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HomeMy WebLinkAboutResolution 2040 Operational Procedues for Sr. Citizens Center Building - -- . 137 COMMISSION RESOLUTION NO. 2040 A RESOLUTION SETTING FORTH THE OPERATIONAL PROCEDURES FOR THE BOZEMAN SENIOR CITIZENS CENTER BUILDING ARTICLE I - CREATION OF BOZEMAN SENIOR CITIZEN ADVISORY COUNCIL I There is hereby created a City of Bozeman Senior Citizen Advisory Council on December 20, 1978, by City Commission Resolution No. 2040. ARTICLE II - OBJECTIVES The Bozeman Senior Citizen Advisory Council shall act in an advisory capacity to the City Recreation Director and City Manager in matters relating to the operation and management of the Bozeman Senior Citizens Center building and grounds. ARTICLE III - MEMBERSHIP A. Makeup 1- The Senior Citizen Advisory Council shall consist of ten (10) members. 2. A City Commissioner shall be appointed by the City Commission to act as liaison with the Senior Citizen Advisory Council. 3. A tenth member to represent the Community at large shall be selected by the Advisory Council. B. Selection of Council Members 1- Senior Citizen groups shall provide the City Manager with a list indicating their nomination of candidates who will be selected for service on the Senior Citizens Advisory Council. 2. The list shall be reviewed by the City Manager, who shall forward the list to the Mayor with his recommendations relating to selection. 3. The Mayor shall then appoint members to the Senior Citizens Advisory Council with the concurrence of the Commission. I C. Terms of Council Members 1- Term of service on the Senior Citizens Advisory Council shall be for two (2) years. 2. The term of each member shall be limited to two (2) consecutive terms of service. 3. Initially, four (4) members shall be appointed for one (1) year terms. 4. Initially, five (5) members shall be appointed for two (2) year terms. 5. Upon expiration of the terms of office for the first appointees, and from that time hence, all terms shall consist of two (2) years of service. D. Vacancies 1- Resignations from the Senior Citizens Advisory Council shall be submitted in writing to the Chairman, who will then notify the City Manager. The Chairman will provide a nominee or a list of nominees to fill the vacated position developed from persons suggested by the Advisory Council. The list shall be presented to the Mayor by the City Manager for consideration. 2. Vacancies occurring on the Council shall be filled within sixty (60) days. I E. Removal from Office 1- Any appointee may be recommended for removal from membership on the Council by a majority vote of the Council. Information regarding such removal shall be reported, in writing, to the City Manager, for ratification by the City Commission. 2. Three (3) unauthorized consecutive absenses from regularly scheduled Council meetings shall be grounds for removal as a member of the Council. COMMISSION RESOLUTION NO. 2040 .~._-~ .. - ._~-- -.. ---_..,..,~_... -----,.~~.__.- _.~- ~_._--.,_. ~- -. -~~_....._...,- -.. --- - .".-- - -.- --~ ._.~. .~- - _..~ -,~ ~ ~--,........._,--_.... ~-~--~--,. ... __ 'Hm __ _ ~ __'H ._~- - - --~- --"~. . ---- ~- ._~_.- -- - -- -. . - - . 138 '. ARTICLE IV - OFFICERS AND THEIR DUTIES A. Chairman and Vice-Chairman l. the Council shall elect from its members a Chairman and Vice-Chairman at its first regular meeting of each calendar year. The Chairman and Vice Chairman shall serve for one (1) year. No persons shall hold more than two (2) successive one (1) year terms as Chairman and/or Vice Chairman. I 2. The Chairman shall preside at all meetings of the Council and shall exercise the duties normally conferred by parliamentary procedure upon such officers. The Chairman may call special meetings, and generally perform other duties as may be prescribed by Council action. The Chairman shall initiate items for discussion and recognize all matters brought up for discussion before the Senior Citizens Advisory Council. 3. The Vice-Chairman shall vote as a member of the Council. 4. The Chairman shall vote only in case of a tie vote. 5. The Vice-Chairman shall have the authority to act as Chairman in the absence or disability of the Chairman. 