HomeMy WebLinkAbout04-09-14 Parking Commission Agenda and Materials BOZEMAN PARKING COMMISSION
April 9, 2014, 7:30— 9:00 a.m.
Madison Room, City Hall
Agenda
I. Call to order, 7:30 a.m.
II. Disclosures of Ex Parte Communication
III. Changes to the Agenda
IV. Approval of March 2014 minutes
V. Public Comment on non-agenda items— State name and address. Please limit comments
to 3 minutes
VI. Bi-Annual Parking Study—(ACTION)
VII. Block G Hotel— 1't Right of Refusal Letter—(ACTION)
VIII. Parking Department Software—(ACTION)
IX. Letter from Mark Bryan—(INFO)
X. Manager's Report(info)
a. Monthly Financials- March 2014 YTD
b. Parking Garage Usage Graphs and table
c. PEO recruitment status
d. Other
XI. New business
XII. Adjournment
NOTE:The next Bozeman Parking Commission meeting will be held March 19, 2014, at
7:30 a.m. at City Hall.
Bozeman Parking Commission meetings are open to all members of the public. If you have a disability that requires
assistance,please contact our ADA Coordinator, James Goehrung, at 582-3232(TDD 582-2301).
Bozeman Parking Commission Meeting
February 19, 2014 7:30 a.m.
City Hall Commission Room
Parking Commissioners in Attendance:
Ben Lloyd
Chris Naumann
Kelly Wiseman
Ben Bennett
Ryan Olson
Pam Bryan
Cyndy Andrus
Dennis Bechtold
City Staff in Attendance:
Scott Lee, Parking Manager
Laurae Clark, Treasurer
Ashlie Portnell, Parking Clerk
Guests in Attendance:
Action Items:
None.
I. Call to order, 7:30 a.m.
Ryan called the meeting to order at 7:30 a.m.
II. Disclosures of Ex Parte Communication
None.
HL Changes to the Agenda
N0 11C.
IV. Approval of February 2014 minutes
Ryan asked for a motion to approve the February 2014 minutes. Chris motioned to
approve the February 2014 minutes. Ben L seconded the motion. The motion was carried
unanimously.
V. Public Comment on non-agenda items — State name and address. Please
limit comments to 3 minutes
None.
VI. Manager's Report (info)
Scott presented the finance report to the BPC. The report shows we are favorable to budget in
revenue but not in expenses, but overall we are showing a positive bottom line.
Scott explained that due to the increase in fine amounts that the officers have been granting more
appeals and he is working with first time offenders on other options.
Permits for the parking garage are up from last February. There are more non-contracted
customers in the garage as well. The Imperial Inn, Block G and Etha folks have all signed their
leases for permits at the parking garage, yet none have been utilizing spaces at this time.
Expenses for the department are reasonable, and near budget. Due to the amount of snow this
winter, snow plowing has cost more than usual. Scott stated that the garage was not properly
plowed after the most recent storm. Scott is working to rectify this situation before the next one.
Last Saturday the garage set a new record for daily revenue. It was approximately $918.00, and
was possibly due to Run to the Pub. The average daily revenue is up 33% from last February.
Daily entries are up by 24%from last February.
Scott is working with the Parking Clerk to attach offenders to older tickets, dated back as far as
2002. The self imposed deadline to get offenders attached to these tickets is June 30th. If we do
not get an offender by then,the tickets will most likely be written off.
VII. Amended BPC Bylaws — (ACTION)
The Bylaws were reviewed at last month's meeting. Only a few things changed to the original
Bylaws, the terms for the President and Vice President were changed to what was actually
approved in the last election(calendar year). The language was revised in other parts as well. At
this time Scott stated that he would like the BPC to adopt the amended Bylaws.
Ryan asked for a motion to approve the amended Bylaws. Dennis motioned to approve the
Amendments. Pam seconded the motion. The motion was carried unanimously.
VIII. FY2015 Budget — (ACTION)
Scott presented the BPC the final draft for FY2015 operating budget. This needs to be approved
by the BPC before the overall city budget can be presented to the City Commission. Scott made
some changes to a few of the line items,but it is very similar to previous versions presented.
