HomeMy WebLinkAbout2014 Realtor for PW Land Services: RFQCity of Bozeman
Request for Statement of Qualifications from Realty Professionals to act as the
City buyer’s agent for the acquisition of right of way, easements and possible
purchase of land for the various street and utility improvements
The City of Bozeman (the City), requests statement of qualifications from qualified individuals
or firms for the purpose of acting as a City’s buyer’s agent in the acquisition of right of way,
easements and real property for the construction of various street and utilities improvements
with the City. The individual or firm selected to act as the City’s agent will be responsible for all
aspects of the right of way, easement and/or land purchase including, but not limited to; the
search for suitable property, negotiation, contracting in conformance with City requirements,
and all aspects of closing and recording.
To meet the deadline for initial consideration, hand delivered proposals must be received no
later than 5:00 P.M., MDT, Friday, April 4, at the office of the City Clerk, 121 North Rouse
Avenue, Bozeman, MT 59715. Mailed proposals must be received by this time and date for
initial consideration. The mailing address for proposals is: City Clerk, City of Bozeman, P.O. Box
1230, Bozeman, MT 59771. Please indicate “Streets and Utilities Land Agent Qualifications”
on the outside of the sealed package.
All questions should be directed to the City of Bozeman, Attention: Rick Hixson, City Engineer,
P.O. Box 1230, Bozeman, MT 59771. Telephone: (406) 582-2307. E-mail:
rhixson@bozeman.net.
PROJECT DESCRIPTION AND BACKGROUND:
The City of Bozeman will be constructing numerous street and utility improvements to
complete existing transportation and utility networks and to prepare for new growth. Many of
the projects will require the acquisition of right of way, easements and/or purchase of land in
order to complete planned improvements. A final decision on the exact scope and timing of the
projects has not been made. The City will work with the chosen agent to identify specific
project land requirements including proposed plans and functional layouts of the proposed
projects.
INTENT OF RFQ: The City will evaluate qualifications based on an established ranking system.
The City may conduct interviews with one or more respondents and then may then select the
highest ranked applicant. The award will be made to the agent whose qualifications are
deemed most advantageous to the City of Bozeman, all factors considered. Final terms and
conditions of the agency relationship will then be negotiated. Once selected, the individual or
firm must provide proof of insurance for errors and omissions (E & O) in an amount of at least 2
million dollars, ($2,000,000) naming the City as additional insured on a primary non-
contributory basis. Additional insurance requirements may be required. .
Respondents will be evaluated according to the following factors:
1. Quality of the Proposal 20%
2. Respondent’s qualifications, and experience in commercial realty
transactions)
40%
3. Documented experience helping customers in the identification and
purchase of property suitable for specific needs
40%
Statements of Qualifications must include:
1. Individual or firm’s legal name, address, telephone number, fax number, web site (if
any), and e-mail address.
2. Statement of experience and qualifications of the individual, firm and the specific firm’s
staff which will be assigned to the project.
3. Demonstrated familiarity with the City of Bozeman’s Unified Development Code and site
selection.
4. A narrative describing the expectations or responsibilities of the City as a client in order
to complete a successful purchase.
5. Proof of the necessary state license requirements to act on the City’s behalf in the
acquisition of real property.
6. Three professional references and full contact information for the listed references.
Experience with institutional customers is preferred.
Reservation of Rights
The issuance of this RFQ and the receipt of statements of qualifications by the City shall not
constitute an agreement or representation by the City that a contract for the professional real
estate services will actually be entered into by the City. Through this RFQ the City is only
soliciting statements of qualifications to determine whether to retain a real estate professional
to provide buyer agent services.
The City reserves the right to issue written notice of changes to this RFQ should the City
determine in its sole and absolute discretion that such changes are necessary or desirable.
In addition and notwithstanding any other provision of this RFQ, the City reserves the right to:
a. Waive any immaterial defect or informality in a submittal;
b. Extend or otherwise revise the submittal date;
c. Reject any or all submissions or portions thereof;
d. Select an agent that is in the best interest of the City considering experience, references,
and other factors as determined by the City;
e. Negotiate terms and conditions of eventual contract with a selected agent;
f. Reissue a new or revised RFQ or cancel this RFQ and not retain the services of an agent;
and
g. Request additional information from one or more respondents.
