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Home My WebLink About01-09-14 Recreation and Parks Advisory Board Minutes LINKED MINUTES OF THE MEETING OF THE RECREATION AND PARKS ADVISORY BOARD January 9, 2014 7:00 PM LINDLEY CENTER — 1102 E. CURTISS BOARD MEMBERS PRESENT: Bob Wade, Chair Matthew Parsons Sandy Dodge Salal Huber-McGee Stephanie Gray David Cook Steve Roderick Carson Taylor, Commission Liaison Matt Hausauer Absent: Beth Thorsen Richard Shanahan CITY STAFF PRESENT: Mitch Overton, Parks& Recreation Director Thom White, Parks Superintendent Britney Mortenson, Recording Secretary GUEST PRESENTERS: COPIES OF THE RECORDING ARE AVAILABLE UPON REQUEST 0:00:02—Chairman Wade called the meeting to order at 7:00pm and adjourned at 8:21pm. 0:00:10-Item #1—Approve December 13, 2013 meeting minutes: • Boardmember Dodge:one change was requested -remove Boardmember Parsons from the"present"category as he was not in attendance Motion: Boardmember Cook motioned to approve the minutes. Linked Minutes of the Recreation and Park Advisory Board Meeting,January 9,2014 Boardmember Dodge seconded the motion. The motion passed unanimously. 0:00:39—Item #2—Public Comment Period, limit 3 minutes per speaker: • Lloyd Sparks,ADA specialist with MT Independent Living Project -want s to be aware of city meetings and be a resource for the community,also make sure of ADA compliance 0:03:17—Item #3— Announcements: • Boardmember statuses o Chairman Wade and Boardmember Shanahan are reapplying for another term • Reminders of board policies o Chairman Wade: we must follow the open government law -must publish the agenda before meetings -if it's not on the agenda,the board cannot vote -board can only take official positions at official board meetings -must specify personal vs. board opinions o this year the board will discuss: the aquatics center, parks improvement district, Story Mill park, master planning for new parks o if members miss more than three meetings in a year, the board can suggest that member to resign 0:11:49—Item#4—TOP Committee Report-Sandy Dodge: • Discussed master planning o Bob Hawks has no interest in changing the criteria for TOP applications -maybe the Parks& Recreation board could take on the community outreach aspect, before the board gives approval to a TOP project o would require a large amount of infrastructure: parking, streets o expecting contributions from the soccer community for funding; City would likely make that a requirement • Boardmember Cook: o has master plan subcommittee with Sandy Dodge o subcommittee would have meetings to get public feedback • Boardmember Shanahan: o should it be required for TOP applications to have a master plan? -Director Overton: currently applications present a conceptual master plan • Boardmember Huber-McGee: o is it the City's role to create or ask for master park plans? o Boardmember Cook:there is already the Development Review Committee and this board to review and create master plans Linked Minutes of the Recreation and Park Advisory Board Meeting,January 9,2014 • there was an editorial published on December 17 in the Bozeman Daily Chronicle newspaper criticizing the TOP committee on not approving any sports complexes • Trust for Public Lands is presenting the Story Mill Park project to the TOP committee on January 16 • Boardmember Cook: o TPL is doing a project presentation on January 10 at the Library&January 13 at Hope Lutheran Church as well o TPL wants the board's opinion on the project o $2.6 million for the land -requesting$4.5 million from TOP funds o should the board request a project presentation at the February meeting? -board thinks it is unnecessary, send an email with a link to the presentation instead -could put a brief presentation on next month's agenda just in case 0:33:50—Item#5—Committee Reports: Subdivision Review-Sandy Dod'Re • Partridge Downs 0 25 lots, on Durston between Hanson & Meagher o have a .75 acre parkland requirement o close to Valley Unit and Oak Springs Parks o committee supports the Cash in Lieu option, have an opportunity to create a trail connecting to Oak Springs Park -owner would have to cut down a fence to make the trail run through • Meadow Creek Phase 1 o already has a parkland dedication o changing the master plan from multi-family to single-family units -are not making the parks any smaller • Flanders Mill o developer sent plans to the subdivision review but no narrative,and did not send a representative from the development o in the pre-approval process for input, board didn't know enough yet to approve o suggesting 24.5 acres of parkland, has water course setback in some which can't be counted o water course (irrigation ditch)will be relocated, will become a creek with trail o committee wants the proposal submitted again to clarify plans • Parks Superintendent White: o could partner with development on infrastructure for the new athletic complex • Commission Liaison Taylor: o Flanders Mill is a "local"street so doesn't need bike lanes now. Find a way to create bike lanes on streets, local streets will have to turn into collector-standard approved streets 0:48:30—Item #6—Parks Division Report-Suoerintendent White: • working on a park improvement grant application, deadline of March 1 -$75,000 allocated for the program -program designed for the parks already existing in the City • could give$20,000 to the Bozeman Ponds Park project 0:50:34—Item #7—GVLT Report-Chairman Wade: i Linked Minutes of the Recreation and Park Advisory Board Meeting,January 9,2014 • GVLT has closed on the 12 acres ponds park land, is in process of selling 3 acres to HAVEN, and hopes the City will buy the remaining land by March 0:51:12—Item #8—Parks& Recreation Department Report- Director Overton: • Superintendent White is working on the new Lindley Park restrooms • Jeff Graff has started as the TOP Manager • working with Western Federal Lands on the path to the "M" project, site visit soon • the Sports Park Committee meeting with City staff will happen next Monday,with Chris Naumann (Lax), Bozeman Blitzz(soccer) and Bozeman Youth Soccer,Alan May(fundraiser) -contract closes April 30, need money from TOP to actually pay for land • Boardmember Huber-McGee: does the parks and recreation department have their own ideas on project and land development,that could be presented to TOP committee? o Superintendent White: we have a staff review aspect o Commission Liaison Taylor: once the bond money dwindles,the parks& recreation department will need to make suggestions on projects that haven't been considered yet • the Parks& Recreation department budget will have to grow every year due to TOP projects • Aquatics: doing site analysis(a few months worth), likely not going to the commission until March • hoping to have updated Cash in Lieu policy by March,working with Chris Saunders from the planning department and Sandy Dodge • pursuing rail banking with MT Rail Link -remove old rails, railroad won't"abandon" it, can use it in future if they want -at Story Mill Spur trail, important area 1:17:05—Item#9—City Commissioner Perspective—Carson Taylor: • commission repicking what committees they will be the liaison for -cannot promise he will still be the liaison for this board 1:20:19—Item #13—FYI: • Monica Rodriguez is the new member, hopes to be a city planner in future 1:21:22—Item#14—Adjournment: • Adjourned at 8:21pm. 4 Linked Minutes of the Recreation and Park Advisory Board Meeting,January 9,2014 Bob Wade, Chairperson ATTEST: �kAAA-- Britney Mortens n, Recor ing Secretary PREPARED BY: &�� G Britney Morten on, Recording Secretary Approved on 121 Q O/4 5