Chris asked if the projections,that show a$39,000 net profit at year end, should not move the
funds to long term maintenance and capital projects. Scott stated that there are a lot of large
expensive projects that the BPC wants to consider in the future, and we need to start saving as
much money now to be able to pay for those things in the future. Dennis asked what is
included in the Transfers to General fund line item. Scott stated that it is the payments to the
City to pay for the parking department's portion of administration, accounting, human resource,
legal and other city departments utilized by the department. The City determines the allocation
account.
Ryan asked for a motion to approve the FY2015 Budget plan. Chris motioned to approve
FY2015 Budget plan. Dennis seconded the motion. The motion was carried unanimously.
IX. Bridger Park Lease Limit— (ACTION)
Chris stated that both the Executive Committee and BPC have talked about this previously. The
Executive Committee and Scott worked together and did some calculations to look at various
occupancy levels, and non-reserved spaces to come up with this recommendation.
The garage has 435 spaces overall, with 102 out of the total in the garage which are restricted
access(Basement only—special permit required).
Currently there are requests for or signed leases for about 200 lease spaces from different hotels,
%N ith some requesting spaces in the basement level
The Executive Committee looked at how many spaces were available in public lots at the site,
before the parking garage was built(70 spaces in the public lot)and recommended, for the non-
basement spaces(333),to have 150%of the original public parking spaces (105 total)remain as
un-reserved and available for hourly parking. Then factoring in the industry standard for
contract parkers (70% of leaseholder in garage at any given time)the recommendation is for up
to 326 total leased spaces (non-basement).
Given the number of leases currently in place or pending,that leaves approximately 60 spaces
available for lease at this time.
Kelly asked if the 70% industry standard includes weekends. Scott stated it does. Kelly asked
what the busiest days during the week are. Scott replied it varies a lot from day to day, but the
highest usage usually occurs around the lunch hour, but that includes all parkers (contract and
non contract).
Pam asked if we lease out all spaces in non basement what is available to the public. The model
developed generally assumes that there will be about 105 spaces available for general parking.
Chris stated that due to a multitude of factors,this will need to be reviewed annually and
adjustments can be made whenever the BPC feels necessary.
Kelly suggested this be put on the calendar for annual review. Ryan said it will be reviewed
when we discuss the next fiscal year budget and then annually thereafter. Ben L said that the
leases agreements allow some flexibility in quantity and location and the businesses who want
these lease agreements need to be made aware of this.
Ryan asked for a motion. Dennis motioned to approve the lease limit with the stipulation
that this will be reviewed every year. Ben L seconded the motion. The motion was carried
unanimously.
X. ]bequest for Valet Loading Zone for Fin on Main — (ACTION)
Ryan Feddema, the General Manager of Fin on Main provided a letter of interest in establishing
a valet parking program in front of this restaurant. This would not be an official loading zone or
signed location. He is requesting to set up the program from 5pm to 2am on Fridays and
Saturday nights. Scott asked the BPC if this is enough details to make a decision. Ryan O.
stated that the letter did not answer all his questions, and therefore felt there can be no action on
this at this time.
Scott suggested he talk with Ryan Feddema again and then set up a meeting with Ryan Feddema
and several members of the Executive Committee to discuss his plan in better detail. The matter
was tabled until a future meeting once more information was available.
XI. New business
Kelly suggested that any action items on the agenda be moved to the beginning of the meeting
and the manager's report be moved to near the end of the agenda.
Officer Daniel Tolar presented to the BPC a map of the downtown district, indicating all ADA
spaces, loading zones and 15 minutes spaces. Ben L suggested color coding the different
sections for easier identification.
XIL Adjournment
Kean adjourned the mecting at 9:OOa.m.
Respectfully Submitted
Ashlie Portnell, Parking Clerk
20 (:)
Downtown Bozeman Parking Study GIS Mapping
_J_
!! de1121all St.
