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Home My WebLink About05-19-2014 Minutes, City Commission THE CITY COMMISSION MEETING OF BOZEMAN, MONTANA MINUTES Monday, May 19, 2014 Mayor- Jeff Krauss: Present Deputy Mayor - Carson Taylor: Present Commissioner - Chris Mehl: Present Commissioner - Cynthia Andrus: Present Commissioner - I-Ho Pomeroy: Present Staff Present: City Manager Chris Kukulski, City Attorney Greg Sullivan, Administrative Services Director Anna Rosenberry and City Clerk Stacy Ulmen. Table of Contents `-t� A. 06:01:48 PM Call to Order—6 p.m. —Commission Room, City Hall, 121 North Rouse Mayor Krauss called the meeting to order at 6:01 p.m. B. 06:01:49 PM Pledge of Allegiance and a Moment of Silence C. 06:02:52 PM Changes to the Agenda Mayor Krauss asked that Consent Item 3 be taken off of the Consent Agenda and moved to Action item No. 1. The Commission agreed. D. 06:03:10 PM Public Service Announcements 1. Reminder of Primary Election on June 3, 2014 (Ulmen) 2. City offices Closed and No City Commission Meeting on Monday, May 26th in recognition of Memorial Day(Ulmen) E. 06:04:59 PM Minutes—April 28, 2014 /a 06:05:24 PM Motion and Vote to approve the minutes from April 28, 2014 as submitted. Page 1 of 9 Bozeman City Commission Minutes, May 19, 2014 Commissioner - Cynthia Andrus: Motion Commissioner - I-Ho Pomeroy: 2nd Mayor - Jeff Krauss: Approve Deputy Mayor- Carson Ta, l�pprove Commissioner - Chris Mehl: Approve Commissioner - Cynthia Andrus: Approve Commissioner - I-Ho Pomeroy: Approve F. 06:05:19 PM Consent 1. Authorize Payment of Accounts Payable Claims (LaMeres) a 2. Authorize Amendment (Task Order) to Professional Services Agreement with Tetra Tech Inc. for ongoing post-closure soil gas investigation at the Story Mill Landfill (Johnson) K;�L a Couneil for- "alifying buyer-s at the West Edge Condominium Development, e 3 (Thomas) E;�L a *moved to Action item list 4. Accept Quarterly Report on Housing Affordability (Thomas) a 5. Acknowledge Status update on Save America's Treasures Grant for Downtown Bozeman(Kramer) a 6. Approve Professional Services Agreement with Tetra Tech Inc. for the Story Mill Landfill Corrective Measures Assessment(Hixson) 7-G 7. Approve Professional Services Agreement with Higher Ground Landscaping for City median maintenance services for 2014 (Woolard) /a 8. Approve Resolution 4528, Confirming the Appointment of Police Officers in Accordance with Montana Code Annotated 7-32-4108 and 7-32-4113 (Price) `I a 9. Approve the Hacot Minor Subdivision Preliminary Plat Findings of Fact and Order, Application P 14001 (Riley) R a 10. Approve the Recommended List of Community Transportation Enhancement Projects (CTEP) for Fiscal Year 2015-2016 authorizing staff to make application to CTEP for all approved Projects (Johnson) a 11. Finally Adopt Ordinance 1887 Amending Section 2.06.1460.F of the Bozeman Municipal Code Increasing the Assessment for the Bozeman Tourism Business Improvement District from $1.00 to $2.00 per Occupied Room Night (Fontenot) g a 06:05:32 PM Public Comment Mayor Krauss opened public comment. Page 2 of 9 Bozeman City Commission Minutes, May 19, 2014 06:05:34 PM Sam Haroldson,Publie Comment Mr. Haroldson spoke regarding Consent Item No. 11. He is on the Bicycle Advisory Board. He spoke in support of the items on the list. 06:06:38 PM Public Comment closed. Mayor Krauss closed public comment. 