HomeMy WebLinkAboutF3 Notice of Award t
Commission Memorandum
REPORT TO: Honorable Mayor and City Commission
FROM: Andrew Kerr, Engineering Assistant
Chris Kukulski, City Manager
SUBJECT: 2006 Curbing and Sidewalk Improvements—Contract Award
MEETING DATE: July 24,2006
BACKGROUND: Bids were opened July 14, 2006, for the 2006 Curbing and Sidewalk
Improvements Project. The project consists of the installation of a sidewalk along Tamarack
Street adjacent to the Gallatin County Fairgrounds. This sidewalk was ordered to be constructed
by the City Commission in 2003. The Commission later extended the deadline for the
Fairgrounds to construct the sidewalk utilizing their own contractor to October I, 2005. They
elected not to construct the sidewalk using their own contractor. The project also consists of the
replacement of curbing on Curtiss Street between Willson Ave. and Tracy Ave., and the
replacement of a driveway approach at the Senior Center. Three bids were received, with the
low bidder being J'fl, Group, Inc. of Belgrade in the amount of$120,670.00. The bid appears to
be competitive with the low bid being approximately 4% above the construction estimate
($1 15,825.00). A copy of the Certified Bid Tabulation is attached.
RECOMMENDATION: Authorize the City Manager to sign the Notice of Award to award the
contract for the 2006 Curbing and Sidewalk Improvements to .1TI, Group, Inc. in the amount of
$120,670.00.
FISCAL EFFECTS: The cost of the Fairgrounds sidewalk is estimated to be $51,000.
Funding for new sidewalks is typically obtained by selling warrants or through an intercap loan.
The Fairgrounds would then be assessed for the work over a five year period. Funding for the
curbing replacement will be from the gas tax fund, and has been budgeted for by the Street
Superintendent. Funding for the approach replacement at the Senior Center has been budgeted
for by the Superintendent of Facilities in the Senior Center Building Maintenance Fund.
ALTERNATIVES: As suggested by the City Commission.
Respectfully submitted,
Andrew Kerr, Engineering Assistant Chris A. Kukulski, City Manager
Attachments: Bid Tabulation
Notice ol'Award(3)
Report compiled on July 17, 2006
Cc: Debbie Arkell, Dir. of Public Service
John VanDelinder, Street Superintendent
Rick Hixson, City Engineer
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NOTICE OF AWARD
Dated:
TO: JTL Group, Inc.
ADDRESS: P.O. Box 9 Belgrade, MT 59714
PROJECT, City of Bozeman 2006 Curbing and Sidewalk Improvements
CONTRACT FOR: Installation of new concrete sidewalks, and replacement of concrete
curbing and drive approaches.
You are notified that your Bid dated July 14, 2006, for the above Contract has been considered.
You are the apparent Successful Bidder and have been awarded a Contract for installation of new
concrete sidewalks,and replacement of concrete curbing and drive approaches The Contract
Price of your Contract is one hundred twenty thousand six hundred seventy and no/100 Dollars
($ 120,670.00)
Three copies of the proposed Contract Documents accompany this Notice of Award
You must comply with the following conditions precedent within fifteen (15)days of the date
of this Notice of Award, that is, by
1 You must deliver to the OWNER 3 fully executed counterparts of the Agreement including
all the Contract Documents and Drawings
2 You must deliver with the executed Agreement the Contract Security(Bonds)as specified in
the Instruction to Bidders(page 8), General Conditions(paragraph 5.01)and Supplementary
Conditions (paragraph SC-5 02).
3 List other conditions precedent:
You must deliver with the executed Agreement the Certificates of Insurance as specified in
the General Conditions (paragraph 5 03).
Failure to comply with these conditions within the time specified will entitle OWNER to
consider your Bid abandoned, to annul this Notice of Award, and to declare your Bid Security
forfeited.
Within ten (10) days after you comply with these conditions, OWNER will return to you one
fully signed counterpart of the Agreement with the Contract Documents attached
CITY OF BOZEMAN, MONTANA ATTEST
BY. BY-
(CITY MANAGER) (CITY CLERK)
DATE: