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Home My WebLink About03-13-14 Recreation and Parks Advisory Board Minutes LINKED MINUTES OF THE MEETING OF THE RECREATION AND PARKS ADVISORY BOARD March 13, 2014 7:00 PM BEALL PARK RECREATION CENTER - 415 N. Bozeman BOARD MEMBERS PRESENT: Bob Wade, Chair Matthew Parsons,Vice Chair Sandy Dodge Matt Hausauer David Cook Brian Close Beth Thorsen Absent: Steve Roderick Jenna Pinto Salal Huber-McGee Monica Rodriguez Carson Taylor, Commission Liaison Stephanie Gray Richard Shanahan CITY STAFF PRESENT: Mitch Overton, Parks& Recreation Director Britney Mortenson, Recording Secretary COPIES OF THE RECORDING ARE AVAILABLE UPON REQUEST GUEST PRESENTERS: Ted Conover, CTA Architects, Inc. Ellie Staley, Downtown Bozeman Dave Mroczkowski, Martel Construction 0:00:17—Chairman Wade called the meetine to order at 7:00om and adiourned at 8:450m. 0:00:21-Item #1—Approve February 13, 2014 meeting minutes: Motion: Boardmember Dodge motioned to approve the minutes. Linked Minutes of the Recreation and Park Advisory Board Meeting,March 13,2014 Boardmember Cook seconded the motion. The motion passed unanimously. 0:01:08—Item#2—Public Comment Period, limit 3 minutes per speaker: 0:01:16—Item#3— Announcements: • Ellie Staley,Adopt a Park Committee o would like to get recognition for groups helping with the parks in Bozeman o see if anyone wants to join the committee to make this happen o first step is signage recognizing groups -then get it online for other groups to be able to adopt parks 0 12 or so groups already involved -Rotary, GVLT, Lions Club, Boy Scouts, and more o Director Overton:there should be a minimum standard to officially"adopt" a park and get a sign -physical cleanup, smaller maintenance activities -4 days minimum per year commitment,for example -Adopt a Park committee would utilize the Beautification Board for outreach,etc. o good to recognize groups already helping with parks o Boardmember Dodge: is there a central place if you are interested in the program,where do you sign up? -Superintendent White has provided the spreadsheet to Adopt a Park • Ted Conover, Bozeman Deaconess Hospital Medical Office Building 5 o hospital wants vertical footage for new building, complex is already spread out -adding two stories from the original plan:was three stories, now five o Boardmember Cook: how does it relate to "Condition 21"? -Boardmember Dodge has been to the site, doesn't see it impacting the park, but would still recommend the Recreation & Parks board visiting the site o would be around the same height as Highland Park 4 o Boardmember Cook motions to approve the new recommendation of hospital plan for this building, Chairman Wade and Boardmember Dodge second 0:26:54—Item #4—TOP Committee Report-Sandy Dodge: • 2/19 onsite meeting for the Sports Complex, met at Baxter Meadows park 0 80 acres for$2 million, around $25,000 per acre o excellent location -flat, no creek running through it -lack of snow -close to freeway access, hotels, restaurants o infrastructure improvements needed -Cottonwood and Oak streets do not exist and Flanders Mill and Baxter need upgrades o ROW issues with underground pipeline running North-South and Farmer's Canal running along Flander's Mill Road Linked Minutes of the Recreation and Park Advisory Board Meeting,March 13,2014 • 3/6 Sports Complex presentation 0 100 emails of public input,96%in favor of project 0 originally looking for$8.9 million, presenters lowered their request to $7.5 million from TOP, exactly half the entire bond fund -new request is based on more conservative development cost estimates o estimated economic benefit to the Bozeman community is$3.7 million per year o infrastructure costs came in at$4.33 million, not included in the request -total cost to city now sits at$11.8 million: $2 million for land, $4.3 million for infrastructure,$5.5 million for development -soccer group will contribute$500,000 o Boardmember Cook:feels like the city needs to contribute more to this project -many feel the phases need to be smaller -more steps to eventually reach end goal, less in phase 1 -Director Overton:there is