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Home My WebLink About14- Modification No. 1 Montana Department of Environmental Quality DEQ for Protecting Bozeman WatersDEQ Contract 213031 CONTRACTOR'S COPS' Modification 1 MODIFICATION 1 TO 213031 City of Bozeman (Contractor) and the Montana Department of Environmental Quality (DEQ) mutually agree to modify DEQ Contract #213031. The purpose of 213031 is Protecting Bozeman Waters. Contractor and DEQ mutually agree to modify 213031 by replacing Attachment A with Attachments A-1 respectively and extending the completion date for the project. Subsection 1.1 of Section 1 entitled "EFFECTIVE DATE, DURATION, AND RENEWAL" is modified as follows: 1.1. "Contract Term. The Contract's initial term is from the date of Contract execution, with the effective date being the latter of the two signatures, through dune 30014 June 30, 2015, unless terminated earlier as provided in this Contract. In no event is this Contract binding on DEQ unless the DEQ's authorized representative has signed it. DEQ's authorized signatory for this Contract is the Contracts Officer for the Department of Environmental Quality." 2. Section 2 entitled "SERVICES" is modified as follows: "Contractor shall conduct and administer the services, as described in "Attachment AAA=1" entitled "Protecting Bozeman's Waters," attached hereto and incorporated herein by reference." 3. Subsection 4.1 of Section 4 entitled "CONSIDERATION" is modified as follows: 4.1 "In consideration of services rendered pursuant to this Contract, DEQ agrees to reimburse Contractor up to a maximum of $10,000 for the actual, reasonable, and necessary expenditures allowed in paragraph (2) below, according to the budget amounts identified in "Attachment A A-1." 4. Section 20 entitled "LIAISONS" is modified as follows: All project management and coordination on DEQ's behalf must be through a single point of contact designated as DEQ's liaison. Contractor shall designate a liaison who will provide the single point of contact for management and coordination of Contractor's work. All work performed under this Contract must be coordinated between DEQ's liaison and Contractor's liaison. Ann McCauley, or successor, will be the liaison for DEQ. 1520 E. 6 1 Ave Helena, MT 59601 Telephone:406.444.9897 Fax: 406.444.6836 E-mail: amccauley@mt.gov Page 1 of 2 DEQ Contract 213031 Modification 1 Di mt+n de#asen Brian Heaston, or successor, will be the liaison for the Contractor. 121 N. Rouse Ave. Bozeman, MT 59771 Telephone: 406.582.2288 2280 E-mail: bheaston(a)bozeman.net All other terms and conditions remain as previously stated or modified. IN WITNESS THEREOF, Contractor and DEQ have executed this Modification 1 of 213031 on the dates set out below. CITY OF BOZEMAN y-z-Iy �` 9.XIAL DATE Chris Kukulski, City Manager 121 N. Rouse Ave. Bozeman, MT 59771 Federal Employer's ID No. 81-6001238 MONTANA DEPARTMENT OF ENVIRONMENTAL QUALITY DATE VICKI J. WOWDRCW_ARMZ�� Approved for legal content by: DEdltttorney Contracts and Procurement Financial Services Metcalf Building, Room 003 1520 E. Sixth Avenue Helena, MT 59620-0901 Page 2 of 2 DEQ Contract No. 213031 Attachment A-1 ATTACHMENT A-1 DEQ Contract No. 213031 Protecting Bozeman's Waters Contractor: City of Bozeman Chris Kukulski 121 N. Rouse Ave; P.O. Box 1230 Bozeman, MT 59771 DEQ Project Manager: Ann McCauley, (406) 444-9897, amccauley@mt.gov Contractor Contact Dusts. jehRsen, (nnn 582 2298 c Brian Heaston. (406)582-2280. bheastonCwbozeman.net Contract End Date: c"^.�46 30 2015 319 Funds: $ 10,000 Non -Federal Matching Funds: $14,000 Total Project Cost: $ 24,000 PURPOSE: The purpose of this project is to develop an education and outreach program to promote understanding of lawn care and riparian area Best Management Practices (BMPs) in the Bozeman area. The program shall be targeted to specific property owners and land managers that have the potential to substantially reduce nonpoint source pollution through BMP implementation. TASK 1—PROJECT PLANNING AND COORDINATION Task 1 Description: Contractor shall research and identify land management uses in the greater Bozeman area that have the potential to substantially reduce nonpoint source pollution through BMP implementation. Targeted land uses may include golf courses, sod farms, the City of Bozeman's public parks, Montana State University property, local school property, and other commercial and residential properties. From the list of identified land uses, Contractor shall contact a minimum of ten property owners and land managers about current land management practices to guide the development of the education and outreach program described in Task 2, and to solicit participation in the education and outreach program. Task 1 Funding: 319 Funds $ 2,000 Non -Federal Match $ 2,000 Task 1 Timeline: Upon contract execution through !2 'gin 05/31/2014 Task 1 Deliverables: Contractor shall submit to DEQ the following deliverables: A list of specific individuals, organizations, schools and universities, municipalities, and other entities that were identified and contacted for participation in the education and outreach project. Summary of meeting notes with each contacted property owner and/or land manager. Page 1 of 4 DEQ Contract No. 213031 Attachment A-1 TASK 2—EDUCATION AND OUTREACH PROGRAM Task 2 Description: Contractor shall develop an education and outreach program targeted to property owners and land managers identified in Task 1. Contractor shall coordinate with local water quality protection groups, including the Greater Gallatin Watershed Council, the Gallatin Local Water Quality District, and Montana State University Extension Water Quality, and other stakeholders in developing the education and outreach program. Contractor shall obtain DEQ's approval in writing for any contracted services related to the development of the education and outreach program. Contractor shall ensure that participants receive