06:06:41 PM Motion and Vote to approve Consent Items F. 1-2 and 4-11 as submitted. Commissioner - I-Ho Pomeroy: Motion Commissioner- Chris Mehl: 2nd Mayor - Jeff Krauss: Approve Deputy Mqyor - Carson Taylor: Approve Commissioner - Chris Mehl: Approve Commissioner - Cynthia Andrus: Approve Commissioner- I-Ho Pomeroy: Approve G. 06:07:07 PM Public Comment Mayor Krauss opened public comment. No person commented. Mayor Krauss closed public comment H. 06:07:35 PM Special Presentation—Central Business District Cultural Resource Survey to begin in late May, 2014 (Chris Naumann, Downtown Bozeman Partnership) tt a 06:12:37 PM Commission Questions The Commission and Mr. Naumann discussed how the inventory will be used. 06:14:03 PM Public Comment on the Special Presentation Mayor Krauss opened public comment. No person commented. Mayor Krauss closed public comment. I. 06:14:12 PM Action Items 1. 06:14:44 PM Consent Item F. 3: Authorize the allocation of up to $160,000 in Affordable Housing funds for down payment assistance through the Human Resource Development Council for qualifying buyers at the West Edge Condominium Development, Phase 3 (Thomas) a 06:14:53 PM Staff Presentation Wendy Thomas, Community Development Director gave the staff presentation regarding the allocation of up to $160,000 in Affordable Housing funds for down payment assistance through the Human Resource Development Council for qualifying buyers at the West Edge Condominium Development, Phase 3. Page 3 of 9 Bozeman City Commission Minutes, May 19, 2014 06:16:42 PM Commission Questions for Staff The Commission and Staff discussed tracking mechanisms and AMI percentages. 57%AMI was the average along with the City's purpose of the allocation. 06:25:43 PM Public Comment Mayor Krauss opened public comment. No person commented. Mayor Krauss closed public comment. 06:25:50 PM Motion to authorize the allocation of up to $160,000 in Affordable Housing funds for down payment assistance for up to 16 households earning 60% or less of Area Median Income. Commissioner - Chris Mehl: Motion Deputy Mayor - Carson Taylor: 2nd 06:26:11 PM Commission Discussion 06:28:32 PM Vote on the Motion to authorize the allocation of up to $160,000 in Affordable Housing funds for down payment assistance for up to 16 households earning 60% or less of Area Median Income. Commissioner - Chris Mehl: Motion Deputy Mayor - Carson Taylor: 2nd Mayor - Jeff Krauss: Approve Deputy Mayor - Carson Ta. low Approve Commissioner- Chris Mehl: Approve Commissioner- Cynthia Andrus: Approve Commissioner- I-Ho Pomeroy: Approve 2. 06:28:51 PM Resolution 4524, Creation of Special Improvement Lighting District 719 for Ellis View Estates Subdivision(Rosenberry) `l�a 06:29:01 PM Staff Presentations Administrative Services Director Anna Rosenberry gave the staff presentation for Resolution 4524, creating Special Improvement Lighting District 719 for Ellis View Estates Subdivision. 06:30:22 PM Commission Questions for Staff The Commission and Staff discussed the types of lighting for this district. 06:30:39 PM Public Comment Mayor Krauss opened public comment. No person commented. Mayor Krauss closed public comment. Page 4 of 9 Bozeman City Commission Minutes, May 19, 2014 06:30:50 PM Motion and Vote to approve Resolution 4524, creating Special Improvement Lighting District 719 for Ellis View Estates Subdivision. Deputy Mayor - Carson Taylor: Motion Commissioner - Cynthia Andrus: 2nd Mayor- Jeff Krauss: Approve Deputy Mayor - Carson Taylor: Approve Commissioner- Chris Mehl: Approve Commissioner- Cynthia Andrus: Approve Commissioner- I-Ho Pomeroy: Approve 3. 06:31:14 PM Southbridge Major Subdivision Preliminary Plat to subdivide 24.179 acres into 75 single-household residential lots, five open space lots, three park areas, and street right of ways located southeast of the intersection of West Graf Street and South 19th Avenue, Application P 14010 (Rogers) a 06:31:49 PM Staff Presentation Staff Planner Tom Rogers gave the staff presentation for the Southbridge Major Subdivision Preliminary Plat to subdivide 24.179 acres into 75 single-household residential lots, five open space lots, three park areas, and street right of ways located southeast of the intersection of West Graf Street and South 19th Avenue,Application P14010. 