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HomeMy WebLinkAboutAttachment __ 3-25-14 TBID Agenda Bozeman Tourism Business Improvement District Tuesday, March 25, 2014 Bozeman Area Chamber of Commerce 12:00 noon Agenda 0. Call to Order 1. Introductions 2. Disclosure 3. Minutes Approval—February 25, 2014 4. Public Comment-Please state your name for our records.Individuals may comment on matters falling within the purview of the Tourism Business Improvement District. There will also be an opportunity in conjunction with each agenda item for comments pertaining to that item.Please limit your comments to three minutes. 5. Letter of Support—(7 min presentation/10 min Q&A)-Action Item- Allen May/Chris Naumann a. Bozeman Sports Park 6. Grant Applications—(10 min Presentation/10 min Q&A)—Action Item—Tony Rich/Don Cape Jr. a. Yellowstone Kickoff Classic 7. Grant Application—(10 min)-Action Item—Melanie Stocks via email a. Montana Firefighters Testing Consortium 8. Letter of Support for Montana High School Association Football Playoffs—Action Item—Larry Lambert 9. Flying Horse Communications Update—(5 min) a. Website link to video- https://vimeo.com/89534123 b. Please note you must download to file then upload to your site 10. Administrative—Daryl (45 min) a. Financial Report—Action Item b. Convention Center Process Update—Action Item c. Increase in$1 to$2 per night collection update d. Chicago IPW—April 5—9,2014 -Partnership with State e. Visitor Information Center Matching Fund Request—Action Item f. United Airlines—Houston Texas update—Action Item g. Policy and Procedures format h. RFP Website Update 11. Other Business/Adjourn— Next Meeting—April 29, 2014—Joint Meeting Note: Other than the meeting starting time,times listed are approximate and agenda items may be rearranged. Action may be taken on any item listed on the agenda. Public comment is welcome on all items. Bozeman Tourism Business Improvement District Minutes of Meeting March 25, 2014 Chamber of Commerce Building, Bozeman, Montana Present: Daryl Schliem (Executive Director) TBID Board Members: Andrew Ash, Tim Kuhlman, Tom Stenzel, Benno Garwood, Sandra Hodge, Larry Lambert Advisory Members: Matt Sease (Super 8/BBLA), Melanie Stocks (MSU), Kevin Black (Tournament Committee) Public: Elias Harmon (C'Mon Inn), Patty Kicker (Chamber Committee), Daren Barbe (Super 8), Ryan Springer (Bozeman Blitz), Tony Rich (Bozeman Blitz),Allen May(Bozeman Blitz) • At 12:03pm,the TBID Meeting was called to order • Introductions • Minutes from previous meeting— Larry motioned to approve, second by Tom, motion carried unanimously. • Disclosures—There were none • Public Comment— Patty Kicker from the Chamber Membership Services Committee advised the group of an upcoming Chamber Volunteer Appreciation event. This will be held April 16 from 5:30pm —7:30pm at Riverside Country Club. Matt reminded the group that the Governors Conference on Tourism and State TBID meeting will be held April 14 and 15. Kevin Black gave an update on the Gallatin Valley Tournament Committee. Class B State Basketball tournament went very well, and was very well attended. Volunteers were a little lighter than normal, but the managed and feedback was very positive. Bids for the 2015-2016 School Year tournaments are due April 1. If they are able to win every bid for that year, the total cost would be $135,000—it is unlikely they will get every tournament they bid on, so that would be the maximum cost. The TBID has been in support of the Tournament Committee in the past, but since this was not an agenda item,the board could not formally vote to approve this. The Tournament Committee was asked to come to the next meeting with an exact amount requested once they know which bids they have won. • Allen May spoke on behalf of the Bozeman Sports Park. This will be a complex on the Northwest corner of Bozeman that will have 11 fields for soccer, lacrosse, rugby, etc. They are seeking$7.5 million from the city for the purchase of the land, putting in the complex, improving roads, etc. They were looking for support for the plan from the TBID in the form of a letter, and possibly attendance at relevant City Commission meetings to speak in support of this. Benno motioned to approve a letter of support for the Bozeman Sports Park, seconded by Larry. Motion approved unanimously. o Ryan Springer and Tony Rich spoke regarding their grant application for the Yellowstone Kickoff Classic. This will be a regional soccer tournament in Bozeman Aug. 30 and 31. They are estimating it will generate approximately $145,000 in hotel room revenue, and they are seeking $15,000 per year for the next 5 years to help support the tournament and grow it into a great event for Bozeman. There was much discussion, and