No Partnership/Business Organization
Nothing in this RFQ or in any subsequent agreement, or any other contract entered into as a
result of this RFQ, shall constitute, create, give rise to or otherwise be recognized as a
partnership or formal business organization of any kind between or among the City or the
respondent.
Employment Restriction and Indemnity
No person who is an owner, officer, employee, contractor or consultant of a respondent shall
be an officer or employee of the City. No rights of the City’s retirement or personnel rules
accrue to a respondent, its officers, employees, contractors, or consultants. Respondents shall
have the responsibility of all salaries, wages, bonuses, retirement, withholdings, worker’s
compensation and occupational disease compensation, insurance, unemployment
compensation other benefits and taxes and premiums appurtenant thereto concerning its
officers, employees, contractors, and consultants. Each respondent shall save and hold the City
harmless with respect to any and all claims for payment, compensation, salary, wages, bonuses,
retirement, withholdings, worker’s compensation and occupational disease compensation,
insurance, unemployment compensation other benefits and taxes and premiums in any way
related to each respondent’s officers, employees, contractors and consultants.
Submittal Rejection/Right to Disqualify
Submittal of terms, condition and/or agreements may result in rejection if such terms,
conditions, or agreements are deemed unacceptable by the City in its sole discretion. The City
reserves the right to disqualify any respondent who fails to provide information or data
specifically requested herein or who provides materially inaccurate or misleading information
or data or who attempts to influence the selection process outside the procedures established
herein. The City reserves the right to disqualify any respondent on the basis of any real or
apparent conflict of interest. This disqualification is at the sole discretion of the City.
Discrimination.
Each entity submitting under this request for qualifications shall include a provision wherein the
submitting entity, or entities, affirms in writing it will not discriminate on the basis of race,
color, religion, creed, sex, age, marital status, national origin, or because of actual or perceived
sexual orientation, gender identity or disability and which also recognizes the eventual contract
for services will contain a provision prohibiting discrimination as described above and that this
prohibition on discrimination shall apply to the hiring and treatment of the submitting entity’s
employees and to any subcontracts entered into in fulfillment of an eventual agency
relationship.
Failure to comply with the above shall be cause for the City to deem the submittal non-
responsive.
Accessibility.
Upon reasonable notice, the City will provide assistance for those persons with sensory
impairments. For further information please contact the ADA Coordinator James Goehrung at
406-582-3232 or the City’s TTY line at 582-2301.
Governing Law.
This RFQ and any disputes arising hereunder or under any future agreement for the purchase of
real property between the City and the agent selected under this RFQ shall be governed
hereafter and construed and enforced in accordance with the laws of the State of Montana,
without reference to principles of choice or conflicts of laws.
Miscellaneous.
No conversations or agreements with any officer, employee, or agent of the City shall affect or
modify any term of this RFQ. Oral communications or any written/email communication
between any person and the designated contact City staff shall not be considered binding.
All proposals must be submitted complete and contain the information required as stated in
the Request for Qualifications.
The City of Bozeman reserves the right to reject any and all responses deemed unqualified,
unsatisfactory, or inappropriate.
DATED at Bozeman, Montana, this 13th day of March, 204.
Stacy Ulmen
City Clerk, City of Bozeman
Published Bozeman, Montana,
Sunday, March 16, 2014
Sunday, March 30, 2014
NON-DISCRIMINATION AFFIRMATION FORM
_________________________ [name of entity submitting] hereby affirms it will not
discriminate on the basis of race, color, religion, creed, sex, age, marital status, national
origin, or because of actual or perceived sexual orientation, gender identity or disability in
the performance of work performed for the city of Bozeman, if a contract is awarded to it,
and also recognizes the eventual contract, if awarded, will contain a provision prohibiting
discrimination as described above and that this prohibition shall apply to the hiring and
treatment of the _________________________ [name of entity submitting] employees and to
all subcontracts it enters into in performance of the agreement with the city of Bozeman.
Signature of Bidder:
______________________________
Person authorized to sign on behalf of the bidder