department Citation Software Implementation Anna Rosenberry and Scott McMahan, the IT Director attended to participate in conversations with the BPC and explain how the Finance department is preparing for the transition in software. Laurae has also been involved in several conversations. Scott Lee stated that the City will attempt to go live with this by July 18, 2014. The legal and IT departments are involved in the security aspect of the data. The language for the contract still needs to be completed before this can be finalized. Scott M stated that there are still a number of questions and concerns at this time on whether or not the Duncan solutions software will integrate well with the SunGard system the City currently uses. Another issue is if the cash register and receipts printer will be compatible with Duncan solutions software. It is unclear at this time just who will have access to all the data; Scott M stated that the City will require full access to all data. It should not go to an overseas company or be stored overseas. Anna Rosenberry stated that the time frame to go live will work just fine for the Finance office if it stays on track, however if something happens than the next best time would be September 2014. Laurae stated that a concern for the new software is how parking permits are going to be handled. Customers are required to come to City Hall to obtain their permit. We have three registers open during this time, so if we only are able to have one cash drawer, that will pose a big problem. There are just a number of unanswered questions yet at this time. Kelly suggested that Scott find out if there is another city using Duncan and SunGard systems and how they integrate together, that way we will know if there are any major issues. Chris stated that if it takes until September to go live with the new software that will be just fine, he thinks it's better to get everything right the first time. X. Parking Garage lighting study results & next steps Scott stated that the lighting study was done and the total cost to replace all the lights at the garage is $200,000.00. This equates to a 16 year payback. Scott suggested sticking to what we have now and replacing the lights as needed. Cyndy asked Scott if he had a maintenance plan. Scott said yes, currently there are 15 lights out in the parking garage and if the BPC decides not to fund the proposal, then he will begin to schedule replacement of needed fixtures. He has been holding off on replacing ballasts but he will go forward now with replacing the fixtures. Chris told Scott that he should order 20 to 25 lights so that he can replace the 15 that need it now and to have a handful ready when others go out. XI. Bi-Annual Parking Study update Scott spoke to WTI about the parking study, they recommended that we use the same guidelines and streets as the 2012 study and then in two years (2016) do a new assessment once all the big projects are done. XII. Manager's Report The finance report shows that revenue is continuing to run ahead of budget. The average daily revenue dropped off due to mechanical issues with the garage exit terminals. The exit gates have been set to allow free passage on several occasions. Daily entries are up while the numbers of permits were lower for the month. That is normal for this time of year. Scott stated that there is a new top five for entries at the garage with a total number equaling 771 due to the Bobcat Fest that took place at the end of April. The parking department hired new officer, Jared Boles. Jared works Tuesday through Saturday focusing on the downtown beat. Scott stated that he is terminating the Montana Builders maintenance contract starting July 1, 2014. HRDC is taking over the contract for cleaning up the bus stop area, and Scott will hire or contract for someone to handle the cleaning of the parking garage itself including the stairwells and the elevators. The crack mapping project still needs to get done, that will hopefully get done soon. The local person is working with Mark Aden the principal structural engineer on the garage project. An RFP for the surface lots downtown was sent to the executive committee for review and comment. Still working out the exact language with the legal department before it can be sent out. Still scheduled to be finalized and published in June 2014. XIII. New business Ben B stated that we have talked a lot about looking into getting a new parking garage built, and he thinks the BPC needs to start really looking into what needs to be done to make that happen in the near future. Scott will create this as an agenda item for the June 2014 minutes. XIV. Adjournment Ryan adjourned the meeting at 9:05 a.m. Respectfully Submitted Ashlie Portnell, Parking Clerk BO i ?* BOZEMAN PARKING COMMISSION C� \ 1083 IH CO.MO RESOLUTION PC2014-04 A RESOLUTION OF THE BOZEMAN PARKING COMMISSION OF THE CITY OF BOZEMAN, MONTANA RECOMMENDING THE BOZEMAN CITY COMMISSION AMEND THE MONTANA STATE UNIVERSITY RESIDENTIAL PARKING DISTRICT BOUNDARY BY ORDINANCE TO INCLUDE THE 100 BLOCK OF WEST CLEVELAND AVENUE. WHEREAS, pursuant to city Resolution 3803, the Bozeman Parking Commission has jurisdiction over three parking districts: the downtown B-3 Zoning District, the Montana State University Residential Parking District, and the Bozeman High School Residential Parking District; and WHEREAS, Sect. 7-14-4622(7), MCA, authorizes the Bozeman Parking Commission, having been vested the authority by the Bozeman City Commission, to "regulate on-street parking when it remains in use, in coordination with off-street parking, subject to traffic regulations imposed by the state." WHEREAS, Sect. 7-14-4628, MCA, authorizes the Bozeman Parking Commission to issue regulations for on-street parking related to the determination of parking locations, variable parking durations, variable parking rate schedules, and enforcement policies and procedures; and WHEREAS, the Bozeman Parking Commission has received a written petition requesting revisions to the boundaries of the MSU Residential Parking District to include the north side of the 100 block of West Cleveland Street between South Grand Avenue and South Willson(south side is posted no parking anytime); and WHEREAS, the Parking Manager has received, or solicited and received, comments and input from all residents/owners in the 100 block of West Cleveland Street; and WHEREAS,the Parking Manger and Parking Staff have conducted traffic counts of these locations prior to this recommendation; and are recommending the approval of this resolution. Resolution PC2014-04 Page 1 of 2 RESOLUTION PC2014-04 NOW, THEREFORE, BE IT RESOLVED that: 1. The Parking Commission recommends that the City Commission make changes to the MSU Residential Parking District boundary via ordinance to include the 100 block of West Cleveland Street. 2. The Parking Commission directs the Parking Manager to prepare an ordinance for the City Commission to amend the MSU Residential Parking District Boundary to include the north side of the 100 block of West Cleveland Street between South Grand Avenue and South Willson Avenue. PASSED and adopted by the Parking Commission of the City of Bozeman, Montana, on first reading at a session held on the 11 th day of June, 2014. RYAN OLSON, Chair ATTEST: SCOTT LEE, City of Bozeman Parking Manager Resolution PC2014-04 Page 2 of 2 BOZEMAN PARKING COMMISSION RESOLUTION PC2014-05 A RESOLUTION OF THE BOZEMAN PARKING COMMISSION OF THE CITY OF BOZEMAN, MONTANA TO NOT RECOMMEND TO THE BOZEMAN CITY COMMISSION THE AMENDMENT OF THE MONTANA STATE UNIVERSITY RESIDENTIAL PARKING DISTRICT BOUNDARY BY ORDINANCE TO INCLUDE THE 900 BLOCK OF SOUTH GRAND AVENUE. WHEREAS, pursuant to city Resolution 3803, the Bozeman Parking Commission has jurisdiction over three parking districts: the downtown B-3 Zoning District, the Montana State University Residential Parking District, and the Bozeman High School Residential Parking District; and WHEREAS, Sect. 7-14-4622(7), MCA, authorizes the Bozeman Parking Commission, having been vested the authority by the Bozeman City Commission, to "regulate on-street parking when it remains in use, in coordination with off-street parking, subject to traffic regulations imposed by the state." WHEREAS, Sect. 7-14-4628, MCA, authorizes the Bozeman Parking Commission to issue regulations for on-street