HomeMy WebLinkAboutFY 2015 Budget Work Session General Fund and Community Development_Part2 Commission Memorandum
REPORT TO: Honorable Mayor and City Commission FROM: Anna Rosenberry, Administrative Services Director
Chris Kukulski, City Manager
SUBJECT: Fiscal Year 2015 (FY15) Budget Work Session General Fund & Community Development (Planning) Fund
MEETING DATE: June 9, 2014
AGENDA ITEM TYPE: Action – Budget Work Session
RECOMMENDATION: Listen to staff presentations, ask questions, give direction, as you
see fit.
BACKGROUND: Attached are a Budget Information Sheet and other materials regarding the
General Fund & Community Development Fund. This information has been prepared to assist
us in developing the City’s Final Budget, and is based on what is contained in the City
Manager’s Recommended Budget, available at http://www.bozeman.net/Departments-(1)/Finance/Budgets-and-Financials.aspx. Based on feedback during this work session, and the
other work sessions held this spring, we intend to prepare the Final Budget resolution. The
hearing for adoption of the Final Budget is scheduled for June 23, 2014.
ENERGY AUDIT PROJECTS:
We would like to start the Work Session with an introduction to the results of our recent Facility
Energy Audit done by McKinstry company. The work of McKinstry was delivered after the City
Manager’s Recommended Budget was developed and could affect the FY15 budgets of numerous funds. See Memo attached, from Natalie Meyer. GENERAL FUND:
Included are reports detailing:
• General Fund FY15 Budget Worksheet,
• FY 15 Budget Preparation reports with charts for Personnel, Overtime, Capital,
Gasoline & Oil, and Travel & Training budgets.
• City Manager Recommended Budget Cuts to General Fund We need to correct the Recreation Department Financial Information, page 195, from the Budget
document, as there is a data entry error in the department expenditures by division. That
corrected page is attached to this memo.
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COMMUNITY DEVELOPMENT FUND:
While the Community Development Fund is a Special Revenue fund, it has been heavily reliant
on the General Fund for support in the past. As such, its budget information is presented on the same night as the General Fund.
This year, given the significant constraints on the General Fund including the final MMIA
Settlement, lack of carryover, and payment on the Landfill Loan, we are recommending that the
Community Development Fund utilize its accumulated reserves and not receive a transfer of support from the General Fund. Fiscal Year 14’s budgeted transfer was $184,000. For FY 11-
13, the transfer exceeded $300,000 each year.
Included are reports detailing:
• Community Development Fund FY15 Budget Worksheet,
The City Manager’s Recommended Cuts to the Community Development Budget included:
1. ($60,620) – Moved portion of Community Development Director salary/benefits to Fund
111 (Building Inspection)
2. ($50,000) – Moved Workforce Housing Study/Update to Fund 120 – Community
Housing
3. ($21,131) – Reduced Historic Preservation Officer to 24 hrs/week (salary & benefit
reduction
FISCAL EFFECTS: Although the Final Budget adoption has far-reaching fiscal effects, there are no immediate fiscal effects as a result of this work session.
The General Fund and Community Development Fund budgets primarily affect the Property Tax
amount below. As presented, the City Manager’s Recommended Budget is projected to have the following effects on the typical City resident:
Typical Resident: Assessment/Charge
CM Rec
Budget
Street Assessments $18.24
Forestry Assessments $ 0.35
Property Taxes $69.00
Water Services $0.00
Sewer Services $16.44
Storm Water Services $31.98
Annual Increase $136.01
Monthly Increase $11.33
Attachments: General Fund FY15 Budget Worksheet. FY 15 Budget Preparation reports with charts for Personnel, Overtime, Capital,
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Gasoline & Oil, and Travel & Training budgets.
City Manager Recommended Budget Cuts to General Fund.
Community Development Fund FY15 Budget Worksheet. Corrected Budget Document Page 195: Recreation.
Report compiled on: June 1, 2014
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Commission Memorandum
REPORT TO: Honorable Mayor and City Commission
FROM: Natalie Meyer, Sustainability Program Manager
Chuck Winn, Assistant City Manager
SUBJECT: Budget Work Session Regarding: Energy Saving Projects. McKinstry
Investment Grade Audit FY15 report and project recommendations.
MEETING DATE: June 9, 2014
AGENDA ITEM TYPE: Action
RECOMMENDATION: Listen to staff presentation, ask questions, give direction, as you see fit. A number of these projects could be incorporated into the FY15 Final Budget.
BACKGROUND: Because of the potential budget implications for the General Fund and
other funds, and because the energy audit report was only available very recently, we are
presenting this information for discussion during a budget work session, for potential inclusion in the FY15 Final Budget.
The 2011-2012 Climate Action Plan Report and Emissions Inventory suggests that the leading
source of municipal greenhouse gas emissions is from buildings (29%), followed by water and
wastewater treatment operations (27%). Maximizing efficiency and identifying viable forms of
renewable energy within these buildings and facilities makes good management sense and will be the most effective way to reduce our greenhouse gas emissions and satisfy our obligations under the Mayors’ Climate Protection Agreement.
As part of our ongoing effort to conserve energy and water within municipal buildings and
facilities, the City accepted proposals from three energy performance contractors and selected
McKinstry to complete an investment grade audit of 30 City of Bozeman buildings and facilities. The goal was to create a detailed list of potential energy and water conservation, efficiency, and renewable energy projects with cost estimates, electricity and gas savings, and return on
investment (ROI) data for each project.
McKinstry is an Energy Service Company (ESCO) that offers Investment Grade Audits and
Energy Performance Contracts. They provide turnkey service, sometimes compared to design/build construction contracting which equips customers with a comprehensive set of energy efficiency, renewable energy and these recommendations are accompanied with
guarantees that the savings produced by a project will be sufficient to finance the full cost of the
project. A typical Energy Performance Contract consists of the following elements:
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• Turnkey Service: McKinstry provides all of the services required to design and
implement a comprehensive project at the customer’s facility, from the initial energy
audit through long-term monitoring and verification of project savings.
• Comprehensive Measures: McKinstry tailors a comprehensive set of measures to fit the
needs of a particular facility, and can include energy efficiency, renewable, distributed
generation, water conservation and sustainable materials and operations.
• Project Financing: McKinstry can help arrange for long-term project financing that is provided by a third-party financing company.
• Project Savings Guarantee: McKinstry provides a guarantee that the savings produced by
the project will be sufficient to cover the cost of project financing for the life of the
project.
In our Investment Grade Audit contract with McKinstry, their task was to identify and evaluate
energy-saving and renewable energy opportunities and match the most appropriate technologies
to our needs; developed preliminary engineering designs and specifications; price; calculate the
savings; assist with financing and identify available rebates; and offer a performance guarantee
for their design, construction costs, and operational savings.
Energy Audit Results
The Investment Grade Audit contract was approved by the Commission in December 2013.
Beginning in January, McKinstry performed their audit by reviewing building plans, utility data,
service invoices, met with staff to review operations in each department and toured buildings and
parks.
Since March, we have been working through the details of numerous projects with McKinstry.
It should be noted that McKinstry did not limit their review to energy saving projects alone.
They also incorporated several projects that would address safety, code requirements, or deferred
maintenance. They incorporated some existing Capital Improvement Projects into their
assessment to demonstrate that some energy saving projects could help offset the costs of other needed capital investments.
We eliminated several projects based on excessively long payback periods. Typically, McKinstry
would then take this revised list and generate a single report complete with preliminary
engineering and design, a guaranteed maximum price for the work, as well as guaranteed utility
and operational savings. However, we asked McKinstry to accelerate the process and provide a set of projects that could be reviewed by the City Commission prior to Fiscal Year 2015 budget adoption. McKinstry then focused on preparing a subset of projects and delivered this report to
us on May 6, 2014.
Fiscal Year 2015 Energy Audit Report: The Fiscal Year 2015 report includes recommendations
such as LED lighting, building envelope improvements, retrocommissioning, furnace tunings, water conservation, window replacements, and computer power management. We requested
several project scope modifications, which were finalized on May 20, 2014. The final FY15
Energy Audit summary is included as Exhibit 2. We expect a second Fiscal Year 2016 Report by
October 2014 that will include additional projects related to irrigation, Fire Station #1, the Water
Treatment Plant, and the Water Reclamation Facility.
In addition to identifying energy saving opportunities, McKinstry uncovered recent design or
installation errors at Fire Station #3, the Swim Center, and the Professional Building and is
helping us resolve these issues. The resulting energy savings will likely be notable.
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The FY15 Energy Audit Report includes projects totalling $2.1 Million with $107,400 in annual
utility and operational savings with a 25 year payback period. Of these projects, several can
readily be eliminated from the list as unfavorable energy projects, based on their payback.
Among the remaining projects, we have identified several projects that can be completed in-house with existing personal and budgets, including the proposed FY15 budget These projects
are outlined in Exhibit 3.
Definitions:
GMAX Pricing: The Guaranteed Maximum Price is a Not to Exceed Price based on
quotes McKinstry has received from their pre-qualified sub-contractors. The price is considered turnkey with engineering, design, project administration, construction
management, permit fees, equipment, labor, disposal expenses, and measurement and
verification.
Annual Utility Savings: These are guaranteed for three years during the measurement and
verification period. Should the project fail to realize the stated savings, McKinstry would compensate the City of Bozeman for the shortfall.
Annual Operational Savings: Operational savings are estimated for a period of five years,
but generally continue after this period. Savings include service calls and maintenance
contracts only, not staff time.
There are currently 18 projects from the FY15 Energy Audit Report that we recommend to be completed by McKinstry in FY15 through a Performance Contract (Exhibit 4). These projects
total $416,600 and include $40,300 in utility savings, and $11,700 in operational savings. After
NorthWestern Energy rebates, the simple payback period is 8.8 years.
Environmental Impact
The outlined projects will reduce natural gas and electricity consumption within city facilities by 2.5 percent and 5.7 percent, respectfully. Among the projects that we will complete in-house in
FY15, we anticipate a savings of approximately 31 metric tons of CO2 equivalents each year.
The18 recommended McKinstry Performance Contract projects will reduce our greenhouse gas
emissions by approximately 203 metric tons of CO2 equivalent each year. In total, this is nearly
one percent of our municipal greenhouse gas emissions and is roughly equivalent to taking 45 cars off the road each year. McKinstry has provided an Environmental Impact Calculator report
for both sets of projects (Exhibit 5).
Project Funding
Below is a summary of the proposed project costs by funding source:
Fund GMAX Annual Utility Savings
Annual Operational Savings
Net Customer Cost with Incentives
Simple Payback with Incentives
General
Fund $63,731 $11,359 $1,184 $60,827 4.7
Street
Maintenance $226,642 $15,412 $6,372 $226,642 12.6
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Fund
Library
Depreciation
Reserve
$6,604 $1,860 $1,000 $6,604 0.9
Parking
Fund
(Downtown
TIF)
$100,514 $6,949 $2,868 $100,514 12.4
Vehicle Maintenance
Fund
$630 $125 $0 $630 5.0
Wastewater
Fund $18,480 $5,199 $282 $17,501 3.1
TOTAL $416,601 $40,904 $11,706 $412,718 8.8
General Fund Projects: We admittedly don’t have a funding solution for all of these items. For
some, a modification of existing City Manager’s (CM) Recommended Budget could work. For
instance:
OM 401.01 Custom Systems Training: Current CM Recommended budget includes
$6,800 for Facility Maintenance Training. This money could be re-prioritized and combined with other department savings to fund the $7,800 training that’s recommended.
BOG 01.01 Commissioning Bogert Boilers: One year of savings will cover the cost of
commissioning. Use current Bogert Pool utility budget to fund this project in FY15.
CTY 09.02 City Hall Lighting Controls: Relatively small item; Use current Facility
repair budget.
Other items are more difficult to identify room in the existing budget, for instance the OM 26.01
Green IT project and the SEN various Senior Center improvements. These projects have good
pay-back through energy savings, but will cost capital up-front to complete.
Street Maintenance Fund Projects: The LED Street Light project entails replacement of 191 city-
owned and metered fixtures and a few pole upgrades. Based on our success with the LED streetlight project on Durston St., we are confident that this is a wise long-term investment that
will save money and offers the greatest opportunity to reduce greenhouse gas emissions. The
Streets Department does not have the staff available to complete a project of this scale in one
year. With the backlog of necessary street maintenance projects, we do not recommend paying
for this project from the Street Maintenance Fund cash. Instead, we would seek financing opportunities through the Montana Board of Investments’ (MBOI), Intercap Program or other
sources. If such financing is feasible, we would return with the terms of financing to be
approved by the Commission. The plan would be to seek total financing that would be able to be
repaid with the annual energy & operating savings, eliminating the need to increase annual
assessments to repay the loan.
Library Depreciation Fund Projects: Two minor projects related to lighting operations and low-
flow urinals at the Library could be paid through the Library Depreciation Fund. We would
pursue this with approval of the Library Board of Trustees.
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Parking Fund (Downtown TIF) Projects: Discussions are in progress on an agreement between
the Parking Commission and the Downtown TIF to fund a LED lighting retrofit for the basement
and 1st floor of the parking garage. We are meeting with the TIF Board on June 17th to seek
their approval. We could have an indication of support by June 23rd, for Final Budget adoption.
Vehicle Maintenance Fund Projects: A minor boiler project could be absorbed through the Vehicle Maintenance Fund’s existing budget for general repairs.
Wastewater Fund Projects: A lighting project in the old portion of the Water Reclamation
Facility could be funded through repair budgets the Wastewater Fund. UNRESOLVED ISSUES:
1. The Downtown TIF has not yet agreed to help fund the Parking Garage LED retrofit, but we will formally present the project to the TIF Board on June 17th.
2. We have not fully identified where funding for the General Fund projects would
come from.
3. We have not yet identified a lender for the Street LED project.
ALTERNATIVES: As suggested by the Commission.
FISCAL EFFECTS:
1. The in-house projects we have or expect to complete are anticipated to result in
Utility and Operational savings of approximately $6,700/year. These items were
funded with existing budgets and staff work. 2. The McKinstry projects, if undertaken, would cost up to a maximum of $416,601
with guaranteed utility and operational savings of $52,011/year. Project costs would
be paid from the sources described above, with savings accruing back to the
operating budget that supports the facility. If money is borrowed to construct the project, savings could be appropriated to make debt service payments.
These current McKinstry projects ARE NOT included in the FY15 City Manager’s
Recommended budget, due to the timing of receiving the report. Some could be
funded by: borrowing, using existing cash, and/or be absorbed by re-prioritizing current recommended line-items.
Attachments: List of Audited Building & Facilities FY15 Energy Audit Summary
FY15 Recommended Internal Projects
FY15Recommended McKinstry Performance Contract Projects
Environmental Impact Calculator
Report compiled on: June 2, 2014
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Exhibit 1
Exhibit 1
List of Buildings and Facilities
McKinstry Investment Grade Audit Building and Facility Descriptions
1) Beall Park
2) Bogert Pavilion & Bandstand
3) Cemetery & Vietnam Memorial
4) City Hall
5) East Gallatin Recreation Area
6) Fire Station 1
7) Fire Station 2
8) Fire Station 3
9) Landfill Building (only)
10) Library
11) Lindley Center
12) Parking Garage
13) Professional Building
14) Senior Center
15) Shop Complex Operations
16) Shops Complex-723344-Green Storage Building
17) Southside Community Service Bldg
18) Street Lighting
19) Swim Center
20) Vehicle Maintenance Building
21) Water Reclamation Facility
22) Bozeman Ponds
23) Bronken Soccer Complex
24) Christie Fields
25) Haggerty Softball Complex
26) Kirk Park
27) Laurel Glenn
28) Pear St. Water Booster
29) Water Distribution System
30) WTP Lyman Creek
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Table 4.2 - Facility Improvement Measure (FIM) Summary
Project City of Bozeman
Scenario GMAX Express
Date 5/20/2014 REV1
Facility Improvement
Measures FIM Description Facility GMAX *
Annual Utility
Savings
Annual
Operational
Savings **
Net Customer Cost (with
Incentives)
Simple Payback (SPB)
(with Incentives)
X BEA 04.01 Modify Thermostat
Schedules
There are two programmable thermostats that each control a
furnace. The thermostats are programmable but currently are
not properly scheduled and appear to be frequently overridden
to hold 68/71°F. Implement scheduled setpoints to match
normal weekly usage. Includes a posted placard with operating
instructions and override instructions for evening and weekend
events.
Beall Park $483 $75 $0 $483 6.5
X BEA 09.01 Exterior Lighting
Replace existing (1) 400W metal halide pole-mounted flood lights
and (1) 150W high pressure sodium wall pack and (1) 50W high
pressure sodium wall pack and (1) 400W metal halide wall pack
with LED fixtures.
Beall Park $5,662 $414 $92 $5,408 11.9
X BEA 13.01 Envelope
Improvements
Improve basement window surrounding insulation, provide new
weatherstripping and seals at six (6) exterior doors, provide
lockable door at basement crawlspace access hole, and seal first
floor warming room area.
Beall Park $3,515 $199 $0 $3,515 17.7
X BOG 01.01 Boiler Commission new boilers.Bogert Pool $2,047 $2,110 $1,000 $2,047 -1.4
X CTY 01.01 Boiler Stacks
Raise boiler stacks above the plane of the condensing unit to
prevent freeze-up during winter, inefficient condenser operation
during the shoulder seasons when the boilers and the
condensing unit are running simultaneously, and to prevent
corrosion on the condensing unit.
Bozeman
City Hall $783 $122 $0 $783 6.4
X CTY 09.01 Lighting Controls
Install daylight sensors to control linear fluorescent lighting at
the central staircase skylight. Also includes wall packs at
exterior walls and pole lighting at parking lot, walking path.
Bozeman
City Hall $5,041 $589 $154 $5,008 7.2
X CTY 09.02 Lighting Controls Install daylight sensors to control linear fluorescent lighting at
the central staircase skylight.
Bozeman
City Hall $1,015 $219 $0 $1,015 4.6
X CTY 25.01
Retrocommissioning
The building is heated by perimeter fintube with ventilation with
additional conditioning provided by a central VAV air handling
system. These two are separately controlled and they fight each
other in some locations where control comes from a central
thermostat rather than each room - implement individual room
level control or space temperature voting. Reduce the bandwidth
of user adjustability at the zone thermostats to reduce heating
system demand variability. Implement dual minimum flow rates
for heating and cooling at the VAV boxes. High AHU static and
erratic fan ramping indicates poor control. Test duct static sensor
and ensure that AHU VFDs are ramping correctly. Sequence
building heating such that unoccupied heating is performed only
by fintube until X°F off from setpoint, then enable AHU heating.
Schedule AHU off during unoccupied hours. Heating hot water
pumps have VFDs installed but operate at 100% constantly -
investigate VFD control method and repair/install pressure
differential sensors to modulate pump VFDs. Evaluate ventilation
requirements for the building and adjust outdoor air damper
minimum and sequence accordingly. Includes allowance for
controls contractor to reprogram ($5,000). No allowance for
"fixing" systems included.
Bozeman
City Hall $45,990 $2,376 $0 $45,990 19.4
X FR1 13.03 Envelope
Improvements
Two overhead doors to be sealed on four sides. Exterior door at
entry to be weatherstripped and sealed.
Bozeman
Fire Station $5,789 $421 $0 $5,789 13.8
X FR2 03.01 Infrared Gas Heat
Existing gas unit heater has failed. Change system type to
radiant heat for snow melting on the fire trucks and improved at-
floor heating.
Bozeman
Fire Station
#2
$26,768 $543 $0 $26,768 49.3
X KRK 09.01 Lighting Upgrade
Replace (3) 150W high pressure sodium wall packs with LED
fixtures.Kirk Park $1,588 $192 $92 $1,488 5.4
X LIB 09.01 Lighting
Modifications
Commission existing lighting controls to account for added lights
at stacks and to verify existing schedules and control strategies.
Includes thirty (30) parking lot lights, nine (9) exterior soffit
lights, and nine (9) exterior banner lights
Bozeman
Public
Library
$47,876 $1,411 $924 $47,876 30.7
X LIB 09.02 Lighting
Modifications
Commission existing lighting controls to account for added lights
at stacks and to verify existing schedules and control strategies.
Bozeman
Public
Library
$2,144 $1,018 $0 $2,144 2.1
X LIB 13.01 Roof Envelope and
Ext Door Seals
Insulate ends of the standing seam metal roof with one part
foam. Four (4) exterior doors to be weather stripped and
sealed.
Bozeman
Public
Library
$6,930 $809 $0 $6,930 8.6
X LIB 18.01 Water Conservation
Recommission flow control devices at sinks, flushometer toilets,
shower heads, kitchen sprayers, and tank toilets to ensure that
design flow is being delivered to each fixture as supply pressure
has changed over time. In this location, specifically remove four
(4) waterless urinals and replace with four (4) low-flow pint
urinals to address ongoing maintenance impacts. Provide flow
restrictors at nineteen (19) sink locations.
Bozeman
Public
Library
$4,460 $842 $1,000 $4,460 -0.6
X LIB 25.01 Retrocommissioning
The current sequence of operation and ventilation rates results in
simultaneous heating and cooling and potentially overventilation
of the building. Modify sequence of operation to control DAT
reset for both hot and cold deck AHUs and reduce minimum
cooling airflow at VAV boxes to meet minimum ventilation
requirements of their associated zones. Identify and re-
commission VAV boxes that are operating incorrectly. Re-
commission and, if necessary, modify sequence of operation of
relief air fan to improve control of building pressurization.
Bozeman
Public
Library
$68,600 $5,844 $0 $68,600 14.6
X LIB 28.01 Auto Blinds
Operational
Reinstall light sensing control to effectively operate automatic
window blinds to increase occupant comfort and reduce solar
load. Provide lock box for controller on wall, to be opened by
maintenance staff only. System reset required by vendor.
Bozeman
Public
Library
$870 $180 $0 $870 4.8
X LIN 13.02 Window
Improvements
Existing windows are double pane but non-operable. Install ~180
SF (quantity 9) operable windows to promote air flow for passive
cooling during the summer months. Pricing based upon Marlin
3500 sliding windows, dark bronze anodized finish with Solarban
60 glazing.
Lindley
Center $21,135 $75 $0 $21,135 283.0
X OM 04.01 Custom Systems
Training
Provide a comprehensive systems training course to building
operators.
Overall
Measures $7,840 $0 $0 $7,840 0.0
X OM 18.01 Water Conservation City-wide water fixture valve modifications at restrooms,
breakrooms, sinks. Does not include irrigation.
Overall
Measures $54,741 $3,737 $0 $54,741 14.6
X OM 26.01 Green IT: PC Power
Mgmt
Implement computer power management at ~425 machines to
reduce power consumption.
Overall
Measures $12,230 $4,553 $0 $9,680 2.1
X OM 26.02 Green IT: Printing Provide and install print management software, print behavior
software, and consider eliminating 19 print devices.
Overall
Measures $34,123 $518 $3,899 $34,123 28.2
X PKG 09.01 Lighting Upgrades Change all light fixtures to LED lamps. Bozeman $198,394 $10,510 $5,671 $198,394 16.2
X PKG 09.02 Basement & 1st
Floor LEDs
Replace existing metal halide fixtures with individually controlled
LED fixtures at basement and first floor only.
Bozeman
Parking $100,514 $6,949 $2,868 $100,514 12.4
X PND 09.01 Lighting Upgrade
Replace (4) 50W metal halide wall packs and (1) 75W metal
halide flood with LED fixtures.Bozeman
Ponds $3,383 $97 $83 $3,321 29.8
X PRO 01.02 Boiler Burner
Tuning
Combustion analysis showed these boilers were not operating at
peak efficiency. Perform a boiler burner tune to increase
combustion efficiency and reduce natural gas consumption.
Professional
Building $2,800 $127 $0 $2,600 20.5
X PRO 03.02 IT Server Room
Unit
The existing CRAC unit was sized for the original IT load in the
space it serves but now short-cycles due to reduced IT load.
The City reports that the unit’s coolant pump was replaced 18
months ago and now has bad bearings and may fail at any time.
There is not a redundant unit to serve as backup. This project is
to replace the existing CRAC unit with a commercial grade split
system heat pump air conditioner. This is not a specialized
CRAC unit and does not include humidity control, but would be
provided as 2-50% capacity units to provide for some
redundancy. This is a more cost effective solution for this
application.
Professional
Building $43,169 $1,856 $0 $43,169 23.3
X PRO 03.03 IT Server Room
Unit - ALT
The existing CRAC unit was sized for the original IT load in the
space it serves but now short-cycles due to reduced IT load.
The City reports that the unit’s coolant pump was replaced 18
months ago and now has bad bearings and may fail at any time.
There is not a redundant unit to serve as backup. This project is
to replace the existing unit with a new high quality, specialized
computer room AC unit with complete redundancy, 25%
turndown capability and humidification capability. This new unit
could be relocated once these servers are relocated as the city
has planned.
Professional
Building $114,728 $0 $0 $114,728 0.0
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Facility Improvement
Measures FIM Description Facility GMAX *
Annual Utility
Savings
Annual
Operational
Savings **
Net Customer Cost (with
Incentives)
Simple Payback (SPB)
(with Incentives)
X PRO 09.01 Lighting
Improvements Remove and replace eight (8) entrance canopy lights with LED.Professional
Building $2,263 $342 $140 $2,113 4.1
X PRO 13.01 Envelope
Improvements
Weatherstrip and seal exterior vestibules on north and south
sides.
Professional
Building $1,480 $101 $0 $1,480 14.7
X PRO 25.02 Controls Sequence
Engineering
Assist Facilities in managing controls contractor solutions.
Evaluate controls contractor-provided sequence of operations
and suggest improvements. Quantify improvements to
sequence and recommend additional points as necessary. 40
engineering hours
Professional
Building $7,552 $0 $0 $7,552 0.0
X SCC 09.01 Lighting
Improvements
Retrofit (8) 8' linear fluorescent strip fixtures with (4) 28W T8
lamps and electronic ballasts.
Southside
Community $24,547 $2,195 $107 $23,584 10.5
X SEN 01.01 Boiler Replacement
One of the two existing boilers has trouble firing and is not
reliable. Replace the boiler with a new modulating condensing
boiler of equivalent capacity in a manner consistent with the
scope that the City has currently budgeted for the project. Due
to system design, a boiler is required to run in the summer
months for VAV reheat and domestic water heating. Modify the
sequence so that the new boiler operates during periods of low
load to take advantage of the additional condensing efficiency
from producing lower temperature heating water.
Bozeman
Senior
Center
$38,076 $419 $1,000 $37,394 77.3
X SEN 01.02 Boiler Plant
One of the two existing boilers has trouble firing and is not
reliable. The remaining boiler is not a condensing type boiler.
Due to system design, a boiler is required to run in the summer
months for VAV reheat and domestic water heating. The boilers
are not appropriately sized for this small load. Replace both
boilers with three smaller condensing boilers, including one with
domestic water heating priority control. Keep the newer boiler in
owner stock, with the intention of relocating to an appropriate
application in another building.
Bozeman
Senior
Center
$100,959 $419 $1,000 $98,912 224.1
X SEN 03.01 Kitchen
Economizer
The existing dedicated kitchen unit provides no make-up air for
the exhaust hood and has no economizer so it operates in
mechanical cooling mode nearly year round. Penetrate the
exterior wall and install an outside air duct to the existing unit.
Interlock the outside air and return air damper with the exhaust
hood to provide make-up air when the exhaust hood is
operating. Sequence the cooling operation of the unit to
economize on a call for cooling when the outside air conditions
are appropriate. Add a washable return air filter of suitable size
to allow for proper maintenance.
Bozeman
Senior
Center
$13,251 $1,917 $0 $13,251 6.9
X SEN 03.06 Bathroom Exhaust Revise bathroom exhaust to include stacked men’s and women’s
bathrooms on the basement and first floor of the Senior Center
Bozeman
Senior
Center
$11,095 $0 $0 $11,095 0.0
X SEN 12.01 Hot Water System
Improvements
Rewire the DHW heating circulator pump to shutoff when desired
tank temperature has been reached. Install a DHW recirculation
pump timer. Program heating hot water temperature reset to
vary boiler supply water temperature based on outside air
temperature.
Bozeman
Senior
Center
$7,486 $999 $0 $7,486 7.5
X SEN 13.01 Exterior Door Seals Replace seals and sweeps at entry doors. Bozeman $1,062 $84 $0 $1,062 12.6
X SEN 13.02 Window
Replacement
Replace all existing single pane, operable wood framed windows
with new insulated pane commercial units. Pricing based upon
Desco 2500 windows, clear anodized finish with Solarban 60 low-
e glazing. Install new insulated commercial door at daycare.
Bozeman
Senior
Center
$134,897 $283 $0 $134,897 476.5
X SHP 09.01 Lighting
Improvements
Replace various fixtures throughout with T8s. Replace exterior
lighting with LEDs. Install occupancy sensors in the Water
Department shop and the Traffic & Sign shop and office spaces.
Shops
Complex $4,405 $356 $0 $3,987 11.2
X SHP 13.01 Window
Replacement
Remove and replace existing single pane windows with low-e
insulated windows to reduce solar gain and air infiltration/heat
loss. Replace storefront and sidelites, as well as triangular
sections above, with thermal aluminum storefront. Solarban 60
low-e glass, tempered where required by code. Windows are
inoperable.
Shops
Complex $31,581 $1,158 $0 $31,581 27.3
SHP 18.01 Water
Conservation
Recommission flow control devices at sinks, flushometer toilets,
shower heads, kitchen sprayers, and tank toilets to ensure that
design flow is being delivered to each fixture as supply pressure
has changed over time. In this location, specifically
recommission three (3) urinals and provide flow restrictors at
eight (8) sinks.
Shops
Complex $1,731 $416 $0 $1,731 4.2
X SOC 09.01 Lighting Upgrade
Replace (9) existing 65W PAR lamps with 26W CFL canopy
fixtures.
Bronken
Soccer
Complex
$1,045 $134 $88 $1,027 4.4
X STR 09.01 LED Street Lights
Replace existing (191) City-owned and directly metered metal
halide and high pressure sodium street lights with LED street
lights.
Street
Lighting $226,642 $15,412 $6,372 $226,642 12.6
X SWM 10.01 Solar Hot Water
Install a solar hot water heating system to heat pool water and
reduce natural gas consumption. Approximate array size is
1,440 SF and is isolated to the flat roof above the locker room
area.
Swim Center $330,780 $4,324 $0 $330,780 76.5
X SWM 12.01 DHW Pipe Insulate domestic hot water piping in front mechanical room.Swim Center $696 $11 $0 $696 66.1
X SWM 12.02 Domestic Water
Pipe Insulation
Insulate the domestic cold water piping to reduce condensation
that is causing a sanitary issue and corrosion of the building
structural components. This pipe is located in the mechanical
room as well as above acoustical ceiling tile at natatorium space.
Swim Center $6,556 $0 $0 $6,556 0.0
X SWM 13.01 Envelope
Improvements
Address the cracking and air infiltration at the NE, NW and SW
corners of the natatorium by removing the existing low flexibility
sealant and install new flexible joint material similar to what is
used for large expansion joints in concrete structures. Replace
weatherstripping and seals at five exterior doors, paying
particular attention to the ones in the natatorium on the west
facing wall.
Swim Center $2,835 $188 $0 $2,835 15.1
X SWM 13.02 Vestibule
Relocate southern-most wall of vestibule further south to
address uninsulated corner of office, continued icing up of exit
doors, and code required clearances. Install new clear anodized
thermal aluminum storefront using Solarban 60 low-e tempered
glass. Exterior outswing doors to be clear anodized with
continuous gear hinges, alarm lock keypad, closer, low energy
ADA operator.
Swim Center $29,344 $104 $0 $29,344 281.0
X SWM 17.01 Filtration System
Replacement
Replace existing cellulose FiberBlend filtration system with new
Neptune Defender automatic system to reduce water and
maintenance costs, address worker safety issues, and extend life
of other mechanical room equipment. Requires modification to
existing concrete structure, process piping, and addition of new
double door at exterior egress. Includes one year’s supply of
filter media, operations and maintenance training, and as-builts
of existing system process.
Swim Center $334,013 $1,672 $1,000 $334,013 196.8
X VEH 01.01 Boiler Temperature
Reset
Existing waste oil boiler produces 180°F heating hot water to
supply in-floor radiant loop regardless of loop temperature
setpoint. Decrease waste oil boiler setpoint to 160°F and
maximum setpoint of Lochinvar condensing boiler to 140°F.
Vehicle
Maintenance
Building
$630 $125 $0 $630 5.0
X WRF 09.01 Lighting
Improvements
Perform a comprehensive lighting retrofit project by changing
out incandescent lamps to CFLs, linear fluorescent lighting from
T12 to T8, HID exterior lighting to LED, and adding lighting
controls where appropriate.
Water
Reclamation
Facility
$18,480 $5,199 $282 $17,501 3.1
Totals $2,152,295 $81,226 $25,773 $2,143,838 24.8
* Since design cost, audit cost, etc. are distributed among the FIMs, the total project cost will not go up or down by exactly the amounts shown here if a FIM or FIMs are dropped.