1014 1016 �— 1017 1018 f`
eekday peak S:$0.2 Weekday peat.%:82.3 Weekday peak%:33.0 Weekday peak%:62.4 Weekday peak%:51.3 p}'
eekend peak%:"Al Weekend peak%:74.0 Weekend peak%:20.1 Weekend peak%:49.2 1 Weekend peak%:39.6
C Main St. Y i • x-F1
-i 0 1024 1025 1026 m 1027 m° 1028 �
(Weekday peak%:$1.0 Weekday peak%:59.3 Weekday peak%:69.2 Weekday peak%:610 Weekday peak%:60.6
' Weekend peak%:49.7 Weekend peak%:63.7 I Weekend peak%:51.0 Weekend peak%:51.0 Weekend peak%:93.3
-Babcock Sti �=
—
> Study Blocks
Figure 4-7: Parking inventory data collection sheet
4.8. Dwell Times by Block
Although discussed in detail in Chapter 6, a map of observed dwell times in city-owned lots
(excluding the parking garage) and two segments of on-street parking was of interest. As Figure
4-8 illustrates, the lots of interest were those in the northeast and southeast corners of the
Mendenhall St. and Willson Ave. intersection, the "Carnegie" lot, located at the corner of
Mendenhall St. and Black Ave, the "Rouse" lot located at the corner of Babcock St. and Rouse
Ave., on-street parking on the north side of Main St. between Willson Ave. and Black Ave., and
on-street parking on the west side of Tracy Ave. between Babcock St. and Mendenhall St. All of
these lots and locations were selected by the Parking Commission, with data collected on various
weekdays between late August and early October, 2010.
The map presents average dwell times for each of the lots and on-street parking areas. Note that
that on-street parking denoted by slender grey rectangles represents continuous study segments,
with gaps occurring at the location of the Main St. and Tracy Ave. intersection. As the map
indicates, the average dwell time for these parking areas ranged from 38 minutes to I hour. In
general, these averages suggested that on-street versus off-street parking functioned in a similar
manner, as no significant differences were observed in terms of the dwell times of vehicles
parked in lots compared to those which parked on-street.
Western Transportation Institute Page 25
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BERG, LILLY & TOLLIEIF,917,H
A PROFESSIONAL CORPORATION
Michael J.Lilly ATTORNEYS AT LAW 1 West Main
Rienne H.McElyea Bozeman,MT 59715
Lynda S.White
John T.Glover,Jr. Telephone:(406)587-3181
Bridget W.IeFeber Fax:(406)587-3240
Jeremy J.IeFeber
Kellie A.Morton E-mail:info@berglawfirrn.com
Web:www.theberglawfirm.com
Ben E.Berg,Jr.(1916-2011)
Gig A.Tollefsen(Retired)
March 18. 2014
City of Bozeman Via Re"'Ular Nia"
Attn: Scott Lee. Parking Manager
P.O. Box 1230
Bozeman. Montana 59715
Re: Request to lease additional parking space in the Bridger Park facility.
My Client: G25 Holdings, LLC
Dear Mr. Lee:
In the event that the Etha Hotel project does not move; forward or the parking lease(s)
entered into in conjunction with the Etha Hotel project are terminated. G25 holdings. LLC
hereby requests the right to lease the basement parking spaces previously assigned to the Etha
Hotel project.
If no additional documents or forms need to be completed. I would request that you send
written confirmation to my office stating the same. and that G25 Holdings. LLC has the first
right to lease the basement parking spaces currently- allocated to the Etha Hotel project. 11'
additional information. forms or applications need to completed. please provide the same to me.
and I will see they are completed and returned to you.
Chank you for your assistance in this matter. Please contact me if you have any questions
regarding this matter.
Sinc, el .
.ler my er
cc: G?5 oldints. l_1_C(email)
Chri N&Aainn(email)
To: Bozeman Parking Commission
From: Mark A. Bryan
Dear Commissioners:
I recently attended a presentation by the developer of the Armory Hotel project. I asked him where
they intended to park. He indicated that they have leased 100 parking spots from you, that they will use
the basement reserved parking to extent that they can but the over flow will be at the current user
levels. While he was not specific I gathered that the basement reserved parking will not house more
than about 80 spaces so that 20 spaces will come from the general parking spaces.
As you are aware currently the first two levels are regularly used by the public. If the hotel uses an
additional 20 spaces that will push the regular users to the third floor level.