6. In the event of the absence of the Chairman and Vice-Chairman, the members of the Council shall select an Acting Chairman. B. Secretary to the Council l. The Council shall select a Secretary to the Council at its first regular meeting of each calendar year. 2. The term of office for Secretary shall be for one (1) year. 3. The Secretary shall record and transcribe all minutes of the Council meetings and prepare all correspondence, notices and formal recommendations as directed by the Chairman. I 4. Copies of all minutes, correspondence, notices and recommendations shall be forwarded to the City Recreation Director for the City's permanent files. ARTICLE V- MEETINGS A. Schedule of Meetings The Council shall hold regularly scheduled meetings as frequently as necessary to fulfill its function. B. The Chairman of the Councilor the City Recreation Director shall call meetings of the Council as needed. C. Quorum A majority of five (5) voting members shall constitute a quorum. No action of the Council is official unless action is taken by a majority of members at a properly called meeting. D. Open Meetings and Documents All meetings, committee meetings and documents of the Council shall be open to the public. E. Rules of Order Meetings of the Council shall be conducted according to Robert's Rules of Order. The Council shall select a parliamentarian. ARTICLE VI - FUNCTIONS OF THE ADVISORY COUNCIL A. The Advisory Council has the responsiblity to review and analyze the operation I and management of the Bozeman Senior Citizens Center. B. The Council shall make recommendations concerning the use, management, operations and rules of the Center to the City Recreation Director. C. The Council shall make recommendations concerning complaints and grievances by organizations or individuals to the City Manager through the City Recreation Director. COMMISSION RESOLUTION NO. 2040 ~....._.._--~..- ..__.~...~-- ..-. --- ._.._~.~. .-.. -_.._--~~--.._..._~..__.~.........--.__...._........._.... .__..~- " .. ~..- ..- ._..........~-- _... ___..~..~~..~ ___._ .._.._._L_..~.._.__." _.__~.___......__...~_~--..........~._~ - _...~._--_...._-._~~- ._--_........_.~.. ....- .- _.~.....~- -.- ~._~- ... ,._------. -_.~._- .-- n. ~__ - -.. -- ----.- ';. 138 D. The Advisory Council shall make recommendations to the Recreation Director and City Manager concerning the needs of the Senior Citizens. ARTICLE VII - FUNCTIONS OF THE CITY RECREATION DIRECTOR A. Recreation Director 1- The City Recreation Director may attend meetings of the Advisory Council. I and he shall assist in providing input to the Advisory Council concerning the City Commission policies and positions on the operation of the Bozeman Senior Citizens Center. 2. The Recreation Director shall advise the City Manager of all findings of the Council. 3. The Recreation Director shall offer recommendations of the City Manager and the City Commission to the Advisory Council for their consideration. B. Coordinator of the Center 1- The City of Bozeman shall appoint a Coordinator for the Bozeman Senior Citizens Center. who shall be ultimately responsible to the City Manager; the Center Coordinator's immediate supervisor shall be the City Recreation Director. The Advisory Council shall make recommendations to the City Manager relating to selection of the Center Coordinator. a. The Center Coordinator shall carry out such duties and responsibilities as determined by the City Manager. with the advice of the Advisory Council. b. The Center Coordinator shall be an appointee of the City of Bozeman. c. The Center Coordinator shall attend all regularly-scheduled meetings of the Senior Citizen Advisory Council. d. The City Manager may appoint an interim Senior Center Coordinator. ARTICLE VIII - OPERATING POLICY I A. Discrimination Prohibited No person shall. on the basis of race. creed. color. age. national origin. sex. marital status. handicap. religion. or membership be excluded from participation in. or be denied the benefits of. or be subjected to discrimination under any program or activity emanating from or conducted in the Bozeman Senior Citizens Center. B. Budget and Finance 1- All rents. fees and miscellaneous revenue derived from use of the Center shall be timely deposited with the City Finance Department and credited to the All-Purpose General Fund for operation of the Center. 2. Rental charges and fees for use of the Center shall be established and determined by the City Manager. upon recommendation of the Advisory Council. 