** For non recurring operational savings, the values are averaged over the 30 year length of this analysis.
*** Incentives are contingent on final approval and are not guaranteed. Funds are shown for reference only.
Confidential and Proprietary
15
Exhibit 3. FY15 Recommended Internal Projects
FIM Description Facility GMAX *
Annual
Utility
Savings
Annual
Operational
Savings **
Net Customer
Cost (with
Incentives)
Simple
Payback
(SPB)
(with
Incentives)
Project
Status
CTY 01.01 Boiler
Stacks
Raise boiler stacks above the plane of the
condensing unit to prevent freeze-up during
winter, inefficient condenser operation during the
shoulder seasons when the boilers and the
condensing unit are running simultaneously, and
to prevent corrosion on the condensing unit.
Bozeman City
Hall $783 $122 $0 $0 6.4 Complete
CTY 09.01
Lighting Controls
Replace wall packs at exterior walls and pole
lighting at parking lot, walking path.
Bozeman City
Hall $4,026 $370 $154 $3,993 8.8 In progress
FR2 03.01
Infrared Gas
Heat
Existing gas unit heater has failed. Change
system type to radiant heat for snow melting on
the fire trucks and improved at-floor heating.
Bozeman Fire
Station #2 $26,768 $543 $0 $26,768 49.3
To be
completed in
FY15 & FY16
PRO 01.02 Boiler
Burner Tuning
Combustion analysis showed these boilers were
not operating at peak efficiency. Perform a boiler
burner tune to increase combustion efficiency and
reduce natural gas consumption.
Professional
Building $2,800 $127 $0 $2,600 20.5
Tune up
completed
anually
PRO 03.02 IT
Server Room
Unit
The existing CRAC unit was sized for the original
IT load in the space it serves but now short-cycles
due to reduced IT load. The City reports that the
unit’s coolant pump was replaced 18 months ago
and now has bad bearings and may fail at any
time. There is not a redundant unit to serve as
backup. This project is to replace the existing
CRAC unit with a commercial grade split system
heat pump air conditioner. This is not a
specialized CRAC unit and does not include
humidity control, but would be provided as 2-50%
capacity units to provide for some redundancy.
This is a more cost effective solution for this
application.
Professional
Building $43,169 $1,856 $0 $43,169 23.3
To be
completed in
FY15 with
modi-
fications
PRO 09.01
Lighting
Improvements
Remove and replace eight (8) entrance canopy
lights with LED.
Professional
Building $2,263 $342 $140 $0 4.1 Complete
16
PRO 13.01
Envelope
Improvements
Weatherstrip and seal exterior vestibules on north
and south sides.
Professional
Building $1,480 $101 $0 $1,480 14.7
To be
completed in
FY15
SEN 01.01 Boiler
Replacement
One of the two existing boilers has trouble firing
and is not reliable. Replace the boiler with a new
modulating condensing boiler of equivalent
capacity in a manner consistent with the scope
that the City has currently budgeted for the
project. Due to system design, a boiler is required
to run in the summer months for VAV reheat and
domestic water heating. Modify the sequence so
that the new boiler operates during periods of low
load to take advantage of the additional
condensing efficiency from producing lower
temperature heating water.
Bozeman
Senior Center $38,076 $419 $1,000 $37,394 77.3
To be
completed in
FY15
SEN 03.06
Bathroom
Exhaust
Revise bathroom exhaust to include stacked men’s
and women’s bathrooms on the basement and
first floor of the Senior Center
Bozeman
Senior Center $11,095 $0 $0 $11,095 0.0
To be
completed in
FY15
SHP 09.01
Lighting
Improvements
Replace various fixtures throughout with T8s.
Replace exterior lighting with LEDs. Install
occupancy sensors in the Water Department shop
and the Traffic & Sign shop and office spaces.
Shops
Complex $4,405 $356 $0 $3,987 11.2
To be
completed in
FY15 with
mod-
ifications
SOC 09.01
Lighting Upgrade
Replace (9) existing 65W PAR lamps with 26W CFL
canopy fixtures.
Bronken
Soccer
Complex
$1,045 $134 $88 $0 4.4
To be
completed in
FY15 with
mod-
ifications
LIB 13.01 Roof
Envelope and Ext
Door Seals
Insulate ends of the standing seam metal roof
with one part foam. Four (4) exterior doors to be
weather stripped and sealed.
Bozeman
Public Library $6,930 $809 $0 $0 8.6 In progress
LIB 28.01 Auto
Blinds
Operational
Reinstall light sensing control to effectively
operate automatic window blinds to increase
occupant comfort and reduce solar load. Provide
lock box for controller on wall, to be opened by
maintenance staff only. System reset required by
vendor.
Bozeman
Public Library $870 $180 $0 $870 4.8
To be
completed in
FY15
$143,710 $5,358 $1,382 131,356$ 23.2
* Since design cost, audit cost, etc. are distributed among the FIMs, the total project cost will not go up or down by exactly the amounts shown
here if a FIM or FIMs are dropped.
** For non recurring operational savings, the values are averaged over the 30 year length of this analysis.
*** Incentives are contingent on final approval and are not guaranteed. Funds are shown for reference only.
17
Exhibit 4. FY15 Recommended McKinstry Projects
Facility Improvement
Measures FIM Description Facility GMAX *
Annual
Utility
Savings
Annual
Operational
Savings **
Net
Customer
Cost (with
Incentives)
Simple
Payback (SPB)
(with
Incentives)
BEA 04.01 Modify
Thermostat
Schedules
There are two programmable thermostats that
each control a furnace. The thermostats are
programmable but currently are not properly
scheduled and appear to be frequently overridden
to hold 68/71°F. Implement scheduled setpoints
to match normal weekly usage. Includes a posted
placard with operating instructions and override
instructions for evening and weekend events.
Beall Park $483 $75 $0 $483 6.5
BEA 09.01 Exterior
Lighting
Replace existing (1) 400W metal halide pole-
mounted flood lights and (1) 150W high pressure
sodium wall pack and (1) 50W high pressure
sodium wall pack and (1) 400W metal halide wall
pack with LED fixtures.
Beall Park $5,662 $414 $92 $5,408 11.9
BEA 13.01 Envelope
Improvements
Improve basement window surrounding insulation,
provide new weatherstripping and seals at six (6)
exterior doors, provide lockable door at basement
crawlspace access hole, and seal first floor
warming room area.
Beall Park $3,515 $199 $0 $3,515 17.7
BOG 01.01 Boiler
Commissioning Commission new boilers.Bogert Pool $2,047 $2,110 $1,000 $2,047 -1.4
CTY 09.02 Lighting
Controls
Install daylight sensors to control linear
fluorescent lighting at the central staircase
skylight.
Bozeman City
Hall $1,015 $219 $0 $1,015 4.6
KRK 09.01 Lighting
Upgrade
Replace (3) 150W high pressure sodium wall
packs with LED fixtures.Kirk Park $1,588 $192 $92 $1,488 5.4
LIB 09.02 Lighting
Modifications
Commission existing lighting controls to account
for added lights at stacks and to verify existing
schedules and control strategies.
Bozeman Public
Library $2,144 $1,018 $0 $2,144 2.1
18
LIB 18.01 Water
Conservation
Recommission flow control devices at sinks,
flushometer toilets, shower heads, kitchen
sprayers, and tank toilets to ensure that design
flow is being delivered to each fixture as supply
pressure has changed over time. In this location,
specifically remove four (4) waterless urinals and
replace with four (4) low-flow pint urinals to
address ongoing maintenance impacts. Provide
flow restrictors at nineteen (19) sink locations.
Bozeman Public
Library $4,460 $842 $1,000 $4,460 -0.6
OM 04.01 Custom
Systems Training
Provide a comprehensive systems training course
to building operators.
Overall
Measures $7,840 $0 $0 $7,840 0.0
OM 26.01 Green IT:
PC Power Mgmt
Implement computer power management at ~425
machines to reduce power consumption.
Overall
Measures $12,230 $4,553 $0 $9,680 2.1
PKG 09.02 Basement
& 1st Floor LEDs
Replace existing metal halide fixtures with
individually controlled LED fixtures at basement
and first floor only.
Bozeman
Parking Garage $100,514 $6,949 $2,868 $100,514 12.4
PRO 25.02 Controls
Sequence
Engineering
Assist Facilities in managing controls contractor
solutions. Evaluate controls contractor-provided
sequence of operations and suggest
improvements. Quantify improvements to
sequence and recommend additional points as
necessary. 40 engineering hours.
Professional
Building $7,552 $0 $0 $7,552 0.0
SEN 03.01 Kitchen
Economizer
The existing dedicated kitchen unit provides no
make-up air for the exhaust hood and has no
economizer so it operates in mechanical cooling
mode nearly year round. Penetrate the exterior
wall and install an outside air duct to the existing
unit. Interlock the outside air and return air
damper with the exhaust hood to provide make-up
air when the exhaust hood is operating. Sequence
the cooling operation of the unit to economize on
a call for cooling when the outside air conditions
are appropriate. Add a washable return air filter
of suitable size to allow for proper maintenance.
Bozeman Senior
Center $13,251 $1,917 $0 $13,251 6.9
SEN 12.01 Hot Water
System
Improvements
Rewire the DHW heating circulator pump to
shutoff when desired tank temperature has been
reached. Install a DHW recirculation pump timer.
Program heating hot water temperature reset to
vary boiler supply water temperature based on
outside air temperature.
Bozeman Senior
Center $7,486 $999 $0 $7,486 7.5
19
SEN 13.01 Exterior
Door Seals Replace seals and sweeps at entry doors. Bozeman Senior
Center $1,062 $84 $0 $1,062 12.6
STR 09.01 LED
Street Lights
Replace existing (191) City-owned and directly
metered metal halide and high pressure sodium
street lights with LED street lights.
Street Lighting $226,642 $15,412 $6,372 $226,642 12.6
VEH 01.01 Boiler
Temperature Reset
Existing waste oil boiler produces 180°F heating
hot water to supply in-floor radiant loop
regardless of loop temperature setpoint.
Decrease waste oil boiler setpoint to 160°F and
maximum setpoint of Lochinvar condensing boiler
to 140°F.
Vehicle
Maintenance
Building
$630 $125 $0 $630 5.0
WRF 09.01 Lighting
Improvements
Perform a comprehensive lighting retrofit project
by changing out incandescent lamps to CFLs,
linear fluorescent lighting from T12 to T8, HID
exterior lighting to LED, and adding lighting
controls where appropriate.
Water
Reclamation
Facility
$18,480 $5,199 $282 $17,501 3.1
$416,601 $40,305 $11,706 $412,718 8.8
* Since design cost, audit cost, etc. are distributed among the FIMs, the total project cost will not go up or down by exactly the amounts
shown here if a FIM or FIMs are dropped.
** For non recurring operational savings, the values are averaged over the 30 year length of this analysis.
*** Incentives are contingent on final approval and are not guaranteed. Funds are shown for reference only.
20
City of BozemanEnvironmental Impact CalculatorNWPPSelect eGRID Subregionlbs CO2e/kWh (eGRID Subregion Electricity Emissions Factor)Amount Each Utility Type Will Be Reduced Per YearElectricity53,720kWh=45,499lbs CO220.6Metric Tonnes CO2Natural Gas6Number of Vehicles Removed From Roads (Avg Size); or1,981Therms=23,192lbs CO210.5Metric Tonnes CO2116,425Number of Miles Not Driven Per Year (Avg Size); orSteam859Number of 75 Watt Light bulbs Not Energized; or0Mlbs=0lbs CO20.0Metric Tonnes CO23Number of Avg Sized Houses Removed From Power Grid; orFuel Oil9Acres of Trees Planted; or0Gallons=0lbs CO20.0Metric Tonnes CO232,099Pounds of Coal Not Burned Per YearPropane0Gallons=0lbs CO20.0Metric Tonnes CO2Total Reduction =68,691lbs CO231.2Metric Tonnes CO2Natural Gas: 11.707 lbs CO2 / ThermSteam: 195.3636 lbs CO2 / Mlbs (Seattle Steam)Fuel Oil: 22.384 lbs CO2 / galPropane: 12.5 lbs CO2 / galConversion: 2,204.623 lbs CO2 / Metric Tonnes CO2Car Emmissions: 11,470 lbs CO2 / car / yrTree Carbon Sequestation: 8,066 lbs CO2 / acre / yrVehicle Mileage Emmissions: 0.59 lbs CO2 / mile75 W Light Bulb Emmissions: 80 lbs CO2 / Light Bulb / yrTree Carbon Sequestation: 8,066 lbs CO2 / acre / yrCoal Emmisions: 2.14 lbs CO2 / pound CoalHouses Removed: 22,880 lbs CO2 / house* Energy Information Agency (EIA)* Environmental Protection Agency (EPA)* ENERGY STAR* eGRID 20100.84697This Annual Emissions Reduction Is Equivalent To The Following:Other Emissions FactorsEquivalents ConversionsSources:21
City of BozemanEnvironmental Impact CalculatorNWPPSelect eGRID Subregionlbs CO2e/kWh (eGRID Subregion Electricity Emissions Factor)Amount Each Utility Type Will Be Reduced Per YearElectricity472,412kWh=400,119lbs CO2181.5Metric Tonnes CO2Natural Gas39Number of Vehicles Removed From Roads (Avg Size); or4,072Therms=47,671lbs CO221.6Metric Tonnes CO2758,966Number of Miles Not Driven Per Year (Avg Size); orSteam5,597Number of 75 Watt Light bulbs Not Energized; or0Mlbs=0lbs CO20.0Metric Tonnes CO220Number of Avg Sized Houses Removed From Power Grid; orFuel Oil56Acres of Trees Planted; or0Gallons=0lbs CO20.0Metric Tonnes CO2209,248Pounds of Coal Not Burned Per YearPropane0Gallons=0lbs CO20.0Metric Tonnes CO2Total Reduction =447,790lbs CO2203.1Metric Tonnes CO2Natural Gas: 11.707 lbs CO2 / ThermSteam: 195.3636 lbs CO2 / Mlbs (Seattle Steam)Fuel Oil: 22.384 lbs CO2 / galPropane: 12.5 lbs CO2 / galConversion: 2,204.623 lbs CO2 / Metric Tonnes CO2Car Emmissions: 11,470 lbs CO2 / car / yrTree Carbon Sequestation: 8,066 lbs CO2 / acre / yrVehicle Mileage Emmissions: 0.59 lbs CO2 / mile75 W Light Bulb Emmissions: 80 lbs CO2 / Light Bulb / yrTree Carbon Sequestation: 8,066 lbs CO2 / acre / yrCoal Emmisions: 2.14 lbs CO2 / pound CoalHouses Removed: 22,880 lbs CO2 / house* Energy Information Agency (EIA)* Environmental Protection Agency (EPA)* ENERGY STAR* eGRID 20100.84697This Annual Emissions Reduction Is Equivalent To The Following:Other Emissions FactorsEquivalents ConversionsSources:22
General Fund Budget Work Sheet – June 9, 2014
Page 1 of 6
General Fund – FY15 Budget Worksheet
In January and February of 2014, the City Manager, Assistant City Manager, and Administrative Services
Director heard budget requests for the coming year. The City Manager’s (CM) Recommended Budget contains the following items:
1. Commission Budget - $199,930
a. Reduced recording fees, bond election costs & chamber dues - ($88,600) b. Study Commission funding - $33,560, pending the election results.
2. City Manager’s Office - $717,429 (Administration & City Clerk) a. Leadership Training Consultant & Risk Management Consultant - $10,000
b. Leadership Montana for Assistant City Manager - $2,000
c. Municipal Code Updates - $10,400
d. City-wide Records Review Consultant - $30,000
3. Municipal Courts - $678,475
a. County Law & Justice Center Court 1 & Clerk Space, lease amount. $51,000
b. County Law & Justice Center Court 2 Space, lease amount. $26,000
94,448 139,575 96,470 103,460
-
100,000
200,000
Personnel Operations
City Commission
FY14 FY15
544,516
98,315
595,519
121,910
-
200,000
400,000
600,000
800,000
Personnel Operations
City Manager
FY14 FY15
23
General Fund Budget Work Sheet – June 9, 2014
Page 2 of 6
4. City Attorney’s Office - $944,842
a. Westlaw internet accessible research and books - $17,250
b. Outside council for litigation/arbitration - $25,000 c. Increase Administrative Assistant to Legal Assistant I hours from 0.5 to 1.0 FTE - $21,000
estimate
d. Note: There was a mid-year addition of a Civil Attorney to the Attorney’s office in FY14.