parking related to the determination of parking locations, variable parking durations, variable parking rate schedules, and enforcement policies and procedures; and WHEREAS, the Bozeman Parking Commission has received a written petition requesting revisions to the boundaries of the MSU Residential Parking District to include both the east and west sides of the 900 block of South Grand Avenue between West Cleveland Street West Harrison Street; and WHEREAS, the Parking Manager has received, or solicited and received, comments and input from the majority of all residents/owners on the 900 block of South Grand Avenue; and WHEREAS, the majority of the residents who responded to the initial petition, or who responded to the Parking Manager's letter, were opposed to the 900 block of South Grand Avenue being added to the MSU Residential District at this time; and Resolution PC2014-05 Page 1 of 2 RESOLUTION PC2014-05 WHEREAS, the Parking Manger and Parking Staff have conducted traffic counts of these locations prior to this recommendation; and are recommending the rejection of this addition to the MSU Residential District. NOW,THEREFORE,BE IT RESOLVED that: l. The Parking Commission will not recommend or refer the request to the City Commission to make changes to the MSU Residential Parking District boundary via ordinance to include the 900 block of South Grand Avenue. 2. The Parking Commission directs the Parking Manager to respond to the petitioner and residents on that section of street and inform them that the 900 block of South Grand Avenue will not be included in the MSU Residential Parking District at this time. PASSED and adopted by the Parking Commission of the City of Bozeman, Montana, on first reading at a session held on the 1 lth day of June, 2014. RYAN OLSON, Chair ATTEST: SCOTT LEE, City of Bozeman Parking Manager Resolution PC2014-05 Page 2 of 2 City of Bozeman Parking Study City of Bozeman 2014 Parking Occupancy Rate Follow-up Study A Project Proposed for the City of Bozeman Parking Commission and Downtown Bozeman Partnership Scope Prepared by Ahmed Al-Kaisy Ph.D. P.E. Program Manager—Safety and Operations and David Veneziano, Ph.D. Research Scientist I1 Western Transportation Institute Montana State University PO Box 174250 Bozeman, MT 59717-4250 June 9, 2014 City of Bozeman Parking Study DISCLAIMER The opinions, findings and conclusions expressed in this publication are those of the authors and not necessarily those of Montana State University. Alternative accessible formats of this document will be provided upon request. Persons with disabilities who need an alternative accessible format of this information, or who require some other reasonable accommodation to participate, should contact Carla Little, Research Writer, Western Transportation Institute, Montana State University, PO Box 174250, Bozeman, MT 59717-4250, telephone number 406- 994-6431, e-mail: clittle@coe.montana.edu. Western Transportation Institute 2 City of Bozeman Parking Study INTRODUCTION The purpose of this document is to provide the Parking Commission and the Downtown Bozeman Partnership with a draft scope of work related to a parking occupancy rate study representing a follow-up to work completed previously in 2010 and 2012. The tasks outlined in this document reflect those which discussions with Parking Commission members have indicated are necessary and required. These tasks represent a study for a specific area of downtown Bozeman, which is intended to provide the City with information regarding occupancy rates in said area. PROPOSED APPROACH The approach proposed for completing this study is straightforward. It consists of two tasks designed to obtain and report on the primary information that is of interest to the Parking Commission. Data collection activities will occur on dates established in consultation with the City of Bozeman Parking Commission. These dates include six days during the summer/fall of 2014, including Tuesday July 15, Saturday July 19, Wednesday August 6, Saturday August 16, Thursday September 4 and Saturday October 4 (no MSU football game)'. The study will run between 9:00 a.m. and 8:00 p.m. The study area