3. The City Recreation Director shall prepare an annual budget request for operation of the Senior Center facility. which shall be submitted to the City Manager under the budgetary guidelines applied to other activities of the City. 4. The City of Bozeman may accept gifts or grants of monies. furnishings or equipment from private donors for use in Senior Citizen social activities. All appurtenances attached to the Senior Center building structure or affixed to said building shall be made a permanent part of said building. All fixtures and appurtenances utilized in the integral functions and I operations of the Center shall be considered permanently affixed to the building. C. Building and Grounds Maintenance 1- The City of Bozeman Park Division shall maintain the Senior Center grounds. 2. The City_of Bozeman may designate a Building Custodian. who shall be responsible to the Center Coordinator. and shall conduct such duties and responsibilities as are assigned by the Center Coordinator. COMMISSION RESOLUTION NO. 2040 . - .~. . - -- ~.._-".. - --. .-----.. ... --~.- - ~~-_.. -~ -.- ..~~-~._-~_. ..~~.._... -... _._~.- .-- -.- ..........~._-- -. -.-. -_._~..__. -- . - --~~ ..__.._~-~-_. ~ . . --~_...._.. .~---_. - - ~-~_... 140 ; D. Property 1- All property which is installed as a permanent part of the Senior Citizens Center building shall become property of the City. 2. All property purchased from funds provided by the City of Bozeman shall remain property of the City. I 3. All property donated to the Bozeman Senior Citizen Center shall become property of the City of Bozeman. 4. All items loaned to the Senior Citizens may remain the property of the organization or individual loaning the property, as acknowledged and registered with the Center Coordinator. 5. Property owned by the Senior Center which shall be moved to the Bozeman Senior Citizens Center building shall remain the property of the Senior Center, so long as said property is not affixed to the building and does not appertain to the function of the building. 6. Maintenance of property owned by individuals or groups other than the City shall be the responsibility of the owner. 7. Maintenance of all property owned by the City shall be the responsibility of the City. E. Use of the Bozeman Senior Citizens Center by Senior Citizen groups 1- Senior Citizen organizations using the building shall maintain and control their own activities and functions within a use schedule established by the Senior Center Coordinator and City Recreation Director. 2. Storage space will be provided for Senior Citizen organizations who wish to keep their equipment or supplies at the Center. Designation and distribution of storage areas and the assigning I I of such areas shall be at the direction of the Recreation Director. However, it shall be the responsibility of the organization to provide their own lockers or containers for such storage, and to secure such storage areas. 3. Scheduled non-senior functions shall not conflict with scheduled senior activities. F. Center Rules All persons and organizations shall abide by the rules to be established as determined by the City Recreation Director, City Manager, and the Senior Citizens Advisory Council. ARTICLE IX - DOCUMENT AMENDMENT This document may be amended by resolution of the City Commission. PASSED AND ADOPTED BY THE CITY COMMISSION OF THE CITY OF BOZEMAN, MONTANA, at its regular meeting held on the 20th day of December, 1978. ATTEST: ~ ,/ ~ j( J?~~ ~. . ayo;- / .- erk of the City Com Slon / State of Montana ) , , County of Gallatin: City of Bozeman ) I I, Erna V. Harding, Clerk of the Commission of the City of Bozeman do hereby certify that the foregoing Resolution No. 2040 was published at length in the Bozeman Daily Chronicle, a newspaper ..of general circulation printed and published in said City, in the issue dated January II, 1979, and due proof of such publication is on file in my office. , IN WITNESS WHEREOF I hereunto set my hand and affix the corporate seal of my office this, 19th day of January, 1979. j(~ .c> -:,;; '" .; e~' ~/..t;;;~ Clerk of the City Commis~n COMMISSION RESOLUTION NO. 2040 . - .~- .--- -- ~,.,"-~. ---,~,-,- -.- - '~~--""""""'._.' . .~-----.......~-- '~"'- ---_.~~. '-,_. &"- --~ .,-~_..~,~~ ..._.._---,.......~.,'--,-,. ._........_,.._---~,-_.._.~......._-~ '-~ .........~..........-...'-,~,--, ---'-' .............-. .... ~ .- '.'-....-.--.. - ..--..-- -- .~