HomeMy WebLinkAbout2014 Development Review Term Contract: Final ContractCITY OF BOZEMAN
REQUEST FOR PROPOSALS FOR
Development Review Term Contract
March 2014
The City of Bozeman is soliciting proposals for planning and engineering services for the
preliminary planning and engineering review for private development applications received by
the Department of Community Development.
Currently the City of Bozeman is experiencing a large upswing in private development. The
consultant selected for this term contract would be expected to provide a completeness,
preliminary review, and final review including preparation of a staff report for development
projects. The work load is dictated by the amount of applications received, but is estimated to
require eight to twenty hours per week by a qualified reviewers.
The services to be provided include:
1. Preliminary planning and engineering completeness review for site plans,
subdivisions, and other various private development applications received by the
Department of Community Development. These items may include but are not
limited to:
a) Water/Sewer layout and design
b) Potential conflicts with private and public utilities
c) Stormwater design review
d) Street layout and design
e) Transportation facilities review
f) Conformance with Bozeman Municipal Code Section 38 Article 19, Plan Review
g) Conformance with Bozeman Municipal Code and Montana Code provisions for
subdivisions
2. Review of technical engineering design reports, specifications, and drawings.
3. Provide review comments in a comprehensive report that can be conveyed to the
applicant within two weeks..
4. Provide a draft staff report within two weeks of Development Review Committee
action on the application.
Respondents will be evaluated according to the following factors:
The qualifications of professional personnel to be assigned to the
project, and their understanding of the tasks outlined in the RFP.
Related experience on similar projects.
Capability to meet project time and budget requirements.
Location of firm in relation to project.
Present and projected workloads of personnel assigned to project,
including a description of how the work will be managed and
coordinated with others involved in the project.
Recent and current work for the City of Bozeman.
Familiarity and experience with the Bozeman Unified Development
Code (UDC), City of Bozeman Engineering Design Standards,
Montana Subdivision Act, and Federal/State engineering design
standards.
The selection of a firm to perform these services will be based on an evaluation of the written
responses to the Request for Proposals. At the City’s discretion, applicants may be requested to
interview with the City. The award will be made following contract negotiations to the most
qualified respondent at a price which the City determines to be fair and reasonable, taking into
account the estimated value of services to be rendered, as well as the scope, complexity and
professional nature thereof.
If the City is unable to negotiate a satisfactory contract with the firm initially selected at a price
the City deems to be fair and reasonable, negotiations with that firm will be formally terminated
and the City shall select another firm, in accordance with Section 18-8-204 MCA, and continue
until an agreement is reached or the process is terminated.
The City of Bozeman reserves the right to engage more than one firm to in order to ensure
applications are processed in a timely manner and to address potential conflict of interest with
submitting/reviewing firms.
Copies of the RFP information are available at the City Engineering Office at 20 E. Olive. Three
copies of the proposals must be submitted complete and contain the information required as
stated in the “Request for Proposals” by 5 pm April 4, 2014.
EOE/ADA. The City of Bozeman makes reasonable accommodations for any known disability
that may interfere with an applicant’s ability to compete in the recruitment and selection process
or an employee’s ability to perform the essential duties of the job. For the City to consider any
such accommodation, the applicant must make known any needed accommodation.
The City of Bozeman does not discriminate on the basis of race, color, religion, creed, sex, age,
marital status, national origin, actual or perceived sexual orientation, gender identity, political
ideas, or disability in employment or the provision of services. This policy does not preclude
discrimination based upon bona fide occupational qualifications or other recognized exceptions
under the law. All proposals submitted shall include the attached Non-Discrimination
Affirmation page. The Affirmation page shall be signed by the authorized person for the each
proposal.
QUALIFICATIONS EVALUATION CRITERIA
Respondents to requests for proposals shall be evaluated on the following criteria and the
requirements of 18-8-201 et seq. MCA with the selection committee choosing, in its opinion, the
most qualified firm to provide the services required for the proposed project.
30% -- The qualifications of professional personnel to be assigned to the project.
30% -- Related experience on similar projects;
10% -- Capability to meet project time requirements;
10% -- Location of firm in relation to project;
10% -- Present and projected workloads; and
10% -- Recent and current work for the City of Bozeman.
The final selection will be made by a selection committee representing the City of Bozeman, and
will be based on an evaluation of the written responses to the request for proposals. Award will
be made, following contract negotiations, to the most qualified offer or at a price which the City
determines to be fair and reasonable taking into account the estimated value of services to be
rendered, as well as the scope, complexity, and professional nature thereof.
If the City is unable to negotiate a satisfactory contract with the firm initially selected, at a price
the city deems to be fair and reasonable, negotiations with that firm will be formally terminated
and the agency shall select another firm, in accordance with 18-8-204 MCA, and continue until
an agreement is reached or the process is terminated.
All proposals must be submitted complete and contain the information required as stated in the
"Request for Proposals."
Non-Discrimination Affirmation
_________________________ [name of entity submitting] hereby affirms it will not
discriminate on the basis of race, color, religion, creed, sex, age, marital status, national
origin, or because of actual or perceived sexual orientation, gender identity or disability in
the performance of work performed for the city of Bozeman, if a contract is awarded to it,
and also recognizes the eventual contract, if awarded, will contain a provision prohibiting
discrimination as described above and that this prohibition shall apply to the hiring and
treatment of the _________________________ [name of entity submitting] employees and
to all subcontracts it enters into in performance of the agreement with the city of Bozeman.
_____________________________
[Name of person authorized to sign on behalf of the bidder]
________________________
[Date]