more collaboration going on between the City and the group requesting the bond money than some may realize • so far the city has approved just over$2 million for the Trail to the M, Bozeman Creek Enhancement, and Bozeman Ponds expansion o TPL request$4.5 million for Story Mill project goes before the commission on 3/24 with TOP recommendation for full funding-this would leave around$8.5 million -one dissenting committee member recommending that the commission wait to approve Story Mill project until they see the costs of the Sports Complex o Sports Complex to be vetted by TOP on 3/20 -commission will hear Sports Complex proposal on 4/7 • Bozeman Creek Enhancement Project o one of the landowners bordering the creek who verbally agreed to the project has now objected in writing 0:57:51—Item#—Committee Reports: Subdivision Review-Sandy Dodge • Baxter Meadows o build-out of three phases of the original Baxter Meadows PUD o all of the existing parkland has been assigned to previous phases o they are requesting two small parks and cash-in-lieu for the balance o subdivision review would prefer one larger park o the design of the existing park lacks street frontage and their commercial buildings have insufficient parking and front on the park • Legends at Bridger Creek II o new design calls for lots along the north of Boylan Dr. -there is no justification for planning department to object to this o the backs of these lots will border the trail and that is ok -no street frontage restrictions on linear parks o we suggested that they use fencing and landscaping to avoid conflicts and encroachment issues • Boulder Creek ZMA o their layout has been seriously reworked o plans to fill in the pond have been scrapped o they now want to put lots in along the east end of the park o they will be assessed a street frontage penalty which we recommended be in the form of park improvements • Westbrook o also a Laurel Glen spinoff Linked Minutes of the Recreation and Park Advisory Board Meeting,March 13,2014 o lack of street frontage also to be met with park improvements -maybe a climbing boulder? 1:10:13—Item#6—Committee Reports: Park !blaster Planning- Director Overton: • Park Master Planning Procedure, codified process • inserted some new revisions • Boardmember Cook motions to accept draft version 1.4 -Boardmember Close seconds, all in favor 1:12:08—Item #7—Parks& Recreation Dept. Report- Director Overton: • summer brochure was published on March 2 -Recreation& Parks board member names were listed for the first time • had operating budget presentations to the city manager, assistant city manager, and finance • Commission topic dates: 3/24 TPL,4/7 Sports Complex,4/21 aquatics facility • Aquatics: MM&W and YMCA's CTA Architects in discussion -met with county commissioners -"olive branch" offered for regional park partnership with the county, city, and the YMCA -county not interested, "not a good fit" for the regional park -renderings on both parcel options -bid awarded for Bogert boiler replacement -still open for bid for drain replacement -training staff on open water for the East Gallatin Recreation Area if Bogert has to close in summer • summer staff jobs posted for parks, aquatics,forestry, recreation,cemetary 1:37:47—Item #8—City Commissioner Perspective—Carson Taylor: • not present 1:37:50—Item #9—FYI: • Vice Chair Parsons: -the Darden Group, which owns restaurant chains Olive Garden and Red Lobster, have offered a grant opportunity for$10,000 for community gardens -is there a 501(c)3 non-profit park group who could accept a grant like this? -Boardmember Close:the Garden Club has been waiting on their 501(c)3 status for a year, could call Bill Hayworth,their accountant -Boardmember Cook:TPL and the Story Mill project could utilize that grant -Boardmember Dodge:technically the City could accept this grant as a 501(c)3, so could GVLT 1:42:32—Item#10—Adjournment: • Adjourned at 8:45pm. Linked Minutes of the Recreation and Park Advisory Board Meeting,March 13,2014 Bob Wade, Chairperson ATTEST: Britney Morten on, Recording Secretary PREPARED BY: L,42"V m Britney Morten on, Recording Secretary Approved on