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HomeMy WebLinkAboutPB-021913.Min PLANNING BOARD MINUTES TUESDAY, FEBRUARY 19, 2013 ITEM 1. CALL TO ORDER AND ATTENDANCE President McSpadden called the regular meeting of the Planning Board to order at 6:02 p.m. in the Commission Meeting Room, City Hall, 121 North Rouse Avenue, Bozeman, Montana and directed the secretary to take attendance. Members Present: Staff Present: Trever McSpadden, President Chris Saunders, Assistant Planning Director Carson Taylor Tara Hastie, Recording Secretary George Thompson Erik Garberg Adam Fruh Paul Neubauer Members Absent: Guests Present: Allan Skogen Mark Gannon ITEM 2. PUBLIC COMMENT {Limited to any public matter within the jurisdiction of the Planning Board and not scheduled on this agenda. Three-minute time limit per speaker.} Seeing no general public comment forthcoming, President McSpadden closed the public comment portion of the meeting. ITEM 3. ELECTION OF OFFICERS Mr. Garberg nominated Mr. McSpadden to remain as President, Mr. Thompson seconded. Mr. McSpadden accepted the nomination. The motion carried 5-0. Those voting aye being Vice President Garberg, President McSpadden, Mr. Carson, Mr. Thompson, and Mr. Fruh. Those voting nay being none. Mr. Taylor nominated Mr. Garberg for Vice President, Mr. Thompson seconded. Mr. Garberg accepted the nomination. Mr. Taylor noted that Mr. Garberg had illustrated his knowledge of the procedures of the Planning Board in the past. The motion carried 5-0. Those voting aye being Vice President Garberg, President McSpadden, Mr. Taylor, Mr. Thompson, and Mr. Fruh. Those voting nay being none. ITEM 4. MINUTES OF JULY 31, 2012 MOTION: Vice President Garberg moved, Mr. Fruh seconded, to approve the minutes of July 31, 2012 as presented. The motion carried 5-0. Those voting aye being Vice President Garberg, President McSpadden, Mr. Taylor, Mr. Thompson, and Mr. Fruh. Those voting nay being none. ITEM 5. PROJECT REVIEW 1. Major Subdivision Preliminary Plat - #P-12017 (The Crossing @ Baxter Meadows Phases 4B – 4I) – A Major Subdivision Preliminary Plat Application requested by the property owner, Bank of Bozeman, P.O. Box 10070, Bozeman, MT 59719, applicant, Holyoke II, LLC, 504 S. Willson Ave., Bozeman, MT 59715, and representatives, TD&H Engineering, 234 E. Babcock St., Ste. 3, Bozeman, MT 59715 and Intrinsik Architecture, 111 N. Tracy Ave., Bozeman, MT 59715, requesting to allow the subdivision of 36.94 acres into 95 single-family lots and one multi-family lot including requested Variances to block length and block width for property legally described as a Lot R-1 of Amended Plat J-485A located in the NE ¼ of Section 3, T2S, R5E, PMM, City of Bozeman, Gallatin County, Montana and is generally located directly southwest of the intersection between Davis Lane and Baxter Lane. (Skelton) Assistant Director Chris Saunders noted the project needs to be opened and continued to the next meeting of the PB due to a determination that there were still outstanding issues that needed to be resolved. He noted the application was a continuation of the original subdivision that had timed out and was currently being resubmitted. He noted the original development had been divided and there was a question of how the parkland requirements would be allocated. He noted Staff was researching the need for the new lots to participate in the maintenance of the parkland. He noted there was a second subdivision that would be reviewed through the Preliminary Plat process and had the same issues as it was originally a part of the same subdivision. He noted public comment should be allowed and the item opened and continued to the March 5, 2013 meeting of the Planning Board. President McSpadden suggested that the members of the public present were allowed to provide testimony, but noted that their comments would be taken at the evening’s meeting but would Mark Gannon, 202 Circle Drive, stated he was the chief lending officer for the site and noted he had sat in on all the hearings for the proposal. He noted Planner Skelton had indicated that all the parkland requirements had been met and he was a little disappointed that he was now being told the parkland requirements had not been met. He noted he was now awaiting a favorable decision and if it was an issue he thought he would have been informed prior to the meeting. Mr. Carson apologized that the miscommunication had occurred and he could guess what had happened; it had to do with where park credits could be derived. Assistant Director Saunders responded the quantity of required parkland had been satisfied, but the maintenance issues had been a concern as part of the public comment and apologized for him not being notified. Mr. Gannon suggested that as the owner of the property he should have been notified. He asked if the City Commission hearing date would remain on March 25, 2013. President McSpadden noted that the Planning Board was only an advisory body and the City Commission would be the final approval authority. Mr. Gannon noted that it would have been nice to be notified. Al Skogen stated he was a neighbor to the project in phase 4A of the Crossing @ Baxter Meadows development and asked how to obtain the information regarding the submittal for the application. MOTION: Vice President Garberg moved, Mr. Fruh seconded, to open and continue the item to the March 5, 2013 meeting of the Planning Board. Mr. Fruh asked that although the ownership of the property had changed, if the parkland requirements remained the same. Assistant Director Saunders noted a roughly 10 acre park had been platted with an earlier plat and the maintenance of the area was what was in question. He noted the original PUD included estimates for what was expected for parkland dedication and those estimates had to be compared to what existed and what was being proposed. President McSpadden noted that the calculations were key to the master PUD plan approval unless the original approval was modified. Assistant Director Saunders added that it was partly the duration of the approval and its consistency in approval. The motion carried 5-0. Those voting aye being Vice President Garberg, President McSpadden, Mr. Taylor, Mr. Thompson, and Mr. Fruh. Those voting nay being none. ITEM 6. NEW BUSINESS Assistant Director Saunders noted there was a non project related review coming up for the Planning Board on March 19, 2013. He noted the meeting was regarding a tool that would facilitate the ability to look at scenarios present in the triangle area to determine what the dollars and cents and feasibility would be. He noted the tool would allow for some automation and Staff thought the Board would be interested. He stated a couple of folks would come present and show the outputs that they had already completed; he added there were a lot of parameters that could be used and there were a lot of customization options. Mr. Fruh asked if traffic studies could be included. Assistant Director Saunders noted they were working on including those studies. Mr. Neubauer joined the Planning Board. President McSpadden noted the tool was designed as a sort of toolbar and required Arcmap. Mr. Fruh asked for clarification of how the grandfathered sites would factor in. Assistant Director Saunders responded that those sites would not be included and would require more background data; defining “better” was somewhat subjective. President McSpadden added that the tool could take a look at each site lot by lot. Assistant Director Saunders responded a prototype could be included and an analysis completed over a certain landscape; things could be tweaked and sensitivities could be identified. Mr. Fruh added there were other things that it could be attributed to. President McSpadden stated he thought it was great. Mr. Thompson clarified that the tool could also be used for infrastructure improvement discussions. Assistant Director Saunders responded it could be used as part of the infrastructure and impact fee discussions and projections. ITEM 7. ADJOURNMENT Seeing there was no further business before the Planning Board, President McSpadden adjourned the meeting at 6:36 p.m. Trever McSpadden, President Chris Saunders, Assistant Planning Director Planning Board Planning & Community Development City of Bozeman City of Bozeman