Would you consider requiring that the hotel use the third floor for their overflow. There are several
reason to justify that:
1. It would not impact the current users. The current users are local customers shopping in the
stores or business owners that have purchased spaces for the staff.
2. The hotel users are by valet parking. They will be coming and going at odd hours as the hotel
will be open 24 hours per day. The staff the hotel hires will be young, better able to climb the
stairs to the third level. The coming and going of the vale* parking staff will add presence during
virtually all hours of the day which should cut down on the vandalism that happens on the third
level.
3. The maintenance of the garage has not been up to sanitary standards, which perhaps is the fate
of a public garage system. If parking is available on the first and second levels, most of the
citizens will take the stairs but if they have to go to the third level they will take the elevators.
The elevators are not clean, and poorly reflect on the whole parking garage. It would cut down
on maintenance to have the hotel restricted to the third level. The young valet parkers will take
the stairs and it will be good exercise for them. Better them than an older citizen who would
have the choice of trying to make the stairs or taking a dirty elevator.
4. People who are driving to Bozeman to use the hotel have no expectancy that their vehicles will
be parked under cover. The cars are already exposed to the weather in getting here. The car
may be in the garage for only a few hours or perhaps a day or so. They will not object to their
cars being parked on the third level where there is no cover, they probably will not even know
where they are parked. If the local citizens are pushed to the third floor, especially in the winter
months, there will be complaints that you could avoid.
I am sure given time I could come up with more reasons, as could most that take a look at this. If
you act now it might be easier than having to put up with public complaint later.
Thank you for considering this issue.
Bozeman Parking Commissoon
Finance Report as of March, 31, 2024
Mar-12 Mar-13 Mar-14 FY2014 Remaining
FYTD FYTD FYTD(Fiscal Year 2014) Full Yr
Actuals Actuals Actuals Budget VARIANCE Budget Balance %
Revenue
Downtown surface lot permits 13,192 13,905 13,638 15,065 (1,427) 16,000 2,362 15%
Garage permits 71,436 67,127 97,739 70,398 27,341 85,000 (12,739) -15%
Garage transient 36,701 40,951 45,106 45,000 106 60,000 14,894 25%
Gara e validation 841 385 502 750 248 1,000 498 50%
MSU resident permits 11,240 11,177 12,045 10,547 1,498 11,000 (1,045) -10%
High school permits 2,315 2,145 1,750 2,397 647 2,500 750 30%
MSU visitor permits 7,960 8 115 9,010 7 671 1,339 8,000 (1,010) -13%
Municipal fee 15 42,090 33,750 8,340 45,000 2,910 6%
Boot fee 2,700 2 250 1,950 2,250 300 3,000 1,050 35%
Citations 147,660 156,595 222,375 195,000 27,375 260,000 37,625 14%
Refunds& Reimbursement 11,250 1,040 9,565 7,500 2,065 10,000 435 4%
Garage indoor advertising 1,020 2,030 2,019 1 500 519 2,000 (19) -1%
Other Revenue/ Loan Interest - 1,252 22,254 - 22,254 - (22,254) #DIV/0!