06:45:32 PM Commission Questions for staff The Commission and Staff discussed block length, open space, expiration of the final plat, park land, easements and the interim park. 07:00:24 PM Applicant Presentation The Applicant representative gave the applicant presentation for the Southbridge Major Subdivision Preliminary Plat to subdivide 24.179 acres into 75 single-household residential lots, five open space lots,three park areas, and street right of ways located southeast of the intersection of West Graf Street and South 19th Avenue, Application P14010. We are proposing something similar because of existing improvements that already exists. This is a great example of affordable housing. 07:04:23 PM Commission Questions for Applicant The Commission and staff discussed open space, LED lighting, already purchased light fixtures, existing infrastructure, and Miller Park. 07:10:58 PM Public comment Mayor Krauss opened public comment. No person commented. Mayor Krauss closed public comment. Page 5 of 9 Bozeman City Commission Minutes, May 19, 2014 07:11:09 PM Commission Questions for Staff The Commission and staff discussed open space vs park land dedications and how Miller Park plays a part in this application along with the interim park. 07:20:22 PM Motion that having reviewed and considered the application materials, public comment, and all the information presented,I hereby adopt the findings presented in the staff report for application P14010 and move to approve the Southbridge Major Subdivision with conditions and subject to all applicable code provisions. Commissioner- Cynthia Andrus: Motion Commissioner- I-Ho Pomeroy: 2nd 07:21:02 PM Commission Discussion on the Motion The Commission discussed the existing infrastructure, affordable housing, lighting and park land. 07:35:19 PM Vote on the Motion that having reviewed and considered the application materials,public comment, and all the information presented, I hereby adopt the findings presented in the staff report for application P14010 and move to approve the Southbridge Major Subdivision with conditions and subject to all applicable code provisions. Commissioner- Cynthia Andrus: Motion Commissioner- I-Ho Pomeroy: 2nd Mayor- Jeff Krauss: Approve Deputy Mayor - Carson Ta. l�pprove Commissioner- Chris Mehl: Approve Commissioner- Cynthia Andrus: Approve Commissioner- I-Ho Pomeroy: Approve 07:36:53 PM Motion that having reviewed and considered the expressed preference of the developer and all the information presented,I hereby adopt the findings presented in the staff report for application P14010 and move to accept cash in-lieu of parkland dedication as described in Section S. Commissioner- Chris Mehl: Motion Deputy Mayor - Carson Taylor: 2nd 07:37:54 PM Commission discussion on the Motion 07:40:20 PM Vote on the Motion that having reviewed and considered the expressed preference of the developer and all the information presented,I hereby adopt the findings presented in the staff report for application P14010 and move to accept cash in-lieu of parkland dedication as described in Section 5. Page 6 of 9 Bozeman City Commission Minutes, May 19, 2014 Commissioner - Chris Mehl: Motion Deput_Mayor- Carson Taylor: 2nd Mayor- Jeff Krauss: Disapprove Deputy Mayor- Carson Taylor: Disapprove Commissioner- Chris Mehl: Disapprove Commissioner- Cynthia Andrus: Disapprove Commissioner- I-Ho Pomeroy: Disapprove 07:42:18 PM Break Mayor Krauss called for a break. 07:58:02 PM Story Mansion Item moved ahead of budget Mayor Krauss made a change to the Agenda to address the Story Mansion item before the Budget. The Commission agreed to the change. 5. 