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Commission Memorandum
REPORT TO: Honorable Mayor and City Commission
FROM: Dustin Johnson, Project Engineer
Chris Kukulski, City Manager
SUBJECT: Mandeville Master Plan, Professional Services Agreement
MEETING DATE: May 15, 2006, Consent Agenda
BACKGROUND: Attached are three (3) original signature copies (Devin Harbour cc only) of the
partially executed Professional Services Agreement for the above referenced
project.
The agreement is for Allied Engineering Services Inc. to oversee the design,
bidding, construction, and inspection of the Wheat Drive Extension. This section
of road will extend north from the Mandeville Lane to approximately the current
location of the cell tower located on the city owned Mandeville Farm. The
majority of the design for the stretch of road was designed during the design
process for the transfer station. The contract extension is based off time and
materials and not to exceed the amount of $33,568.00.
RECOMMENDATION: Authorize the City Manager to sign the Professional Services Agreement for
the master planning Mandeville Farm property.
FISCAL EFFECTS: The project will be funded through the solid waste disposal fund.
ALTERNATIVES: As may be suggested by the City Commission.
Respectfully submitted,
_________________________________ ____________________________
Dustin Johnson, Project Engineer Chris A. Kukulski, City Manager
Attachments: Professional Service Agreements (3 copies)
Report compiled on 5/3/06
cc: Devin Harbour w/orig. enclosures
Project File / Dustin Johnson
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Amendment No. 4 to Professional Services Agreement
For City of Bozeman Solid Waste Transfer Station
THIS AGREEMENT is made as of this ________ day of _______________________, 2006, between
THE CITY OF BOZEMAN, a Municipal Corporation, Bozeman, Montana, herein referred to as OWNER
and ALLIED ENGINEERING SERVICES INC., an Engineering Consulting Firm of Bozeman, Montana,
herein referred to as ENGINEER.
WHEREAS, the parties have entered into a Professional Services Agreement dated November 13, 2001,
herein referred to as Original Agreement for professional engineering services; and
WHEREAS, the parties desire to further amend the provisions of this Agreement.
NOW, THEREFORE, IN CONSIDERATION OF THE MUTUAL COVENANTS CONTAINED
HEREIN, the parties agree as follows:
ARTICLE 1 – ENGINEERING SERVICES
Added to Section 1.1 of the Original Agreement is the following:
1.1.1 With the completion of engineering services for the transfer station, ENGINEER shall
provide engineering services for the construction of the Wheat Drive extension. Services shall include any
necessary redesigns of previously proposed infrastructure included in the design, permitting, surveying,
construction drawings and specifications, cost estimates, bidding documents, and construction inspection.
ENGINEER and OWNER shall attend any pre-bid conferences, bid openings, pre-construction
conferences, construction progress and other job related meetings, substantial completion inspections and
final payment inspections.
ARTICLE 6 – COMPENSATION FOR ENGINEERING SERVICES
Section 6.1.1, 6.1.2, 6.1.3, and 6.2.4 of the original agreement is replaced with the following:
6.1.1 Payment. The OWNER shall for design phase services performed as Basic Engineering
Services under sections 1.1.1 through 4.5 of this agreement pay for time and materials of the ENGINEER
not to exceed the amount of $33,568.00 for such services without the approval of the OWNER.
6.1.2 Payment Schedule. This section will be removed.
6.1.3 General. ENGINEER may submit monthly statements for services rendered. The
statements shall be based upon hourly rates as specified in section 7.3 and the cost of any materials.
6.2.4 The OWNER shall pay an amount for Additional Services rendered by the ENGINEER and
approved in writing by the OWNER on the basis of ENGINEER’S Direct Labor Costs times a factor of
3.10, or an amount otherwise negotiated at the time such services are requested and approved by the
OWNER.
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Section 7.3 DIRECT LABOR COSTS are updated as follows:
Principals $50/hour
Project Managers $40/hour
Senior Engineers $35/hour
Staff Engineers $27/hour
Senior Technicians $23/hour
CADD Drafter $23/hour
Technicians $20/hour
Construction Inspector $22/hour
Two Person Survey Crew $58/hour
Clerical $19/hour
Except as specifically amended herein, the original agreement shall remain in full force and effect and the
Parties shall be bound by all terms and conditions therein.
IN WITNESS WHEREOF, the parties hereto do make and execute this Agreement on the day and year
first above written.
CITY OF BOZEMAN
By: ______________________________________
ATTEST:
________________________________________
Devin Harbour
Acting Clerk of Commission
APPROVED AS TO FORM
By:____________________________________
City Attorney
ENGINEER
By:_______________________________________
Its:________________________________________
ATTEST:
By:___________________________________