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Commission Memorandum
REPORT TO: Honorable Mayor and City Commission
FROM: Andrew Kerr, Engineering Assistant
Chris Kukulski, City Manager
SUBJECT: 2006 Street Improvements – Contract Award
MEETING DATE: June 19, 2006
BACKGROUND: Bids were opened June 2, 2006, for the 2006 Street Improvements Project.
The project consists of asphalt concrete overlays on S. Church Avenue from Story Street to Kagy
Boulevard and on N. Wallace/L Street from Tamarack Street to Oak Street, and chip seal
improvements in New Hyalite View Subdivision, Grafs 1st and 2nd Subdivision, and on Ellis
Street from Highland Boulevard to Haggerty Lane. Two bids were received, with the low bidder
being Big Sky Asphalt, Inc. of Bozeman in the amount of $312,376.00. The bid appears to be
competitive with the low bid being approximately 3% below the construction estimate
($322,485.50). A copy of the Certified Bid Tabulation is attached.
RECOMMENDATION: Authorize the City Manager to sign the Notice of Award to award the
contract for the 2006 Street Improvements to Big Sky Asphalt, Inc. in the amount of
$312,376.00.
FISCAL EFFECTS: Funding source for the proposed work is the gas tax fund. The Street
Superintendent has authorized using gas tax funds for this project.
ALTERNATIVES: As suggested by the City Commission.
Respectfully submitted,
_________________________________ ____________________________
Andrew Kerr, Engineering Assistant Chris A. Kukulski, City Manager
Attachments: Bid Tabulation
Notice of Award (3)
Report compiled on June 12, 2006
Cc: Debbie Arkell, Dir. of Public Service
John VanDelinder, Street Superintendent
Rick Hixson, City Engineer
NOTICE OF AWARD
Dated: __________________________
TO: Big Sky Asphalt, Inc.
ADDRESS: P.O. Box 835, Bozeman, MT 59771
PROJECT: City of Bozeman 2006 Street Improvements
CONTRACT FOR: Seal Coat Improvements and Hot Mix Asphalt Overlays
You are notified that your Bid dated June 2, 2006, for the above Contract has been considered.
You are the apparent Successful Bidder and have been awarded a Contract for Seal Coat
Improvements and Hot Mix Asphalt Overlays. The Contract Price of your Contract is: three
hundred twelve thousand three hundred seventy six and 00/100 Dollars ($ 312,376.00).
Three copies of the proposed Contract Documents accompany this Notice of Award.
You must comply with the following conditions precedent within fifteen (15) days of the date
of this Notice of Award, that is, by .
1. You must deliver to the OWNER 3 fully executed counterparts of the Agreement including
all the Contract Documents and Drawings.
2. You must deliver with the executed Agreement the Contract Security (Bonds) as specified in
the Instruction to Bidders (page 8), General Conditions (paragraph 5.01) and
Supplementary Conditions (paragraph SC-5.02).
3. List other conditions precedent:
You must deliver with the executed Agreement the Certificates of Insurance as specified in
the General Conditions (paragraph 5.03).
Failure to comply with these conditions within the time specified will entitle OWNER to
consider your Bid abandoned, to annul this Notice of Award, and to declare your Bid Security
forfeited.
Within ten (10) days after you comply with these conditions, OWNER will return to you one
fully signed counterpart of the Agreement with the Contract Documents attached.
CITY OF BOZEMAN, MONTANA ATTEST:
BY: __________________________________ BY:
____________________________
(CITY MANAGER) (CITY CLERK )
DATE: _______________________________