HomeMy WebLinkAbout03-20-2014 Trails, Open Space and Parks (TOPS) Committee Minutes MINUTES OF THE TRAILS, OPEN SPACE AND PARKS COMMITTEE MEETING, MARCH 20, 2014
COMMITTEE MEMBERS PRESENT:
Bob Hawks, Chair Sandy Dodge
Don Beeman Tom Starner
Doug Chandler
Cyndy Andrus, Commission Liaison
COMMITTEE MEMBERS ABSENT:
None
COMMITTEE MEMBERS EXCUSED ABSENCE:
None
CITY STAFF PRESENT:
Mitch Overton, Parks& Recreation Director
Jeff Graff,TOP Program Manager
Doreen Olean, Recording Secretary
Anna Rosenberry, Director of Administrative Services
Greg Sullivan &Tim Cooper, City Attorney
Thom White, Parks & Cemetery Superintendent
A. The meeting was called to order at 1:05 p.m. by Chairperson Hawks.
B. Approval of Minutes of March 7, 2014 meeting—Motion and vote
Committee member Dodge motioned to approve the minutes as submitted. Committee
member Beeman seconded. Motion passed unanimously.
C. Changes to the Agenda
None
D. Public Comment
None
E. Disclosures:
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MINUTES OF THE TRAILS, OPEN SPACE AND PARKS COMMITTEE MEETING, MARCH 20, 2014
2:07 — TOP Program Manager, Jeff Graff disclosed that he had several meetings with
groups that are interested in submitting applications to the TOP committee, including
the Gallatin Ice Foundation and Mandeville Creek group. Mr. Graff also had a
conference call with the seller's attorney for the Sports Park property to clarify some
issues related to the real estate transaction.
Commissioner Andrus disclosed that she had a phone conversation with Mr. May to
answer questions that will be answered during this meeting. She has also met with Mr.
Schliem, Chamber of Commerce President/CEO who let her know that the TBID will be
hearing from the sports park committee.
Chairman Hawks shared that he met this a.m. with Kristin Taylor and Allen May for an
update since Mr. Hawks had missed the last TOP meeting.
F. Action Items:
i. Bozeman Sports Park- Community Benefit & Prevailing Characteristics Matrices
- Staff Presentation (attached)
4:30—Mr. Graff handed out a Staff Update Report dated 3/20/14 and
reviewed the document.
11:28-Anna Rosenberry, Director of Administrative Services, explained
that the City's impact fee program is driven off the five year capital plan
that is adopted for spending. These projects would need to be listed in
the capital plan before they are eligible for funding. Ms. Rosenberry
thought the street elements were listed in the CIP, but was not sure of
the water elements. CIP schedules can be amended.
18:50—Committee member Beeman mentioned the economic impact
that the soccer complex may have on the community. This benefit does
not appear on the proposed contribution match handout. (attached)
21:43—Committee member Dodge wondered if the amount of the street
and tree yearly assessments had been determined. Mr. Graff reported
the estimate he received from planning was roughly$16,000 per year.
22:14—Chairman Hawks mentioned that this is a very complex
application being brought forward by volunteers without a profit motive.
23:40—Director Overton commented that the infrastructure will be a
critical aspect to accessing the park.
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MINUTES OF THE TRAILS,OPEN SPACE AND PARKS COMMITTEE MEETING, MARCH 20, 2014
Applicant Presentation
24:40—Chris Naumann addressed and clarified the estimated high
and low budgets. Estimates were provided by two independent,
professional landscape architects experienced in development of
sports field designs. Cost is probably somewhere in the middle. The
ask is $7,500,000. Mr. Naumann handed out a sheet proposing
potential uses of the sports park. It will be the largest park by
acreage in the city system. The term "Sports Field Authority' was
misused in the application and it portrayed some meaning that was
not intended by applicant. The group would prefer using the word
"foundation" which is more akin to what the sports committee had in
mind. This would be a long term, cooperative public/private
partnership that would continue to fund-raise for the life of the
facility, be a funding mechanism for the maintenance of the facility
and if needed and requested by the Parks and Rec Dept help with
the management of the facility. This 501 (c)3 foundation would give
added value to the proposal.