5. Administrative Services (Admin, Finance, Treasury, IT, Human Resources) - $2,244,535
a. Finance - Annual audit - $26,000
b. Finance - Software maintenance agreements - $67,422 c. Treasury – Billing Clerk III 1.0 FTE - $44,000 estimate
d. IT – All General Fund internet and remote connections - $70,000
e. IT – CISCO annual contract - $65,000
f. IT – Help Desk: Public Safety 1.0 FTE - $56,500 estimate
g. IT – GF062 – Personal computer replacement - $70,000 h. IT – GF079 & 080 – Replacement of switches and routers - $90,000
518,361
148,238
524,837
153,638
-
100,000
200,000
300,000
400,000
500,000
600,000
Personnel Operations
Municipal Court
FY14 FY15
663,022
135,825 65,000
846,717
98,125
-
200,000
400,000
600,000
800,000
1,000,000
Personnel Operations Capital
City Attorney
FY14 FY15
24
General Fund Budget Work Sheet – June 9, 2014
Page 3 of 6
6. Facilities Management - $1,372,968
a. Pooled Facility Condition Index items - $134,000
b. Electricity - $212,800 c. Janitorial Contracts - $436,200
d. CIP items – Site improvements at City Hall - $35,125
e. CIP items – Green vehicle storage roof refinish - $20,000 (shared cost)
f. CIP items – ADA compliance improvements & IT AC rooftop unit - $43,500
g. CIP items – Senior Center upgrades: boiler, siding, fire sprinklers - $51,500
7. Police Department - $7,138,813 from General Fund (not including state share of retirement costs)
a. Uniforms/Protective gear - $78,500
b. Gas & oil for all vehicles - $110,300 c. Ammunition, training supplies etc - $86,500
d. Repair & maintenance of equipment - $84,300
e. General contracted services (towing, background checks etc.) - $111,128
f. Animal shelter fees - $127,900
g. CIP items – replacement of vehicles & motorcycles - $237,000
1,336,881
598,143
40,000
1,507,233
631,558
105,744
-
500,000
1,000,000
1,500,000
2,000,000
Personnel Operations Capital
Administrative Services
FY14 FY15
258,493
909,860
27,000
263,175
959,668
150,125
-
200,000
400,000
600,000
800,000
1,000,000
1,200,000
Personnel Operations Capital
Facilities Management
FY14 FY15
25
General Fund Budget Work Sheet – June 9, 2014
Page 4 of 6
8. Fire Department - $4,623,326 from General Fund (not including state share of retirement costs)
a. Clothing & Uniforms - $43,290
b. Water Service for flushing of hydrants - $111,300 c. CIP Item – GF162 Live fire training prop - $10,000
d. Note: Fire Department Capital primarily is funded through the Fire Department Capital &
Equipment Replacement special revenue fund.
9. Parks/Cemetery - $12,018,202 a. Park land Street and Tree Maintenance Assessments - $112,000
b. Vehicle Maintenance fund allocation - $43,620
c. Water, electricity & gas - $140,600
d. CIP Items – GF010 Cemetery mower replacement - $16,000 e. CIP Items – GF115, GF100, GF207, GF194 Parks truck & tractor replacement, Cityworks
hardware, Park signage continuation - $128,000
f. Cut funding to Park Improvement Grants this year. PIG = $0.00. Propose to finish existing
projects and work on TOP projects that are already allocated.
5,621,699
846,617 1,319,933
5,976,198
925,615 237,000
-
2,000,000
4,000,000
6,000,000
8,000,000
Personnel Operations Capital
Police
FY14 FY15
4,090,978
448,358 2,000
4,122,911
490,415 10,000 -
1,000,000
2,000,000
3,000,000
4,000,000
5,000,000
Personnel Operations Capital
Fire
FY14 FY15
26
General Fund Budget Work Sheet – June 9, 2014
Page 5 of 6
10. Library - $1,742,365
a. Children’s Desk Assistant 12hrs/week - $7,600 estimate
b. Books & reference materials - $175,000 c. Maintenance contracts - $69,921
d. Subscriptions - $32,000
11. Recreation - $1,727,687 a. Includes the budget for Swim Center, Bogert Pool, and Lindley & Beall Centers in the General
Fund.
b. Water/sewer/gas/electric - $151,580
c. Repair & maintenance - $81,700 d. CIP items – Pool design, part 2 - $225,000 (combined with $125,000 in FY14 budget)
e. CIP Items – GF137 Swim Center filtration system - $135,000
1,021,673
602,828
37,000 75,000
1,112,930
661,272
244,000
-
500,000
1,000,000
1,500,000
Personnel Operations Capital Transfers
Parks/Cemetery
FY14 FY15
1,137,796
467,042
7,413
1,324,744
417,621
- -
500,000
1,000,000
1,500,000
Personnel Operations Capital
Library
FY14 FY15
27
General Fund Budget Work Sheet – June 9, 2014
Page 6 of 6
12. Community Services - $485,565 from General Fund (Includes Economic Development & Sustainability)
a. Broadband Master Plan - $20,000
b. Green Fleet assessment - $8,000
13. Non-Departmental – $3,363,200
a. Liability & property insurance - $298,200
b. Fire/Police State share retirement (non cash) - $2,059,000 c. MMIA Settlement payment (last payment) - $675,000
14. Streamline Support - $89,062
772,806
313,690 450,000
893,796
473,891 360,000
-
200,000
400,000
600,000
800,000
1,000,000
Personnel Operations Capital
Recreation
FY14 FY15
249,698
313,690 288,255
197,310
-
100,000
200,000
300,000
400,000
Personnel Operations
Community Services
FY14 Budget FY15 Recommended
28
Date: 5/22/2014FY15 Budget Preparation
GENERAL FUND - PERSONNEL BUDGETS
Personnel with chart.imr
Department Budget Level Amount
ADMINISTRATIVE SERVICES $1,507,233.00
CEMETERY $304,430.00
CITY ATTORNEY $846,717.00
CITY COMMISSION $96,470.00
CITY MANAGER $595,519.00
COMMUNITY DEVELOPMENT $288,225.00
FACILITIES MANAGEMENT $263,175.00
FIRE $4,122,911.00
LIBRARY $1,324,744.00
MUNICIPAL COURT $524,837.00
PARKS $808,500.00
POLICE $5,976,198.00
RECREATION $893,796.00
$17,552,755.00 GENERAL FUND - PERSONNEL
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Date: 5/22/2014FY15 Budget Preparation
GENERAL FUND - OVERTIME
overtime with chart.imr
Department Budget Level Amount
CEMETERY $4,461.00
CITY ATTORNEY $1,000.00
FACILITIES MANAGEMENT $944.00
FIRE $90,000.00
PARKS $5,539.00
POLICE $120,500.00
GENERAL FUND - OVERTIME $222,444.00
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Date: 5/22/2014FY15 CM Recommended Budget
GENERAL FUND - CAPITAL
Capital with Chart.imr
Department Budget Level Amount
ADMINISTRATIVE SERVICES $105,744.00
CEMETERY $16,000.00
FACILITIES MANAGEMENT $150,125.00
FIRE $10,000.00
PARKS $128,000.00
POLICE $237,000.00
RECREATION $360,000.00
$1,006,869.00 GENERAL FUND - CAPITAL
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Date: 5/22/2014FY15 Budget Preparation
GENERAL FUND - FUEL BUDGETS
Fuel with chart.imr
Department Budget Level Amount
ADMINISTRATIVE SERVICES $3,950.00
CEMETERY $10,000.00
CITY MANAGER $500.00
FACILITIES MANAGEMENT $5,850.00
FIRE $39,800.00
LIBRARY $350.00
MUNICIPAL COURT $150.00
PARKS $42,000.00
POLICE $110,300.00
RECREATION $1,800.00
$214,700.00 GENERAL FUND - FUEL
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Date: 5/22/2014FY15 Budget Preparation
GENERAL FUND - TRAINING/TRAVEL BUDGETS
travel with chart.imr
Department Budget Level Amount
ADMINISTRATIVE SERVICES $25,100.00
CEMETERY $500.00
CITY ATTORNEY $11,000.00
CITY COMMISSION $3,400.00
CITY MANAGER $15,240.00
COMMUNITY DEVELOPMENT $13,400.00
FACILITIES MANAGEMENT $6,800.00
FIRE $37,830.00
LIBRARY $4,811.00
MUNICIPAL COURT $4,050.00
PARKS $8,200.00
POLICE $54,500.00
RECREATION $20,800.00
$205,631.00 GENERAL FUND - TRAINING/TRAVEL
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Page 1 of 2 Cuts to General Fund Department Requests
City Manager Recommended Budget Cuts to General Fund:
These items represent some of the cuts and reductions the City Manager made to the DEPARTMENT
REQUESTS for FY15.