established in discussions with the Parking Commission is presented in Figure 1. City Hatt A 0 1V I � 4W ONE WAY I Park r Park Garaite The Boxte W Main St E. Main St. _ Visitor a z Center r > D %-V RAJ,+ (St ON It WAY MW r R.d k 5: Post Office Figure 1: Downtown study area (Note: red lines indicate areas included in study) Unlike the 2012 season, the MSU football team will have home games on all four Saturdays in September, 2014. Consequently,the first Saturday of October is proposed as the date for data collection. Western Transportation Institute 3 City of Bozeman Parking Study The specific blocks/streets included in the study are as follows: Surface lots • 100 block N. Willson • Carnegie • Eagles (Rouse and Babcock) • Armory Lot(Southeast corner of Willson and Mendenhall)Z Block faces • Unit block N. Tracy (Both sides) • Unit block S. Tracy (Both sides) • Unit block N. Black (Both sides) • Unit block S. Black (Both sides) • Unit block S. Willson (Both sides) • Unit block N. Willson (West side only) • Unit block S. Bozeman (Both sides) • Unit block N. Bozeman (Both sides) • Unit blocks of W. Babcock St. between Willson Ave. and Bozeman Ave. (Both sides) • Unit blocks of W. Mendenhall St. between Willson Ave. and Bozeman Ave. (Both sides) Note that six on-street face parking spaces in front of the Armory will likely be closed in relation to construction during the summer. Remaining spaces along that same black will be monitored by the proposed work however. Also note that collection of on-street parking data for Babcock and Mendenhall Streets is proposed as part of this work to account for any shifts in parking patterns that may occur as the result of on-going construction activities. PROJECT TASKS To accomplish the objectives of this research, three primary tasks will be completed. The following sections discuss all project tasks in detail. Task 1: Project Management The purpose of this task is to provide overall management for the project. This includes tracking both the progress of the work and the budget expended to date and conveying this information to the sponsor on a regular basis. This task also includes meetings and discussions — in person or by phone - with the sponsor to review and guide the work as needed. Task 1: Occupancy Rates The utilization of these parking spaces in the downtown area is of interest. To understand how parking spaces are utilized, a primary parameter is of interest: occupancy rate. Occupancy rate is a measure of the level of utilization of a parking area for a specific period of time. This metric 'This lot is tentatively scheduled to be included in the data collection effort. However,due to adjacent construction activity, this lot will be leased to a private party for construction staging at some point during the scheduled study period resulting in its closure. However, data from the lot will be collected on the dates cited above as long as the lot remains open for parking. Western Transportation Institute 4 City of Bozeman Parking Study would prove useful to the Parking Commission in understanding how parking is presently being used in the downtown area. Previous work completed during the summers of 2010 and 2012 established occupancy rates in the study area. This work will provide follow-up information regarding what changes have occurred in the intervening years since those studies. To collect the data necessary to measure this metric, the project team will employ student data collectors to canvass the downtown area comprised of the previously agreed upon borders. For this work, data collectors would make recordings of the vehicles observed to be parked in a specific lot/area. The dates on which data will be collected have been established by the City of Bozeman Parking Commission and were listed previously. Parking Commission representatives have indicated that the primary times for data collection activities in support of this task will occur between 9:00 am and 8:00 pm in order to capture not only typical daytime trends, but also parking trends related to evening activities. The occupancy rate will help in understanding how parking demand fluctuates during the course of a day for a particular