40:40—Allen May pointed out that the original budget did not
include a $222,000 cost for equipment and maintenance. This would
bring the project to a 7,490,000 cost. The applicant would like to add
their match to this bringing a total project cost of$8,000,000. The
applicants ask is$7,500,00. The match is now$900,000 because of
the information received of the bargain sale of the property. Group
would like to request that a sports field foundation be established in
partnership with the city parks and trails to work together as a team
to effectively, efficiently and in the spirit deal with all of the
communities' needs beyond organized sports to pay for the
maintenance of this facility. The group got a 2.4 million property for
2 million. This is a once in a life time opportunity to fill the need for a
sports park for our kids. This will be the largest signature park that
the city will have. This project will have the deep support of the
business community. It pays for itself by the use of this sports park
for tournaments. The bond calls out this sports park specifically to
fund. There is no other park that will get this amount of use by kids.
Price versus value proposition.
51:35—Jeff Graff clarified that the $222,000 maintenance equipment
was added into the budget so the low end budget would be
7,490,000 with a request from TOP of$6,990,000. The current
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MINUTES OF THE TRAILS, OPEN SPACE AND PARKS COMMITTEE MEETING, MARCH 20, 2014
balance on the TOP Bond fund as of today is 12,862,205. There is not
enough money to fund the project at the low end ask if it includes
the infrastructure costs.
58:25—Tim Stefan explained that the field costs are associated with
subsoil drainage as well as surface drainage. Forty percent of the soil
will be natural and sixty percent soil amendments. These are
historical numbers used on similar fields. Cost is$3 to $5 per square
foot. Soil characteristics are not known at this point. Thom White,
Parks & Cemetery Superintendent, stated that fields need to be
constructed properly. Well drained fields that resist compaction but
also have enough native soil to have a component of fertility is a
smart way to go.
1:02:09—Allen May clarified that the total ask is $7,500,000 of TOP
funds.
1:05:39—Paul Rubright shared a letter from John Lovell, president of
the Montana Youth Soccer Association, in support of the project.
Fields in Bozeman are some of the worst in the state. Bringing in
tournaments can be a huge boost to the economy. Mr. Rubright
feels that we need to invest in our youth.
- Public Comment
None
- Discussion
Committee member Beeman mentioned the impact of the economic
plus of this project.
1:15:12—Chris Naumann stated they have engaged the Tourism
Business Improvement District and Chamber Boards and will be
meeting with them next week.
1:25:46—Allen May talked about the fund-raising. Need a project
and what city will do before getting deep commitments from people.
1:29:05— Kristin Taylor talked about her efforts in raising funds for
the renovation of the Willson Auditorium. Once momentum begins
people will step forward. There will be an economic benefit.
1:31:46—Thom White talked with Carl Theusen, landscape architect,
responsible for several parks including the Great Falls Soccer
Complex, the Kalispell Youth Complex, and the North Casper Park.
Casper built the park with the full deal and one five day regional
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MINUTES OF THE TRAILS,OPEN SPACE AND PARKS COMMITTEE MEETING, MARCH 20, 2014
tournament they held paid for the whole build out. The answer for
Casper was to do it right the first time.
1:33:00—Paul Rubright wanted to talk about quality of fields' issues.
Fields need to be safe to play on.
Motion &vote
Community Benefit Matrix. 1:35:37-All five committee members
scored 18 or more points on the Community Benefit Matrix.
Approval of the Community Benefit Matrix for the Bozeman Sports
Park project.
Prevailing Characteristics Matrix: Multi-Use Recreational Fields &
Facilities. 1:41:26-All five committee members scored 69 or more
points. The project has passed through the Multi-Use Recreational
Fields & Facilities matrix.
Discussion for the actual recommendation to the City Commission
followed by the motion and vote and funding amounts. Committee
member Dodge asked when the soils analysis would be done. Prior
to closing on the property there would be a soils analysis completed
per Mr. Graff. Discussion ensued regarding the infrastructure costs
and if they should be taken out of the TOP bond funds.
2:06:18—Director Overton stated that (1) a satisfactory soils analysis
would certainly be a contingency upon approval of this project and
(2)this is a neat project and we do see the infrastructure as providing
access to this facility and does add a unique aspect to this project.
Anna Rosenberry was asked to give insight into where else the
funding may come for the infrastructure costs.
2:08:29—Anna Rosenberry made comments to the committee
regarding the 2.5 million for infrastructure costs. The 2.5 million
dollars represents elements of the project that the city would never
fund. The city has a streets department, but the streets budget does
not fund the portions of the street in this proposal. They don't
construct those historically. The same with the water and sewer
utilities. There is not an identified source of money other than the
TOP bond fund,to pay for these improvements necessary for this
park other than potentially the city's general fund. The city's general
fund on an annual basis spends 1 million a year on capital. Would be
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MINUTES OF THE TRAILS, OPEN SPACE AND PARKS COMMITTEE MEETING, MARCH 20, 2014
looking at years to fit this 2.5 million into the annual general capital
programs. The ability for the city to pull this off in a timely fashion is
significantly limited.