1. General Fund:
a. City Commission - $36,600
i. ($36,600) – Reduced Election costs per Charlotte Mills
b. City Manager - $19,600
i. ($10,000) – Reduced budget for insurance consultant & removed risk
management consultant
ii. ($9,600) – Reduced Ordinance and Municipal Code updates based on
experience
c. City Attorney - $326,000
i. ($325,000) Moved outside counsel for defense to Landfill Post Closure Fund
ii. ($1,000) – Reduced budget to bring witnesses from out of town
d. Administrative Services - $29,519
i. ($1,000) – Reduced office supplies
ii. ($519) – Reduced software maintenance contracts to match expected contract
totals
iii. ($11,000) – Removed add-on feature to Laserfiche
iv. ($8,500) – Moved SID mailing costs to Funds 111 & 112
v. ($5,000) – Removed projector (completed in FY14)
vi. ($1,500) – Removed cost of additional computer
vii. ($2,000) – Reduced consulting services of employment law firm
e. Facilities Management - $161,150
i. ($3,375) – Remove Cityworks annual maintenance – no longer needed
ii. ($23,625) – Reduced CIP GIF139 Phase 3 site improvements – focus on
pedestrian safety (sidewalk)
iii. ($19,900) – CIP GIF189 – share cost with water/sewer - $20,000 remaining in
General Fund
iv. ($30,000) – CIP GF104 – Provided we move forward with McKinstry for the
energy upgrades, this CIP item can be removed
v. ($14,000) – CIP GF199 – Removed main floor carpet replacement at Professional
building – not a trip hazard, so can be pushed back to a later year
vi. ($26,250) – CIP GF187 – Reduced to amount necessary to replace the worst
areas of siding at the Senior Center
vii. ($38,500) – CIP GF203 – Reduced to amount necessary to repair the worst areas
of the Senior Center envelope
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Page 2 of 2 Cuts to General Fund Department Requests
viii. ($5,500) – Removed addressing brick water scale at Library. Brick and mortar is
not badly impacted at this time
f. Police - $1,000
i. ($1,000) – Reduce vehicle supplies based on reduced need
g. Fire - $40,010
i. ($4,000) – Removed Fire-Rescue International North West Leadership
Conference training/travel
ii. ($20,010) – Reduced overtime allocation
iii. ($16,000) – Removed overtime for Succession Plan implementation
h. Cemetery - $10,000
i. ($10,000) – Reduced water service. We will switch back to mill ditch water
during the next 12 months – funds remaining for Summer 2014 only
i. Parks - $5,875
i. ($3,375) – Removed Cityworks annual maintenance – no longer needed
ii. ($2,500) – Reduced potential building and planning charges – PIG and TOP
project fees should come from those funds, not the general fund
j. Library - $25,500
i. ($25,500) – Reduced books & reference materials
k. Recreation - $57,400
i. ($1,000) – Reduced office supplies
ii. ($500) – Reduced postage based on increase in green practices
iii. ($5,000) – Reduced chemicals – CO2 lowered overall chemical use
iv. ($3,000) – Removed revenue development school training
v. ($40,000) – CIP GF192 – Removed Swim Center ceiling tile replacement
vi. ($4,000) – Reduced natural gas for Bogert pool for new boiler efficiency
vii. ($2,500) – Reduced Beall Center TOPS Manager office design
viii. ($400) – Reduced clothing & uniforms
ix. ($1,000) – Reduced contracted instructor payout
l. Community Development - $113,500
i. ($1,500) – Removed surface tablet
ii. ($70,000) – Reduced Broadband master plan consulting fees
iii. ($10,000) – Reduced legal counsel
iv. ($15,000) – Removed Economic Development Plan update form Prospera
v. ($4,500) – Reduced in-state travel/training
vi. ($2,500) – Reduced social sector development
vii. ($2,500) – Reduced Outdoor sector growth
viii. ($7,500) – Reduced paid intern position by half
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Community Development Fund – FY15 Budget Worksheet
The Community Development Department information begins on page 114 of the City Manager’s Recommended Budget document.
Last year, the “Planning Department” was re-named the “Community Development Department”. It still retains the same funding relationship to the city’s Planning Fund and General Fund. The most notable change is related to the Community Development Director’s salary and benefits now being partially supported by the Building Inspection Fund, which she supervises.
Revenues:
The Planning Fund is supported by a number of different revenue sources, including a substantial transfer from the General Fund. Over the past couple of years, Planning Fees have exceeded our budget estimates, and the department has spent less than budgeted, leaving a surplus in the Planning Fund that is estimated to
total $422,000 at the end of FY14. In FY15 we recommend that a portion of this surplus be used to fund
department operations to allow for the elimination of the General Fund transfer (subsidy) this year. The
fund will continue to receive general property tax support and entitlement share to assist in operations. This budget anticipates that two of our Tax Increment Districts will continue to contribute money to fund
the department, in support of the “Neighborhoods/Districts Specialist” position; N 7th District- $35,000 and
Northeast District - $5,000. These transfers are included “other revenues” below.
Planning Fund -
Revenues
FY11 Actual FY12 Actual FY13 Actual FY14 Budget FY15
Recommended
Application Fees $153,000 $160,000 $317,580 $146,700 $383,600
General Fund Transfer 327,000 316,500 346,935 184,036 -
Taxes 147,000 166,000 168,102 169,782 178,125
State/Grants 95,700 99,500 99,500 101,480 104,825
Other 33,000 30,000 20,720 31,000 55,000
Total $755,700 $772,000 $952,837 $632,998 $721,550
The CM Recommended Budget includes estimated Application Fee revenues of $383,600, or ~$32,000/month. The estimate for FY15 is based on the ACTUAL revenues for the most recent 12 months
(April – June of FY13, and July – March of FY14.)
As you can see from the graph that follows, average monthly application fees have risen markedly in the past four quarters. At budget development time last year (FY13, Q3 completed), we were seeing a promising increase in planning activity.
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Expenditures: Excluding personnel costs, a total Community Development Fund operating budget of $170,788 is proposed. Attached on the next page, you will find a break-down of the separate areas of the operating budget and a chart representing the same. As you can see, the three largest areas of the operating
budget are:
• Consultants and Professional Services - $86,500 total, including o Planning Services - $30,000 o Historic Preservation Update - $45,000
o Application Fee Study - $10,000
• Computers and Servers - $16,000 for a new computer, replacement of old computers and software
maintenance
Budget Surplus or Deficit:
Comm. Dev. Fund FY11 Actual FY12 Actual FY13 Actual FY14 Budget FY15 CM Rec
Revenues
$755,700
$772,000 $ 952,831 $632,998 $721,550
Expenditures
691,146
648,829 743,535 782,979 949,506
Surplus/(Deficit)
$64,554 $123,171 $209,296
($149,981)
($227,956)
$-
$5,000.00
$10,000.00
$15,000.00
$20,000.00
$25,000.00
$30,000.00
$35,000.00
$40,000.00
Q3 Q2 Q1 Q4 Q3 Q2 Q1 Q4 Q3 Q2 Q1 Q4 Q3 Q2 Q1 Q4 Q3 Q2 Q1 Q4
FY14 FY13 FY12 FY11 FY10 FY09
Average of Monthly Planning Fees
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Department:RECREATION
Activity:Public Welfare
Department Expenditures by Category
Department Expenditures by Division
Department Expenditures by Fund
FINANCIAL INFORMATION
Category FY13 Actual FY14 Budget $ Change % ChangeFY15 Requested
15.66%$719,918 $772,806Salaries & Benefits $120,990$893,796
2.06%$495,101 $483,589Operating $9,975$493,564
-20.00%$15,065 $450,000Capital ($90,000)$360,000
100.00%$0 $0Debt Service $0$0
100.00%$0 $0Transfers $0$0
Totals $1,230,084 $1,706,395 $1,747,360
$ Change % ChangeFY13 Actual FY14 BudgetDivision FY15 Requested
8010 Recreation Operations ($72,312)-5.76%$825,348 $1,256,453 $1,184,141
8020 Swim Center $137,560 56.05%$245,302 $245,435 $382,995
8030 Bogert Pool ($27,900)-32.60%$58,256 $85,590 $57,690
8040 Facilities: Lindley, Beall, & Story ($2,500)-3.87%$60,234 $64,664 $62,164
8050 Recreation Programs $6,117 11.27%$40,941 $54,253 $60,370
Totals $1,230,081 $1,706,395 $1,747,360
% Change$ ChangeFundFY13 Actual FY14 Budget FY15 Requested
010 General Fund $37,839 2.24%$1,203,420 $1,689,848 $1,727,687
133 Recreation Special Revenue Fund $0 0.00%$10,170 $1,000 $1,000
189 Story Mansion Operating Fund $3,126 20.11%$16,491 $15,547 $18,673
Totals $1,230,081 $1,706,395 $1,747,360
City of Bozeman 195 - Revised FY15 Recommended Budget
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