block or parking lot. Occupancy rate is computed as: OR = NT * 100 PS Where: OR= Occupancy rate, spaces/hour NT=total number of parked vehicles observed Ps =total number of legal parking stalls It is expected that occupancy rates would be computed using observations made at intervals of one hour, as was previously employed. The research team plans to use this small time interval for more frequent observations. With this information, graphs illustrating the particular parking occupancy percentages for a block or parking lot would be developed to better understand how parking demand in a location varies throughout the day. • Deliverables: Occupancy rate calculations and graphics, as needed Task 2: Final Report The final report will summarize the findings of the work, including the methodologies employed, the calculations made, the results obtained, and any findings and recommendations that emerge during the course of the project. At a minimum, the document will include the methodology and results of occupancy rate study. • Deliverable: final report document. Western Transportation Institute 5 City of Bozeman Parking Study PROJECT BUDGET The budget reflects the cost of all tasks outlined during the course of this proposal. Every effort has been made to minimize costs as appropriate. The total budget for the entire project is $6,847.91. Note that the budget has allowed for two students to conduct data collection efforts simultaneously on each side of Main St. on each of the proposed dates. Budget WTI Team Totals n o U m 1u a > rd 0 ro 0 O U u F O Total Costs Task# Task Title $64.48 S46.31 $14.00 $34.20 $51,37 1 4 4 0 0 2 10 Project Management S257.92 S193.24 $0,00 $0.00 $102,74 $553.90 $553.90 2 41 4 144 1 153 Occupancy Rates S257 92 S193.24 $2.016,00 $0,00 $51 37 $2.518,53 $2,518,53 3 8 8 24110 2 52 Data Analysis,Sun'rrary and Final Report S515.84 S386.48 $336,00 $342.00 $102.74 $1,683.06 S1.683.06 TOTAL HOURS 161 16 168 10 51 215 $ - 0 TOTAL DIRECT COSTS(includes bon.) $1,031.68 $772-96 $2.352,00 $342.00 $256-85 $4,755.49 S $4.755.49 0.44 Indirect Costs at44% $453.94 S34010 $1,034,88 $150,48 $11301 $2,092,42 $000 $2,092,42 Total Project Costs $1,485.62 $1.113 06 $3.386,88 $492,48 $369.86 $6.847.91 S - $6.847.91 Western Transportation Institute 6 tio o C: Y a a �, > U U C L CL a N O CL Q � '0 O ° o s OD L 0 0 -O Q N N C O N N 4- 4 J 41 C C L v ro a a rn ro ti C O a L O L } +Cro' LQro j LQ Uro N (0 a ca0 p p ) O Ul U > O E � O � - rlj CL V) ry o O aE 0`�tOo 0 to O C rp ° U a Y a O CL m v O CL fl O O O +, CV 6 X U � a C r0O m X C �a 4- c _ fl 4 oa M ❑. -- n r� O L a N O c� CLfn X N CL o L L° °> U E > N o Ca V � O U a u -0 O a M a Ln C L 0 -0 +' Q C — wL a a - ° m a Q E C c O v, L O N a N Y O +� L O Q ,� 3 ro C O a Q C V V) ° r0 V N +N+ _Q U U m +J a a CL >L tna OO t c OO `0 o EN O Q M J 0 OaJ M " a v Q- O > Lv Ln Lon Quc O > V O a O c CL OC cQ J °a ao � Q E o � ca oo� -C a a X — Q a a CL o c La o u t ro C CL - C O O C Q C �C a-� _a a M C O cn C Q L V Co *' rxv a 4' 3 > M a o 0 a °' a " E a a U a +. 4J L Q N C O E w } i1 C iJ C '� Q j by ❑.. O � M a OU O_ O �- ,C L a �, CL L v a `n o a cm CLc O +� a V U E > -a a 3 > L � L c QoQ to -0a ^a a a a6 a p p v>Q a i o a 0 t� U t o V, +, o V C U +- C C .Cai C �O N -0 O a O a r D a �O C C O Q — C rl - L > a O a a C dA •� O 0. +' c: C U '} Q YC a Y + ++ v+ Q + aO c -M rpO m bo 3 Uo iQ �1 _O 4- E C v CL O'O Q U C c Ln a — — dD V) C > O O cCL 0 0)C j +rn Ca C ° "B+ bA �Lc 3 O Ya to `oLnO OOO d4 U i', E C E 6 O Q o 6 n a O a O o no 4- CCc a -0°; o a C) to a 9 O Q LL B 4- �> 0 CL u p OA U C O> a O p O to > a O U O nO � Qw U w U c U mdCo 0 V1 ;G L G1 CL Ol > GJ U rn O C Q to Q � c w M m � o � D m mm � cv Q o c u > L d — i O m M i c 1 N O N i lZ r-i f- O i > N j M M M � .1 N N •to v m � v+0i V) m 3Lk �t t�1 L o v ; a ; a a N CL m a = r-+ N m .