2:33:00—Committee member Chandler made a motion to
recommend to the City Commission a request of up to 7.5 million
dollars including up to 2.5 million in infrastructure, up to 2.1 million
in land acquisition and the remaining balance for development.
Committee member Dodge seconded. Motion passed unanimously.
2:35:28—Committee member Starner motioned approval for staff to
incorporate into the Resolution to the City Commission a contingency
upon approval of the purchase contract for the property and
contingency upon approval of a Memorandum of Understanding
between the Soccer Education Foundation and the City of Bozeman.
Committee member Chandler seconded. Motion passed
unanimously.
G. Discussion
i. TOPs Remaining Funds (attached last page of Sport Park Project Staff Update)
TOP Program Manager, Graff said there is about a balance of$800,000
remaining if all projects are approved for the amount requested. Director
Overton mentioned that several projects are for"up to amounts" and possibly
the full amounts will not be needed.
ii. TOPs Projects Updates
*Story Mill Park Commission Presentation
2:45:08—Mr. Graff has sent an e-mail that includes all the documents that will
be presented to the commission. The motion is for 4.5 million up to 2.65 million
for property and up to 1.85 million for TOPs contribution to park planning &
development . Chairman Hawks will be at the commission meeting to answer
any question. Director Overton and Top Manager Graff will do the presentation
to the commission. Applicant will have 10 minutes to present project. The
minority and majority reports are included in the commission packet.
Committee member Chandler will be present to respond to questions.
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MINUTES OF THE TRAILS, OPEN SPACE AND PARKS COMMITTEE MEETING, MARCH 20, 2014
iii. Newly submitted applications.
2:52:30—Mr. Graff stated that he had received a proposal, which has been
given to committee members,from Bart Manion regarding a neighborhood
community park that will include a state of the art storm water system.
iv. Setting date of next meeting.
The next meeting will be scheduled for Thursday, April 17 at 9:00 a.m. in the
Professional Building upstairs room.
V. FYI
None
vi. 3:02:19- Committee member Dodge moved to adjourn the meeting at 4:07
p.m. Committee member Chandler seconded. Motion passed unanimously.
i
Bob Hawks, Chairperson
ATTEST:
Doreen Olean, Recording Secretary
PREPARED BY:
Doreen Olean, Recording Secretary
Approved on
Page 7 of 7
Sport Park Project Staff Update
3.20.14
1.Water Rights Issues
1.1 Existing Water Rights There are two existing water rights with property : Baxter Creek
Right and West Gallatin Right( Maynard Ditch/Farmers Canal/ Irrigation Pipeline)
A. Baxter Creek Right- 187gpm/266,605 gal per day/123 acre feet(In Use Right)
B. West Gallatin-64 gpm/90,484 gal per day/50 acre feet(Decreed Right)
Combined Right:357,089 gal per day/251 gal per min
1.2 Unanswered Questions for Water Rights
A. Is 357,089 gal per day sufficient water for the proposed uses? Estimated need based
on current uses at Bronken is 350,000 gal per day for 70 acres(Broken uses 60,000 gal
per day on 12 acres or 5,000 gal per day per acre). A professional study should be
conducted to determine water needs and adequacy of water rights prior to any
purchase of the property.
B. Will the City be able to pull directly from the irrigation pipeline (West Gallatin Right)
that runs through the property to irrigate the park? At this time,the answer is unknown.
Hopefully the existing wheel line operates off a pump connected to the pipeline that
could be accessory to the land. Need to contact USDA to determine allowed uses related
to the pipeline.
C. What needs to happen so water from the Baxter Creek Right can be delivered to the
property(legally and physical)?This is unknown at this time. The abstract for the
Baxter right shows a point of diversion in Sec.4, (and also Sec. 16) located south and
west of the property. During a cursory field observation by City staff a head gate could
not be located. Hopefully a separate pipe with attendant pump exists. May need an
easement to get to the parcel. If a form of conveyance for this water right does not
exist, infrastructure would need to be built.
D. Can all of the 357K gal per day right be drawn off of the irrigation pipe(West
Gallatin Right)?The Seller would have to agree give 54 percent of their West Gallatin
Right from their total property holdings (720 acres) and retain all of the Baxter Creek
Rights.
