HomeMy WebLinkAbout02-25-14 Tourism Business Improvement District MinutesDRAFT Tourism Business Improvement District/CVB Joint Meeting
Minutes of Meeting February 25, 2014
Chamber of Commerce Building, Bozeman, Montana
Present: Daryl Schliem (Executive
Director)
TBID Board Members: Andrew Ash, Tim Kuhlman, Tom Stenzel, Benno Garwood, Sandra Hodge, Larry Lambert
CVB Board Members: Toni Lee, Amanda Black, Mike Banville
Advisory Members:
Matt Sease (Super 8/BBLA), Jeff Krauss (City Commission Liason), Dan Rust (Tournament Committee)
Public: Lisa Sabena (Lewis and Clark), David Park (MILP), Wendel Sparks (MILP), Kali
Gillette (Flying Horse Communications), J.C. Estensen (Flying Horse Communications)
At 12:03pm, the TBID Meeting was called to order
Introductions
Disclosures – There were none
Larry
noted that the discussion regarding the All Class State Football Championship was not included in the minutes. Last meeting there was discussion that Larry was continuing to explore
the options for this, and seems to be making some progress. Motion to approve minutes from previous meeting was given by Andrew, seconded by Tom. Approved unanimously
Public Comment
– Two representatives from MILP mentioned some ADA concerns they have within local businesses. They want to get the word out stressing the importance of good snow removal, as improper
snow removal can often times be a barrier to entry for handicapped persons. They are trying to build awareness and offer help as needed to local businesses.
Dan Rust gave a Tournament
Committee report. He has had some discussions with the head of the MHSA regarding the possibility of this. A straw poll was taken of the schools about a year ago, but there did not
seem to be much interest at that time. The idea was still in its infancy stages, so more information and details have become available – so they will likely be doing another poll in
the near future to determine if the level of interest has changed. Larry wants to continue working at the school level to gain support. Dan also said they had recently received the
bid packet for the 2015-2016
school year. They will be working on the bid packet in the next month or so, as this is due on April 1.
Grant application for the Bozeman Rail Jam was addressed. No one from the Rail
Jam was in attendance. Larry made a motion to deny the grant. Seconded by Andrew. Motion was denied unanimously.
Flying Horse Communications gave a marketing update. They discussed
the summer marketing campaign which will be occurring over the next 6 months utilizing joint dollars from the TBID and CVB. The total summer budget will be $95,000 with an additional
$5,000 for potential overages for video, digital, stickers, etc. Brian Sprenger made an absentee motion to approve $45,000 of CVB money for the summer campaign. Seconded by Amanda.
Motion passed unanimously, with Mike Banville abstaining. Tom made a motion to approve $55,000 of TBID money for the summer campaign. Seconded by Sandra. Motion passed unanimously.
J.C. spoke on the future of the campaign, saying it is gaining momentum, and that the “Only in Bozeman” campaign has earned 4 Addy Awards this year.
Daryl gave the financial report.
Motion to approve by Andrew, second by Benno. Motion passed unanimously.
Daryl gave a quick update of the Convention Center process. The possibilities of ownership are still being
discussed, and we should have some better answers within the next few weeks.
Daryl discussed the Chicago IPW event that will be held Apr. 5-9 in Chicago, IL. This is a large show
geared towards the international leisure market. Daryl will be attending in conjunction with the State of Montana. A list of vendors that will be in attendance was given to the board,
and he encouraged anyone to let him know if there is anyone in particular on the list they would like him to speak with while there.
Daryl discussed the current by laws, and noted that
we need to make sure they are in conformance with the city guidelines by the July 1, 2014 deadline.
Daryl discussed the Visitor and Relocation guide. Normally they print 45,000 to distribute
throughout the year. He said he could have an additional 10,000 printed to be earmarked specifically for hotel distribution for approximately $7,200. Tom made a motion to approve up
to $10,000 for the additional 10,000 copies for the hotels. Seconded by Andrew. Motion passed unanimously.
Tom discussed Roberts Rules of Order. The board felt it would be appropriate
to follow them as best as possible, with some flexibility to deviate slightly on a case by case basis.
Motion to adjourn by Tom, second by Sandra. Motion passed unanimously. Meeting
adjourned at 1:42 pm