� N m en w r-i N M o v C O �, E cf 0c o`�c O v >° > U o ^ o H a 0 0 0 H cc U w C U S U Bozeman Parking Commission Finance Report as of May 31, 2014 May-12 May-13 May-14 FY2014 Remaining FYTD FYTD FYTD Fiscal Year 2014 Full Yr Actuals Actuals Actuals Budget VARIANCE Budget Balance Revenue Downtown surface lot permits 14,309 14,709 14,580 15,936 (1,356) 16,000 1,420 90/0 Garage permits 78,106 75,779 108,872 79,472 29,400 85,000 23,872 -28% Garage transient 45,484 49,611 54,219 55,000 781 60,000 5,781 10% Gara e validation 865 685 702 917 215 1,000 298 30% MSU resident permits 11,675 11,507 12,575 10,858 1,717 11,000 1,575 -14% High school permits 2,365 2,240 1,820 2,468 648 2,500 680 27% MSU visitor permits 8,135 8 310 9,200 7 897 1,303 8,000 1,200 -15% Municipal fee - 120M.2, 41,250 7 760 45,000 4,010 -9% Boot fee 4,350 2 850 2 750 210 3,000 40 1% Citations 182,695 196,885238 333 53,397 260,000 31,730 -12% Refunds& Reimbursement 12,500 1,3559 167 3,183 10,000 2,350 -23% Garage indoor advertising2,082 2 998 1 833 751 2,000 584 -29% Other Revenue/ Loan Interest - 1490 22,544 22,544 #DIV/0! Total Revenue 362,566 368,299 583,147 465,881 117,266 503,500 79,647 -16% Operating Expenses Wages and salaries 179,311 180,967 238,483 242,583 4,100 264,636 26,153 -10% Supplies/Materials 12,468 19,562 25,839 16 340 9 499 17,825 8,014 45% Maintenance-vehicle software 5 917 52,861 9,152 7,333 (1,819) 8,000 1,152 14% Utilities- hone elect as 27,706 27,680 28,270 29,700 1,430 32,400 4,130 -13% Contracted Services 51,305 50,1 54,651 50 875 3 776 55,500 849 -2% Travel/Training 1,909 - - 3,208 3 208 3,500 3,500 -100% Other-pstq, adv, rents taxes 25,307 29,603 38,932 33,871 (5,06 36,950 1,982 5% Capital &Reserve 6,866 19,652 22,917 3,265 25,000 5,348 -21% Transfers to General Fund 48,093 52,125 55,000 55,000 - 60,000 (5,000) -8% Total Operating Expenses 1 352 016 429 841 469,979 461 827 (8,1521 503,811 (33,832) -7% Net Profit Loss 10,550 (61,542)1 113,168 1 4,0541 109 114 311 Bridger Park Downtown Parking Garage Stats Feb-13 Mar-13 A r-13 Ma -13 Feb-14 Mar-14 A r-14 Ma -14 Average Daily Revenue $118.96 $144.741 $163.131 $128.00 $158.04 $189.231 $154.171 $155.23 Average Daily entries(all) 314 331 1 354 1 349 1 390 407 406 379 Bridger Park Downtown Permits Nov-13 Dec-13 Jan-14 Feb-14 Mar-14 A r-14 Ma -14 Jun-14 Regular 189 189 1 183 1 187 1 187 1 183 186 191 Basement 51 51 49 1 49 48 46 45 45 Total permits 240 240 1 232 1 236 235 1 229 231 236 Top 5 Events at Bridger Park ENTRIES REVENUE Amount Date Event Amount Date Event 1 849 12/13/2013 S918 3/15/2014 Run 2 the Pub 2 824 6/27/2013 MOM $738 7/1/2010 Hail/MOM 3 802 8/1/2013 MOM $601 12/3/2011 Xmas Stroll 4 788 7/18/2013 MOM $581 12/1/2012 Xmas Stroll 5 771 4/25/2014 1 Bobcat Fest $541 3/16/2013 Run 2 the Pub NOTE: 1 months(8%)remaining in Fiscal Year(July-June) Prepared by Scott Lee Finance report-May 2014-May 2014 6/9/2014 Bridger Park Downtown Avg Daily Entries 500 i 450 400 350 �, - n 300 x y Ar- 250 -- Q 200 - 150 - Jun JAI Aug Sep Oct Nov Dec Jan Feb Mar Apr May -M--20i3-14 Avg.Ert1es 392 /-47 423 363 381 3S0 407 369 390 407 406 079 �2012-13 Avg.ErHes 352 383 415 323 326 323 348 314 311- 331 354 349 -2011-12 Avg.ErVies 291 311 327 265 275 282 332 276 292 285 295 301 t2010-11 Avg.Ert'ies 216 275 247 224 229 235 279 217 240 265 268 252 Bridger Park Downtown 220 Average Daily Revenue _--- 233 i 163 - - - > y r 14D - 0 123 y y y 100 a 30 -30 Jun Jul Aug Sep Oct Nov Dec Jar Feb Mar Apr Mey f 2D13-14Avg.Rev 162.93 193.00 18S.06 138.63 151.3S 133.77 180.97 145.07 158.04 189.23 154.17 15523 t2012-13Avg.Rev 169.53 187.06 206.03 133.53 119.S7 227.60 169.39 136.39 118.96 144.74 163.13 12800 --dp--2D11-12Avg.Rev 135.77 176.94 16S.40 118.63 120.29 119.50 151.48 104.55 113.38 114.13 119.80 12455 t2010-11Avg.Rev 101.54 ' 178.65 1 150.48 1 115.59 1 112.68 112.13 1 133.99 94.3� 97.93 1 113.4S 131.92 95.65 Downtown Bridger Park Garage - monthly % Change from same month in prior year 2010 to 2011 2011 to 2012 2012 to 2013 2013 to 2014 % CHANGE SUMMARY DATA SUMMARY DATA SUMMARY DATA SUMMARY DATA entries rev entries rev entries rev entries rev Jan 37% 32% 28% 11% 14% 30% 17% 7% Feb 30% -1% 26% 20% 4% 1% 24% 33% Mar 48% 22% 8% 1% 16% 27% 23% 31% Apr 27% 22% 10% -9% 20% 36% 15% -5% May 29% -6% 19% 30% 16% 3% 8% 21% Jun 35% 34% 21% 25% 11% -4% Jul 13% -1% 23% 6% 17% 3% Aug 33% 13% 27% 22% 2% -8% Sep 18% 3% 22% 13% 13% 4% Oct 20% 7% 18% 0% 17% 26% Nov 20% 7% 14% 7% 8% 9% Dec 19% 13% 5% 12% 17% 7% Total 26% 11% 18% 11% 13% 11% 18% 17% graphs-May 2014-graphs and tables