2. Soils Analysis
2.1 Soils analysis study should be ordered asap to determine suitability of site for proposed
uses and to determine cost of soils necessary for development of fields. Budget estimates
from applicant for soils range from $2,250,000-$3,500,000
3. Municipal Infrastructure Costs(Off Site)
3.1 TD&H Engineering Study(Concept—Level Infrastructure Cost Estimates at Potential TOP
Sports Complex, March 2014)estimated the total cost for Municipal improvements (water,
sewer, roads, stream and ditch relocations)to be$4,328,602.
3.2 City engineering estimates that of the$4,328,602 estimated total costs for municipal
infrastructure,$1,777,305 would be eligible for impact fees.The total local cost after impact
fees would be$ 2,551,297. Flanders Mill Road is not impact fee eligible because it is a local
road. Ditch and Stream Relocation are not impact fee eligible.
Impact Fee Eligible Estimates for Roads
1. Baxter Lane- $307,250.00
2. Oak Street- $311,850.00
3. Cottonwood Road $593,320.00
Total $1,212,420.00
Impact Fee Eligible Estimates for Water
1. Baxter Lane- $53,460.00
2. Oak Street- $75,000.00
Total $128,460.00
Impact Fee Eligible Estimates for Sewer
1. Baxter Lane- $156,350.00
2. Cottonwood Road- $280,075.00
Tota 1 $436,425.00
Grand total Impact Fee eligible estimate $1,777,305.00
3.3 Impact Fee eligibility The total eligible for impact fee ($1,777,305.00)would have to
follow current municipal requirements under Chapter 2.6.9 of BMC.
3.4 Total Local cost estimate:The total local cost after impact fees would be$2,551,297.The
cost could potentially be reduced through cost sharing by adjacent development
4. Sports Park Project Cost Estimates
"High End" "Low End"
Property Acquisition: $2,070,000 Property Acquisition: $2,070,000
Project Planning:$240,000
On Site and Field Construction: $6,910,000 Planning and Construction: $5,198,445
Maintenance Equipment: $222,200 Maintenance Equipment: $222,200
Total Project Cost:$9,442,200(High End) Total Project Cost(Low End):$7,490,645.
Proposed TOPs Funding:$8,942,200 Proposed TOPS Funding:$6,990,645
Applicant's Proposed Match: $500,000 Applicant's Proposed Match: $500,000
S.Creation of Tax parcel via Boundary Line Adjustment(BLA)or Minor Subdivision
5.1 Seller has sale contracts with both School District and Bozeman Soccer Education foundation
that require creation of tax parcels prior to conveyance to both entities.Seller has agreed that
the best approach to creating tax parcels would be via 2 boundary line adjustments that could
be identified on one Certificate of Survey.Seller's attorney will coordinate with both buyers to
determine how surveying and filing will be completed.
6.Appraisal and Environmental
6.1 Applicant submitted an appraisal for the property with an effective valuation date of March
12, 2014.The appraiser concludes that the value of the property is$2,395,000. No
Environmental Site Assessment for the property has been received to date.
Bozeman Sports Park
Proposed Contributed Match
The following represents the proposed minimum match that the Bozeman Soccer
Education Foundation in conjunction with Gallatin Valley Lacrosse is committed
to contributing if full funding of $7.5 million for phase 1 of the project is
recommended by the TOP committee and approved by the City Commission.
$395,000 Negotiated bargain sale from Anderson Family
$200,000 Cash or grants
$305,000 Contributed services and fees in lieu of cash*
$900,000 Total
In association with full funding from the commission and the development of a
public/private Field Sport Foundation additional match will be committed to the
development, construction and maintenance of the Bozeman Sports Park.
* contingent on bid process that allows for and encourages philanthropic contributions of fees
and services
TOPS Funds Expended/Encumbered to date
1.To date$2,137,795.00 has been encumbered or expended;this includes 3 projects approved
by commission (Trail to the M. Bozeman Ponds, Bozeman Creek($2,085,000)and $52,795 in
other charges(legal fees and contract services for the engineering study.)
2. Funds Remaining: Fund Balance is$ 12,862,205.00
3. Funds Requested by two current applicants-$11,490,645-$13,442,200
*Story Mill Park request for TOPs funding-$4,500,000
*Sport Park Request$6,990,645 to$8,942,200
4. Municipal Infrastructure Costs for Sports Park-$ 2,551,297-$4,328,602