Larry made a motion to approve $15,000 in TBID funding for 2014 only provided they put a hyperlink on their website for booking rooms at Bozeman hotels. Tom seconded the motion, and the motion was approved unanimously. o The grant application for Montana Firefighters Testing Consortium was discussed. No one was in attendance to speak on behalf of this, but the TBID had the grant application, and was very familiar with the group from previous discussions. This has been in Great Falls for the last several years, and estimates are that this would generate 1,000— 1,500 room nights per year. Sandra made a motion to approve $15,000 per year for 5 years beginning in 2015. Seconded by Andrew, motion was approved unanimously. o Larry spoke regarding the MHSA all class football championships. Missoula and Bozeman are working to start this event to play the games alternating years in Bozeman and Missoula, opposite of the Cat/Griz game. Larry was looking for a letter of support for this from the TBID board. Polls in the past by the MHSA have shown that most schools/ADs are not in favor of this, primarily within the larger schools. It seems understood that the push for this needs to come from the schools, so this is an uphill battle. The Tournament Committee urged the board to have this push go through them, as they have fostered positive relationships with the MHSA over the years. Larry motioned that the TBID write a letter of support for the All Class Football Championship to the Gallatin Valley Tournament Committee. Seconded by Tim, motion approved unanimously. • Flying Horse Communications was unable to attend to give an update, but did provide a link this link can be found at https://vimeo.com/89534123 -this file must be downloaded, then uploaded to the site. o Daryl gave the financial report. Tom motioned to approve, seconded by Andrew. Motion approved unanimously. o Daryl gave a quick update of the Convention Center process. The TBID is awaiting some answers with regards to ownership of the convention center, etc, from the City Attorney. The City Attorney has been overwhelmed in recent weeks, and has not had time to investigate, and this continues to be pushed back on their list of priorities. The city indicated it could be several months before they can provide some answers, and recommended the TBID hires a private attorney to find the answers needed. Tom made a motion to approve up to $10,000 for legal fees to provide the necessary answers. Benno seconded. Motion passed 5-1 with Larry voting nay. o Daryl gave an update on the TBIDs request to increase the TBID assessment. He said the discussions would take place in three consecutive City Commission meetings, with their final decision taking place in the third meeting. o Daryl discussed the Chicago IPW event that will be held Apr. 5-9 in Chicago, IL. This is a large show geared towards the international leisure market. Daryl will be attending in conjunction with the State of Montana. They currently have 80 appointments scheduled. o Daryl discussed the Visitor Information Center (log cabin). The log cabin saw extremely low attendance last year, so the Chamber is attempting to close the log cabin and transfer the resources to an Airport Welcome Center. They are seeking$8,000 to fund and staff the Welcome Center in conjunction with the $8,000 provided by Yellowstone Country. Larry motioned to approve $8,000 for the Visitor Information Center, seconded by Andrew. Motion was approved unanimously. • Daryl gave and update of the United Flight to Houston. United will be adding more flights for this route for the 2014/2015 ski season. o Daryl gave an update on policies and procedures within the TBID meetings. The board will continue to refine to ensure the TBID meetings are efficient and compliant. o Daryl gave an update on the website. They have basically "torn apart" the existing website, and are basically starting from scratch to ensure the TBID has the website they need. o Other business— Larry asked which board members had expiring terms in 2014. Tom's term expires in July. Larry requested a special budgeting session down the road. Daryl will look at potential dates to try to find one that works for everyone. The next scheduled meeting will be a joint meeting on April 29. o Daryl discussed the Visitor and Relocation guide. Normally they print 45,000 to distribute throughout the year. He said he could have an additional 10,000 printed to be earmarked specifically for hotel distribution for approximately$7,200. Tom made a motion to approve up to $10,000 for the additional 10,000 copies for the hotels. Seconded by Andrew. Motion passed unanimously. o Motion to adjourn by Tom, second by Sandra. Motion passed unanimously. Meeting adjourned at 1:57 pm