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Commission Memorandum
REPORT TO: Honorable Mayor and City Commission
FROM: Brian LaMeres, City Controller and
Chris Kukulski, City Manager
SUBJECT: Accounts Payable Claims Review and Approval
MEETING DATE: November 20, 2006
BACKGROUND: Section 7-6-4301 MCA states that claims should not be paid by the City until they
have been first presented to the City Commission. However, under Section 7-1-4124 MCA a
municipality has the power to ratify any action of the municipality or its officers or employees that could
have been approved in advance. Because the Commission held a work session last week and not a formal
meeting, no claims were approved. The Commission is therefore being presented with two lists of claims
this week. The claims on one list being reviewed for approval have already been paid, while the claims
on the other list have not yet been paid. The Commission is being asked to approve the claims presented
on the Expenditure Approval Lists, a portion of which have already been paid.
RECOMMENDATION: The City Commission approve payment of the claims.
FISCAL EFFECTS: The total amounts of the claims paid and the claims to be paid are presented
at the bottom of the Expenditure Approval Lists.
ALTERNATIVES: As suggested by the City Commission.
Respectfully submitted,
Brian LaMeres, City Controller
Approved by:
Chris A. Kukulski, City Manager
Attachments: Expenditure Approval Lists
Report compiled on November 15, 2006