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HomeMy WebLinkAbout04-29-14 Galavan / Streamline Advisory Board MinutesStreamline/Galavan Advisory Board Minutes April 29, 2014 ; HRDC Board Room 8:30 to 10:00 Board Members Present: Merle Phipps, David Kack, Seth Ward, Bill Hoch, Chris Budeski, Suzanne Winchester, Diann Harding, Kasey Wells, Board Members with excused absence: Vicky York, I-Ho Pomeroy Board Members not present: Patty Gunderson, Colleen Lindner Others Present: Lee Hazelbaker, Sunshine Ross, Jeff Rupp, Dan Martin, and Phyllis Bock Public Comment: Call to order 0830. No public comment Approval of Previous Minutes: Motion to approve the March 25th minutes as written by David Kack, second by Seth Ward. Motion passes, approved as written Presentation(s): Mt transit association conference last week awarded Streamline for >100,000 rides with 0 preventable accidents in over 299,625 miles. Also awarded Transit system of the year for 2014. David K. was elected as secretary of Mt Transit Association. Discussion Items: Reports: Directors/Coordinators report- Lee Hazelbaker Dan Martin 615 ready to go except for decals. 604 goes in Monday for a wrap. RFP’S for upgrading software on Streamline/Galavan are due tomorrow. We currently use two different companies, one for Galavan, one for Streamline and we would like to combine and improve. Taylor, Sunshine and Heather will look at RFP’s with Lee. Lee asked for someone else from the board to help score those responses. Merle will assist with this. Still working on signs for the downtown transfer center, the design looks very nice. We repaired the shelter on oak and 15th there was some broken glass. We did presentations for United Way April 4th. We are waiting to hear back to see if they will be providing funding. We had 5 people present representing Galavan. We answered questions in regards to bus fares. We continue to increase clients for Galavan. We are using 5.5 drives every day now. We have part time drivers available and are in good shape in that respect. Dan M. asked if we could get a “no loitering” sign at the downtown transfer in that we are having some problems in that respect. Treasurer’s report- David Kack Galavan: ¾ through the fiscal year at the end of March. We are at about 74% of the budget. We anticipate repairs and maintenance being a little high but should end up with a positive operating surplus. We are expecting 1 vehicle to come in and will use about $10,000 of reserves for capital. Streamline: Forecast and increased operating surplus to $59,000. ¾ of the way through fiscal year we are only out about 60% of budgeted expense. We hope to set aside money in match for a new vehicle. We had our 3rd month in a row of over 30,000 rides. Rides up 28% from same month last year. On track to break 300,000 rides this year. We believe increased hotels in Bozeman will continue to increase ridership. Secretary’s report-Merle Phipps Merle asked where we are at with Patty Gunderson’s position? David K. spoke with Patty and she would like to stay on, she is appointed by City of Belgrade through 2016, she has promised to be at the next meeting. Chris mentioned that the bylaws give a pathway to retire this position if she does not continue to attend. Late Night report – Kasey Wells: Late night will be dropping back to one bus during the summer. This will run a full town route. This is a combination of the two routes; this has been the same for the last couple summers. There will be a new late night program director “E.J. Hansen”. She will be present next meeting. EJ has experience as a late night attendant. The revised route will start after finals. A big Thank you to Kasey from David Kack and the Streamline Board. Jeff R. asked how best to move forward for Streamline to reach out to ASMSU in light of recent changes. Kasey mentioned that Phyllis Bock the ASMSU attorney would be attending this meeting in the future and that she would be a good contact. Also the ASMSU late night email. Dan Martin a call from E.J. in regards to making changes to the late night route. Dan thought that this might be a good time to clean up process in that all changes need to go through the operations committee. The loss of Colleen Lindner in the late night process will be felt in the collaboration process. Subcomitte Reports: Operations- Lee Hazelbaker Operations met and are looking at routes, there are two requests: Change yellow to go out to West Edge Condo’s, The City of Bozeman will not grant their occupancy certificate until bus service is established there. We are looking at sending the ½ hour routes out that direction. How to incorporate Legion Villa and the County Rest Home into a bus stop? This is problematic due to location. We may provide a commuter service adjacent to the corner. We may not have time to go into their parking lot and come back. Diann pointed out that mostly we would be providing rides to hired help at County Rest Home. This is different for Legion Villa where residents would like to ride and if the bus could stop there it would be servicing 60 apartments. Some of these have two occupants. Many of these residents could greatly benefit from this service. Chris said that operations committee will take this up. Dan M. reminded us that this will require more time built into the route. Belgrade/River rock/Airport Service. Do we at some point need a separate Belgrade bus? Marketing – David Kack We have been talking about a video contest; we are working on the details and anticipate 4 videos. Place the videos on YouTube website. General Bike Racks, Accessibility Late night Regarding Colleen Lindner’s departure, David talked with her about ongoing funding of Streamline by ASMSU and Colleen felt that this would not be an issue. Heather and David will try and talk to the new ASMSU administration to make sure they are on board with Streamline (so to speak). David would like to see an increase in funding towards the National average of funding. Paratransit – Suzanne Winchester Governor’s Council on Aging is coming up at the Holiday Inn on North 7th in 2 days. Budget – David K. We will hear from United Way in May on funding. Bylaws – Merle Phipps Nothing to report. Nominations – Colleen Lindner Currently full, we need to look at the bylaw to see about creating a new seat for Colleen L. Public Stakeholders – Jeff Rupp Regarding the bathroom cleaning contract, the City has now said HRDC will take over. New requirement: Certified Safety Security Officer. Sunshine Ross will fill and has passed the certification. Phyllis Bock attorney for ASMSU will likely retire in June. She is not sure what ASMS will look like? Chris asked who we should contact; Phyllis will try and provide this. David thanked Jeff Rupp’s persistence with the Transit Committee meeting and the election of David to Secretary. For the Good of the Bus David K., Camera vendor at the Transit Association can outfit buses so feed goes to multiple locations. Next Meeting – May 27th