background information on NPS pollution in the Bozeman area, proposed solutions, and BMPs for proper lawn care and riparian restoration through presentations and printed handouts. Additional outreach may include direct mailings, on-site visits, web -based presentations, or other media -outlet presentations. Contractor shall provide resources for participants interested in pursuing BMP implementation. Task 2 Funding: 319 Funds $ 7,000 Non -Federal Match $ 7,000 Task 2 Timeline: Upon contract execution through 6/'^�4-12/31/2014 Task 2 Deliverables: Contractor shall submit to DEQ the following deliverables: • A list of individuals, organizations, agencies, and other entities participating in the education and outreach program. • A draft copy of each educational material produced to be reviewed by DEQ Project Manager. • A final version of each educational material produced in electronic and hard copy format. • Presentation agendas, photos, and attendee sign -in sheets. TASK 3 — PROJECT EFFECTIVENESS EVALUATION Task 3 Description: Contractor shall monitor the effectiveness of education and outreach activities through follow-up surveys with project participants. Contractor shall work with the DEQ Project Manager and partner groups to prepare a survey that captures the level of participation, subject awareness, and the likeliness of BMP implementation. Task 3 Funding: 319 Funds $ 1,000 Non -Federal Match $ 2,000 Task 3 Timeline: Upon contract execution through 6/'^406/30/2015 Task 3 Deliverables: Contractor shall submit to DEQ the following deliverables: • A draft copy of the survey for review by DEQ Project Manager. • A final copy of the survey. • Survey results and summary of project effectiveness to be included in Final Report prepared for Task 4, Contract Administration. Page 2 of 4 DEQ Contract No. 213031 Attachment A-1 TASK 4 — PROJECT ADMINISTRATION Task 4 Description: Contractor shall oversee and be accountable for the completion of all tasks. Contractor shall prepare and submit attachment B -billing statements, status reports, annual reports, and a final report (details are listed below). Contractor shall maintain regular contact as defined by the DEQ project manager. Status Report and Billing Statement (Attachment B) • Whether there is activity or not, the contractor shall submit a status report quarterly. Reports must be received by DEQ within 15 days following the end of each calendar quarter. 0 1" Quarter (January - March): April 15 0 2nd Quarter (April -June): July 15 0 3`d Quarter (July -September): October 15 o Annual Reports shall supersede the fourth quarter (October through December) report (i.e., a separate status report shall not be required for the fourth quarter). Annual Reports (including the 4`h quarter attachment B -billing statement) are due January 15 following the calendar year upon which the report is based. • Contractor shall bill DEQ no more frequently than monthly, and no less frequently than quarterly. Every attachment B -billing statement must include a status report. Contractor shall submit status reports to DEQ using the most current guidance and template available at http://deg.mt.gov/wqinfo/nonpointl319Grants.mcpx. Annual Reports Contractor shall submit an annual report for each calendar year in which the contract is active, except in the final year, when the final report shall replace the annual report. Contractor shall submit annual reports to DEQ using the most current guidance and template available at http://deq.mt.gov/wginfo/nonpoint/319Grants.mcpx Contractor shall ensure annual reports are received by DEQ by January 15 following the calendar year upon which the report is based. Final Reports • Contractor shall submit a complete draft to DEQ for review and comment. • Contractor shall submit the final report, addressing DEQ comments. • The final report must be received by DEQ within 45 days after eitherthe project is completed or the contract expires whichever is first. • Contractor shall attach electronic and hard copies of all of the deliverables from all tasks, regardless of whether or not copies of the deliverables were submitted previously. • The final report must be a stand-alone report that documents the contract from beginning to end. Contractor shall complete the final report using the most current final report guidance available at http:lZdeg.mt.gov/wqinfo/nonpoint/319Grants.mcpx Task 4 Funding: 319 Funds $ 0,000 Non -Federal Match $ 3,000 Page 3 of 4 DEQ Contract No. 213031 Attachment A-1 Task 4 Timeline: Upon contract execution through 6/'^406/30/2015 Task 4 Deliverables: Contractor shall submit to DEQ the following deliverables as described in the Task 4. Description: Status Reports, Annual Reports, Attachment B -Billing Statement and a Final Report. Contractor shall ensure that all reports are written clearly, and require only a minimal amount of editing by the DEQ project manager. Contractor shall do the following with respect to all deliverables associated with all tasks in this contract (not just Task 4). • Contractor shall adhere to document formatting guidance provided by the DEQ project manager. • Contractor shall submit all draft documents in electronic format. • Contractor shall submit all final documents in both electronic (e.g., PDF and Word formats) and hard copy formats. • Contractor shall submit all electronic documents using the file format prescribed by the DEQ project manager. • Contractor shall submit all electronic deliverables and reports to the DEQ project manager using email or if files are greater than 2.5 megabytes in size using the State of Montana File Transfer Service (www.transfer.mt.gov) or as directed to by the DEQ project manager. • Contractor shall submit all hard copy documents, attachment B —billing statements and other deliverables to Robyn Boyle (rboyle@mt.gov), Grant Contract Coordinator, at PO Box 200901, Helena MT 59620-0901. 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