07:58:16 PM Story Mansion Proposals (Kukulski) K a 07:59:01 PM Staff Presentation. Mr. Kukulski began the staff presentation for the Story Mansion Proposals. Four proposals were received and heard by Commission on November 4"'-2013. He then pursued getting an appraisal as directed by the Commission. In the interim, the City did receive an additional proposal. 08:04:43 PM Questions for Staff The Commission spoke regarding presence at the meeting by the applicants. 08:05:59 PM Public Comment Mayor Krauss opened public comment. 08:06:17 PM Steve Kirchoff, Public Comment Mr. Kirchoff proposed that the City keep the Mansion and not let it go. The buyer looks uncertain. Keep the mansion and partner with a mansion committee. 08:10:08 PM Jane Klockman, Public Comment Ms. Klockman urged that the City keep the Story Mansion and partner. The key is stability of ownership. 08:13:36 PM Andy Epple,Public Comment Mr. Epple announced that he is the Chair of the Friends of the Story Mansion and urged the Commission to keep it in public domain. 08:16:36 PM Bob Hawks,Public Comment Mr. Hawks urged the Commission to keep the Mansion and develop a long term plan. Page 7 of 9 Bozeman City Commission Minutes, May 19, 2014 08:20:05 PM Public Comment closed. 08:20:22 PM Motion to authorize the City Manager to proceed with the steps necessary to negotiate a purchase agreement with The Portal School of Creativity and Innovation for transfer of ownership of the Story Mansion and associated property located at 811 South Willson Avenue. Commissioner - I-Ho Pomeroy: Motion Commissioner - Chris Mehl: 2nd 08:21:06 PM Commission discussion. The Commission discussed the proposal including concerns, transparency of the donor, tax role status, embracing an asset,public liability, fundraising concerns, and the need to have a bond to finish the construction when selling city properties. 08:53:37 PM Vote on the Motion to authorize the City Manager to proceed with the steps necessary to negotiate a purchase agreement with The Portal School of Creativity and Innovation for transfer of ownership of the Story Mansion and associated property located at 811 South Willson Avenue. Commissioner- I-Ho Pomeroy: Motion Commissioner- Chris Mehl: 2nd Mayor- Jeff Krauss: Approve Deputy Mayor - Carson Taylor: Disapprove Commissioner - Chris Mehl: Disapprove Commissioner- Cynthia Andrus: Disapprove Commissioner - I-Ho Pomeroy: Approve 4. 08:54:15 PM Presentation of the Fiscal Year 2014-2015 City Manager's Recommended Budget(Rosenberry) a 08:55:00 PM Staff Presentation Mr. Kukulski began the staff presentation regarding the Fiscal Year 2014-2015 City Manager's Recommended Budget. Ms. Rosenberry began with highlighting the Budget Developments. 09:26:52 PM Commission and Staff discussion The Commission and staff discussed the need to clarify the Landfill budget, the sale of the North Park property, debt service, the tree program, Solid Waste, carryovers from the existing fiscal year, vacancy savings, and transportation mills. 10:01:46 PM Meeting extended to 10:30 Mayor Krauss extended the meeting to 10:30 p.m. Page 8 of 9 Bozeman City Commission Minutes, May 19, 2014 10:02:07 PM Continued Commission and Staff discussion. The Commission and staff continued to discuss the budget memo and the need for staff to return with a priority list. 10:02:39 PM Public Comment Mayor Krauss opened public comment. No person commented. Mayor Krauss closed public comment. 6. 10:09:30 PM FYI/Discussion June meetings will begin at 5 p.m. to address budget. June 301n is a placeholder IF the budget cannot be adopted on the 23rd. The Commission's preference is to NOT have a meeting on the 301n 7. 10:11:43 PM Adjournment Mayor Krauss adjourned the meeting at 10:11 p.m. Je r uss, Mayor ATT .s • r ♦ - Stacy' Uty clerk I M . � PREPA l 'B.Y rrn ~� Stac Ul e , City Clerk Approved on r Page 9 of 9