Total Revenue 306 315 306,956 480,043 391,828 88,215 503,500 23,457 50/0
Operating Expenses
Wages and salaries 147,253 146,290 196 732 198 477 1 745 264,636 (67,904) -26%
Supplies/Materials 12,274 14,466 21,617 13,369 (8,248) 17,825 3,792 21%
Maintenance-vehicle software 5,036 21,592 9,041 6,000 (3,041) 8,000 1,041 13%
Utilities- hone elect as 22,854 22,269 22,295 24,300 2,005 32,400 (10,105) -31%
Contracted Services 47,158 47,893 37,617 41,625 4,008 55,500 (17,883) -32%
Travel/Training 1,909 - - 2,625 2 625 3,500 (3,500) -100%
Other-pstg, adv, rents taxes 24,206 25,581 32,930 27,713 (5,217) 36,950 (4,020) -11%
Capital &Reserve - 5,382 19,652 18,750 902 25,000 (5,348) -21%
Transfers to General Fund 39 349 42 648 45,000 45 000 - 60,000 (15,000) -25%
Total 0 ratin Expenses 300 039 326,121 384,884 377,859 (7,025) 503,811 (118,927) -24%
t Loss 6,276 (19,165) 95,159 13,969 1 81 190 311
Bridger Park Downtown Parking Garage Stats
Dec-12 Jan-13 Feb-13 Mar-13 Dec-13 Jan-14 Feb-14 Mar-14
Average Daily Revenue $169.391 $136.391 S118.961 S144.741 $180.971 $145.971 $158.041 $189.23
Average Daily entries(all) 348 314 1 314 1 3311 407 369 390 407
Bridger Park Downtown Permits
Sep-13 Oct-13 Nov-13 Dec-13 Jan-14 Feb-14 Mar-14 Apr-14
Regular 161 175 189 189 183 187 187 183
Basement 41 42 51 51 49 1 49 48 46
Total permits 202 217 240 240 232 1 236 235 229
Top 5 Events at Bridger Park
ENTRIES REVENUE
Amount Date Event Amount Date Event
1 849 12/13/2013 $918 311512014 Run 2 the Pun
2 824 6/27/2013 MOM 5738 7/1/2010 Hail/MOM
3 802 8/1/2013 MOM S601 12/3/2011 Xmas Stroll
4 788 7/18/2013 MOM S581 12/1/2012 Xmas Stroll
5 758 6/28/2012 MOM S541 3/16/2013 Run 2 the Pub
NOTE: 3 months(25%)remaining in Fiscal Year(July-June)
Prepared by Scott Lee Finance report FY2014-Mar 2014 4/4/2014
Bridger Park Downtown
220 Average Daily Revenue
200
180
d 160
CD
140
r
p 120
d
� 100
d
a 80
60
Apr MayT Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar
t-2013-14 Avg.Rev 163.13 128.00 162.93 193.00 189.06 138.63 151.39 138.77 180.97 145.97 158.04 189.23
--*--2012-13 Avg.Rev 119.80 124.55 169.53 187.06 206.03 133.53 119.97 127.60 169.39 136.39 118.96 144.74
-r 2011-12 Avg.Rev 131.93 95.65 135.77 176.94 169.40 118.63 120.29 119.50 151.48 104.55 113.38 114.13
t 2010-11 Avg.Rev 108.19 101.91 101.54 1 178.65 1 150.48 1 115.59 1 112.68 1 112.13 1 133.99 1 94.39 97.93 113.45
Bridger Park Downtown
500 Avg Daily Entries
450
400 JIL
W
a 350
R
d
300
m
d
250
Q 200
150
Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar
t 2013-14 Avg.Entries 354 349 392 447 423 363 381 350 407 369 390 407
t 2012-13 Avg.Entries 295 301 352 383 415 323 326 323 348 314 314 331
-dr-2011-12 Avg.Entries 268 252 291 311 327 265 275 282 332 276 292 285
t 2010-11 Avg.Entries 210 196 216 275 247 224 229 235 278 217 240 265
Downtown Bridger Park Garage - monthly
%Change from same month in prior year
2010 to 2011 2011 to 2012 2012 to 2013 2013 to 2014
%CHANGE SUMMARY DATA SUMMARY DATA SUMMARY DATA SUMMARY DATA
entries rev entries rev entries rev entries rev
Jan 37% 32% 28% 11% 14% 30% 17% 7%
Feb 30% -1% 26% 20% 4% 1% 24% 33`Yo
Mar 48% 22% 8% 1% 16% 27% 23% 31%
Apr 27% 22% 10% -9% 20% 36%
May 29% -6% 19% 30% 16% 3%
Jun 35% 34% 21% 25% 11% -4%
Jul 13% -1% 23% 6% 17% 3%
Aug 33% 13% 27% 22% 2% -8%
Sep 18% 3% 22% 13% 13% 4%
Oct 20% 7% 18% 0% 17% 26%
Nov 20% 7% 14% 7% 8% 9%
Dec 19% 13% 5% 12% 17% 7%
Total 26% 11% 18% 11% 13% 11% 21% 24%
garage counts by day of week-graphs and tables